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517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP 28-29 June 2012| Stockholm - Sweden Dimitris Raftopoulos Strategic Leadership Unit
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517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP

28-29 June 2012| Stockholm - Sweden

Dimitris RaftopoulosStrategic Leadership Unit

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Projects’ Action Plan

Implementation Methodology – PMI Project Life Cycle WP1 - Project Management | Lead: 3LRI WP2 - Defining Ageing and Employment Trends in EU |

Lead: University of Social Sciences WP3 - Developing Business Concepts for Age Management

& Investment in the HR sector | Lead: UoS WP4 - Pilot Projects | Lead: FU-Uppsala WP5 - Quality Assurance | Lead: 3LRI WP6 - Awareness raising activities | Lead: Documenta WP7 - Dissemination of Results | Lead: 3LRI WP8 - Mainstreaming and results exploitation | Lead: 3LRI

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Presentation of PPs and their activity

3L Research Institute, Greece

University of Strathclyde, UK

Folkuniversitetet, Sweden

University of Social Sciences, Poland

Documenta, Spain

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Day 1 - Outline4

Presentation of WP.1 Project Management Status Update

Presentation of WP.2 defining ageing & employment trends Strategy plan (report) and Exchange information & knowhow (report)

Presentation of WP.5 Quality Assurance Methodological guide for WP.3 Evaluation of the project

Presentation of WP.6 Awareness raising activities Workshops for the age management concept benefits, Sensitising

entrepreneurs, Seminars addressing HR managers, Sensitising the aged workforce

Presentation of WP.7 Dissemination of results Website, brochures, flyer, poster, eNewsletters, press campaign,

Dissemination Conference

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Work Packages Analysis WP.1-2

Work Package / DeliverablesType

Number Title

WP1 Project Management

1.1 Consortium Agreement Other

1.2 Web-based system Service/Product

1.3 Project Partners Meetings Event

1.4 Progress Reports Report

WP2 Defining Ageing and Employment Trends in EU

2.1 Analysing the demographic trends Report

2.2 Analysis of the aged workforce employability Report

2.3 Survey on the aged employed / unemployed workforce Report

2.4 Strategy plan to meet future demographic needs Report

2.5 Exchange information and know-how Report

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WP.1-Act.1.2

1.2 Web-based system Link: http://management.lllprojects.eu/feng/# Logins sent to all partners’ personnel Instructions .doc file regarding the use of the web-

system was sent as well Accessible through the website at the Members Area,

top right

Each responsible manager is to delegate activities to theirpersonnel participating

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WP.1-Act.1.3

Activity 1.3: PPs’ meetings Done

Kick-off meeting - Athens: 13-14/12/2011

2nd meeting - Sweden: 28-29/06/2012

Remaining 3rd meeting - Spain: 29-30/11/2012 4th meeting - Poland: May XX-XX/05/2013 5th meeting - UK: December XX-XX/12/2013 Closing meeting - Brussels: September XX-XX/09/2014

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WP.1-Act.1.4

Activity 1.4: Progress Reports 1st period: Oct.11 – Mar.12

2nd period: Apr.12-Sep.12

Financial excel files through individual Dropbox folders Problem? PPs Feedback!!!

Every six (6) Month Financial & Progress Report FolkUniversitetet UoS Documenta University of Management

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List of Indicators10

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WP.2-Act.2.4-2.511

Activity 2.4: Strategy plan to meet future demographic needs The current strategy plan will be examined and worked in combination with the analysis of

demographic trends, in order to see how companies could meet the future demographic. Thefocal point will be how to increase the positive aspects of ageing workforce, while decreasingthe negative ones. That plan will define the steps needed to be followed and will be used as thebasis on which the workshops will be conducted as well as the pilot actions. The analyticalcontent of the report will be decided by the Consortium, setting up the methodology forconducting the research as well as quantitative and qualitative standards.

