Top Banner

of 25

Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 1

    Unit 1 Introduction to System

    Structure:

    1.1 Introduction

    Objectives

    1.2 Definition of a System

    Common characteristics of systems

    1.3 Types of Systems

    Physical or abstract systems

    Open or closed systems

    Deterministic or probabilistic systems

    Man-made information systems

    Manual and automated systems

    Real time systems

    Distributed systems

    Business system

    1.4 Delineating Systems, Products and Tools

    System context

    Product context

    Tool context

    1.5 Precedented versus Unprecedented Systems

    1.6 Analytical Representation of a System

    1.7 Systems that Require Engineering

    What is system engineering?

    System engineering tasks

    1.8 Summary

    1.9 Glossary

    1.10 Terminal Questions

    1.11 Answers

    1.1 Introduction

    The study of System Analysis and Design begins with the understanding of

    SYSTEM. Experience has shown that many people find it hard to clearly

    and concisely define a system and related key issues.

    Before embarking on the journey of understanding System Analysis and

    Design, we need to understand some basic concepts such as:

    System

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 2

    Components of a system

    Types of systems

    Functions

    Outcomes

    Precedented and unprecedented systems

    This unit will cover various basic concepts of system. We start by dening a

    system and the various aspects of the system. Then we introduce different

    types of systems and illustrate the differences between systems, products,

    and tools. We will also learn what precedented and unprecedented systems

    are. We will also study analytical and graphical characterisation of a system.

    Finally, we will conclude the unit by studying systems that require

    engineering.

    Objectives:

    After studying this unit, you should be able to:

    define a system

    discuss various types of systems

    identify how to delineate systems, products, and tools

    discuss precedented versus unprecedented systems

    explain analytical representation of a system

    discuss the systems that require engineering.

    1.2 Definition of a System

    The name system is developed from the Greek word systma, which

    represents an organised connection between various functioning units or

    constituents.

    A system is a collection of components working together for a common, well

    defined purpose. Essentially there are three major components of a system

    namely input, processing and output as seen in figure 1.1. Systems can be

    large and complex, such as the metro railway control system or mobile

    phone network or small such as a pocket calculator.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 3

    Figure 1.1: Basic System Components

    In the system, all the components are linked with each other and they are

    dependent on each other.

    Merriam-Webster Dictionary defines System as:

    A regularly interacting or interdependent group of items forming a unified

    whole (a number system): as

    a. A group of interacting bodies under the influence of related forces

    (a gravitational system)

    b. An assemblage of substances that is in or tends to equilibrium

    (a thermodynamic system)

    c. A group of body organs that together perform one or more vital functions

    (the digestive system)

    d. The body considered as a functional unit

    e. A group of related natural objects or forces (a river system)

    f. A group of devices or artificial objects or an organisation forming a

    network especially for distributing something or serving a common

    purpose (a telephone system) (a heating system) (a highway system)

    (a computer system)

    g. A major division of rocks usually larger than a series and including all

    formed during a period or era

    h. A form of social, economic, or political organisation or practice (the

    capitalist system)

    Sometimes direct or indirect feedback component is involved which is also

    important to the operation of the system (See figure 1.2)

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 4

    Figure 1.2: A Systems Model with Feedback

    You can also consider a computer as a system. Such a system may consist

    of a single computer with a keyboard, memory and printer or a series of

    intelligent terminals connected to a mainframe. The real meaning of a

    system is that each constituent is an element of the total system and has to

    do its share to function for the system to attain the designed goal. This

    orientation needs a systematic grouping of the constituents for design for a

    successful system.

    Examples of Systems

    Engineering: Engineered systems such as traffic control networks and

    communication networks are successful example of systems from

    operational viewpoint.

    Business: In Business world, all commercial and financial institutions can

    be thought of as systems with components such as inputs, outcomes and

    feedback.

    Nature: Much of nature is a system as many components act unitedly to

    create a final result. Our solar system is a system of planets, each in a

    unique orbit and controlled by a common gravitational forces. Our human

    body is an example of a perfect system.

    Society: Social organisations, such as governments and cities may be

    described as systems.

