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Managing Information for Managing Information for Local Environment in Sri Lanka Local Environment in Sri Lanka - MILES - - MILES - Colombo, June 2003 Bernd Decker
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Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

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Page 1: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Managing Information for Managing Information for Local Environment in Sri LankaLocal Environment in Sri Lanka

- MILES -- MILES -

Managing Information for Managing Information for Local Environment in Sri LankaLocal Environment in Sri Lanka

- MILES -- MILES -

Colombo, June 2003Colombo, June 2003

Bernd DeckerBernd Decker

Page 2: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

MILES is a technology partnership MILES is a technology partnership betweenbetweenMILES is a technology partnership MILES is a technology partnership betweenbetween

Munich, Germany

Vitoria-Gasteiz, Spain

SLILG, Sri Lanka

Page 3: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

The partners areThe partners areThe partners areThe partners are

City of MunichDepartment of Health and Environment (co-ordinator)

City of MunichDepartment of Health and Environment (co-ordinator)

Sri Lanka Institute of Local Governance

Sri Lanka Institute of Local Governance

City of Vitoria-GasteizEnvironment Studies Centre of Vitoria-Gasteiz (CEAM)

City of Vitoria-GasteizEnvironment Studies Centre of Vitoria-Gasteiz (CEAM)

Rupprecht Consult GmbH, Cologne (sub-contractor)

Rupprecht Consult GmbH, Cologne (sub-contractor)

Page 4: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

What initiated the MILES project?What initiated the MILES project?What initiated the MILES project?What initiated the MILES project?

The need for better information management in municipalities;

The wish for better information sharing on practically implemented management information systems;

Existence of the SCP EPM process and the EMIS tool;

European Commission launched new programme which allows information sharing (October 2002);

Submission of proposal in Jan 2003 and selection of proposal in April 2003;

Contract signature and official start of the project: 31 May 2003 with a duration of two years;

The need for better information management in municipalities;

The wish for better information sharing on practically implemented management information systems;

Existence of the SCP EPM process and the EMIS tool;

European Commission launched new programme which allows information sharing (October 2002);

Submission of proposal in Jan 2003 and selection of proposal in April 2003;

Contract signature and official start of the project: 31 May 2003 with a duration of two years;

Page 5: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Integration with past and existing Integration with past and existing initiativesinitiativesIntegration with past and existing Integration with past and existing initiativesinitiatives

Page 6: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

The mission of the MILES project is to The mission of the MILES project is to contribute to the practical exchange contribute to the practical exchange of environmental knowhow and best of environmental knowhow and best practice between urban policy actors practice between urban policy actors

in the European Union and Asia in in the European Union and Asia in order to cross-fertilise local order to cross-fertilise local

development processesdevelopment processes

The mission of the MILES project is to The mission of the MILES project is to contribute to the practical exchange contribute to the practical exchange of environmental knowhow and best of environmental knowhow and best practice between urban policy actors practice between urban policy actors

in the European Union and Asia in in the European Union and Asia in order to cross-fertilise local order to cross-fertilise local

development processesdevelopment processes

Page 7: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

...through three strategic objectives...through three strategic objectives...through three strategic objectives...through three strategic objectives

Creating technology and capacity building partnership between cities;

Promoting participatory and democratic decision making in environmental planning and management;

Initiating long-term strategies for take-up and large-scale implementation of proven and appropriate environmental technologies and concepts.

Creating technology and capacity building partnership between cities;

Promoting participatory and democratic decision making in environmental planning and management;

Initiating long-term strategies for take-up and large-scale implementation of proven and appropriate environmental technologies and concepts.

Page 8: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

The MILES operational objectivesThe MILES operational objectivesThe MILES operational objectivesThe MILES operational objectives

to adopt and transfer environmental and spatial information management concepts based on Open Source technology;

to train municipal practitioners and community stakeholders in environmental planning, information management and spatial analysis based on a ´Trainer of Trainers´ approach;

to facilitate the development of municipal planning tools based on various existing and newly created environmental infos;

to prepare for strategic exploitation and further take-up of project results by involving high-level actors;

to conduct an independent evaluation exercise and to promote the project results; and

to arrange for effective project delivery

to adopt and transfer environmental and spatial information management concepts based on Open Source technology;

to train municipal practitioners and community stakeholders in environmental planning, information management and spatial analysis based on a ´Trainer of Trainers´ approach;

to facilitate the development of municipal planning tools based on various existing and newly created environmental infos;

to prepare for strategic exploitation and further take-up of project results by involving high-level actors;

