Intermediate PowerPoint

Intermediate Intermediate PowerPointPowerPoint

Intermediate Intermediate PowerPointPowerPoint

Lorrie JacksonLorrie [email protected]@lausanneschool.com

Steps to Making a PowerPoint

Presentation• Plan - What is your

topic? • Prepare - Create

the presentation• Practice - Rehearse• Present!

Some Vocabulary to Know:

• Presentation - a PowerPoint file• Slide - a page in a PowerPoint file• Slide Show - displaying the pages in order• Background - the color or picture behind

the text• Template - a pre-designed background

(ex. the crayons)

Step 1: Plan!• Think of

something you know about but many of your labmates won’t.

• Think of three things you can teach us about it.

Step 2: Prepare• Open up

Microsoft Office

• Open up PowerPoint

• Opens with the title slide

Title Slide• Type the name of

your topic in the title blank

• In the second blank, type your full name, today’s date, and the phrase “PowerPoint Activity 1.”

3 Ways To Create a Slide

1. CTRL M2. Click on the white paper icon with

a starburst on top right corner of screen

3. Insert>New Slide

Slide #2• Create a new slide and scroll to Text and

Content Layouts in the Slide Layout task pane (new in XP)

• Click on top left choice (Title, Text, and Content)

• Title: your topic• Text: Describe your topic in three short bullets

(don’t use periods or complete sentences)

Slide #3• Create a new slide• Automatically, PPT

gives you a Title and Text Slide

• Title: The First Point about your topic

• Text: List 4 things about that first point

Slides #4 and #5• Create a new

slide• Scroll to Text and

Content Layouts & slick the Title and Content over Text slide

• Title: your 2nd point

• Text: 2-3 things about your second point

• Create a new slide• Scroll to Text and

Content Layouts & slick the Title and Text over Content slide

• Title: your 3rd point

• Text: 2-3 things about your third point

Last Slide

• Create a new slide, scroll up to the top of the task pane and click the Title Only slide

• Title: The End!

Save your work• Save your work to your floppy• Go to Slide Show>View Show (or

F5)• Watch show• Use arrow keys or right-click to

navigate by title for more control

Text is in, Now for Fun!• Go to Design on top right corner

of screen• Select a template you want to

use (click it once)• If you want more control, go to

Format>Background and click the down arrow for options of colors, fill effects, etc.

• Good for customizing your show and being unique

Fonts• Go to Format>Replace Fonts• Click in the With blank and choose the

font you want to use• Change the color of the text by clicking

on color schemes in the slide design task pane

• Change the size of the font by highlighting it and clicking on the number besides the font name above

Inserting Images• Go to your title page• Go to Insert>Picture>Clip Art• Type a search or just scroll

and click on the image you like

• Want more, click on Globe at bottom right corner, and find many more images at Microsoft Clip Art Gallery on the Net

Using Images from the Web

• Right-click on an image on the Internet, the select copy

• Click back into your slide show and right-click and select paste

• Legal? Fair Use – one copy for classroom use (not on your Web page)

• Ask your school!

Images• Once the picture is on your slide, you

can adjust its size by clicking on it until white circles appear around it and dragging those boxes in or out.

• Green circle rotates image• Click until you see an icon with icons

going up and down, left and right, then hold the mouse button down and drag the pic where you want it.

White Box around image??

• Click on image• Go to

View>Toolbars>Picture• Click on 2nd icon from

right (blue pen)• Click on white box• Gone!

Other Images

• Can scan photos or retrieve them from email, floppy, or hard drive

• Insert>Picture>From File• Browse and find photo and hit

Insert• Scanning pics can be tricky (watch

extensions: jpg, gif, etc.)

SAVE YOUR WORKSAVE YOUR WORKSAVE YOUR WORKSAVE YOUR WORK

Look at bottom left corner:

There are 3 ways to look at your slide show:

1. Normal: 2. Slide Sorter: to change order3. Slide Show:

Slide Sorter• Click on the middle icon above the

word Draw in the bottom left-hand corner

• You should now see all your slides.• Click on your 5th slide and drag it in

front of your 4th slide. See how the slide show is changed!