    1.2.1 Common characteristics of systems

    Nearly all systems have some common characteristics. These are:

    Systems have a general structure defined by its parts and actions.

    Systems function in the same way involving inputs, processes and

    outputs.

    The different parts of a system are interdependent.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 5

    Systems often interact outside their boundary with external environment

    through several input and output processes.

    There is high degree of integration between the components of systems.

    Self Assessment Questions

    1. The term system is derived from the Greek word ____________ which

    means an organised relationship among functioning units or

    components.

    2. A system is an orderly grouping of interdependent components linked

    together according to a plan to achieve a specific objective.

    (True/False)

    1.3 Types of Systems

    Now as we are clear about the concept of system, let us study different

    types of systems. There are different types of system. These can be

    categorised in many ways. One such classification of systems is given

    below:

    Physical or Abstract Systems

    Open or closed systems

    Deterministic or probabilistic systems

    Man-made information systems

    Manual and automated systems

    Real Time systems

    Distributed systems

    Business systems

    1.3.1 Physical or abstract systems

    Physical systems are material entities that may be static or dynamic in

    process. For example, the physical constituents of the computer centre are

    the offices, desks, and chairs that facilitate function of the computer. They

    can be observed and counted, they are static. Alternatively, programmed

    computer is treated as a dynamic system where data, programs, output and

    application alters as the user's need or the priority of the information

    requested changes.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 6

    Abstract systems are theoretical or non-physical entities which may be as

    simple as formulas of associations between sets of variables or models. For

    example, a model is a display of an actual or a designed system. The

    utilisation of models makes it easier for the analyst to imagine associations

    in the system under observation.

    1.3.2 Open or closed systems

    An open system frequently converses with its surroundings. It obtains inputs

    from and provides output to the outside. Information system is an example

    of an open system, as it is adapted to the altering requests of the user. On

    the contrary, a closed system is cut off from ecological manipulation. In

    reality, closed systems are uncommon.

    1.3.3 Deterministic, probabilistic systems

    A deterministic system is defined as a system one in which the incidence of

    all events is completely forecasted. If we obtain the depiction of the system

    condition at a specific time, the next condition can be simply calculated. An

    example of such a system is a numerically handled machine tool.

    On the other hand, for a probabilistic system also called stochastic system

    for the same input conditions, output will vary. This variation is explained

    by probability theory. Thus a deterministic system will always give the same

    output for a set of input conditions. An example of such a system is a

    warehouse and the stuffing inside it.

    1.3.4 Man-made information systems

    An information system is the foundation for communication among the user

    and the analyst. It identifies the nature of association between decision

    makers. Actually, it may be observed as a decision centre for workers at all

    levels. From this foundation, an information system may be considered as a

    set of devices, events and operating systems intended to generate

    information and present it to the user for planning, control and presentation.

    Many practitioners do not recognise that a business has many information

    systems; each is intended for a particular reason. The main information

    systems are:

    Formal information systems

    Informal information systems

    Computer based information system

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 7

    Formal information system distinctly defines the work flow,

    communication flow and the position. The information runs from top to

    bottom level in terms of goals, rules and regulations, policies and strategies

    and from bottom to top level in terms of results, feedback, reports, etc.

    There are three classes of information related to the Formal Information

    Systems:

    Strategic Information: Related to long term planning policies.

    Managerial Information: Used by the middle level management in

    policy execution and control.

    Operational Information: Daily information required to operate the

    business.

    Informal information system is an employee-based system designed to

    fulfil personnel and vocational requirements and to help find the solution of

    work-related difficulties. It also moves information upward via indirect

    channels.

    Computer based information systems; Third category of information

    system relies mostly on the computer for managing business applications.

    Systems analysts build up numerous different types of information systems

    to fulfil a multiplicity of business requirements. Computer Based Information

    Systems is further categorised as:

    Transaction Processing Systems (TPS)

    Management Information Systems (MIS)

    Decision Support Systems (DSS)

    Office Automation Systems (OAS)

    Figure 1.3 shows the Hierarchy of CBIS.

