Arlington High School Preferred Schematic Report JULY 11, 2018 VOLUME III HMFH ARCHITECTS 130 Bishop Allen Drive Cambridge, MA 02139 617 492 2200 hmfh.com
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Arlington High School Preferred Schematic Report
J U LY 11, 2018
VO LU M E I I I
H M F H A R C H I T E C T S130 Bishop Allen Drive Cambridge, MA 02139 617 492 2200 hmfh.com
Saugus High School Preliminary Design Program b
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Table of Contents
Volume I of III
Acknowledgments 3.3.1 Introduction 3.3.2 Evaluation of Existing Conditions 3.3.3 Evaluation of Alternatives 3.3.4 Preferred Solution 3.3.5 Local Actions and Approvals
Appendices A. MSBA PDP Review and District Response
B. Site Survey
C. GeoTechnical Report
D. Massachusetts Historic Commission Response Letter
E. Conceptual Drawings Alternative 2: Renovations and Additions Alternative 5B : Renovations and Additions Alternative 6A: New Construction Alternative 7: New Construction
Volume II of III F. Structural Outline
G. Civil Narrative
H. MEP/FP and Technology/AV/Security Narratives
I. Construction Cost Estimates Base Repair Renovation Only Addition+Renovation and New Construction
J. Design and Construction Schedules
K. Summary of Preliminary Design Pricing
L. Evaluation Matrices Town Forum Survey - April Town Forum Survey - June Guiding Principles Evaluation Sustainability Evaluation
AHSBC Pros and Cons
Volume III of III
M. Updated Educational Program
N. Preferred Solution Space Summary
O. ‘Other’ Proposed Program Space Narrative
P. Sustainability Documents LEED Scorecard Signed Letter
Q. Preferred Solution Floor Plans, Sections, and Models
R. Preferred Solution Site Plan
S. Preferred Solution Budget Statement
T. Updated Project Schedule
U. Local Actions and Approvals
Saugus High School Preliminary Design Program III-3
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M. Updated Educational Program
Saugus High School Preliminary Design Program d
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Section 3.1.2 ___________________________________________
Arlington High School
Educational Program School Committee Approved
Updated 6/20/2018 _____________________________________________ Arlington High School Arlington Public Schools 869 Massachusetts Avenue Arlington, Massachusetts 02476
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Guiding Principles In anticipation of the need to rebuild the high school building, Arlington High School (AHS) administration and faculty have spent the last 4 years visiting schools, reflecting, and gathering our thinking on the future of instruction and the building we will need to support this future. Departments, interest groups formed around areas of focus such as school climate and culture, outside space and student leadership, and affiliated community groups were invited to reflect and create draft reports on their current and future practices and needs. In addition, the high school and district engaged in an ongoing evidence-based strategic planning and goal setting process to create our annual School Improvement Plan (Attachment 1). As a result, we were well prepared as a community to engage in the process of visioning with David Stephen of New Vista Design. Each department and many functional groups produced statements of educational philosophy, current practices, and future needs. We held a series of 3 community forums to gather input. We also held a session with the faculty to reflect on the work we have done so far. An Educational Visioning Group comprising staff, administration, students, and community members met for a series of 3 workshops to synthesize this feedback and input into an educational vision, as well as guidance on design patterns to support that vision. We found strong community consensus for the following Guiding Principles to govern the design of the renovated and/or new Arlington High School facility.
At its heart, the renovated and/or new Arlington High School facility must support the best of what AHS is doing now, as well as allow the development and implementation of effective and innovative future teaching and learning practices. It must honor the enduring importance of teacher professionalism in supporting expertise in the academic disciplines and relationships in learning communities, as well as flexibly support interdisciplinary, collaborative, connected, project-based, and personalized learning. AHS is committed to teaching all children and the whole child. We believe that the future of education in Arlington requires:
1. Teacher professionalism - rich classroom and departmental work spaces to support teacher expertise and relationships in learning communities
2. Inquiry and collaboration - an interdisciplinary learning commons with research tools, technology, gathering, and breakout spaces to support teaching and learning in the future
3. Creating and creativity - specialized and distributed spaces and technology for hands-on and applied learning, including spaces and technology for making, displaying, and storage of work
4. Support for students' social-emotional needs and social-emotional learning - centralized and distributed support spaces and personnel, access to nature, and welcoming space
5. Inclusive and engaged community - welcoming spaces where we come together as a school and that also serve as a community resource
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The following additional principles developed through the visioning process should also guide the design of the new facility:
Teach the Whole Child
● Foster personalization, connection, and ownership ● Meet the varied learning needs of students ● Support students in finding their place/passion ● Extend learning opportunities beyond classroom walls ● Promote social-emotional learning ● Be fun and engaging
Support Inquiry-Based Learning and Promote Inventive and Student-Centered Learning
● Provide hands-on STEM and STEAM opportunities ● Encourage project-based learning and design thinking ● Include applied and authentic learning ● Support interdisciplinary connections ● Promote visible learning
Foster School Community
● Provide accessible and navigable spaces that build community ● Locate Library Learning Commons as heart of school ● Create learning neighborhoods of common Interest ● Support interdisciplinary and collaborative learning ● Promote social-emotional health and wellness ● Encourage communication and collaboration
Envision School as Community Hub
● View school as hub of learning, activity, and engagement ● Support community access and use ● Employ a design aesthetic and sensibility of its time ● Embody a sense of history, character, and durability ● Reflect the history and aesthetic of Arlington/New England
Provide Physical and Programmatic Flexibility
● Adapt to varied and unknown future needs and uses ● Provide flexibility for 21st Century teaching and learning ● Support technology integration and evolution ● Remain flexible and future proof
Promote Sustainability
● Ensure energy efficiency ● Promote social responsibility ● Remain practical and cost effective ● Employ building as teacher ● Provide outdoor connections, gathering places, and classrooms
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High Standards and Achievement Arlington High School provides high levels of academic quality and a positive environment despite the persistent challenges presented by the facility. We continue to grow in several areas, including academic achievement, use of technology, school climate, student leadership, and personalized learning. AHS excels on assessments of academic quality reflecting both high achievement and improvements in academic equity. AHS earned a level 1 designation on the Massachusetts School Report Card for the third year in a row. This reflects not only high performance overall, but success in raising the performance of high-needs students. It is a challenge to consistently raise student performance when achievement is high, but AHS continues to accomplish this goal. AHS has again received Gold Medal distinction in the U.S. News & World Report Best High School Rankings, rising in its ranking both in the state and nationally. In 2017 AHS ranked 16th among Massachusetts schools, up from 19th the year before, and in the top 2% of schools nationally. U.S. News also recognized Arlington as a top school in science, technology, engineering and mathematics, or STEM, ranking 193rd nationally. Newsweek ranked Arlington in the top 2% of U.S. schools. The Washington Post profiled Arlington as one of the “Most Challenging Schools in the U.S. 68% of AHS students take at least one Advanced Placement (AP) course. Arlington recently participated in the Programme for International Student Assessment (PISA) for Schools administered internationally by the Organization for Economic Cooperation and Development. Arlington ranked at the top of Massachusetts schools and ranked among the top schools internationally, with levels of performance above those in countries such as Singapore. Furthermore, AHS has ranked higher than schools with a comparable demographic profile. Fourteen percent of AHS students qualify for subsidized meals. This means that Arlington outperforms its demographics. Our information on student postsecondary plans shows that 94.1% of students in the Class of 2017 planned to continue their education, with 91.3% attending college, 2.8% attending prep schools and career education/apprenticeship programs. 0.4% planned to serve their country in the military, and 1.1% planned to take a gap year or other program. An additional 3% planned on entering the workforce. Thus, 98.6% of students in the Class of 2017 had a plan after graduation. Mission Statement In an effort to foster academic excellence and personal achievement at the highest levels, Arlington High School focuses on learning, connecting, and caring as a community. AHS provides a safe, supporting, nurturing environment in which students can acquire knowledge, values, and intellectual curiosity that will lead to lifelong learning. As a community we have agreed upon the following values and habits of mind as foundational principles that will guide all teaching and learning and policy decisions at Arlington High School.