Responsible PP: UoS Duration: M9, 1 month

Activity 2.5: Exchange information & know-how The report will support the exchange of information and Know-How on

building upon innovative processes in the sector of age managementtowards developing and testing alternative working conditions inenterprises. This will be based on the findings of the reports alreadyconducted in the specific work package.

Duration: M10, 1 month Responsible PP: Documenta

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Coffee Break 12

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Work Packages Analysis WP.5-6

WP5 Quality Assurance

5.1 Methodological Guide for WP “Defining Ageing and Employment Trends in EU”

Report

5.2 Methodological Guide for WP “Developing Business Concepts for Age Management & Investment in the HR sector”

Report

5.3 Methodological Guide for Pilot Projects implementation Report

5.4 Methodological Guide for Awareness raising, Dissemination and Exploitation of results activities

Report

5.5 Evaluation of the results of the project Report

WP6 Awareness raising activities

6.1 Workshops for the age management concept benefits Event

6.2 Sensitising entrepreneurs Event

6.3 Seminars addressing HR managers Event

6.4 Sensitising the aged workforce Event

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WP.5-Act.5.214

5.2: Methodological Guide for WP “Developing Business Concepts for Age Management & Investment in the HR sector” Status Update by University of Strathclyde

Responsible PP: UoS

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WP.5-Act.5.415

5.5: Evaluation of the results of the project Interim internal evaluation -> online questionnaire filled by PPs only (excluding PC)

Status Update

Final external evaluation -> external expert TBC for all PPs (including PC)

Responsible PP: SWSPIZ

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Lunch 16

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WP.6-Act.6.1

Activity 6.1: Awareness raising activities Update by UoS on their workshop

Discussion on the following four (4) workshops (one per country) that will involve localpublic and private actors, enterprises employees, customers, suppliers, employers and thecommunity and will discuss as well as examine the benefits enterprises could have from theproposed strategies. Proposal to PPs.

These workshops will last half a day and will be organised by each partner in eachparticipating country, adapting the content to their language, their specific workingconditions, labour market needs and specificities of the attendants.

Duration: M10-M12, 3 months

Budget: 29.706,00€

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WP.6-Act.6.2-6.318

Activity 6.2: Sensitising entrepreneurs Project partners will visit each other’s area and will visit businesses that operate with aged work force and have

successful results, for exchanging experience. PPs will discuss with the personnel and owners, gaining valuable experienceand know–how that they could bring back to their organizations as well as countries. Local business people will be partas well of the study tours.

These study tours (5 in total, one per country), will last one day and will take place together with the project meetings, inorder to save time and money from travelling.

Duration: M2, M9, M15, M21, M27, 5 months

Budget: 2.500,00€ (included in 6.1)

Activity 6.3: Seminars addressing HR managers There will be organized 5 seminars, one in each different participating country, addressing to Human Resources

Managers for implementing decisions on staff recruitment, retention and redundancy in view of the formulated AgeManagement Concepts. The proposed issues will be deriving from the reports already elaborated in the context of theproject.

Catch a minimum of 20 participants per seminar.

These seminars will last half a day and will be organised by each partner in each participating country, adapting thecontent to their language, their specific labour market needs and conditions and specificities of the attendants.

Duration: M18-M22, 5 months

Budget: 1.700,00€ (included in 6.1)

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WP.6-Act.6.419

Activity 6.4: Sensitising the aged workforce In parallel with the seminars organized focusing in HR managers, another 5 will be

organized, addressing to aged workforce and Unemployed aged 50+, with special focus on sensitive social groups. It will explain the strengths they have as well as the skills that they need to gain, in order to remain competitive in the labour market they operate and even in the EU market.

Catch a minimum of 20 participants per seminar

These seminars will last half a day and will be organised by each partner in eachparticipating country, adapting the content to their language, their specific labour marketneeds and conditions and specificities of the attendants.