    Figure 1.3: Hierarchical View of CBIS

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 8

    Transaction Processing Systems (TPS): The most basic computer based

    system in an organisation is related to business transactions.

    A transaction processing system is a computer based system that captures,

    categorises, accumulates, maintains, updates and recovers transaction data

    for record maintaining and for input to other kinds of CBIS.

    Activities covered under transaction processing system are placing orders,

    billing customers, appointing employees, depositing cheques, etc.

    Transaction processing systems offer orderliness, speed and accuracy and

    can be programmed to follow routines without any inconsistency. Figure 1.4

    illustrates a TPS in which a customer is doing a transaction of electronic

    payment.

    Figure 1.4: Transaction Processing System

    Example of TPS

    Withdrawing of money by you from an ATM machine is a good example of

    TPS. The transaction must be carried out instantaneously and the account

    balance updated as quickly as possible, to authorise the client and the

    financial institution having the account to preserve a record of funds.

    Management Information System (MIS): Just a few years back, computer

    applications were related with record keeping and the automation of daily

    clerical processes. However, now the computer applications are being used

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 9

    to offer information for policy making, management planning and control

    reasons.

    MIS can be explained as an information system that offers management

    with information necessary for implementation of smooth business. This

    information must be important, timely, precise, complete and concise and

    inexpensively feasible. Figure 1.5 demonstrates the use of CBIS in

    management information system.

    Figure 1.5: CBIS in an Organisation Setting

    One example of MIS is monetary accounting system.

    Decision Support Systems (DSS): It is an information system that

    provides the type of information that may not be anticipated, the kind that

    business professionals may require only once.

    DSS helps management in making unstructured or semi-structured

    decisions. A decision is treated as unstructured if there are no apparent

    procedures for making the decision and if not all the factors to be

    considered in the decision can be readily recognised in advance. To see if it

    would be a good business decision, managers could use a DSS like the one

    shown in figure 1.6.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 10

    Figure 1.6: Decision Support System

    The decision support system only assists; it does not replace the judgment

    of manager.

    Office Automation Systems (OAS): Office automation system refers to the

    computer systems and software used to generate, gather, stock, and

    communicate office information required for completing basic tasks and

    goals.

    Figure 1.7: OAS Workflow

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 11

    Data storage, electronic transmission and the management of business

    information are the basic activities of an OAS. Figure 1.7 portrays smooth

    working process in an office using OAS.

    Advantages of OAS

    Better Security

    Ease of Use

    Saves Energy

    Ease in Performing Repetitive Tasks

    Faster Decision Making

    Increased Safety

    Better Quality Control

    Greater Precision

    Increased Productivity

    Improved Design through Simulation

    A brief summary of different information systems characteristics is given in

    Table 1.1.

    Table 1.1: Categories of Information Systems

    Category of

    Information System Characteristics

    Transaction Processing

    System

    Substitutes computer-based processing for

    manual processes. Includes record-keeping

    applications.

    Management Information

    System

    Provides input to be used in the managerial

    decision process. Deals with supporting well

    structured decision situations. Typical

    information requirements can be anticipated

    Decision Support System Provides information to managers who make

    judgements about particular situations. Supports

    decision makes in situations that are not well

    structured.

    Office Automation System It is a multi-function, integrated computer based

    system that allows many office activities to be

    performed in an electronic mode.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 12

    1.3.5 Manual and automated systems

    In a manual system, human operators carry out all the operations. The

    processors are not machines but humans. On the contrary, in an automated

    system, machines perform the system operations. The degree of human

    involvement may vary. In a fully automated system, no human involvement

    is necessary.

    1.3.6 Real time systems

    Systems that must produce the output within specified limits of time after

    obtaining the requisite input are referred to as real time systems. Real time

    systems include all those systems that have a very small response time.

    Typically, a real time system consists of the components organised in the

    following manner, as shown in figure 1.8.

    Environment

    Processor

    Sensor sub-system

    Output/Control sub-system

    Figure 1.8: Components of Real Time System

    The turn-around time of a real time system is very rigid.

    Example: Aircraft autopilot system is a good example of a real time system.

