Kyc presentation

CDSL Ventures Ltd

KYC Compliance Process

Verification of Documents Data Entry Modification in Data Entry Dispatch of Documents Printing Acknowledgement Letter Detail Change Module

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Verification of Documents

Verification of KYC Application Form (KAF): All mandatory fields are filled by the applicant Colour photograph is pasted (not stapled) on the KAF Applicant is not a minor

Verification of Proof documents: PAN card copy is provided Documents are either self-attested long with the originals or it is

attested by registered authorities Documents are provided on A4 sheet and one-sided copies.

PoS should stamp the documents with “Verified With Original”

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Data Entry

After verification of KAF and other documents PoS should enter the data in the software.

Pos should check the acknowledgement letter for any possible mistakes while doing the data entry.

PoS should stamp and sign the Acknowledgement letter before handing it over to the client.

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Go to the website https://www.cvlindia.com

Click on Login for POS

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Login to the software by proving user id & password

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Home Page for KYC Compliance Software

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Click on CVL_GET_REF_NO from the dropdown list

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Click on New to generate new Workitem No.

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Write the Workitem No. on top of the KYC Application Form (KAF)

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Write the workitem no. here

16501

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Click on CVL_MIN_ALLOCATION from the dropdown list

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Click on the workitem generated in CVL_GET_REF_NO queue

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Data Entry of the KAF for REGULAR Applicant

After verification of KAF and other documents POS should enter the data in the software.

Get the Reference no. and then, from Min allocation select the reference no.

Select the Investor Type. For the normal KYC till date all POS was entering only

Investor type, Now after Investor Type they have to select Exempt Type as REGULAR. This is by default REGULAR only. After entering all the other details, Press Commit.

Following Slide shows the screen shots for Regular.

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SELECT INVESTOR TYPE

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Select Exempt Type as

REGULAR

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PRESS COMMIT

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PRESS PRINT

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KYC Acknowledgement Letter for Regular

Check whether Name, Address and PAN mentioned in the Acknowledgement letter are correct i.e. as provided in the KYC application form.

Stamp and sign the KYC acknowledgement letter. Hand it over to the client across-the-counter. KYC Acknowledgement letter having the PAN NO. Also instruct the client to submit a copy of the

acknowledgement letter for all their first time investment in any Mutual Fund.

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PRESS OK AND TAKE PRINTOUT

PAN NO .

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Modification in data entry

POS can modify the data entry before clicking on DONE button.

After modification DONE button is disabled and COMMIT button is enabled.

POS should again click on the COMMIT button then take a print of the acknowledgement letter to enable the DONE button.

The earlier acknowledgement letter should be discarded and new one should be handed over to the client after putting POS stamp and signature.

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PRESSDONE

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Data Entry For the Exempt

After taking the Reference no. and then from Min allocation select the reference no.

Select the Investor Type. Select Exempt Type as EXEMPT and Select

Exempt Category. Screen shot are as follows

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SELECT INVESTOR TYPE

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FOR THE EXEMPT TYPE SELECT

EXEMPT

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SELECT EXEMPT

CATAGORY

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AUTOMATICALLY EXEMPT CODE WILL

BE GENERATE

TEXT BOX FOR PAN NO. WILL BE DISABLE

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PRESS COMMIT

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PRESS PRINT

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KYC Acknowledgement Letter For Exempt

Check whether Name & Address mentioned in the Acknowledgement letter are correct i.e. as provided in the KYC application form.

KYC Acknowledgement letter for the Exempt have the Automatically generated EXEMPT Code.

Stamp and sign the KYC acknowledgement letter.

Note down the Exempt Code in Application form.

Hand it over to the client across-the-counter.

Also instruct the client to submit a copy of the acknowledgement letter for all their first time investment in any Mutual Fund. For Exempt case they have to write EXEMPT Code instead of PAN No. KYC Reference No.

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PRESS OK AND TAKE PRINTOUT

NOTE DOWN THE AUTOMATED

EXEMPT CODE GENERATED.

