Interior Terminal Improvements-Phase IV December 28, 2010 1:00 P.M. NOAB # 1-2-2-2010-03
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Interior Terminal Improvements-Phase IV
December 28, 20101:00 P.M.
NOAB # 1-2-2-2010-03
Pre-Submission Conference Agenda
• Welcome and Opening StatementDon Mauras – LANOIA Acting Deputy Director of Planning and Development
• Overview of Contract Documents, Mandatory Submission Requirements, and Submittals
David Stephens - ART Contracts Manager
• Overview of DBE Instructions, Form, and Quarterly ReportingPhilistine Ferrand – LANOIA DBE Liaison Officer
• SecurityMae Bradley - LANOIA Chief of SecurityBrenda Johnson – LANOIA Assistant Chief of Security
• Scope of Work and Selection CriteriaDon Mauras - LANOIA
• Questions
Welcome and Opening Statement
Don MaurasActing Deputy Director of Planning and Development Louis Armstrong New Orleans International Airport
(LANOIA)
Overview of Mandatory Bid Submission Requirements
David Stephens, Contracts Manager Aviation Resources Team (ART)
• Letter of Interest• NOAB S-03A Form • Subcontractor/Consultant/Vendor Participation and
SL/DBE Commitment Form• Ethics Questionnaire
CITY REQUIREMENTS• Tax Clearance Certificate• Convicted Felon Affidavit• Conflict of Interest Disclosure Affidavit
Letter of Interest
The Letter of Interest that supplements the completed S-03A Form(s) should discuss the extent of the firm's experience in the disciplines of architectural interior designs especially at air-carrier airports. If an association or joint venture of firms is contemplated, the expertise of each individual firm should be clearly defined as well as the level of involvement of each firm in the services and the proposed means of coordination between firms. An official joint venture will be considered a "firm.
NOAB S-03A Form
NOAB S-03A.pdf
Ethics Questionnaire
Ethics Questionnaire.pdf
Tax Clearance Authorization
Tax Clearance Authorization.pdf
Convicted Felon Affidavit
Convicted Felon Affidavit.pdf
Conflict of Interest Disclosure Affidavit
Conflict of Interest Disclosure Affidavit.pdf
Supplemental Guidelines
• Only timely received Qualification Statements, meeting the requirements of this Request for Qualifications, will be considered.
• No Qualifications Statement will be considered or accepted that is submitted by a firm that is in default under the terms of any existing agreement with the Board or other similar agency, or has failed to perform its obligations faithfully under any previous agreement with the Board or other similar agency.
• Each lead consultant firm or lead member of a joint venture shall submit only one Qualifications Statement. Sub-consultant or sub-joint venture firms may submit their qualifications with more than one lead consultant firm and/or joint venture. A Qualifications Statement will be rejected if there is any evidence of collusion with another firm/joint venture.
Supplemental Guidelines
• A firm that responds as a prime or as a partner in a joint venture responding as a prime cannot as a sub-consultant submit its qualifications to another responding prime. Furthermore, a firm that responds as a prime or as a partner in a joint venture team responding as a prime cannot be a partner in a joint venture that submits its qualifications as a sub-consultant to another responding prime.
• Qualifications Statements shall be signed by an authorized representative of the firm.