    The autopilot must respond to an emergency immediately, failing which

    disastrous consequences are inevitable.

    1.3.7 Distributed systems

    A system whose components are not all localised at one place is called a

    distributed system. The localisation may be in terms of physically separated

    at different geographical locations or simply logically separated. The

    resources of such systems are normally located at different places under

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 13

    different forms but all the components at all the places work in tandem to

    achieve the system goal.

    The Internet is a very good example of a distributed system. A web page

    may be located at a logical site called www.abc.com physically hosted on a

    server possibly at another site. Moreover, one of the picture elements of the

    page may be located in Australia and another in Honolulu.

    1.3.8 Business system

    Business systems are the means by which business organisations achieve

    their predetermined goals. A business system combines policies, personnel,

    equipment and computer facilities to co-ordinate the activities of a business

    organisation. Essentially, a business system represents an organised way of

    achieving the pre-determined objectives of an organisation.

    Business system with its environment includes various elements. These

    system elements are:

    Physical (buildings, raw materials, finished products)

    Procedural (order processing routines, credit checking procedures)

    Conceptual (statement of policy, market for products)

    Social (workers, departments)

    A business system is a subsystem of society and is surrounded by other

    systems of the business environment. It is an open, adaptive system,

    exchanging inputs and outputs with its environment and adjusting to the

    demands of various environmental systems.

    A business tries to maintain proper interrelationships with the economic,

    political and social stockholders in its environment. These include

    customers, suppliers, competitors, stockholders, labour unions, financial

    institutions, government and the community. Figure 1.9 shows a diagram of

    a business as a system, with resources, financial stakeholders, market,

    competition and environmental factors as the inputs and output.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 14

    Figure 1.9: Business as a System

    A business is typically subdivided into various organisational subsystems.

    These subsystems typically represent functional areas such as marketing,

    manufacturing and finance.

    In an ideal manufacturing business organisation, the functional subsystems

    are finance, sales, production, human resource management, marketing,

    stock and purchase. These subsystems are systems in themselves.. This

    enables easy understanding of the organisation as a whole.

    Business Subsystems

    A business system can be divided into a number of subsystems, especially

    the functional areas. These include,

    Marketing and purchasing subsystems: Those dealing closely with the

    environment.

    Production subsystem: Those dealing with transformational functions, and

    Accounting, personnel and management subsystems: Those acting in a

    supportive role

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 15

    These subsystems are all interconnected and designed to reflect the overall

    organisational objectives.

    A simple model of the subsystems of a business showing some of the

    relationships is shown below in figure 1.10.

    Figure 1.10: Relationship between Subsystems of a Business

    It is very difficult to define the boundaries of a system and its subsystems.

    As we see in the figure 1.11, the interface within a business is indicated,

    thereby illustrating the difficulty in defining the boundaries; should

    purchasing be a subsystem of production? Should distribution be a

    subsystem of marketing rather than production? etc.

    The functional areas of the organisation are determined by the nature of the

    organisation's business. In general, the areas are characterised by their

    need to satisfy the demands of particular group of customers or clients.

    These demands can be satisfied in a number of possible ways, e.g.

    Manufacturing and selling a product, which has been produced from

    raw material or by, further processing of products purchased from other

    organisations.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 16

    Purchasing and distributing finished products (wholesaling and

    retailing).

    Offering a service (e.g., hotel and catering, education, banking,

    insurance, cleaning, maintaining activities)

    Self Assessment Questions

    3. A _______________ system is one in which the occurrence of all

    events is perfectly predictable.

    4. Breaking down various subsystems of a business, simplifies the

    complexities in the business and management becomes easier.

    (True/False)

    5. Transaction Processing Systems are aimed at improving the routine

    ____________ activities on which all organisations depend.

    6. A system whose components are not all localised at a single site is

    called a __________________ system.

    7. Transaction processing systems does not provide speed and accuracy

    and cannot be programmed to follow routines without any variance.

    (True/False)

    1.4 Delineating Systems, Products and Tools

    Now let us study systems, products, and tools. People are frequently

    confused about the concept and inter-relationship between systems,

    products, and tools. Lets examine each of these in detail and also how they

    are related to each other.