to conduct an independent evaluation exercise and to promote the project results; and

to arrange for effective project delivery

Page 9: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

MILES outputsMILES outputsMILES outputsMILES outputs

Adapted mapserver based on Open Source technology

Training of trainers programmes Application of environmental management

information systems in Sri Lanka municipalities Take-up guide for wider use of the system

within the region

Adapted mapserver based on Open Source technology

Training of trainers programmes Application of environmental management

information systems in Sri Lanka municipalities Take-up guide for wider use of the system

within the region

Page 10: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

The beneficiaries areThe beneficiaries areThe beneficiaries areThe beneficiaries are

actors and decision makers in municipalities in Sri Lanka (and more generally in Asia), especially environmental and technical experts and community representatives;

decision makers and multipliers from cities, international donor institution representatives, and networks; and

multipliers and other stakeholders within and outside Sri Lanka, particularly municipal and other associations, the specialised press and global municipal networks.

actors and decision makers in municipalities in Sri Lanka (and more generally in Asia), especially environmental and technical experts and community representatives;

decision makers and multipliers from cities, international donor institution representatives, and networks; and

multipliers and other stakeholders within and outside Sri Lanka, particularly municipal and other associations, the specialised press and global municipal networks.

Page 11: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

MILES funding and supportMILES funding and supportMILES funding and supportMILES funding and support

MILES total budget is about 767.498 Euro European Commission provides 460.021 Euro

grant (60% support) The EC contribution is shared among the

partners

MILES total budget is about 767.498 Euro European Commission provides 460.021 Euro

grant (60% support) The EC contribution is shared among the

partnersFunding mechanism of the European Funding mechanism of the European CommissionCommissionFunding mechanism of the European Funding mechanism of the European CommissionCommission

EuropeAid

Asia Pro Eco

Page 12: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Asia Pro Eco ComponentsAsia Pro Eco ComponentsAsia Pro Eco ComponentsAsia Pro Eco ComponentsComponent (max duration in months)

Max. grant

EC contribution

No of grants

1. Diagnostic (24):Benchmarking StudiesOther diagnostic studies

500.000500.000

60%60%

1512

2. Technology Partnership (24):Training coursesTraining materialSeminarsPublicationsNetworking activitiesTechnology pavillions

50.00050.000

500.00025.000

500.000500.000

60%60%60%60%60%60%

12

46

3. Demonstration:Feasibility Studies (12)Demonstration projects

(36)Demonstration projects in

LDCs

500.000500.000700.000

50%15%20%

83

4. Policy Reinforcement5. Networking Support

500.000 75% 6

Page 13: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Technology PartnershipTechnology PartnershipTechnology PartnershipTechnology Partnership

Building capacity for technology transfer• Training courses;• Training material (preparation and updating of

documentation and manuals);• Seminars, workshops;• Publications (specialised, layman);• Technology co-operation and contacts (incl.

professional exchanges, institutional twinning), networking and observatory (e.g. of sustainable and responsible investments) activities;

• Technology promotion and pavilions.

Project proposals including a combination of three or four activities under this component will be given priority. Training courses, training material and publications are expected to either prepare or follow up the other activities.

Building capacity for technology transfer• Training courses;• Training material (preparation and updating of

documentation and manuals);• Seminars, workshops;• Publications (specialised, layman);• Technology co-operation and contacts (incl.

professional exchanges, institutional twinning), networking and observatory (e.g. of sustainable and responsible investments) activities;

• Technology promotion and pavilions.

Project proposals including a combination of three or four activities under this component will be given priority. Training courses, training material and publications are expected to either prepare or follow up the other activities.

Page 14: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

The MILES work packages:The MILES work packages:The MILES work packages:The MILES work packages:

Strategic Exploitation

Project Management

Ince

ptio

n an

d P

rofil

ing

Ada

ptat

ion

and

Tra

nsfe

r

Tra

inig

of

Tra

iner

s

Loca

l App

licat

ion

Sup

port

Evaluation and Dissemination

...24Month 1 ...