Philistine FerrandLANOIA DBE Liaison Officer
• SL/DBE Goal for Project
• Review of Revised SL/DBE Commitment Form and Instructions for Completion
• Manual Fill Form and Auto Fill Form
Post Submission DBE Requirements
DBE Goal
19.79%
The SL/DBE Commitment Form participation to be submitted with the RFQ
Schedule of Contract Participation and DBE Commitment
Schedule of Contract Participation and SLDBE Commitment.pdf
[Electronic version of this form can be obtained at www.flymsy.com under Business Opportunities]
Schedule of Contract Participation and DBE Commitment Form
It is encouraged, but not required, to fill out the Schedule of Contract Participation and DBE Commitment Form electronically. If filling out the form electronically, after inputting all required information, print a hard copy of the form, sign the form as per the instructions on the form, and have the form properly notarized. An electronic version of the Schedule of Contract Participation and SL/DBE Commitment Form may be obtained as follows:
Auto Fill Version of Schedule of Contract Participation Form
Louis Armstrong New Orleans International Airport website www.flymsy.com, under Business Opportunities
Manual or Auto Fill
If you are unable for any reason to fill out the schedule of contract participation and DBE commitment form electronically, the form must be submitted filled out manually or filled out in some other manner
Good Faith Efforts
Good Faith Efforts.pdf
2.03 GOOD FAITH EFFORTS .1 To demonstrate Good Faith Efforts, the Bidder shall document to the DBE Liaison Officer the steps
taken, including but not limited to the following: (a) Seek out and consider DBEs as potential subcontractors. (b) Contact two or more DBEs for each category of work that is being subcontracted. (c) Affirmatively solicit their interest, capability and price quotations. (d) Provide equal time for all prospective subcontractors to prepare their proposals (e) Provide at least as much time to DBEs in assisting them to prepare their proposals for
subcontract work as non DBE subcontractors. (f) Attending the Pre-bid Conferences or meetings to inform DBEs of contracting and
subcontracting opportunities. (g) Advertising in general circulation, trade association, and disadvantaged or small business-
focus media concerning the available subcontracting opportunities. (h) Written notice by certified mail/email or fax to a reasonable number of specific DBEs that their
interest in the Contract is being solicited (i) Following up initial solicitations of interest by contacting DBEs to determine with certainty
whether the SLDBEs were interested. (j) Selecting portions of the work to be performed by DBEs subcontractors in order to increase the
likelihood of meeting of good faith effort requirements, and where appropriate, breaking down the Bid into economically feasible units to facilitate DBE participation.
(k) Providing DBEs adequate information about the plans, specifications or Contract requirements. (l) Negotiating in good faith with interested DBEs and not rejecting them as unqualified without
sound reasons based upon a thorough investigation of their capabilities (m) Making efforts to assist interested DBEs in obtaining bonding, lines of credit, or insurance
required by the NOAB. (n) Using services of available community organizations, contractors’ groups, local, state and
federal small business assistance offices and other organizations that provide assistance in the recruitment and placement of DBEs
(o) Fairly representing DBE quotations in the formulation of the contractor’s proposal as shown on the contractor’s tabulation or other work documents supporting the contractor’s Bid.
(p) Meeting with the DBE Liaison Officer for assistance in meeting the NOAB's DBE goals and/or expectations.
DBELO will make the initial decision on whether a bidder has made sufficient Good Faith Efforts to be regarded as responsive. If the DBELO denies a request for a waiver, the NOAB will inform the bidder of its right to request a reconsideration. The request must be in writing and received by the DBE office within ten (10) days of receipt of the waiver denial. As part of this reconsideration, the bidder will have the opportunity to provide written materials and argument concerning the issue of whether it met the goal or made adequate Good Faith Efforts to do so. A quorum of the DBE Committee will reconsider the decision of the DBELO and the argument of the bidder, and will issue a written decision within ten days of receipt of the request for reconsideration by the DBE Office. The result of the reconsideration process is not administratively appealable to the DOT or any other agency, department, or division of any state, federal, or local government.
• Reports are due Quarterly on January 20, April 20, July 20 and October 20 for the preceding quarter.
DBE Reporting Requirements
Quarterly Report Form
Sched J - AP Quarterly Activity Report Form.pdf
Revision 20091020. Previous versions obsolete.
New Orleans Aviation Board New Orleans International Airport
Contractor Report of DBE Participation
Instructions for Completing Report
As per your agreement with the New Orleans Aviation Board, your firm is required to complete a report of Disadvantaged Business Enterprise (DBE) participation. This report should consist of firms whereby purchases of goods and/or services have been purchased during the reporting period. DBE-certified means federally certified by a member of the Louisiana Unified Certification Program (www.LAUCP.org). SLDBE-certified means locally certified with the State & Local Disadvantaged Enterprise Program through the New Orleans Aviation Board, City of New Orleans, Sewerage & Water Board, or Jazz Casino Company, LLC d/b/a Harrah’s New Orleans Jazz Casino. The following are definitions of each of the reporting category:
1. Amount Paid to Prime This Quarter – Monies received on contract this quarter
2. Amount Paid to Prime To Date – Monies received on contract during the life of the contract
3. DBE/SL Original Contract Amount – If any DBE/SL firms are under contract with your company, indicate the total original amount of the agreements. If any DBE/SL firms have purchase orders to provide services/items, indicate the total original purchase order amounts.
4. DBE/SL Current Contract Amount – If any DBE/SL firms are under contract with your company, indicate the total current amount of the agreements. If any DBE/SL firms have a purchase orders to provide services/items, indicate the total current purchase order amounts.