    1.4.1 System context

    We have already discussed System in this unit. A system may comprise two

    or more elements that work in synchronisation to accomplish a common

    target that may not be successfully achieved by each element working on

    individual basis. The system elements usually consist of humans, products,

    and tools. Generally, man-made systems require some level of human

    resources for scheduling, function or support.

    1.4.2 Product context

    Many systems are created as a work product by other systems. A product

    is a facilitating element of a bigger system and is usually a physical entity

    having distinctability such as form and function with a defined level of

    performance.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 17

    Products need human support to self-apply themselves as they lack

    intelligence (self-thinking). Also, the products cannot accomplish the system

    mission goals without human guidance and support in one way or another.

    In simple terms, we can associate products as items which we can acquire

    from a vendor. A product may in fact be a vendors system that is used into

    ours system, thus generate a system of systems (SoS).

    Example

    1. A hammer which can be bought from a store is a physical entity having

    form and function but cannot apply itself to driving nails into the wall.

    2. An aircraft, as a system and a product, is incorporated into an airlines

    system and may acquire the capability to fly under some circumstances,

    only when programmed by the pilot.

    1.4.3 Tool context

    A tool is a support product that helps a system or user to enhance its own

    performance and capabilities. A number of systems or products are

    considered as tools by upper level systems.

    Example

    1. A simple pulley (system) as a tool, allows a person to leverage his

    physical power to move a heavy load that otherwise could not be moved

    at all by him.

    2. A statistical software application, as a helping tool, allows a user to

    examine huge quantities of data in a small phase of time.

    Self Assessment Questions

    8. A _______________ is an assisting product that facilitates a user or

    system to influence its own potentials and presentation.

    9. A product, as a facilitating element of a bigger system, is usually a

    physical tool or entity that has a particular ability with a defined level of

    presentation. (True/False)

    1.5 Precedented versus Unprecedented Systems

    As now we have cleared the concepts of System, Product and Tool, now let

    us study Precedented and Unprecedented Systems.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 18

    Most systems develop or evolve with time. Each new evolution brings about

    changes in the system that increases the capabilities of the previous system

    by employing new technologies, tools, techniques, and so on. There are

    cases where new challenges are encountered that are unprecedented. We

    describe them as precedented and unprecedented systems.

    Precedented systems are those for which;

    The needs are reliable and well recognised.

    The system structural design is identified to be sufficient for the needs.

    The acquisition and expansion teams have functioned together to

    generate an analogous preceding system.

    Noncompliance of one or more of the elements mentioned above makes the

    system to be unprecedented. Precedence is one of the most significant

    elements in the well-timed expansion of any system. In most of the cases, it

    is more important than many of the issues like tools, techniques

    architecture, etc.

    Let us understand unprecedented system by means of an example: Even

    though the NASA had previously landed unmanned probes on the moon,

    the Apollo Lunar Spacecraft was the first one in the line of manned lunar

    landing and launch craft.

    Self Assessment Questions

    10. Precedence is one of the most significant elements in the well-timed

    expansion of quality _______________.

    11. Precedence is more important than many of the issues like tools,

    techniques architecture, etc in development of unprecedented systems.

    (True/False)

    1.6 Analytical Representation of a System

    Let us now discuss how to represent a system analytically. As a

    generalisation, we represent a system as an elementary entity by means of

    a rectangular box as demonstrated in figure 1.11. Usually, inputs

    (ex. Stimuli/Cues) are entered into a system which then processes these

    inputs and generates an output. On a basic level, this representation is

    satisfactory; but we need more inputs to clearly identify what the system

    executes.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 19

    The simple diagram in figure 1.11 symbolises a system. Yet, from an

    analytical point of view, it is missing vital information that refers to how the

    system functions and operates within its operating environment.

    Figure 1.11: Basic System Entity

    Figure 1.12: Analytical System Entity

    The figure 1.12 displays a system from an analytical point of view having all

    essential elements. The traits of the construct such as acceptable inputs,

    unacceptable inputs, stakeholders, and acceptable outputs/unacceptable

    outputs are shown in the diagram, which can act as a checklist to make sure

    that all factors are thought of when defining, designing, and developing a

    system.