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They are: ● Integrity ● Communication ● Accountability and responsibility ● Respect ● Effective teamwork
We believe that living these values and habits of mind on a daily basis will ensure all students have a rigorous high school education that will prepare them for their future roles as learners, leaders, and citizens in a 21st century democracy and participation in an ever-changing world. Academic Expectations for Students Arlington High School students will:
● Gather data and critically evaluate the content, source, and relevance of that data, especially, but not exclusively, through the use of technology
● Reason logically, using appropriate qualitative or quantitative methods and use their analysis to answer questions
● Write clearly and effectively ● Listen actively and respond through inquiry, discussion, writing, and various forms of art ● Read and comprehend varied materials and be able to interpret and apply what they
have read ● Speak clearly and effectively in a variety of contexts ● Demonstrate life, leadership, physical, and cognitive skills through projects,
performance, and products 21st Century Focus Points Across the Curriculum
● Higher-order thinking skills through interdisciplinary learning, analysis, and synthesis of information
● Media and visual literacy ● Science, Technology, Engineering, Arts, Mathematics expertise ● Collaboration in a diverse, multicultural world ● Stress and time management ● Communication skills ● A love of learning coupled with a willingness to work hard
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Grade and School Configuration Arlington High School is a comprehensive high school serving grades 9-12 for the town of Arlington. Current enrollment is at 1328 students and is expected to continue growing. The MSBA agreed upon build-size for this project is 1755 students. As a district, Arlington has seen high growth over the last decade with an increase of 1,160 students, representing a 25% increase in enrollment since 2007. APS continues to closely monitor expectations for future enrollment using different methods including demographic forecasts and enrollment-based projections. Both methods show the high school growing to a size above our build size in the next 10 years. However, current projections suggest anticipated enrollment increases are within a range that can be accommodated in the building described herein. Below, we list the current enrollment projections, based on students enrolled as of October 1, 2017 and the 5-year weighted average continuity rate calculated by APS (November 6, 2017). AHS Enrollment Projections: SY 2018 SY 2019 SY 2020 SY 2021 SY 2022
9 350 380 391 414 408 10 324 356 386 397 421 11 340 316 347 377 388 12 314 363 338 371 403
Total 1328 1415 1462 1559 1620 SY 2023 SY 2024 SY 2025 SY 2026 SY 2027
9 433 448 431 486 462 10 415 440 455 438 493 11 411 405 430 444 427 12 414 439 432 459 474
Total 1673 1732 1748 1827 1857 Below are estimated enrollments based on 2016 forecast from McKibben Demographic Research.
Year
McKibben AHS
Enrollment 2022 1571 2023 1598 2024 1630 2025 1647 2026 1724
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2027 1783 2028 1805 2029 1836
Enrollment growth and aging facilities are straining our services and programming, but we have been resilient and creative in uses of space and staff. AHS is organized by academic departments based on state graduation requirements and special programs. Academic departments are English Language Arts, Mathematics, History, Science, World Languages, Physical Education, Performing Arts, Fine Arts, and Family and Consumer Sciences. In addition, the Special Education, English Language Learner, and Guidance departments provide specialized instruction and student support services. AHS also includes an active Library Media Center, an Interdisciplinary Makerspace, Extracurricular Activities (Clubs, Student Government, and Athletics), Early Childhood programs, a Metropolitan Council for Educational Opportunity, Inc. program (METCO), a regional Special Education Collaborative Program (LABBB), and Community Education programs. All of these programs are important to our educational mission. AHS has implemented an advisory and house system to provide a sense of community, build stronger relationships, and ensure networks of student support. Students meet for four years in the same advisory group for daily homeroom and a weekly activity period to build relationships, school norms, and communication. Adjoining advisory groups form neighborhood clusters for larger activities and sharing. These advisory groups are organized into 3 houses, each overseen by an Assistant Principal (Dean) with a central House Office. The House Offices provide a social, supervisory, and organizational hub for students, teachers, and administrators. Future Configuration With a projected enrollment of 1755, the future building will need 89 classrooms to house advisories and homerooms, and to accommodate scheduling at 85% with an average class size of 23, the MSBA target. We propose 60 regular classrooms, 17 science labs, 4 art studios, and 8 vocational spaces which will all be used as advisory spaces. Necessary additional vocational spaces are not appropriate for advisory use.
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Class Size Policies Arlington High School does not have set class size policies, but we try to keep class sizes within desirable limits. Arlington offers 4 levels of curriculum: college-level (AP), honors, college and career ready (Curriculum A), and modified (Curriculum B). In addition, there are general education, inclusion, and special education classes. Staffing constraints caused by current building limitations have generated higher than desired class sizes in many areas, as well as shortages of classes for some students. For example, our science labs are below the space limits advised by MSBA and our accrediting association (New England Association of Schools and Colleges). Only one of our 12 science classrooms meets the standard for square footage. We also do not have space for more labs, even though our science classrooms are already at over 95% usage. As a result, and despite 38% of science classes having over 27 students, we are unable to add additional science sections. Most of our current classrooms do not accommodate full-size classes. An audit in 2014 found that only 23% of our classes met the MSBA guidelines for a classroom, and those included 12 classrooms with obstructed views (load bearing wall sections). In general, our class size practices are as follows:
● General education class ranges are initially set at 18-25 students; however, classes may run over 30 students when necessary. Classes with enrollment below 18 are not staffed unless they are necessary to meet a graduation requirement.
● We endeavor to have an average teacher load of roughly 100 students.
● Honors and Advanced Placement (AP) classes may be allowed to have 25-30+ students, but this is not desirable.
● Physical education classes are capped at 30, unless there are students with special needs.
● Instrumental music and chorus classes are not capped.
● Fine Arts classes are capped at 25 and most are enrolled at that limit.
● Some classes are capped based on safety needs or equipment availability. For example, Wilderness Survival, Backpacking, Climbing, and Woodshop can have no more than 15 students.
● Co-taught, small cohort, and inclusion classes are capped at 15 students.
● Special educational classes are capped at 12 students.
Future Configuration ● With seventeen (17) science labs, the labs will accommodate no more than 24 students.
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School Scheduling Method Arlington has a 7-period schedule that rotates on a 5-day basis. Each class meets 4 times per week for 3 x 51-minute periods and 1 x 80-minute period. In addition, students meet in their advisory groups for 8 minutes each day and for an activity period on Thursdays. On Tuesdays, there is a break for clubs and student support. Physical education classes meet 2 of the 4 periods per week, which provides a Freshman Seminar period for all Freshmen. Freshman Seminar is particularly useful for students receiving support through an Individualized Education Program (IEP). Other students can use the Physical Education classes and requirements to schedule around their needs for academic support. Monday Tuesday Wednesday Thursday Friday
Home 8:00-8:08 am 8:00-8:08 am 8:00-8:08 am 8:00-8:08 am 8:00-8:08 am
B A A A B
1 8:11-9:02 am 8:11-9:02 am 8:11-9:02 am 8:11-9:02 am 8:11-9:02 am
C D B C C
2 9:05-9:56 am 9:05-9:56 am 9:05-9:56 am 9:05-9:56 am 9:05-9:56 am
LD LC LE LB LA
3 9:59-11:19 am 9:59-11:19 am 9:59-11:19 am 9:59-11:19 am 9:59-11:19 am
Lunch Lunch 11:22 am -
Lunch 11:22 am -
Lunch 11:22 am -
Lunch 11:22 am -
Lunch 11:22 am -
E E D E D
4 --12:38 pm -12:38 pm -12:38 pm -12:38 pm -12:38 pm
F LG F X - 12:40 - 1:04 pm F
5 12:41-1:32 pm 12:41-1:32 pm LF 12:41-1:32 pm
G 12:40--2:00 pm G G
6 1:35-2:26 pm X - 2:00-2:26 pm 1:35-2:26 pm 1:06-2:26 pm 1:35-2:26 pm
Because our cafeteria is too small to house more than a third of our students at one time, we have 3 lunch periods, which includes a split lunch. Because we have three lunch periods, during the D or E block, roughly one-third of classes need to split their class period in half, so that students can break for lunch.