Page 15: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Workpackage 1: Inception and Workpackage 1: Inception and ProfilingProfilingWorkpackage 1: Inception and Workpackage 1: Inception and ProfilingProfiling Common understanding between project

partners Municipalities for local application support Successful start-up of the project

• Activity 1.1: Profiling• Activity 1.2: Selection of municipalities• Activity 1.3: Project launching seminar

Common understanding between project partners

Municipalities for local application support Successful start-up of the project

• Activity 1.1: Profiling• Activity 1.2: Selection of municipalities• Activity 1.3: Project launching seminar

Jun 03 Dec 03 Jun 04 May 05Dec 04

Page 16: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Workpackage 2: Adaptation and Workpackage 2: Adaptation and TransferTransferWorkpackage 2: Adaptation and Workpackage 2: Adaptation and TransferTransfer Internationalise Munich toolkit Metadata facilities for geographical data Clearinghouse techniques for mapserver Technical documentation Integrated webserver

• Activity 2.1: Adaptation of software• Activity 2.2: Pre-installation tasks• Activity 2.3: Software installation• Activity 2.4: Mapserver enables webserver

Internationalise Munich toolkit Metadata facilities for geographical data Clearinghouse techniques for mapserver Technical documentation Integrated webserver

• Activity 2.1: Adaptation of software• Activity 2.2: Pre-installation tasks• Activity 2.3: Software installation• Activity 2.4: Mapserver enables webserver

Jun 03 Dec 03 Jun 04 May 05Dec 04

Page 17: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Workpackage 3: Training of TrainersWorkpackage 3: Training of TrainersWorkpackage 3: Training of TrainersWorkpackage 3: Training of Trainers

Enhance training capacities of SLILG Build EMIS capacities of municipal practitioners Integrate community representatives in a

municipal information system

• Activity 3.1: Preparation of content• Activity 3.2: Training of Trainers at SLILG• Activity 3.3: Training of municipal practitioners• Activity 3.4: Sensitisation of community

representatives

Enhance training capacities of SLILG Build EMIS capacities of municipal practitioners Integrate community representatives in a

municipal information system

• Activity 3.1: Preparation of content• Activity 3.2: Training of Trainers at SLILG• Activity 3.3: Training of municipal practitioners• Activity 3.4: Sensitisation of community

representatives

Jun 03 Dec 03 Jun 04 May 05Dec 04

Page 18: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Workpackage 4: Local Application Workpackage 4: Local Application SupportSupportWorkpackage 4: Local Application Workpackage 4: Local Application SupportSupport Set up EMIS in municipalities Supporting environmental management

frameworks in municipalities Integrate community knowledge for pro-poor

strategies• Activity 4.1: Setting up local systems• Activity 4.2: Transformation of Environmental

Profiles• Activity 4.3: Development of EMFs• Activity 4.4: Integration of community knowledge• Activity 4.5: Community Tools

Set up EMIS in municipalities Supporting environmental management

frameworks in municipalities Integrate community knowledge for pro-poor

strategies• Activity 4.1: Setting up local systems• Activity 4.2: Transformation of Environmental

Profiles• Activity 4.3: Development of EMFs• Activity 4.4: Integration of community knowledge• Activity 4.5: Community Tools

Jun 03 Dec 03 Jun 04 May 05Dec 04

Page 19: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Workpackage 5: Strategic Workpackage 5: Strategic ExploitationExploitationWorkpackage 5: Strategic Workpackage 5: Strategic ExploitationExploitation Mechanism for political anchoring Platform for multi-donor co-operation

• Activity 5.1: Policy Advisory Group• Activity 5.2: Donor co-operation• Activity 5.3: Technology Pavilion

Mechanism for political anchoring Platform for multi-donor co-operation

• Activity 5.1: Policy Advisory Group• Activity 5.2: Donor co-operation• Activity 5.3: Technology Pavilion

Jun 03 Dec 03 Jun 04 May 05Dec 04

Page 20: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Workpackage 6: Evaluation and Workpackage 6: Evaluation and DisseminationDisseminationWorkpackage 6: Evaluation and Workpackage 6: Evaluation and DisseminationDissemination Quality control the project objectives Professional dissemination of project results Mainstream lessons of experiences

• Activity 6.1: Project evaluation• Activity 6.2: Website, newsletters and exhibitions• Activity 6.3: Virtual Seminar• Activity 6.4: Take-up Guide• Activity 6.5: Final Workshop

Quality control the project objectives Professional dissemination of project results Mainstream lessons of experiences

• Activity 6.1: Project evaluation• Activity 6.2: Website, newsletters and exhibitions• Activity 6.3: Virtual Seminar• Activity 6.4: Take-up Guide• Activity 6.5: Final Workshop

Jun 03 Dec 03 Jun 04 May 05Dec 04

Page 21: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Workpackage 7: Project ManagementWorkpackage 7: Project ManagementWorkpackage 7: Project ManagementWorkpackage 7: Project Management