5. Amount Paid to DBE/SL This Quarter – Indicate only the total amount actually paid to any DBE/SLs during the period. As part of the NOAB’s DBE/SL verification process, we are requesting that your firm submit verification of payments made to any DBE/SLs on the expenditures reported. This can be achieved by providing copies of accounts payables ledgers or copies of canceled checks.
6. Amount Paid to DBE/SL To-Date – Indicate only the total amount actually paid to any DBE/SLs during the life of the contract
7. Subcontractor/Vendor Name – Provide name of subcontractor/vendor
8. DBE/SL Ownership Percentage at Contract Inception – Indicate DBE/SL percent ownership of subcontractor’s firm when subcontract signed. If regular dealer or supplier, only 60% of DBE/SL ownership may be counted.
Contractors Report of DBE Participation Instructions for Completing Report
2
9. Description of Service – Describe type of service subcontractor is contracted to perform
10. Original Contract Amount – If subcontractor is under contract with your company, indicate the original amount of the agreement. If subcontractor has a purchase order to provide services/items, indicate the original purchase order amount.
11. Current Contract Amount – If subcontractor is under contract with your company, indicate the current amount of the agreement. If subcontractor has a purchase order to provide services/items, indicate the current purchase order amount.
12. Dollars Paid This Quarter – Payments made to subcontractor this quarter
13. Dollars Paid To Date – Payments made to subcontractor during the life of the contract
Revision 20091020. Previous versions obsolete.
I, , certify that the information contained herein is true and correct. I acknowledge that the NOAB may impose a penalty for submitting false information.
Sworn and subscribed before me this day of , (Year) .
Signature NOTARY PUBLIC Title
Submit To: Ms. Philistine Ferrand
DBE Liaison Officer New Orleans International Airport
P.O. Box 20007 New Orleans, LA 70141
Schedule J New Orleans International Airport
Disadvantaged Business Enterprise (DBE) / State & Local Disadvantaged Business Enterprise (SLDBE) Quarterly Activity Report
Project Type DBE or SLDBE:
YEAR .
First Quarter January – March
Second Quarter April – June
Third Quarter July – September
Fourth Quarter October – December
PRIME CONTRACTOR
ADDRESS
PROJECT TITLE NOAB PROJECT NO. AMC PROJECT NO. (INTERNAL USE ONLY)
TELEPHONE NO. FAX NO. E-MAIL
Amount Paid To Prime This Quarter
Amount Paid To Prime To Date
DBE/SL Original Contract / P.O. Amount
DBE/SL Current Contract Amount
Amount Paid To DBE/SL This Quarter
Amount Paid To DBE/SL To Date
$ $ $ $ $ $
List all subcontractor payments (DBE/SL and non-DBE/SL) made during this reporting period, and indicate their DBE/SL percentage at contract inception (between 0 and 100).
SUBCONTRACTOR / VENDOR NAME DESCRIPTION OF SERVICE
Original Contract Amount
Current Contract Amount Dollars Paid This Qtr Dollars Paid To Date
DBE/SL ownership percentage at contract inception 0-100
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
New Orleans International Airport Disadvantaged Business Enterprise (DBE) / State & Local Disadvantaged Business Enterprise (SLDBE)
Quarterly Activity Report of DBE Participation
PAGE OF .
1ST QTR 2ND QTR 3RD QTR 4TH QTR YEAR .
CIRCLE ONE
PRIME CONTRACTOR
PROJECT TITLE
SUBCONTRACTOR / VENDOR NAME DESCRIPTION OF SERVICE
Original Contract Amount
Current Contract Amount Dollars Paid This Qtr Dollars Paid To Date
DBE/SL ownership percentage at contract inception 0-100
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
New Orleans International Airport Disadvantaged Business Enterprise (DBE) / State & Local Disadvantaged Business Enterprise (SLDBE)
Quarterly Activity Report of DBE Participation
PAGE OF .
1ST QTR 2ND QTR 3RD QTR 4TH QTR YEAR .
CIRCLE ONE
PRIME CONTRACTOR
PROJECT TITLE
SUBCONTRACTOR / VENDOR NAME DESCRIPTION OF SERVICE
Original Contract Amount
Current Contract Amount Dollars Paid This Qtr Dollars Paid To Date
DBE/SL ownership percentage at contract inception 0-100
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
New Orleans International Airport Disadvantaged Business Enterprise (DBE) / State & Local Disadvantaged Business Enterprise (SLDBE)
Quarterly Activity Report of DBE Participation
PAGE OF .