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1st Lunch Fusco House
Lunch 11:22-11:47 (25 min.)
Class: 11:47-12:38 (51 min.)
2nd Lunch Down’s House
Class: 11:22-11:47 (25 min.)
Lunch 11:47-12:13 (25 min.)
Class cont’d: 12:13-12:38 (25 min.)
3rd Lunch Collomb/PE House
Class: 11:22-12:13 (51 min.)
Lunch: 12:13-12:38 (25 min.)
Arlington has a 2-semester year, with 4 terms. Most courses run all year. We are currently increasing the number of 1-semester electives offered in order to provide students with more choice and flexibility. Yearlong classes earn 5 credits. Half-year courses earn 2.5 credits. Graduation Requirements:
● Pass MCAS exam in ELA, Math, and one Science MCAS exam ● Pass 4 years of English Language Arts ● Pass 3 years of History/Social Science (to include World History, US History I, and US
History II) ● Pass 3 years of Science (to include Physical Science to pass Introductory Physics
MCAS) ● Pass 3 years of Mathematics (to include Algebra & Geometry) ● Pass 4 years of Physical Education (see Program of Studies) ● Pass one year of Fine Arts ● Pass 2 years of World Language (3 years of the same language is strongly
recommended) ● Demonstrate competency in Computer Technology ● Perform and document 40 hours of community service ● Minimum of 106 credits required
Program of Studies: https://sites.google.com/arlington.k12.ma.us/ahs-scheduling/program-of-studies-2018-2019 (Attachment 2) Arlington High School does not track students. Rather, we allow students to choose their classes based on teacher recommendation. Many students take classes at a mix of levels, and most students increase their level of challenge over their 4 years. Teachers make course recommendations and share that information with students. Students then make their own course selections online. Course selection is followed by individual meetings with Guidance Counselors to ensure that students are meeting their requirements and are appropriately scheduled. Future Configuration This is the third year of using this school schedule. It replaces a 7-period, 7-day rotation, with one period dropping each day. We plan to make further schedule changes, as AHS has
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committed to changing our school times to reflect current research on teen sleep patterns. We expect to move the daily start time from 8:00 to 8:30 am. A study team will review the schedule over the next year and will consider alternative options for 2019-2020. We are committed to maintaining time for regular advisory activities, long blocks for labs and project-based learning, flexibility for student support, and an intuitive regular structure. We are interested in developing a schedule that allows for increased flexibility, is more resistant to interruption from special events and weather and supports teacher planning. Our facilities have limited our scheduling flexibility. In particular, shortages of classroom space, cafeteria space, and library space create limits. While we currently make use of the Learning Commons idea, our existing spaces are much more traditional and fragmented. In the future building, it will be important to have cafeteria space to allow for 2 lunch periods based not on just cafeteria size, but on adjacency to outdoors and central common spaces. We need enough Physical Education space to allow 4 courses to run at once, and a large enough Library Learning Commons to allow classes to meet and collaborate while students are also engaging in directed studies and independent work.
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Teacher Planning and Room Assignment Policies Teachers teach 5 of 7 periods in the rotating schedule with at least 1 planning period per day of 51-80 minutes. Teachers have 2 duty periods per week. Advisory counts as a duty period for most teachers. Special education teachers are not assigned a duty period in order to allow them time for liaison and academic support responsibilities. Classrooms are assigned by department. Where possible, teachers are assigned a classroom to serve as their base for both instruction and advisory. Almost all classrooms are now shared by 2 teachers, with scheduling coordinated to allow most teachers to teach in only 2 classrooms. Future Configuration While AHS has many undersized classes, we have also taken advantage of our larger spaces to accommodate larger class sizes. In the future building, we envision appropriately sized 850 sf classrooms with 10% of the classrooms to be 950 sf to accommodate flexible furnishings and student enrollment and interests to support a variety of teaching and learning approaches. AHS has 9 academic departments: English Language Arts, Mathematics, History, Science, World Languages, Physical Education, Performing Arts, Fine Arts, and Family and Consumer Sciences (FACS). In addition to the academic departments, the Special Education, English Language Learner, and Guidance departments provide specialized instruction and student support services and occupy departmental spaces in the building. In the future AHS will require 10 teacher planning suites to include office space for Department Head/Lead Teacher, storage space, office equipment, and supplies. AHS will continue to require general classrooms of appropriate sizes, typically 850 sf with 10% (in total) to be 950 sf to accommodate flexible furnishings, increased enrollment/interest in specific courses, and varied teaching and learning styles.
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Teaching Methodology and Structure AHS is organized in academic departments based on state graduation requirements and special programs. In addition, AHS creates smaller communities and student supervision through our House and Advisory system. The academic departments are English Language Arts, Mathematics, History, Science, World Languages, Physical Education, Performing Arts, Fine Arts, and Family and Consumer Sciences. In addition, the Special Education, English Language Learner, and Guidance departments provide specialized instruction and student support services. AHS also includes an active Library Media Center, an Interdisciplinary Makerspace, Extracurricular Activities (Clubs, Student Government, and Athletics), Early Childhood programs, a METCO program, a regional Special Education Collaborative Program (LABBB), and Community Education programs. All these programs are important to our educational mission. Houses and Advisory To provide a sense of community, stronger relationships, and networks of student support, AHS has implemented an advisory and house system. Students meet for 4 years in the same advisory group for daily homeroom and a weekly activity period to build relationships, school norms, and communication. Adjoining advisory groups form neighborhood clusters for larger activities and sharing. These advisory groups are organized alphabetically into 3 houses, each overseen by an Assistant Principal (Dean) with a central House Office. Though organized alphabetically, there is then a deliberate review of names and revisions made within the House to ensure students are not inadvertently segregated by national origin or ethnicity. House Offices provide a social, supervisory, and organizational hub for students, teachers, and administrators. Classroom neighborhood serve multiple functions. They form departments, they create areas where teachers can collaborate, and they provide communities for house/advisory groupings. Future Configuration In addition to a central interdisciplinary Library Learning Commons, we would like to create departmental areas with department offices, teacher meeting rooms, as well as shared spaces for disciplinary collaboration. We would also like these spaces to support advisory groups and neighborhoods. We currently have 3 Houses, but we will need to organize the building to allow for a 4 House structure. Research indicates that learning communities should ideally remain under 500. Given growing enrollment, we will need 4 Houses in the future and the Houses will be organized by proximity not departments. We host a range of assemblies for our advisory and academic programs, including class meetings, pep rallies, concerts, elections, outside presenters, performances, award ceremonies, and conferences. These activities require an ability to meet as a whole school, and in divisions in half or in quarters. To meet in these three configurations in a school of 1,755 students,
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together with its staff, will require spaces in which to subdivide groups. We will require 4 assembly spaces that can house students and advisors in groups of 1,963, 982, 654, and 491. The 900-seat theater will be a little small for housing half of the school. We envision these assembly spaces as being the Gym, Theater, Library Learning Commons, and Cafeteria. English Language Arts All students take at least 4 years of English. Classes are taught at the standard levels (A, H, AP). General education classes develop all students to at least the Curriculum A standard, varying the intensity and time of instruction (co-taught and extended time) while maintaining high standards. Classes are organized around the concept of discourse: discussion involving students, teachers, writers, readers, critical ideas, and significant texts. The operative words in developing curriculum are think, create, grow, and imagine. The work focuses on the synthesis and application of language and ideas. Students work individually, in small groups, and in whole class activities. English classes have traditionally involved reading and writing as the means by which ideas are expressed, discussed, and communicated. That is not likely to change in the future. The key instructional interaction is still teacher and student interacting around text. However, technology is expanding text beyond print and paper. The world of ideas, communication, story, and text is expanding into multiple platforms and media. Teaching holds more and more opportunities for teachers and students to use media through technology, and students must practice its use. We will need different kinds of spaces beyond our classrooms in order to use technology and to talk and exchange ideas. Technology will also help us reach and engage students, examine new forms of communication, and reach new audiences. Future Configuration ELA will continue to require general classrooms to be of appropriate sizes, typically 850 sf with 10% (in total) to be 950 sf to accommodate flexible furnishings, increased enrollment/interest in specific courses, and varied teaching and learning styles. Old Hall is currently used as a lecture and collaboration space for large student meetings and staff professional development. We often have events in multiple spaces at the same time. We envision a 120-seat Discourse Lab (see Vocational Education Programs) located near the English and History departments to allow for multiple class presentations, debates, discussions, and professional development workshops. The English Department will benefit from adjacencies to the research, literature, and technology tools of the Library Learning Commons, as well as adjacency to the other Humanities Departments (History/Social Studies and World Languages) for collaboration. In addition, we envision a building where the centrally located Library Learning Commons brings together and supports collaboration between STEAM (Science, Technology, Engineering, Art, and Mathematics) and Humanities Departments.