Effective delivery of project deliverables High quality project results Transparent and efficient co-ordination

• Activity 7.1: Project management, finances • Activity 7.2: Local Project Office• Activity 7.3: Project reports and risk management• Activity 7.4: Internal quality control• Activity 7.5: Procurement of equipment

Effective delivery of project deliverables High quality project results Transparent and efficient co-ordination

• Activity 7.1: Project management, finances • Activity 7.2: Local Project Office• Activity 7.3: Project reports and risk management• Activity 7.4: Internal quality control• Activity 7.5: Procurement of equipment

Jun 03 Dec 03 Jun 04 May 05Dec 04

Page 22: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

MILES Project deliverablesMILES Project deliverablesMILES Project deliverablesMILES Project deliverables

Profiling and Inception Report Technical Set-up Guide GIS and Mapserver software Training materials for ToT Strategy Maps Municipal EMFs Community Handbook and Toolkit Final Evaluation Report Project Website Newsletters Take-up Guide Management Reports, Financial Reports Consortium Agreement Project Handbook

Profiling and Inception Report Technical Set-up Guide GIS and Mapserver software Training materials for ToT Strategy Maps Municipal EMFs Community Handbook and Toolkit Final Evaluation Report Project Website Newsletters Take-up Guide Management Reports, Financial Reports Consortium Agreement Project Handbook

Page 23: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Management structureManagement structureManagement structureManagement structure

European Commission

Project Management CommitteePolicy

AdvisoryGroup

Project Co-ordinatorMunich

WP2 WP5 WP7

WP4WP3WP1

Local Co-ordinatorSLILG

Local Co-ordinatorVitoria-Gasteiz

WP6

Loca

l Ste

erin

gC

omm

ittee

RupprechtConsult

Municipalities

Page 24: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

MILESWorkpackage table overview

Durationyear 1 year 2

Responsible total 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

WP1 Inception and profiling SLILG 13,0Activity 1.1 Profiling Munich 5,0Activity 1.2 Selection of municipalities SLILG 3,0Activity 1.3 Project Launching Seminar SLILG 5,0WP2 Adaption and Transfer Munich 9,0Activity 2.1 Adaptation of the software Munich 1,5Activity 2.2 Pre-installation tasks Munich 3,0Activity 2.3 Software installation Munich 1,5Activity 2.4 Mapserver enabled webserver Munich 3,0WP3 Training of Trainers Munich 32,0Activity 3.1 Preparation of content Munich 9,0Activity 3.2 Training of Trainers at SLILG Munich 6,0Activity 3.3 Training of municipal practitioners SLILG 10,5Activity 3.4 Training of community representatives Vitoria 6,5WP4 Local Application Support SLILG 50,5Activity 4.1 Setting up local systems SLILG 5,5Activity 4.2 Transformation of Environmental Profiles SLILG 12,5Activity 4.3 Development of env. mgmt. Framework Munich 17,5Activity 4.4 Integration of community knowledge SLILG 6,0Activity 4.5 Community tools SLILG 9,0WP5 Strategic Exploitation SLILG 9,0Activity 5.1 Policy Advisory Group SLILG 3,0Activity 5.2 Donor co-operation SLILG 2,0Activity 5.3 Technology Pavilion Vitoria 4,0WP6 Evaluation and Dissemination Vitoria 24,5Activity 6.1 Project evaluation Munich 5,0Activity 6.2 Project website, newsletter and exhibit SLILG 3,0Activity 6.3 Virtual Seminar Vitoria 4,5Activity 6.4 Take-up guide Munich 5,0Activity 6.5 Final Workshop SLILG 7,0WP7 Project Management Munich 34,0Activity 7.1 Project management, finances, agreement Munich 7,0Activity 7.2 Local Project Office SLILG 20,0Activity 7.3 Project reports and risk management Munich 4,5Activity 7.4 Internal quality control Munich 1,5Activity 7.5 Procurement Munich 1,0

Total 172,0

MILES WorkplanMILES WorkplanMILES WorkplanMILES Workplan

Page 25: Managing Information for Local Environment in Sri Lanka - MILES - Colombo, June 2003 Bernd Decker.

Issues to be discussedIssues to be discussedIssues to be discussedIssues to be discussed

Setting up local project office Workplan and budget Consortium Agreement Structure of Inception Report Organisation of Policy Advisory Group Launching Seminar

Setting up local project office Workplan and budget Consortium Agreement Structure of Inception Report Organisation of Policy Advisory Group Launching Seminar