Duration: M18-M22, 5 months

Budget: 1.700,00 € (included in 6.1)

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Work Packages Analysis WP.7-8

WP7 Dissemination of Results

7.1 Developing a website Service/Product

7.2 Publicity campaign – Information and sensitisation brochures Other

7.3 Publicity campaign – Dissemination of events Other

7.4 Publicity campaign – Electronic Newsletters Other

7.5 Press campaign Other

7.6 Dissemination conference Event

WP8 Mainstreaming and results exploitation

8.1 Mainstreaming and results exploitation action plan Report

8.2 Developing a business manual Report

8.3 Policies assessment Report

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WP.7-Act.7.121

Activity 7.1: Developing a website Presentation of the website.

The website is available in all partners’ language and will be continuously updated by allpartners.

Duration: M3, 1 month

Budget: 29.501,00€

http://like.lllprojects.eu/

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Act.7.1: “website structure”22

Structure Home Project overview

Rationale EU added value Project objectives Deliverables Expected results & outcomes Project Meetings Project Calendar

Media library Project Partners Documentation Center + Forum Online Questionnaire + Sitemap

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WP.7-Act.7.223

Activity 7.2: Publicity campaign – Information and Sensitisation brochures

Four brochures of 4pages will be produced, in the following languages: EN, ES, EL, SE, PL

one presenting the project one sensitising the aged workforce one sensitizing enterprises and one presenting the project results The Lead Partner of the Work Package will create a common layout (with the approbation

of all partners), including a project logo, to be used in all brochures and overall material,and a common text, but each partner will adapt the text to local conditions, needs andspecificities

Proposal for change in the development of the 2nd brochure Each brochure (A5) will be printed in 1000 items per country

Duration: M3, M7, M33, 3 months Budget: 11.300,00€

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WP.7-Act.7.3-7.424

Activity 7.3: Publicity campaign – Dissemination of events For each event organised (workshops, seminars, conference), each partner will produce and diffuse flyers and posters to

disseminate the event in order to ensure the largest possible participation.

This means that 6 different flyers and 6 different posters will be produced in each language. Each flyer (A5) will beprinted in 200 items, each poster (A3) in 20 items.

The Lead Partner of the Work Package will create a common layout (with the approbation of all partners), to be used infor flyers and posters, and a common text, but each partner will adapt the text to local conditions, needs andspecificities.

This dissemination will be done in an electronic way as well.

Duration: M9, M17, M26, M28-29, 5 months

Budget: 1.900,00€ (included in 7.1)

Activity 7.4: Publicity campaign – Electronic Newsletters 6 newsletters on the employability of the aged workforce and presenting the project evolution and outputs during the

project lifetime will be sent electronically, which will be used to promote the main Project initiatives, to inform theoperators of interested sectors on the project implementation, the activity phases still in progress, the possibilities andmodalities of participation, to sensitize the population towards the thematic at the focus of the debate, to spread theresults obtained by the Project.

The Lead Partner will have the overall coordination of the activity, but all partners will participate in the drafting of thenewsletter and in its dissemination to all relevant EU, national, regional and local actors, not only within the 5participating countries but also in other European countries, to ensure the largest possible dissemination.

Duration: M3, M9, M15, M21, M27, M33, 6 months

Budget: (included in 7.1)

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WP.7-Act.7.525

Activity 7.5: Press Campaign The project will be presented to local actors and local press by each partner during a

press-conference presenting the project and addressing specific issues relevant to theproject theme and the local conditions. Each partner will decide on when organising thepress-conference, in order to choose the most appropriate moment for a more effectiveand positive event (e.g. before an important event).

During the press-conferences, folders will be distributed to the journalists with informationabout the project, the programme, the transnational actions and the local actions andadded value of the project.

Regional press-releases will inform target groups about the project and the organisedevents and will be issued after the press-conference and more often if possible.

Project partners will launch a press and radio campaign trying to sensitise as many actorsand target groups as possible.