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Modification in data entry

POS can modify the data entry before clicking on DONE button.

After modification DONE button is disabled and COMMIT button is enabled.

POS should again click on the COMMIT button then take a print of the acknowledgement letter to enable the DONE button.

The earlier acknowledgement letter should be discarded and new one should be handed over to the client after putting POS stamp and signature.

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PRESSDONE

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Dispatch of Documents Once the data entry for all the KYC application is complete,

the POS should send the KYC application form along with all the mandatory documents to CDSL Ventures Limited.

POS should create the batch & print the batch report form the software and send the documents with the batch report.

POS should contact CVL appointed courier agency for dispatch of documents.

After the documents are dispatched, courier details (Courier Agency name and POD no.) should be entered into the KYC Courier details.

Document Should sent on the below Address:CDSL VENTURES LIMITED

I-202, Deck Level,2nd floor, Above Belapur Railway

Station, Belapur, Navi Mumbai – 400 614.

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Click on the BATCH button

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Click on

KYC BATCH CREATION

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Click on CREATE BATCH

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Batch is created per 100 records which the PoS should take a print of

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Click on PRINT to print the batch report

Click on Close

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Click on

KYC COURIER DETAILS

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Enter the Courier Agency name and POD number

Click on SUBMIT

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Printing the Acknowledgement Letter

PoS can print the acknowledgement letter for any KYC done by the them at any time latter

Acknowledgement Letter can be printed for those PAN only for which KYC was done by the PoS

PoS should sign and stamp all such acknowledgement letters before handing it over to the client

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Click on the PRINT button

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Enter PAN and click on PRINT button

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Click on OK once the print has been taken

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Click on CVLDC_CHANGE_DETAIL_N

O

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KYC Detail Change

Any changes in the details of the client would be done form this module. Changes can initiated by:

POS: Only modifications would be allowed Changes can be done for those cases which were earlier process by the

same POS. Changes can be done for those cases where verification at CVL is

pending No documents are required for such kind of modification as the new

data is as per the original KAF. Investor/ Client:

Modification can be done through any PoS. Change request form along with proof documents would be needed for

this type of modifications. Client modification can be done for those cases where the CVL

verification is complete.

POS should forward the documents for client modification to CVL with the separate generated batch report.

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Click on NEW

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Note down the workitem no. and mention it on top of the application form

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Click on CVLDC_CHANGE_DETAILS

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Click on the workitem created

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Enter PAN OR EXEMPT Code and click on FETCH

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Select the appropriate option for the type of change

• ERROR CORRECTION – For changes by the POS; no documents required for the changes.

• CHANGE DETAILS – Changes initiated by the investor; application form along with the proof document required.

• SIGNATURE CHANGE – For Change in signature; only the documents needs to be forwarded to CVL.

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• Enter the new value in the appropriate field

• Enter the change reason

• Click on PROCESS

• Click on COMMIT

• Click on PRINT to take a print of the change ackn. Letter

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Click on DONE to complete the process. Before clicking on DONE.

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CHANGE DETAIL

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CLICK THE CHECK BOX TO CHANGE FROM

EXEMPT TO REGULAR

ENTER THE PAN NO

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GIVE THE CHANGE

REASON & CLICK THE PROCESS

COMMIT

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PRINT

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OK

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DONE

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Click on KYC CHANGE DETAIL BATCH CREATION

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Click on CREATE BATCH

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Batch is created per 100 records which the PoS should take a print

Click on PRINT to print the batch report

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Click on KYC Change Detail Courier Details

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Enter the Courier Agency name and POD number

Click on Submit

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Dispatch of Change Detail Documents

Similar to the KYC documents forward the detail change documents to CVL.

Document Should sent on the below Address:CDSL VENTURES LIMITEDI-202, Deck Level,2nd floor, Above Belapur Railway Station,Belapur, Navi Mumbai – 400 614.