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Mathematics All students take at least 3 years of mathematics. In addition, the vast majority take a 4th year, and many go on to take additional electives. As a result, mathematics enrollment is roughly 10% above our school enrollment. In addition to the standard levels of courses (A, H, and AP), general education classes offer inclusion and co-taught classes in all of the required classes (Algebra 1, Geometry, and Algebra 2). Co-taught, inclusion classes are currently in transition from a Curriculum B standard to a Curriculum A standard. The Mathematics Department offers advanced courses up to AP Calculus BC, as well as a growing range of offerings in Computer Science, CADD (Computer Aided Design and Drafting), and digital fabrication. The AHS Mathematics Department values the importance of analytic thinking, collaboration, problem solving, and integration across other disciplines. The Mathematics Department is organized around the following guiding principles:
● Collaboration based department and classrooms ● Aligned to state process and content standards ● Learning enhanced with technology ● Focus on reasoning and sense making ● Belief that all students can learn math
Future Configuration We are looking forward to more flexible classrooms and department spaces that support student engagement through collaboration, presentation, and exploration of rich tasks. In addition, we welcome the opportunity to develop our specialty labs for computer science and design, as well
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as ensure better adjacencies to the STEAM (Science, Technology, Engineering, Arts, and Mathematics) resources, Makerspace, and Learning Commons. Math will continue to require general classrooms to be of appropriate size, typically 850 sf with 10% (in total) to be 950 sf to accommodate flexible furnishings, increased enrollment/interest in specific course, and varied teaching and learning styles. History and Social Studies All students take at least 3 years of history/social science (to include World History, US History I and US History II). As with mathematics, most students take 4 years of history and many students take additional electives. Currently, enrollment is 106% of our total enrollment. In addition to the standard levels (A, H, AP), general education classes offer co-taught, inclusion classes in the 3 required courses. Co-taught, inclusion classes are currently in transition from a Curriculum B standard to a Curriculum A standard. The AHS History Department seeks to engage students in the study of history and social studies through authentic instruction. Students experience history through interactive, real-life based activities, perspective-taking, and a critical analysis of history that makes connections to today’s society. As part of the study of history, we also look to develop students' research, critical thinking, and writing skills, as well as modeling and cultivating their ability to engage in civil discourse, leading students to be prepared to become active members of the society they live in and engaged global citizens. The History and Social Studies Department organizes around the following mission and key values:
● Valuing authentic, real world experiences where students can 'do history' ● Emphasizing historical thinking skills and mindsets ● Promoting civil discourse and collaboration among students ● Allowing students to demonstrate, synthesize, and apply their knowledge of history in
line with 21st century media skills Future Configuration We are looking forward to more flexible classrooms, integrated technology, work spaces, presentation spaces, and department spaces as we continue to implement the revised MA History Frameworks 2019-2020 and updated MCAS assessment. We look forward to increasing use of multimedia, interdisciplinary projects that ask students to tap into a variety of skill sets. These will include original student research based upon inquiry questions. Civics and civic engagement will be an increasing focus. We are working toward a Civic Engagement Certificate to add to the high school’s offerings of interdisciplinary certificates. As with the English Department, the History and Social Studies Department will benefit from adjacencies to the research, literature, and technology tools in the Library Learning Commons, as well as adjacency to the other Humanities Departments. In addition, we envision a building where the centrally located Library Learning Commons brings together and supports collaboration between the STEAM and Humanities Departments.
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The History/Social Studies Department frequently hosts debates, speakers, moot courts, and other large group discourse events. Currently our best space for this purpose is Old Hall. The 120-seat Discourse Lab (see Vocational Education Programs) will provide a flexible breakout space for many collaborative and interactive projects. History/Social Studies will continue to require general classrooms to be of appropriate size, typically 850 sf with 10% (in total) to be 950 sf to accommodate flexible furnishings, increased enrollment/interest in specific courses, and varied teaching and learning styles. Science All students take at least 3 years of science. As with the other disciplines, most students take 4 years. All students take Physical Science as preparation for the MCAS, followed by Biology and Chemistry. In addition to the standard levels (H, A), Concepts in Physical Science is offered at the Curriculum A level in a co-taught, inclusion setting. Inclusion offerings will be expanded to Biology and Chemistry over the next 2 years. The Science Department offers advanced courses through AP, including Biology, Chemistry, Physics (1 & 2), Environmental Science, and Anatomy/Physiology. Applied multidisciplinary courses include Environmental Science, Astronomy, Oceanography, and Engineering. As a result, many students take more than the required 4 years of science. Total science enrollment is roughly 110% of our total enrollment. The Department is constantly considering and piloting new courses as staffing, space, and interest allow. We are currently considering courses in Neurobiology, Weather and Climate Change, Pharmacology, Writing in Science, and History of Science. The Interdisciplinary STEAM Design Thinking Certificate represents part of our efforts to integrate STEAM and design thinking across student experiences, disciplines, and courses. Science is the department most hampered by the current facility. Only one of our labs meets the MSBA guidelines for square footage. We currently have only 12 science classrooms. Almost all of the labs have obstructed views. Not all classrooms are designed or fully outfitted as labs. The labs are currently over 95% usage, which makes it difficult to schedule additional sections. With new facilities and the ability to house additional staff, we envision the following:
● Increased collaboration between science classes (increased common project rooms, presentation rooms, and equipment rooms)
● Connecting with applications in the real world, especially the local community ● Interdisciplinary coursework and projects ● Increased Digital / Virtual connections (guest speakers, collaborative groups, etc.) ● Increasing lab components (engaging in the Scientific Practices – in the school and in
the community) ● Heavier use of modeling scientific systems and applications
Future Configuration With 1,755 students and the MSBA recommended size for science classes, and 85% usage, the MSBA formula will call for 17 science classrooms. At our 110% enrollment rate, we will need to
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accommodate 1,931 students, which will result in average class sizes of 22 at an 85% usage rate (or require 19 labs for class sizes of 20). Given that our enrollment is projected to rise to 1,857 in 2027, with 17 labs at 85% usage, we will need class sizes averaging at 23.
Course School Course #Class/Size #Class/Size
Year Enrollment %
Population Enrollment 20 students 23 students
Build size 100% 1755 1755 17.2 15.0
Build size 110% 1755 1931 18.9 16.5
2027 100% 1857 1857 18.1 15.8
2027 110% 1857 2043 19.9 17.3
We are looking forward to state-of-the-art labs that can be outfitted flexibly for the different science disciplines. With our focus on departmental collaboration, we would like our labs to be grouped together and adjacent to the STEAM (Science, Technology, Engineering, Arts, and Mathematics) resources, STEM Computer Lab, Makerspace, and Learning Commons. In addition, adjacency to the Envirogarden (See Outdoor Spaces) will also facilitate outdoor programming. Science labs will remain departmental and will be located near each other. Currently and in the future specialized labs are distributed throughout the facility and accessed by other departments as necessary for inter-disciplinary work, this will/would be the case for science labs as well.
