Top Banner
Microsoft ® Office Outlook ® 2003 Training Outlook can help protect you from junk e-mail Peace River Distributing presents:
31

Junk Email

May 14, 2015

ReportDownload

fosterstac

  • 1.Microsoft OfficeOutlook 2003 Training Outlook can help protect you from junk e-mail Peace River Distributing presents:

2. Course contents

  • Overview: Slice the spam
  • Lesson 1: Get familiar with your filter
  • Lesson 2: Guard your privacy

Outlook can help protect you from junk e-mail Each lesson includes a list of suggested tasks and a set of test questions. 3.

  • Junk e-mail, often called "spam," can be bothersome and even offensive.

Overview: Slice the spamOutlook can help protect you from junk e-mail NoteMicrosoft Office 2003 Service Pack 1 contains enhancements to the Junk E-mail Filter. For more information, seeWhat's new for Outlook 2003 in Service Pack 1 .Outlook 2003 includes powerful tools that will help you slice the spam and recapture your Inbox. 4. Course goals

  • Use the Outlook 2003 Junk E-mail Filter to its full advantage.
  • Accept or block messages from specific people or domains (a domain is the part of an e-mail address after the @ sign).
  • Understand why some pictures are blocked in e-mail and what your choices are for controlling whether pictures are displayed.

Outlook can help protect you from junk e-mail 5. Lesson 1 Get familiar with your filter 6. Get familiar with your filter

  • Don't waste your time weeding out junk messages.
  • Use the Junk E-mail Filter and let Outlook 2003 do the sorting for you.

Outlook can help protect you from junk e-mail 7. How the filter works

  • Outlook treats a message as junk because of several factors, including the time it was sent, the sender, the names on its To line, and its content.
  • The process is complex, but you always have ultimate control over how much filtering is done.

Outlook can help protect you from junk e-mail 8. Where junk messages go

  • If the filter deems a message to be junk, the message is moved to the Junk E-mail folder.
  • If the filter mistakenly identifies something good as junk, you can always find it in the folder later.
  • You can take steps to ensure that the mistake won't happen again.
  • (Continued on next slide.)

Outlook can help protect you from junk e-mail The Junk E-mail folder in the Navigation Pane 9. Where junk messages go, contd. Outlook can help protect you from junk e-mail The Junk E-mail folder in the Navigation Pane

  • Delete a single message from the folder by selecting it and clicking theDeletebutton on theStandardtoolbar.
  • To empty the entire folder, right-click it in theNavigation Pane , and then clickEmpty JunkE-mail Folder .

These actions will move messages from the Junk E-mail folder to the Deleted Items folder: 10. You control what gets through

  • You control the filter:

Outlook can help protect you from junk e-mail

  • These options adjust the level of protection. Your choice here determines the filtering applied to incoming messages.
  • Use these tabs to view and modify the Safe Senders, Safe Recipients, and Blocked Senders lists.

TheJunk E-mail Optionsdialog box 11. Safe or Blocked? You decide with lists

  • Messages from or to people on your Safe lists are always allowed into your Inbox.
  • Messages from people on your Blocked Senders List are banished to the Junk E-mail folder.

Outlook can help protect you from junk e-mail 12. Lists, and how they grow

  • Your Safe and Blocked lists can evolve as you receive e-mail.
  • You can add names to these lists directly from messages in your Inbox.

Outlook can help protect you from junk e-mail You can see this menu by right-clicking any message in yourInbox .

  • Right-click the message.
  • ClickJunk E-mail .
  • Choose from the commands on the shortcut menu.
  • (continued on next slide)

13. Lists, and how they grow, contd. Outlook can help protect you from junk e-mail you'll see a dialog box similar to this one. If a message is addressed to more than one person and you clickAdd Recipient to Safe Recipients List Use it to choose which addresses to add to your Safe lists. 14. Senders and recipients: who they are to you Outlook can help protect you from junk e-mail Sender:Any e-mail address that you see in theFromline of a message. Recipient:Any name that appears on theTo ,Cc , orBccline of a message. Add e-mail addresses to your Safe lists to ensurethat the right messages get to your Inbox. 15. List a domain: set the filter for a source

  • Use a domain name in your Safe or Blocked lists:

Outlook can help protect you from junk e-mail The domain name is the part of an e-mail address after the @ sign.

  • A domain name in your Blocked Senders List means their messages arent spam, they're history.
  • A domain name in a Safe list allows all messages with that domain to pass directly to your Inbox.