    Self Assessment Questions

    12. Usually, inputs like stimuli and cues are provided into a system that

    processes the inputs and generates an ______________.

    13. Systems functionality only symbolises the action to be achieved; not

    how well as exemplified by presentation. (True/False)

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 20

    1.7 Systems that Require Engineering

    By now, you must be comfortable with the concept of systems. You have

    studied various types of systems. Some of these systems are workflow-

    based systems that generate systems, products, or services like schools,

    hospitals, banking systems, and producers. As such, they need insightful,

    competent, and successful organisational structures, assisting assets, and

    mutual communications.

    A number of systems need the thorough examination, design, development

    of particular structures, composite interactions, and presentation monitoring

    that may have an effect on the security, and welfare of the public in addition

    to the environment; thus engineering of systems may be needed.

    For example, business systems may need application of different analytical

    and arithmetical values to build up business models and presentation

    models to find out profitability and return on investment (ROI) and

    arithmetical theory for most favourable waiting line or climate conditions, for

    example.

    In the case of extremely complex systems, analytical, arithmetical, and

    technical values may have to be considered. We call this Engineering of

    Systems, which may call for a combination of engineering fields like

    system engineering, electrical engineering, mechanical engineering and

    software engineering. These disciplines may be needed at several phases

    throughout the analysis, design, and development of a system.

    Here, we will study the concepts, values, and practices that are relevant to

    the analysis, design, and growth of both types of systems. These two

    groups implicate a noticeable difference among those that need engineering

    and those that do not. So, how do you identify when the engineering of

    systems is needed?

    The most effective way to address this question is: What is system

    engineering?

    1.7.1 What is system engineering?

    In simple words, System Engineering (SE) is the multi-dimensional

    engineering of systems. There are a many ways to dene system

    engineering, depending on an organisations or individuals views and

    experiences, etc.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 21

    The term, Engineering is derived from Latin word ingenerare, which

    means to create. Now, let us define SE. It can be defined as:

    System engineering is an inter disciplinary approach and helps in

    realization of successful systems, by integrating all the disciplines and

    specialty groups into a team effort, forming a structured development

    process, that proceeds from concept, to production to operations.

    1.7.2 System engineering tasks

    Systems engineering is a complex process comprising of the following

    seven tasks (Bahill and Gissing).

    State the Problem: It means identifying output, understanding needs,

    discovering necessities and defining system functions.

    Investigate Alternatives: Alternatives are looked into and evaluated.

    Model the System: Running models clears up necessities, exposes

    chokepoints, cuts down cost and discloses duplication of efforts.

    Integrate: It means designing user interface and coordinating of

    elements together so they work as a unit.

    Launch the System: It means working the system and creating outputs.

    Assess Performance: Performance is evaluated using valuation

    criteria, technical functioning measures, etc.

    Re-evaluation: Re-evaluation should be a continuous and looping

    process with many parallel loops.

    This process can be summarised as SIMILAR as given by Bahill and

    Gissing. (See figure 1.13)

    Figure 1.13: Bahill and Gissings Model of SE Process

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 22

    Self Assessment Questions

    14. The term, engineering develops from the Latin word ingenerare, which

    signifies ______________.

    15. ________________ symbolises dissimilar things to dissimilar people.

    1.8 Summary

    Let us summarise the important concepts discussed in the unit:

    A system is a collection of components working together for some

    purpose.

    Systems have been classified into different types such as physical or

    abstract systems, open or closed systems, deterministic or probabilistic

    systems, man-made information systems, manual and automated

    systems, real time systems, distributed systems, and business systems.

    The system elements usually consist of humans, products, and tools.

    A product is a facilitating element of a bigger system and is usually a

    physical entity having a distinct ability such as form and function with a

    defined level of performance. Products need human support to self-

    apply themselves as they lack intelligence.

    A tool is a support product that helps a system or user to enhance its

    own performance and capabilities.

    Most systems develop or evolve with time. Each new evolution brings

    about changes in the system that increases the capabilities of the

    previous system by employing new technologies, tools and techniques.