World Languages All students take at least 2 years of a World Language. Most take a 3rd year, as this is an expectation for many state and competitive colleges. We strongly encourage students to continue in the same language. Arlington offers 5 languages, Spanish, French, Latin, Mandarin, and Italian. Most students enroll in grade 9 in Level 2 classes, having studied the languages in middle school. Italian study is only offered at the high school level. Students have the opportunity to study to the AP level in Spanish, French, and Latin. The program is growing in Mandarin and Italian as more students enroll in the earlier years. Students may enrich study in languages not offered by taking approved online courses. General education classes develop all students to the Curriculum A standard, varying the intensity and time of instruction (co-taught and extended time) while maintaining high standards.
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The World Languages Department goal is for students to develop the ability to communicate effectively, think critically, and participate actively and responsibly in a multilingual global society. Central to their curriculum are the following goals:
● Follow American Council on the Teaching of Foreign Languages (ACTFL) recommendation that language educators and their students use the target language as exclusively as possible (90% plus) at all levels of instruction
● Include culture as an integral component of communication ● Develop 21st century skills of collaboration, communication, critical thinking and
creativity by exploring other cultures and imagining the world from a different perspective To recognize and support learning beyond the classroom walls, Arlington sponsors multiple international trips (5 per year), has partnerships with multiple communities outside the U.S., welcomes roughly 40 exchange students each year, promotes language literacy with the Seal of Biliteracy, and supports the Interdisciplinary Global Competency Certificate. To support access, we have developed a scholarship program for our international trips. World language learning will be increasingly affected by technological advances, allowing learners to collaborate with peers throughout the world to address global challenges and issues of social justice. The current Language Lab is small and out-of-date for the current use of instructional technology. Many teachers are reaching out beyond the lab to use other labs, Chromebooks, and iPads for more flexible programming. Already, Arlington is piloting the use of virtual reality. Students participating in the Paris Café Project collaborate with other programs and spaces, such as CADD/Digital Media Lab, Makerspace/Woodshop, Art, Math, and Music-Jazz Club. The Paris Café Project students present projects to judges in the Computer Lab. The current spaces for the World Language Department are among the most challenging in the building. The classrooms are small with irregular shapes, obstructions, poor sound proofing, awkward technology, and poor adjacencies. Future Configuration We are looking forward to large, flexible classrooms and department spaces that support student engagement through collaboration, presentation, and exploration of rich tasks, spaces where students can flexibly meet in small conversation groups, privately do oral assessments, and receive whole group instruction. Teacher classrooms allow for the creation of immersive language community environments. In addition, the department looks forward to a Language Multimedia Immersion Lab space that would have space, technology, and a kitchenette to support presentations, language immersion, testing, hosting exchange students/gatherings (30-40 students), performances, and productions. World Languages will continue to require general classrooms to be of appropriate size, typically 850 sf with 10% (in total) to be 950 sf to accommodate flexible furnishings, increased enrollment/interest in specific courses, and varied teaching and learning styles. Physical Education
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Physical Education (PE) is a 4-year state requirement. Students take a full-year of Physical Education in grade 9, 2 quarter terms in grade 10, and 2 additional quarter terms for grades 11 and 12. In addition to physical activity, the grade 9 Physical Education program includes health instruction and basic CPR. After grade 9, students can choose from a wide array of options including offerings as broad as climbing, winter survival, backpacking, yoga, mindfulness, personal fitness, weight lifting, walking, and team sports. Students currently enroll in Physical Education beyond the minimum graduation requirements. Only a handful of students receive waivers for outside activities. Currently 4.6 PE teachers make use of 4 PE spaces and a classroom. In addition, the Fitness Room and Gym are supervised by a paraprofessional (BSP) to allow access when classes are not in session. PE spaces are currently used at 89% capacity during the winter and inclement weather. We run 3-4 activities every period. The Fitness Center is in almost constant use. The curriculum is organized around a guiding principle that students will demonstrate integrity, persistence, and the ability to work independently and cooperatively to attain their physical and mental health needs. As we move forward, we hope that all students will make informed, responsible judgements regarding their personal, emotional, and physical well-being. Ability to engage and participate in PE is the beginning of lifetime health. Healthy eating and stress relieving techniques are key to mental and physical health. Currently, the PE Department has access to 2 gyms, the Toz (Red) Gym, which houses the main basketball court, and the Blue Gym, which houses climbing and gymnastics apparatus. In addition, Arlington makes use of the Fitness Center, Health Classroom, and alternative spaces including The Pit (small gym) for activities such as dance or yoga. Many academic, special education, and student support programs use the Pit as well. These include:
● Workplace ● Summit ● Engineering ● Physical Science ● Preschool ● LABBB Educational Collaborative ● Student Council (Blood drive, culture day, etc.) ● English ● Students can also request access to the gym during any unscheduled time. Open gym
time provides a needed break, central to mental and physical health for many students.
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Future Configuration In the proposed plan, we are not asking for additional space. In fact, the plan calls for a reduction in the spaces available to us. We will reduce from the current 26,665 sf to 26,000 sf of PE space. In addition, we will move from 4 gym spaces to 3. Our hope is that, with the consolidation and improvement of PE spaces, we will be able to maintain our level of programming in better, if smaller, spaces. In addition, the PE spaces are used for educational athletic programming by our 30 athletic teams (discussed within the Athletics section). The current Red (Toz) Gym strains to hold our existing enrollment at 12,740 sf and is too noisy to handle 2 classes at the same time. In a new 16,000 sf facility, we hope for a flexible gymnasium space, with sound treatments that make it effective as 2 PE teaching spaces. The space would contain an indoor jogging track for year-round training activities (currently winter walking and jogging opportunities are extremely limited). In addition to our Physical Education Programming, the gym is the only space that can seat the entire school for assemblies. Seating for up to 2,000 students and staff, and a gym design for reasonable performance space with acoustics, sound, and projection, will be important for our Advisory Program, Performing Arts, and other programming. Physical Education will also need an alternative space for teaching activities such as dance, climbing, and yoga. In order to accommodate the needs of our climbing apparatus, wrestling mats, batting cage and gymnastics equipment, we envision a replacement for our Blue Gym with a 7,000 sf alternative PE space. The current 4,000 sf Fitness Room is in almost continuous use during the school day and after school. We plan for a more efficiently designed 3,000 sf Fitness Facility. PE will also require adjacency to a flexible classroom space for Health, CPR, and First Aid instruction. The flexibility of these spaces depends on the ability to change equipment and apparatus. Climbing apparatus, heavy mats, batting cages, and similar equipment must be easily raised
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and lowered, or stowed. Storage for climbing gear, mats, balls, rackets, nets, and a host of athletic equipment is crucial to making this a useful and effective space. The PE spaces should include an athletics entrance for events and access to the fields. The PE/Athletics spaces should be able to be locked off from the rest of the school, when appropriate, to allow for security during after school events. In addition, connections should allow movement for larger events from the gyms to the Library Learning Commons. For example, AHS hosts events such as the College Fair and Speech Competition that utilize all of our large spaces. We have also requested an Alternative Physical Education space for our Special Education Department to support their programming. These programs should be adjacent to the PE spaces and to the related support programs. Visual Arts All students take at least one year of fine art, focused on aesthetics and the creation of art, either through the Visual or Performing Arts Department. The Visual Arts Department offers a wide variety of media and techniques that encourage students to explore and strengthen their creativity and problem-solving skills. The project-based curriculum is designed to develop studio thinking habits that make expressive, personal and original work possible. Currently the Visual Arts Department offers a broad course selection, including options such as Introductory Studio Art, Painting, Sculpture, Mixed Media, Ceramics, Advanced Portfolio Prep, and AP Studio Art. The Interdisciplinary STEAM Design Thinking Certificate represents part of our efforts to integrate art and design thinking across student experience, disciplines, and courses. The Visual Arts Department is guided by the following principles:
● Educate the whole student ● Emphasize reflection, critique, and exhibition ● Collaborate with other disciplines ● Foster connections to the greater Arlington community ● Build awareness of contemporary and historical artists and social issues ● Support students’ social and emotional needs
In the current facility, our 3.6 art teachers use 4 studio classrooms, including a ceramics studio, the Digital Arts Lab (shared with CADD), the Makerspace, and a gallery space to support the wide range of activities and projects. The Visual Arts classes are already at full capacity of 25 students per section.