• Save your work!

Sounds!

• Double-click your title slide • Go to Insert>Movies and

Sounds>From Clip Organizer• Click on the sound you want to

insert in your first slide• Click Yes when it asks if you want

to hear it when you first move to that slide

Sounds• Follow these

steps to insert sound on your last slide as well

• Click F5, go to Slide Show>View Slide Show, or click on the 5th view icon to see your show so far!

More with sound• Add CD tracks• Hide the speaker icon – create a

white square with white fill and no line to cover it

• Add your voice!

Animation

• Save Your Work And Let’s get moving!• Animation Schemes – new in XP• Combine the old custom animation

(pictures and text move) and slide transition (whole slide moves)

• Go to your title slide, then to Design>Animation Schemes in task pane

Animation

• Click on a scheme• Subtle, Moderate, Exciting• Click Apply to All Slides if desired• Play - preview

Animation• For more control:

go to Slide Show>Custom Animation or Slide Transitions

• Save your work• View your slide

show

Inserting Hyperlinks

• A way to connect you to a web site

• Go to your second slide, • Click on some text or your

piece of clip art• Go to Insert>Hyperlink or

CTRL K• Type in a web site’s address

on your topic

Inserting a link to email• Go to your title slide• Highlight your name• Hit CTRL K or Insert>Hyperlink• Click E-Mail address• Type your email address

Congrats!

• Play around with what you’ve learned today• Save your work and print your slide show

(select Handouts and 6 to a page on Print Window)

Wait for further Wait for further instructions before instructions before

proceeding!proceeding!

Wait for further Wait for further instructions before instructions before

proceeding!proceeding!

What are we doing?• Most PowerPoint presentations are

linear• Linear – one slide after another• Interactive PowerPoints – way to

review concepts• Teachers and students can make them• Will view a demo and create your own

Design of PPTEach Interactive PPT must contain these

slides:• Title slide – your name, date, topic• Introduction – what is the topic?• Procedure – how do they take the quiz?• Questions – what are you testing them

on?• Feedback slides – one yes, one no slide

Let’s Begin• Open up your slide show• Scroll to the 5th slide (next to last slide)• Create a new slide (will insert one

before The End slide)• Choose top right slide under Text and

Content Layouts• Type what’s on the next slide…

Directions

• Read each of the following questions carefully

• Click on the correct answer

• If you don’t get it right the first time, try again!

Next,

• Hit CTRL M

• Select the first slide on the second row (Title and Text) and hit OK

• Type what you see on the next slide

Question One

Create your own question.

1. Yes

2. No

Note: To delete bullets in the title frame, hit Backspace. To replace the bullets in the text, click the numbered list icon in the menu bar above.

Repeat these steps to create the next two slides!

Question Two

Create your own question.

1. Yes

2. No

Question Three

Create your own question.

1. Yes

2. No

Finally,

• Scroll to last slide in show (page down)

• Replace “The End” with…

Great Job, Class!!

What have we done?We’ve typed the:1. title slide2. introduction3. directions4. questionsWhat’s left?? The feedback slides!

Feedback slides• Even though there are three

questions, we only need to make two feedback slides (one for yes, one no)

• We’ll copy them later• Hit CTRL M and select top right slide

(Title Only)• Type what you see in the next slide

You’re right!

Hit CTRL M again, then select the topRight slide (title only) and typewhat you see on the next slide!

Uh-Oh! Try again!

This is what it should look like!

put mock-up of side sorter here!

Save!CTRL S and save your PowerPoint

as:YourName and put it on the desktop

The Tough Stuff• Click on Slide Sorter in bottom left

corner of screen• Click on the “You’re Right” slide,

and hit CTRL C• Click just behind the slide for

Question One and hit CTRL V

More Tough Stuff• Click behind the slide for question

two and hit CTRL V (“You’re Right” slide should be there too now!)