16. Suggestions for practice

  • See where to adjust the Junk E-mail options.
  • Add a name to the Safe Senders List.
  • Add a name to the Safe Recipients List.
  • Add a domain to the Blocked Senders List.
  • Mark a message as Not Junk.

Outlook can help protect you from junk e-mail Online practice (requires Outlook 2003) 17. Test 1, question 1

  • Suppose you are receiving junk e-mail from senders whose e-mail addresses all end in "@humongousinsurance.com". What's the quickest way to filter out all that e-mail? (Pick one answer.)

Outlook can help protect you from junk e-mail

  • Add each sender to the Blocked Senders List.
  • Add the senders to the Safe Senders List.
  • Add the "@humongousinsurance.com" domain to your Blocked Senders List.

18. Test 1, question 1: Answer

  • Add the "@humongousinsurance.com" domain to your Blocked Senders List.

Outlook can help protect you from junk e-mail Adding the domain to your Blocked Senders List is a quick, effective way to blockallmessages from that pesky domain. 19. Test 1, question 2

  • What's the difference between a sender and a recipient? (Pick one answer.)

Outlook can help protect you from junk e-mail

  • The sender is the person on the From line, and the recipient is the person on the To line.
  • The sender is the person on the To line, and the recipient is the person on the From line.
  • There's no difference. A sender and a recipient are the same thing.

20. Test 1, question 2: Answer

  • The sender is the person on the From line, and the recipient is the person on the To line.

Outlook can help protect you from junk e-mail And remember: You can add senders and recipients to your Safe and Blocked lists directly from your Inbox. 21. Lesson 2 Guard your privacy 22. Guard your privacy

  • When you know ways that junke-mailers find you, you can make it harder for them.
  • Some features in Outlook 2003 help you avoid telling junk senders that you got their messages.
  • You can also act on your own to stay off spammers lists.

Outlook can help protect you from junk e-mail Wondering how spam finds you in the first place? 23. Dont look! Why Outlook blocks pictures Outlook can help protect you from junk e-mail To help protect your privacy, Outlook purposely blocks certain types of pictures. What gets blocked (and what doesn't):

  • Pictures are blocked only if they're downloaded to your computer from an outside computer.
  • Pictures that you attach to a message, or that your friend attaches to a message and sends to you, would not be blocked by this feature of Outlook.

24. Do look! Fine-tune what you see Outlook can help protect you from junk e-mail A red X indicates that a picture has been blocked.

  • Text about how to show pictures.
  • To see the pictures, click the text and then clickDownload Pictures .
  • To always see pictures from this sender, add the sender or domain to your Safe Senders List.
  • You can also right-click any picture and then clickDownload Pictures .

25.

  • To avoid spam, its best to leave the default settings as they are. But know that Outlook does giveyouultimate control of this feature.

Download or not? You choose Outlook can help protect you from junk e-mail

  • To control this feature, click the Infobar at the top of the message and then clickChange Automatic Download Settings .

26. Help Outlook protect your address

  • You can make wise choices to cut down on the amount of spam you receive:

Outlook can help protect you from junk e-mail

  • Don't respond to junk messages or chain letters.
  • Don't display your personal e-mail address on a Web page.
  • Don't Click here.

27. Test 2, question 1

  • Which type of picture will Outlook block? (Pick one answer.)

Outlook can help protect you from junk e-mail

  • A picture that is downloaded from a computer outside the e-mail system when you open the message.
  • An attached photograph that appears inside a message.
  • An attached picture in an e-mail message from anyone not in your Contacts folder.

28. Test 2, question 1: Answer

  • A picture that is downloaded from a computer outside the e-mail system when you open the message.

Outlook can help protect you from junk e-mail To help protect your privacy, Outlook will block automatic download of pictures. It does this by default. 29. Test 2, question 2

  • If you automatically download pictures in e-mail messages you receive, why might you be sorry? (Pick one answer.)

Outlook can help protect you from junk e-mail

  • Everything about downloading pictures in e-mail is negative.
  • You tell the sender that your e-mail address is valid, so you may get more junk e-mail.
  • You might get a message that you don't have enough hard drive space to download the picture.

30. Test 2, question 2: Answer

  • You tell the sender that your e-mail address is valid and so may get more junk e-mail.

Outlook can help protect you from junk e-mail Downloaded images tell the message sender that you opened the message. For this reason, Outlook lets you choose whether or not to download pictures. 31. Quick Reference Card

  • For a summary of the tasks covered in this course, view theQuick Reference Card .

Outlook can help protect you from junk e-mail 32. USING THIS TEMPLATE See the notes pane or view the full notes page ( Viewmenu) for detailed help on this template.

Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.