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Future Configuration With 1,755 students, we would expect to have enrollment climb by a corresponding 32%. That will require 4.8 teachers. With our existing 4 classrooms, we would be just over 85% usage. We propose to keep 4 art studios in the new facility. We hope for improved arts facilities that support curriculum and instruction and an overall building design that promotes integrated studies and connections with other departments (STEAM). “Open studios” provide the space and equipment for students and teachers to work effectively in a choice-based program. In addition, we envision a high school that is visually stimulating, with ample display and gallery space to share work. Specifically, Visual Arts should be near the Makerspace Suite and the Digital Arts Lab. Adjacencies to the other STEAM departments will also help advance collaborations on the role of design thinking across the disciplines. Performing Arts The Department of Performing Arts comprises performance programs and academic studies in music and the theatre arts. Students are engaged in hands-on authentic experiences in performing, creating, responding, and making connections between the arts and with other disciplines. The program creates award-winning ensembles and productions with an impact on school culture, the community, and even internationally. Current offerings include:
● Four instrumental music ensembles focusing on band, orchestral, and jazz music ● Four choral ensembles focusing on a varied repertoire of choral and vocal music for
men’s, women’s, and mixed choirs ● Digital music technology ● Sequential courses in theatre and film studies ● Extensive co-curricular drama and musical theatre opportunities emphasizing
performance, production, and technology
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● Multiple music and drama performance opportunities
Students learn in and experience music, drama, theatre technology, and dance in a connected and collaborative environment, are immersed in the arts, and can make connections with other disciplines. We currently achieve these results in spite of our limited and aging facilities. We currently make full use of the following facilities:
● 916-seat Lowe Auditorium with 2,140 sf stage ● Little Theater ● Band room ● Chorus room ● Digital Production Lab and Production Studio ● Practice rooms and an ensemble space ● Set and costume storage
Future Configuration We expect to continue with the existing types and numbers of spaces, but with appropriate size, adjacencies, equipment, and design. Arlington High School students have access to high-quality educational programs in the performing arts that will be supported and enhanced by state-of-the-art facilities. We are requesting to keep (in concept) a 900-seat Auditorium to house our 3 theatrical productions, 12 concerts, regular assemblies, parent nights, and outside collaborations. For assemblies that are part of our advisory and other programming, the 900-seat auditorium allows us to meet with the whole school in 2 assemblies. For many events, such as the all-town concerts, we already need to have multiple day events to allow all of the parents and families to attend. Our current 2,140 sf stage already strains when our entire music program of roughly 250 performs together. Participation in our stage productions is also limited by the number of students we can fit on stage. For this reason, we plan to keep our current size and theater seating in a better designed and more flexible theater. A state-of-the-art theater would support theatrical productions, theatrical technology, and other programming. An improved theatre would add fly space, wings, state-of-the-art lighting and acoustics, projection, and 2 x 500 sf stage extensions to allow for larger productions and music ensembles.
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We envision the Auditorium as a flexible theatrical space. We require a 900-seat space to accommodate multiple events throughout the year. We have regular class meetings, assemblies, and events in which we divide the school in half to meet with upper and lower classes. Many events such as the winter and spring concerts, all-town concerts, alumni invitational concert, and the acappella festival play to full-houses. We envision a theater with a balcony to allow closer seating. In addition, the balcony can be closed off to create a medium sized, more intimate setting. The stage extensions can also be used, where appropriate, to reduce the amount of seating to suit the event and the expected audience. In addition, the Performing Arts Classroom can be used for still smaller productions. Our Little Theater is currently 1,340 sf and seats roughly 50 with a small stage. In a better configured, 3,000 sf space, we would have more flexibility for programming and be able to accommodate roughly 120 seats. This performing arts classroom would support our student directed one-act plays, theater classes, and serve as a larger production space for our Digital Production Lab and Production Studio. Adjacency to the larger theater would allow the space to serve as a staging area for large theatrical productions.
Our instrumental and choral music ensembles are scheduled to allow the entire ensemble to rehearse together. The concurrent scheduling creates a much stronger program, but it strains our existing Band Room and Chorus Room. While the MSBA documents state, “Assumed use - 25% Population - 5 times/week” for these spaces, a strong program requires space where the entire band or chorus can regularly practice as a whole. The current Band Room is only 1,500 sf, and poorly serves our award winning instrumental music program. With a 75-student band and a 115-student orchestra, the program requires a larger practice room. The recommended 1,500 sf space in the MSBA guidelines describes a 50-100 student band. Our current orchestra is already over this range. With 32% enrollment growth, the band will undoubtedly grow. A 32% larger instrumental program of 150 students would require a band room of at least 2250 sf, based on MSBA numbers. The recommended standard for sound for a band room is a minimum of 2500 sf. We are, therefore, requesting an 2,500 sf Band Room, as well as Practice Rooms and Ensemble Space. (https://www.wengercorp.com/Construct/docs/Wenger%20Planning%20Guide.pdf ) . The current Chorus Room measures 1,320 sf. Our current choral program serves an 80-student mixed chorus and a 30-student Madrigal chorus. Enrollment in our chorus is already increasing
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and with enrollment expected to grow by 32% to 39% we envision a chorus of up to 150 students. A 1,500 sf chorus room is expected, by the MSBA, to serve a 50-100 student chorus. Thus, to accommodate growth in participation and enrollment, we estimate the need for a 2,500 sf Chorus Room. The current Digital Music Lab resides in a less than ideal space in the corner of the Library. We plan for a new Digital Production Lab and Production Studio to support instruction in music theory, production, and composition to be located near Performing Arts (see Vocational Education Programs). Our current Digital Production Lab hosts classes in music composition, scoring, creation, and performance. Computers and digital instruments currently support classes of up to 20 students. We supplement the lab with student devices and peripherals, so it can accommodate up to 27. The music room also has a production lab that allows video recording and production. Currently other courses use the studio for recordings and small video productions. The future lab would be adjacent to the Performing Arts facilities and house classes of up to 25 with spaces for keyboards, instrument storage, and full production studio, allowing for classes and interdisciplinary production work. The new Performing Arts facilities will strongly benefit from being adjacent to one another and able to share space and interact easily. In addition, set design will benefit from adjacency to the Makerspace. Family and Consumer Sciences The Family and Consumer Sciences Department (FACS) offers elective opportunities focused on practical problem-solving, collaboration, and life-skills. Currently, FACS offers courses in Culinary Arts, Early Childhood Education, and Interior & Fashion Design (earning art credit). Students learn skills and obtain information that assists “individuals, families, and communities to make informed decisions about their well-being, relationships, and resources to achieve optimal quality of life.” Current programs use 2 culinary labs, 1 multipurpose classroom, and students observe/participate in practicum in the Preschool and Daycare. FACS continues to build community partnerships through capstone projects and internships in Early Childhood and Culinary. FACS works closely with the Interdisciplinary Makerspace on curriculum goals. The department has been strongly involved in development of the Interdisciplinary STEAM Design Thinking Certificate. Our Early Childhood Education Program hosts a Daycare Program for up to 12 children ages 3 months to 2 years, 9 months. This program serves the children of APS staff and provides hands-on experience for our Early Childhood students. The Daycare is an integral part of the FACS/Early Childhood Education Program and the Early Education Certification Program offered at AHS. Students do adjunct hours in the program in their early classes. Early Childhood Education students complete internships in junior and senior years.