1ST QTR 2ND QTR 3RD QTR 4TH QTR YEAR .
CIRCLE ONE
PRIME CONTRACTOR
PROJECT TITLE
SUBCONTRACTOR / VENDOR NAME DESCRIPTION OF SERVICE
Original Contract Amount
Current Contract Amount Dollars Paid This Qtr Dollars Paid To Date
DBE/SL ownership percentage at contract inception 0-100
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
$ $ $ $ 0.00 0.00 0.00 0.00
DBE Monitoring by PM
• Monthly Invoices• Amount paid to SL/DBEs in all Previous
Invoices• Amount Invoice going to SL/DBEs• Cumulative Percent of Participation
DBE Certification
• DBE firms should be requested to submit a SL/DBE Certification Letter or a Letter of Re-certification.
• SL/DBE firms must be certified at the time of RFQ submission.
Current list of certified SL/DBE contractors which can be found on the “flymsy.com/DBE Programs”link
For inquiries on pending applications, contact the DBE office at (504) 465-8867.
DBE Directory
Security
Mae Bradley LANOIA Chief of Security
Brenda Johnson LANOIA Assistant Chief of Security
Badging
• Time Required• Cost• Training (Duration)• Background Investigation• Return of Badges
Badge Application
ID Badge Application (Front).pdf
ID Badge Application (Back).pdf
Privacy Act Notice
Privacy Act Notice.pdf
Fingerprint/Criminal History Records Check Application
Fingerprint Records Check Application (Front).pdf
Fingerprint Records Check Application (Back).pdf
Site Security
• Site Security– Escort Requirements– Security Guards (Responsibility)
Scope of Work
Don MaurasActing Deputy Director of Planning and Development
(LANOIA)
Scope of Work
• Reconfiguration of the existing facility for a consolidated passenger screening security checkpoint;
• Relocation of airline operations and ticketing; • Optimization of space for concession/retail and other
uses;• Repurposing the existing space in Concourse A for use as
administrative offices for Airport administrative staff and all other Airport employees;
• Relocation of the employee parking lot; mechanical improvements; rehabilitation of structural integrity issues with the Concourse “C” Tunnel and surrounding apron and other paving work; and other miscellaneous improvements.
Scope of Work
• It is intended that the work will maximize usability of existing space with little to no modification of the existing exterior walls necessary.
• Additional related design work may be required as necessary by the Director of Aviation or designee.
• All work will be in accordance with the guidelines, regulations, and standards of the NOAB, FAA, TSA, City of Kenner, ADA and other applicable authorities orregulations.
Scope of Work
• Continuous airline operations are of paramount importance to the Airport.
• Project implementation must be coordinated to minimize the impact on Airport and tenant operations. Project implementation will likely be done in multiple bid packages.
• Lot A parking is included in the scope.
Selection Criteria
(50%) Experience, both firm and individual personnel, as related to the services under consideration.(Weight of 10 with 5 points per weight)
(25%) Disadvantaged Business Enterprise participation.(Weight of 5 with 5 points per weight)
(15%) Firm size and current workload as related to project magnitude including current active client list.(Weight of 3 with 5 points per weight)
(10%) Location of principal office where work will be performed.(Weight of 2 with 5 points per weight)
Overall PlanNew East Ticketing
Ticket Counter/Baggage Make-Up Configuration
Consolidated C&D Checkpoint
Terminal/Concourses/Jet Bridges
Employee Parking Lot A
Questions
• All questions are required to be submitted in writing to the Airport Web Site for official response in an Addendum.
• Questions must be sent only to: [email protected]
• Cut-off date for questions: Tuesday, January 4, 2011 @ 5:00 p.m.
• Questions asked during the pre-proposal conference will be discussed, however, verbal responses are deemed as unofficial
Tuesday January 4, 2011 - 5 p.m. Deadline for Questions
Tuesday, January 11, 2011 - 3 p.m.RFQ Submission
New Orleans City Hall
Important Dates
****REMINDER****
VALIDATE PARKING TICKETS
AT THE CHECK-IN DESK
Interior Terminal Improvements-Phase IV
December 28, 20101:00 P.M.
NOAB # 1-2-2-2010-03
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