• Repeat this process for the “Uh-Oh!” slide for both questions (click it, hit CTRL C, click behind each “You’re Right” slide, and hit CTRL V)

• Drag the “Great Job” slide behind the last “Uh-Oh” slide to end the show!

Bookmarking

• Bookmarks - links to other parts of your document.

• We will bookmark each answer on your question slides to a feedback slide

• See the next slide to see how this works.

Using bookmarks willallow your student to click on an answer, then the slide show will move them to thecorrect feedback slide!

Let’s Bookmark• Double-click on your first question• Highlight the correct answer• Hit CTRL K and click Browse next

to the Place in this Document blank

• Scroll down to find the the first “You’re Right” slide (just behind question one), click it and hit OK twice

Keep going!• Highlight the incorrect answer • Hit CTRL K and click Bookmark• Scroll down to find the the first “Uh-Oh”

slide (just behind question one), click it and hit OK twice

• Repeat this process for all your feedback slides, making sure you bookmark to the slides just behind each question.

Hint: Make sure you link the right answer to the right feedback slide!

Action Buttons

• Save your work• View your show• What works?• What doesn’t work?• What’s missing?• Action Buttons!

Action Buttons• Scroll to the first “You’re Right” slide

behind question one.• Go to Slide Show>Action Button and

choose the button that points right (above)

• Draw a box on the “You’re Right” slide with your mouse to place your button on the bottom right corner

Click this black arrow next to Hyperlink to: and select Slide...

Then, click on Question Two andhit OK twice

Action Buttons

• Now, scroll to the first “Uh-Oh” slide behind question one.

• Go to Slide Show>Action Button and choose the button that points left (above)

• Draw a box on the “Uh-Oh” slide with your mouse to place your button on the bottom right corner

Again, click on the blackdown arrow and scroll to slide

This time,click on questionone (they got it wrong; they needto retry) and hitOK

Repeat This Process

• Now, go to the “You’re Right” slide behind question two and repeat the process (making sure you make your action button go to Question Three)

• Do the same for:“Uh-Oh” (Question Two) Question Two“You’re Right” (Q3) Last Slide“Uh-Oh” (Q3) Question Three

Save and Test!• Save your work

(CTRL S)• Go to Slide Show>

View Show• Even if you didn’t

get it all, you’re learned a lot!!

Relax! Fun Facts• Printing PPTs- go to File>Print• Click Handouts• Choose Black and White unless

actually printing in color• 6 slides (or less if wanting others

to take notes on handouts)

Students and PPT• Time – only allow ¼ of your time on PPT

(very end of a project)• Give them a chance to play with bells

and whistles, then show each other• Kids will get tired of the sounds and

motion• 6 x 6 rule – no more than 6 words per

bullet, 6 bullets per page

Teaching with PPT• Studies find that teachers move

more quickly in lectures with PPT• But…kids can’t think as fast as we

click• Most of the time: put only outline

on PPT• Or…make a “skeleton” PPT for

them to fill in as you talk

Presenting with PPT• Conferences, etc. – most are bored

with PPT (esp. transitions and “spoon people”)

• Keep design appropriate for audience

• Dark background with light text easier on eyes but feels strange

• Take lighting into account

Tricks to Impress• Kiosk – go to Slide Show>Set Up Show• Click Browsed at a Kiosk and hit OK• This will have the slide show run non-stop• Do this for Parents’ Night or when you

want to display a show continuously while you do something else (like a poster)

• Can be used for a science fair or other display of student work

Other Resources• http://school.discovery.com/clipart/cate

gory/anmt01.html - for clip art you can use legally on your Web page

• http://www.powerpointers.com• http://www.microsoft.com/office/powerp

oint/• http://www.presentersuniversity.com/in

dex.cfm• http://www.presentationpro.com/Power

TIPS/

Congratulations!

Email me [email protected] any questions

Check this presentation out at www.lausanneschool.com/techtuesdays.html