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Future Configuration In the future, we are planning to continue with 2 Culinary Labs, the Interior Fashion Design Classroom, and the Early Childhood Education (ECE) Program. The ECE Program requires 35 feet of open space per child (420 sf), a separate sleeping room, a bathroom, a kitchenette, and an outdoor play area. At capacity, the program employs 4 staff. Ideally, the program would be located adjacent to the Preschool and be able to share the Preschool drop-off. FACS is excited about the prospect of expanding hands-on learning experiences through adjacencies, programming and partnerships with a student-run cafe, partnerships with the school store, and partnerships with Food Service. FACS is committed to developing further opportunities to prepare students for their future homes, careers, and communities.
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Guidance Our Guidance Department provides a full range of supports for academic planning, post-secondary transition, and social-emotional support. As part of our Student Support Team (SST), Guidance works with Deans, Special Education, Nurse, and Social Workers to coordinate supports for students, teachers, families, and departments. In addition, our Guidance Department partners with local agencies to coordinate and refer services to students and families. Each Guidance Counselor is assigned between 200-250 students. Students are divided alphabetically across the 4 grades. Counselors keep the same students for their high school career. Students meet with Counselors for course selection and scheduling and follow up for any course changes. Counselors serve as the coordinators for Section 504 Accommodation Plans, coordinating meetings, writing, and overseeing implementation of plans. Counselors also provide referrals for internal crisis intervention/social work support, usually through the SST process. As part of the 4-year planning process counselors hold seminars with students and evening parent programs to deliver a developmental guidance curriculum. They provide college and career advising and assist with the college admissions process. They host college representatives during the school day and hold an annual regional college fair. Future Configuration While the current department has 6 Counselors and a Guidance Department Head, we expect to grow to a staff of 9 with enrollment growth to 1,755. Currently 3 counselors are clustered together with the Guidance Secretary in the Guidance Office. The offices for the other Counselors and the Guidance Department Head are scattered throughout the building, based on space availability. Often the department hosts interns, in order to provide additional student support. Consolidating the department in one office with reception, a college research area, and access to a conference room will improve coordination and student access. We envision a central space adjacent to the Library Learning Commons, so that students can easily and discreetly access support.
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Special Education Special Education services address the individual and diverse learning, social, and emotional needs of students who require specialized instruction, and/or related services, in order to access the general education curriculum, take part in the life of a high school student, and meet graduation requirements. Our Special Education Department works in collaboration with the general education departments to provide a range of evidence-based programming to meet the needs of a wide range of students. Programming includes 3 specialized programs (Reach, Compass, and Summit) as well as 2 integrated program “suites” (Millbrook and Workplace), which address student needs for social-emotional support and academic support. Students in inclusion settings receive a range of services from accommodations in general education classes to more supported programming in substantially separate, co-taught, and extended time courses. Special Education also provides students with transition assessment and services to prepare for post-secondary education, employment, and independent living. Expertise in the Special Education Department is provided by a range of specialists, including Social Workers, Speech and Language Pathologists, Reading Specialists, School Psychologists, Occupational Therapists, Physical Therapists, Board Certified Behavior Analysts, Team Chairpersons, and a Coordinator.
Specialized Programs Reach Program The Reach Program is one of 3 specialized programs offered at AHS. This population of students has a variety of needs based around challenges in executive functioning skills, social cognition and emotional regulation skills, sensory integration, and cognitive rigidity. Currently serving up to 28 students with 2 Teachers, 4 Behavioral Support Personnel (BSP), and 1 Social Worker, as well as access to other services (particularly the Speech and Language Pathologist). The program also serves as a homeroom, advisory group, and home base throughout the day. The program provides students social-emotional services, academic support, and instruction in social pragmatics. As the program population and its success grows, it is experiencing both increasing numbers as well as students who are more profoundly impacted by their disabilities. These students may require Applied Behavioral Analysis (ABA) and discrete trial training, direct instruction in activities of daily living, and functional academics. Currently, the Reach Program operates the AHS School Store. Due to space issues, the program recently moved from a classroom space to a mobile kiosk. Future Configuration The program is currently located adjacent to the Library Media Center. A central location adjacent to the Library Learning Commons, near the Nurse, and with easy access from outside would be desirable in the future. A central location will provide discreet access to resources and support programs, rather than isolating or stigmatizing the program. The program will require 2 classrooms, 2 small group rooms, 1 quiet room, and offices with separate access for Social
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Work and Speech and Language services. In addition, a Life Skills Café and Store will be a valuable program for transition and life skills education.
Compass Program Arlington has traditionally had a substantially separate Compass Program that serves special education students who require specialized instruction in activities of daily living, such as self-care, banking, navigating the local community, and instruction in independent living skills; often this program would have a direct and substantial relationship with a 18-22 year old, post high school adult program. Currently there is a small cohort of these students and, as a result, they are placed in out-of-district programs. In order to have these students take part in their local school community, a program needs to be created. Future Configuration The program currently has an identified population rising through the elementary and middle school and will need to support at least 12 students through their high school years, from ages 14-17, and then from 18-22. This program will be designed to prepare the students with independent living skills, so as they transition into their adult years they understand the essentials of day to day functioning and take part as a contributing member of their local community. The program will require 1 teacher and 1 BSP for the high school age program and the same for the ages 18-22 substantially separate program. Each group will require its own classroom, for a total of 2 classrooms. In addition, the program will require an Activities of Daily Living/ Life Skills Classroom designed to provide a simulated daily living experience, including a kitchen, laundry, bedroom, bathroom, and living space. This classroom will also be a resource for Reach, Summit, and the Workplace. As with Reach, adjacencies to the Library Learning Commons and other support and Special Education services will be desirable. The program will also benefit from access to the Life Skills Café and Store and the FACS programs.
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Life Skills Cafe and Store The current School Store operates as a life skills, job transition, and social skills program for our Reach Program. Students from economics classes have also partnered with the program to provide support. Due to space issues, the program recently moved from a classroom space to a mobile kiosk. In the future, we envision a Cafe and Store operated by students from Reach and Compass and supported by partnerships with economics and FACS. The space would ideally, be centrally located so as to be accessible from the Reach, Compass Programs, and the Cafeteria.
Social-Emotional Programs Arlington has created integrated programming for students with social-emotional challenges. This Integrated Program allows us to offer a continuum of services from substantially separate to inclusion settings to support students with both internalizing and externalizing social-emotional challenges. These programs include Summit, Mill Brook, and Workplace. The Harbor/Shortstop Program is also part of this suite of services but will be discussed and located with programs focused on academic support. Future Configuration Our current facilities have pushed these programs to different corners of our facility, but they would benefit significantly from adjacencies and design that allow faculty collaboration, improved student transitions, and a separate exterior entrance. The goal is to allow the programs (Summit, Mill Brook, and Workplace) to be adjacent and connected vertically, and also to allow each program to be connected to the building centrally. See the AHS Adjacency Diagram. Summit Program The Summit Program is designed for students with significant social emotional impairment. Its mission is to provide students with a therapeutic program within the context of a comprehensive high school environment. Like Reach, the program serves as a homeroom, advisory group, and home base throughout the day. Students range from those who spend almost all day in substantially-separate classrooms to those who are primarily served in general education classes. The program provides social-emotional services, direct instruction in academics, and direct instruction in social skills. Summit currently serves up to 24 students with 2 teachers, 2 BSPs, and 1 Social Worker. While the program space is constrained by our building, the current space has 2 classrooms, a Social Worker’s office, and a quiet room for students to use for calming and reflecting.
