Information & Technology Planning and Policies Wisconsin Department of Public Instruction Instructional Media & Technology Team Fall Regional 2005.

Information & Information & Technology Planning and Technology Planning and

PoliciesPolicies

Wisconsin Department of Public Instruction Wisconsin Department of Public Instruction

Instructional Media & Technology TeamInstructional Media & Technology Team

Fall Regional 2005Fall Regional 2005

October 28, 2004 Regional Presentation Fall 2005 2

OverviewOverview Policies required to support Combined

Information & Technology Plan Policies recommended to support the

school library & technology literacy programs

Sample documents Resources and References


School Board PoliciesSchool Board Policies Required Policies to support district plan

• Technology Concerns for Students with Special Needs

• CIPA/Internet Safety/AUP • Copyright • Instructional Materials Selection • Instructional Materials Reconsideration• Interlibrary Loan/Resource Sharing


Required School Board PoliciesRequired School Board Policies

Procedures & Policies Listed on Information & Technology Plan Review Form

There is evidence that the district has policies required for:

Criteria Source

State Statute(s

)NCLB E-rate

TEACH Act 2002

Instructional Materials Selection X

Instructional Materials Reconsideration X

Technology Concerns - Students with Special Needs

X X X

Copyright X X

CIPA/Internet Safety & AUP X X

Inter-Library Loan or Resource Sharing X


School Board PoliciesSchool Board Policies Recommended Policies to support school

library & technology literacy programs• Web page• 2-way Communication Devices• Intellectual Freedom• Student and Staff Privacy


School Board PoliciesSchool Board Policies Board Policy generally has two parts

• Policy Describes clear applications and guidance of the law States what, why and recommended actions

• Rule -- detailed directives developed by the administration to put board policies into practice.

Tells who does what, when, where and how Often exhibits follow: sample documents and specific

procedural directives


School Board PoliciesSchool Board Policies District School Board needs to adopt

required policies and rules with exhibits. • Each policy includes required text, meets

current law and is Numbered, Cross Referenced, Dated


School Board PoliciesSchool Board Policies A policy that is included within a school

board approved handbook or guidelines is not the same as a policy adopted by the School Board.


Technology Concerns for Students Technology Concerns for Students with Special Needswith Special Needs

Individuals with Disabilities Education Act (IDEA) January 1997 • Reauthorization of American Disabilities Act

(1992)• Requires districts to “Consider whether the child

requires assistive technology devices and services” to facilitate learning

Wisconsin Statutes Chapter 115 (Addressed changes in law by IDEA for Wisconsin schools)• Wisconsin State Policies and Procedures: Individuals with

Disabilities Education Act (2000 updated 2003) http://dpi.wi.gov/sped/doc/wipolpro.doc

• Model Local Education Agency Special Education Policies and Procedures (2001)

http://dpi.wi.gov/sped/doc/grt-15percent.doc



Wisconsin Administrative Rule PI9• Refers to implementation of pupil non-

discrimination policies NCLB Act of 2001

• Stresses the use of technology to meet the needs of all students, including students with special needs

• Special Needs Students include Special Education Student/EEN ELL, Migrant, Homeless, Living in Poverty,

Gifted/Talented, 504 and others.



Build language into an existing policy:

Special Education, At-Risk, or Curricular

Combine Intent and Guidance of each law into one policy

IDEA

PI 9

Chapter 115 NCLBE-Rate


CIPA/Internet Safety/AUPCIPA/Internet Safety/AUP Children’s Internet Protection (CIPA)Act of 2000

http://www.dpi.state.wi.us/pld/cipafaqlite.html Protect Minors through Measures Designed to

• Restrict access to inappropriate matter on the Web • Secure Safety when using forms of direct electronic

communications • Prohibit unauthorized access, "hacking," and other

unlawful activities• Prevent unauthorized disclosure, use, and dissemination

of personal information regarding minors


Instructional Materials SelectionInstructional Materials Selection Unified policy to cover both classroom &

library media center print and non-print resources

Selection Policy Components• Objective• Responsibility for Selection• Criteria of Selection• Procedures • Controversial Materials• Reconsideration


Instructional Materials SelectionInstructional Materials Selection Dealing With Selection and Censorship: A

Handbook for Wisconsin Schools and Libraries (DPI)

Workbook for Selection Policy Writing (American Library Association)

• www.ala.org type in "materials selection policy"


Instructional Materials Instructional Materials ReconsiderationReconsideration

Reconsideration Policy Components• Policy statement• Acceptance of

objections or complaints• Use of materials under

objection• Reconsideration

committee

Specific procedures• Timeline• Role of committee,

administrators, school board

• Reconsideration forms/questionnaires

• Status of item under reconsideration

• Appeals process


Interlibrary Loan/Resource SharingInterlibrary Loan/Resource Sharing Defined by Wisconsin Statutes: Chapter 43

• Most effective use of library resources … through interlibrary cooperation among all types of libraries (43.001)

• Promote cooperation and resource sharing among public libraries, school libraries, other types of libraries and related agencies (43.03)

• Library exchanges -- school books & other instructional materials loaned to another school district -- Schools that borrow shall reciprocate by sharing …. (43.72)


Interlibrary Loan/Resource SharingInterlibrary Loan/Resource Sharing ILL Purpose Defined

• Statewide interlibrary loan is a cooperative mechanism for connecting Wisconsin citizens with needed information and resources … .

