International Course on Development and Disasters with Special Focus on Health February 10 – 21, 2003: St Anns, Jamaica CDERA Experience in Institutional.

International Course on Development and Disasters with Special Focus

on HealthFebruary 10 – 21, 2003: St Ann’s, Jamaica

CDERA Experience in Institutional Capacity Building: Institutionalizing Cooperation

Prepared by Jeremy Collymore, Coordinator

Caribbean Disaster Emergency Response Agency

As part the Introductory Course for Non-Caribbean participants

CDERA Experience in Institutional Capacity Building: Institutionalizing

Cooperation

INTRODUCTION

• CDERA established on principles of inter-governmental cooperation

• Number of small states with large vulnerabilities and limited individual capacity

• Rationalizing diverse actions towards a common goal was central to operationalizing the Agreement


Cooperation

OBJECTIVES

• To make an immediate and coordinated response by means of emergency disaster relief

• To secure, coordinate and channel to interested inter-governmental organizations, reliable and comprehensive information on disasters


Cooperation

OBJECTIVES

• To mobilize and coordinate disaster relief from governmental and non-governmental organizations

• To mitigate or eliminate the immediate consequences of disasters


Cooperation

PHILOSOPHY & EPISTEMOLOGY

• Preparedness is a pre-condition for effective response

• Preparedness is indispensable to effective recovery and reconstruction

• The integrative nature of disaster management activities necessitates collaboration and cooperation among key stakeholders


Cooperation

AREAS OF CAPACITY BUILDING

• Organization Structure and Systems• Operational systems and Procedures• Knowledge acquisition, management and

transfer


Cooperation

ORGANIZATION STRUCTURE & SYSTEMS

• Model Legislation developed, discussed and adapted

• Programming Planning Guide• Conditions of Service and Model Job

Descriptions• Guidelines for use of email in agency

correspondence


Cooperation

OPERATIONAL SYSTEMS

• Regional Coordination Plan

• Donor Group Coordination Protocols

• Military Operational Order

• EOC Planning Guides

• Emergency Telecommunications Guide


Cooperation

OPERATIONAL SYSTEMS

• Model Emergency Communications Guide

• Maintenance as a Mitigation Tool

• Emergency Broadcast Policy

• Media Kit

• MOUs with 10 organisations


Cooperation

OPERATIONAL SYSTEMS (Cont’d)

• Shelter Management Programme and Policy Guide

• Donations Management Protocol• Relief Distribution Policy Guide• Events and Exercise Evaluation Guide


Cooperation


• Donor Group Programming Consultation• Community Disaster Planning• Model Mitigation Policy for Education

Sector• Model Emergency Housing Policy


CooperationOPERATIONAL SYSTEMS (Cont’d)

• Education and Information Policy and Strategy

• Model Flood Contingency Plan• Early Warning Systems for Vulnerable

Communities• Flood Preparedness Checklist for Schools• Disaster Auxilliary Corp Guidelines


Cooperation


• Model LSAR SOPs and Guidelines• Model National Mitigation Policy• Community Preparedness –Flood Preparation

Initiatives


CooperationKNOWLEDGE ACQUISITION

MANAGEMENT AND TRANSFER

• Partner Alliance in Special Areas(RSTS, CDP, Warehousing)

• Technology Adaptation

• Material Acquisition and Adaptation (EOC, Shelter, Damage Assessment)


CooperationKNOWLEDGE ACQUISITION MANAGEMENT

AND TRANSFER

• Material Development and Sharing(CDP/EOC Plan, EOC Course)

• University and College Involvement• Standardization of process and product• Hazard Mapping• Mitigation Policy• Informal Building Education


CooperationComprehensive Disaster Management

Strategy

CDM involves all actions required to ensure

that a country or jurisdiction has capability to

deal with all types of hazards, at all phases of

disaster management.


CooperationCDM CONT’D

• Incorporates Prevention and Mitigation, Preparedness, Response and Recovery by coordinating the wide-ranging actions and utilizing all necessary resources available from numerous agencies.

• Focuses on the concepts of multi-hazard, multi-disciplinary and multi-sectoral approach with the inter –related components: integrated, comprehensive and coordinated

CDM Strategy and Results Framework

SPECIFIC OBJECTIVE CDM is integrated into the development processes of CDERA

member countries

GOAL: Sustainable Development in the Caribbean

IR-5 Hazard informa-tion is incorpo-rated into devel-opment planning and decision-making

IR-4 Preparedness, response & miti-gation capability is enhanced and integrated.

IR-3 Regional institu-tions & donors incorporate CDM in their own pro-grams and pro-mote CDM to their national members/clients

IR-2 Research & training support CDM

IR-1 Stronger re-gional & na-tional institu-tions promote CDM


Cooperation

IMPLEMENTATION STRATEGY

• Utilization of Sub-Regional Focal Points• Pilot Activities• Model Programmes• Exchange Programmes• Training Workshops• Technical Working Groups• Inter-Regional Cooperation


Cooperation

PILOT ACTIVITIES

• Selected country is in a position to support the activities

• Has required infrastructure to document and share experiences and lessons learnt

• Implemented within the framework existing national or regional programme

• Sought to complement existing initiatives


Cooperation

PILOT ACTIVITIES (Cont’d)

• Selected criteria developed and shared

• Selected state required to demonstrate desire, commitment and capacity to fulfill specific implementation obligations


Cooperation

MODEL PROGRAMMES

• Initiated at national or sectoral level

• Supported in process and experience documentation

• Used as a basis for information sharing and cross-fertilization of concepts and ideas

• Within and among countries and regions


Cooperation

LESSONS LEARNT

• Sense of “criticalness” must be shared by all stakeholders

• Clear definition of problem and commitment to the solution is conditional to collaboration

• Even when “criticalness” is established, commitment to coordination is not assured

• Level of cooperation is influenced by proportion of agency resources to be dedicated to the efforts


Cooperation

OBSERVATIONS & THE WAY FORWARD

• Important to a cooperation agenda is an infrastructure for accommodating commitment to an agreed agenda whilst minimizing the need for adjustment in agency structure, goals and operating protocols


Cooperation

OBSERVATIONS & THE WAY FORWARD (Cont’d)

• Cooperation agenda should be built around a coordination infrastructure derived from consultative programme planning and information sharing


Cooperation

OBSERVATIONS & THE WAY FORWARD (Cont’d)

• Such a framework can be the outcome of strategic planning framework involving key stakeholders

International Course on Development and Disasters with Special Focus on Health February 10 – 21, 2003: St Anns, Jamaica CDERA Experience in Institutional.

Documents

jamaica cdera experience

transfer slide

systems operational

model mitigation policy

limited individual capacity

agency correspondence

damage assessment slide

key stakeholders slide