Duration: M1-M36, 36 months Budget: 250,00 € (included in 7.1)

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WP.7-Act.7.626

Activity 7.6: Dissemination Conference A dissemination conference of the project will be organized in Brussels to present the project results and

disseminate all project products and outputs and to open the ground to new collaborations and partnershipsfor the continuity of the project activities. This conference will have as general objectives:

To assure the largest information and raising awareness for the project by EU actors; To inform the public opinion on the role developed by local institutions, European Union and Project partners

in the realization of the Project; To inform about the project’s outputs and results, the impact of the Project’s interventions, the findings of it. To communicate about age management concept, training of the aged workers and business organization

issues The target groups (EU stakeholders, representatives of regions, lobbies, think tanks, representatives of

enterprises, unions of enterprises, unions of employees, policy makers, social partners, training andeducation providers and agencies…) will be targeted by the partners through the promotion of the projectand through direct communication via the events organised, meetings, emails and phone calls in order tocatch a minimum of 80 participants.

The conference will last half a day and will be organised by P1 in Brussels, for acceding EU decision-makersand for ensuring an easy access to attendants from all over Europe. Each partner will participate in it andbring about 10 national and local stakeholders in order to ensure transnationality to the event.

Duration: M33, 1 month Budget: 37.800,00€

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Dissemination & Valorisation

WP 6, Awareness raising activities As in most cases aged persons are unaware of the fact that they are being discriminated, special activities

aim at sensitizing both employers and aged workforce are planned to be implemented, such as workshopson age management concept benefits, study tours for sensitising entrepreneurs, seminars for HR managersand for aged workforce.

WP7, Dissemination of results Following a methodology to be defined by the consortium, a communication plan will accompany the project

all over its duration, that will include: a publicity campaign (website and discussion forum, brochures, flyers,posters, electronic newsletters, electronic dissemination of outputs) for paper and electronic dissemination ofthe project, a press campaign (press-conferences, press-releases, radio spots) and a DisseminationConference. The Discussion Forum will be used as a tool for transferring outputs at regional, national andEuropean level.

WP8, Mainstreaming and results exploitation This work package will last one year, to prepare the project for its exploitation even after the end of the

project life time. The mainstreaming of the project results and outputs is designed to limit early retirementand encourage the recruitment and retention of older workers. A Mainstreaming Action Plan is plannedwithin the framework of the project in order to support the transfer of practices and methodologiesexperimented to different systems. Furthermore, a Results Exploitation Action Plan will be delivered in orderto identify results to be utilised and transferred. The mainstreaming and exploitation strategy will bemultilevel (from local to European) and multi-actor oriented.

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Time Table28

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Indicators

Review of the indicators list

Partners problems, feedback

Guide of the partners about the next indicators period 1st period: Oct.2011 – Marc.2011

2nd period: Apr.2012 – Sep.2012

3rd period: Oct.2012 – Marc.2013

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Work Packages Analysis WP.3

WP3Developing Business Concepts for Age Management & Investment in the HR sector

3.1 Designing model for enterprises on age management Report3.2 Guide for management optimisation performance Report3.3 Development of measurable performance indicators Report3.4 Analysis of older workforce work traits Report3.5 Employment opportunities for older workers Report

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WP.3-Act.3.1-3.2

Activity 3.1: Designing model for enterprises on age management Focus on the development of innovative business concepts related to age management processes.

To this end, a study will be conducted to design a model for enterprises on introducing agemanagement concepts, flexible working arrangements and succession management, using thefinding of the report already elaborated in WP2.

Duration: M15, 1 month Budget: 13.627,00€ The 40 pages report will be firstly available in English and in electronic version and then

translated in Greek, Spanish, Polish and Swedish

Activity 3.2: Guide for management optimisation performance The above guide will cross examine the management systems currently deployed in the

companies of the EU with those suggested in the first action of WP3 and will lead to thedevelopment of a methodological guide which will point what actions need to be taken in orderto optimize the performance of management systems used in the EU market.

Duration: M17, 1 month Budget: 2.674,00€ The 40 pages report will be available in English

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Thank you for your attention

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