• It is a network of all types of libraries designed to identify, request, and obtain materials for users in a manner responsive to fiscal, logistical, and local concerns.

• Interlibrary loan supplements, not replaces, local and consortia collection development and is used to retrieve material outside the scope of the local library’s collection.


Interlibrary Loan/Resource SharingInterlibrary Loan/Resource Sharing ILL Policy defines Participation Parameters

• Which, how, and when items may be loaned• Which, who, how, and when items may be

borrowed• Person(s) responsible for training,

implementing and monitoring the ILL process.


Interlibrary Loan/Resource SharingInterlibrary Loan/Resource Sharing School library media centers ordinarily limit

loans on :• Library Resources in current and recurring demand

which have extensive holds and waiting lists• Materials on reserve for individual, group or class

use• Resources planned for curricular use within the

projected circulation period• Reference materials, equipment, and licensed

computer software• All items during school breaks


Interlibrary Loan/Resource SharingInterlibrary Loan/Resource Sharing School library assumes the responsibilities of the

ILL process.• Enters catalog records into statewide system• Trains and monitors district participation• As a lending library it only borrows item types

that they are willing to loan.• As a borrowing library it assumes responsibility

for all borrowed items.• Monitors adherence to copyright law and fair

use guidelines


CopyrightCopyright Law covers all forms of expression in

“durable form”• written on paper, recorded on tape, painted on

canvas, coded into computer … Not covered by law

• dance not coded or recorded, speech not transcribed or recorded, lecture notes not read verbatim, plan calendars, list/charts of common facts …


CopyrightCopyright Copyright Act of 1976 (Title 17 of U. S. Code)

• Basic law on copyright• Fair Use for face-to-face instruction within the

classroom• http://www.copyright.gov/

Most districts adopted a basic copyright policy by early

1980’s.


CopyrightCopyright Sonny Bono Copyright Term Extension Act

1998http://www.keytlaw.com/Copyrights/sonybono.htm• Extended life of copyright by 20 years before passing into

public domain for works created after January 1, 1978• Protection for the life of the author plus an additonal 70

years• Pre-1978 original term extended to 95 years from original

copyright date• Terminated licenses for reproduction by libraries and

archives


CopyrightCopyright Digital Millennium Copyright Act (DMCA)

1998- 2000http://www.keytlaw.com/Copyrights/dmcasummary.htm• Makes accessing copyright works protected by

technological measures an illegal activity• Allows copying computer programs to study

interoperability & for maintenance or repairs


CopyrightCopyright Digital Millennium Copyright Act 1998-

2000http://www.keylaw.com/Copyrights/dmcasummary.htm• Directed the U.S. Copyright Office to examine

distance education issues, library preservation, and online service providers

Begins to create a path for addressing distance education limitations

Permits libraries, archives, and educational institutions to make ephemeral copies for preview before purchase

Supports webcasting of sound recordings on internet or via local broadcast systems


CopyrightCopyright Technology, Education, and Copyright

Harmonization Act (TEACH Act) of 2002http://www.ala.org/ala/washoff/WOissues/copyrightb/distanceed/

Default3685.htm

• Addresses distance education as two-way interactive face-to-face instruction and adheres to previous fair use guidelines in most instances

• Allows display & performance of most types of works but narrowed exemptions on dramatic and musical works and productions


CopyrightCopyright TEACH Act of 2002

• Permits recording and retention of students works for future reference

• Permits format change to digital if old format not available for purchase or use

• Requires school districts to “create or update copyright policies and implement technology that prevents students

and staff from copying and distributing material….


CopyrightCopyright Copyright Policy &

Rule provides guidelines:• For establishing

standards for employees and students

• For developing informational materials explaining copyright law for students, faculty, and staff

• For posting warning notices on copy machines, computer, etc.

• For writing a copyright release form

• For ongoing education of students and staff about copyright law and monitoring adherence to the law


CopyrightCopyright Good Overviews

• Kenneth D. Crewswww.copyright.iupui.edu/director.htm• DPIhttp://www.dpi.state.wi.us/dpi/dltcl/lbstat/

copyres.html• ALAhttp://www.ala.org/ala/washoff/WOissues/

copyrightb/Default1964.htm


Student and Staff PrivacyStudent and Staff Privacy Family Educational Rights and Privacy (FERPA) Act

of 1997 www.ed.gov/policy/gen/guid/fpco/ferpa/index.html• Annual notice of student and parent rights re: student

records• Webpage privacy statement

Wisconsin Association of School Boards Update 2002www.wasb.org/policy/aug02.html• Permanent and temporary student records• School library records not included


Student and Staff PrivacyStudent and Staff Privacy Children’s Online Privacy Protection

(COPPA) Act of 1998 www.cdt.org/legislation/105th/privacy/coppa.html• Children under the age of 13• Unlawful to collect personal information through a

website or online service without verifiable parental consent for one time use

• Provide notice on website


Student and Staff PrivacyStudent and Staff Privacy 2003 Wisconsin Act 207

www.legis.state.wi.us/2003/data/acts/03Act207.pdf• Public library record of children under age 16

disclosed to “custodial parent or guardian”• Records related to use of library’s documents or other

materials, resources, or services by their child provided upon request

• Only records currently available


Time for Q & ATime for Q & A

Information & Technology Planning and Policies Wisconsin Department of Public Instruction Instructional Media & Technology Team Fall Regional 2005.

Documents

required policies

regional presentation

overview policies

school board approved

dated slide

assistive technology

staff privacy slide

resource sharingx slide