    Inputs are entered into a system which then processes these inputs and

    generates an output.

    System Engineering (SE) is the multi-disciplinary engineering of

    systems.

    1.9 Glossary

    Abstract systems: Abstract systems are theoretical or non-physical

    entities.

    Business systems: Systems by which business organisations achieve their

    predetermined goals.

    Decision Support Systems: An information system that provides the type

    of information that may not be anticipated, the kind that business

    professionals may require only once.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 23

    Deterministic system: A system in which the incidence of all events is

    completely forecasted.

    Distributed system: A system whose components are not all localised at

    one place.

    Information system: A set of devices, events and operating systems

    intended to generate information and present it to the user for planning,

    control and presentation.

    Management Information System: An information system that offers

    management with information necessary for implementation of smooth

    business.

    Office Automation Systems: Computer systems and software used to

    generate, gather, stock, and communicate office information required for

    completing basic tasks and goals.

    Physical systems: Material entities that may be static or dynamic in

    process.

    Probabilistic system: A system in which the incidence of events cannot be

    completely forecasted.

    Product: A physical tool that has a specific aptitude with a definite level of

    performance.

    Real time systems: Systems that must produce the output within specified

    limits of time after obtaining the requisite input.

    System: Collection of components working together for a common, well

    defined purpose.

    Tool: A supporting product that allows a system to improve its output.

    Transaction processing system: A computer based system that captures,

    categorises, accumulates, maintains, updates and recovers transaction data

    for record maintaining and for input to other CBIS.

    1.10 Terminal Questions

    1. What do you understand by a system? Also discuss the basic

    implications.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 24

    2. What is a business system? Illustrate the concept of simple model of the

    subsystems of a business showing some of the relationships.

    3. Describe the concept of Systems, Products and Tools with examples.

    4. Explain how to represent a system analytically.

    5. Business is typically subdivided into various organisational subsystems.

    Comment.

    1.11 Answers

    Self Assessment Questions

    1. Systema

    2. True

    3. Deterministic

    4. True

    5. business

    6. distributed

    7. False

    8. Tool

    9. True

    10. Software

    11. False

    12. Output

    13. True

    14. To create

    15. System engineering

    Terminal Questions

    1. A system is defined as an arranged grouping of inter-reliant

    components connected jointly as per a plan to accomplish a particular

    goal. Refer section 1.2.

    2. A business system is basically used to unite policies, personnel,

    equipment, and computer services to organise the activities of a

    business association. Business organisation is the one which

    generates goods or services for consumers with an intention of

    obtaining profit. Refer section 1.3.8.

  • System Analysis and Design Unit 1

    Sikkim Manipal University Page No.: 25

    3. Systems typically enclose humans, products, and tools in varying

    degrees. A product is generally a physical tool or entity that has a

    specific capability with a specified level of performance. A tool is a

    back-up product that allows a user or system to control its own

    performance. Refer section 1.4.

    4. A system is represented as a simple entity by using a rectangular box.

    The representation is acceptable; however, the more inputs are needed

    to discover what the system performs, more evidently. Refer section

    1.6.

    5. Subsystems are systems in themselves. These can also be subdivided

    into subsystems, which lead to effortless understanding of the

    organisation all together. Refer section 1.3.

    References:

    Kenneth, E. Kendall and Julie E. Kendall., Systems Analysis and

    Design, 5th Edition, Prentice Hall PTR, 2001.

    Elias, M. Award., System Analysis and Design, Galgotia Publication Pvt.

    Ltd., 1991.

    Gane and Sarson., Structured System Analysis and Design, Prentice-

    Hall, 1979.

    Silver, G. A., and Silver, M. L., System Analysis and Design, Addison

    Wesley Publishing Company, MA, 1989.

    E-references:

    asapm.org/asapmag/a_af.htm

    eastlymeschools.org

    wikibooks.org/

    mbaknol.com

    ebiz-wiki.com

    www.web-books.com

    column2.com

    freetutes.com/systemanalysis

    freetutes.com/systemanalysis

    incose.org