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Future Configuration Space requirements include 2 classrooms, 1 quiet/small group room, and a Social Worker’s office. The program would make use of the Special Education Alternative Physical Education Space for PE. Mill Brook Transition and Assessment Program The Mill Brook Transition and Assessment Program is an integrated program. Currently located in a nearby building, Mill Brook serves special education and general education students who are in a state of transition that may include academic, behavior, and/or social emotional needs, or placement evaluation. Many of these students experience significant difficulty interacting with students in the larger building and require a separate exterior entrance. The program provides complete academic programming in a self-contained, small group program with a high level of support. Students eat lunch and spend their entire day in-program. In addition, the program provides a range of evaluation services for both special education and general education students. The program is staffed by 1.4 Teachers, 1.5 Social Workers, and 2 BSPs, with additional support staff as necessary. The current space has 2 classrooms, 2 offices, a lunch room, 2 bathrooms, and a small kitchen. The usual placement at Mill Brook lasts for the evaluation period, after which time students transition within the integrated program (to Summit, Workplace, or Harbor), to their district of origin, or to an out-of-district placement. The current program serves up to 24 students at any one time. Last year, it served over 60 students total. Programming includes the core academic disciplines, art, music, physical education, social work services, and social skills. Future Configuration Space requirements include 2 classrooms, a quiet/small group room, and a Social Worker’s office, bathrooms, and a kitchenette/lunchroom. The program would benefit from adjacency to the Special Education Alternative Physical Education Space for PE. Workplace Workplace is an inclusion program at AHS to meet the needs of students who benefit from learning in a different environment than the traditional high school. Workplace focuses primarily on relationship building within the parameters of academic growth, social responsibility, emotional health, community awareness, and career possibilities. Classes for Workplace students are small, individualized, and structured. The Workplace program offers a combination of challenging classroom experiences and specialized services. A major component of the program is centered on the Omni Class where students work on self-awareness, group trust, leadership, and community service. The program serves up to 24 students with 2 large classrooms, a quiet/counseling room, a storage room, and a kitchenette.
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Future Configuration Workplace will need space similar to its current configuration: 2 classrooms, a quiet/counseling room, a kitchenette/sink, and storage for adventure equipment (e.g., camping, crafts, outward bound). We would like the program to be adjacent to Mill Brook and Summit to help program coordination. However, the programs should be separate from each other and Workplace will benefit from a location that is more connected to the school as a whole relative to Mill Brook and Summit.
Academic Support Programs Arlington has created an Academic Support Suite in the Library and additional classrooms throughout the building. As with the system of social-emotional programs, these programs allow us to offer a continuum of services from self-contained to inclusion. These services include Academic Support, Testing Center, and Harbor/Shortstop. In addition, students have access to the general education Learning Center. As with all of our facilities, Special Education programming makes the most of our aging and cramped spaces. We have grouped most of these programs in the Library to create positive adjacencies and collaboration. Academic Support classes are located in the departments. Future Configuration In the new building we would like to locate support programs in adjacent spaces near the Library Learning Commons and position Academic Support classrooms in each of the departments. Appropriate adjacencies will help these programs better coordinate and serve students. Academic Support Academic Support (formerly known as the Resource Room), provides a setting for students to receive services mandated by IEPs. Students access Academic Support for direct instruction, organizational and executive functioning instruction, and accommodations. Each program serves a maximum of 12 students per state requirements. We currently have 4 locations with 12 teachers. These are also the teachers that provide small group instruction in the content areas. Because of our shortage of space and poor layouts, these spaces are shared and not always in ideal locations adjacent to their related departments. Future Configuration In the future, we plan to distribute those teachers across 6 locations with 2 teachers per setting. These programs should be located adjacent to each of the academic departments, to provide inclusion support, easy access, and disciplinary collaboration.
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Testing Center The Testing Center is staffed by 1 BSP and offers supported study and testing accommodations, as required in students’ IEPs. The program is located in the library, adjacent to the Harbor and Shortstop Programs and the Learning Center and has space for up to 12 students. Future Configuration Ideally, this classroom would have study carrels and a work table for up to 12 students. With placement adjacent to the Library Learning Commons, the Learning Center, and Harbor/Shortstop, students would continue to have easy access to research tools, study space, and tutoring. Students in Harbor/Shortstop could easily access testing accommodations without traveling through the building. Harbor and Shortstop The Harbor and Shortstop Programs are inclusion programs that work together to address students with long-term and short-term mental health and medical issues. Harbor is a long-term support program that addresses academic, social, and emotional needs of students with chronic mental health or medical issues. Instructional Specialists and Social Workers collaborate with students, families, teachers, and outpatient providers, individualizing each student’s support plan. Students in Harbor attend Homeroom, Advisory, and one scheduled Harbor Study block each day, as well as regular check-ins with their assigned Social Worker. The Shortstop Program is a short-term program providing tutoring and counseling support for students returning to school after an extended absence of 7 or more days that is caused by emotional and/or medical reasons. An Instructional Specialist and Social Workers work closely with students and their teachers, enabling them to catch up with assignments and quickly return to classes. Students are offered up to 2 full days in the Program classroom, and up to eight additional days of help during their study blocks. Those students who require long-term support after Shortstop may be referred to the Harbor Program. Roughly 100 students cycle through the Harbor and Shortstop Programs in a given year, with Harbor serving up to 30 students at any given time. The programs are overseen by 2 Social Workers and staffed by 3 Instructional and Student Support Specialists (Tutors). The programs currently have 1 medium and 1 small classroom. Social Workers have individual offices located throughout the building. The social workers who supervise Harbor and Shortstop also provide counseling services to other students. These clinicians meet with upwards of 200 students per year. Social workers work in close daily contact with the guidance counselors, nurses, deans and teachers to support students in need. Our social workers also engage in wellness programming for our student body
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at large, in the hopes of raising awareness around mental health issues and decreasing the stigma associated with asking for help. Future Configuration With roughly 32 percent more students in the school, we can anticipate a similar growth in the need for Harbor and Shortstop programming. We anticipate a need for a suite with 2 Social Worker offices, 2 full size classrooms, and a quiet/small group room for up to 10 students. While we would like to consolidate these spaces adjacent to the Library Learning Commons, the Testing Center, and the Learning Center, we also want spaces that can provide discreet access and quiet space for students. The program would make use of the Special Education Alternative Physical Education Space for PE.
Special Education Department Suite The Special Education Department also includes a number of specialists and supervisory roles, requiring a Special Education Department Suite. These professionals are currently housed in office spaces around the building. The department suite will house the Special Education Coordinator, Team Chair, 2 School Psychologists, a Speech Language Pathologist, and itinerant related service providers. Itinerant related service providers currently have no dedicated space and are accommodated in confidential offices and other appropriate spaces. Related service providers include: Occupational Therapist, Physical Therapist, Teacher of the Visually Impaired, Orientation & Mobility Specialist, BCBA, and Teacher of the Deaf and Hard of Hearing. Future Configuration Each of these staff will need spaces to work 1:1 or with small groups of students and to store their personal possessions while in the building. The department also needs two conference rooms for IEP Team meetings of up to 15 people. We envision these offices to be located adjacent to the Library Learning Commons, Guidance, and Specialized Programs, in order to provide interaction and collaboration opportunities. The goal is to emphasize physically and programmatically that specialized instruction and student support are central and easily accessed, rather than peripheral to the high school program and mission.
Special Education Alternative Physical Education Space Currently, our Special Education programs are able to make use of our larger PE spaces, the Pit, and the LABBB program has a physical education classroom. With the reduction of PE spaces and improvement of the building, there will be a need for a dedicated Physical Education space for some of our special education population. Summit, Mill Brook, Harbor, Reach, Compass, and the LABBB program all have need for separate physical education classes. In addition, the Physical Therapist and Occupational Therapists serving these students have need of a gym space. With our Physical Education spaces used at full capacity, and these programs using 6 or more of the 7 periods in our schedule, we plan for a 3,000 sf Special Education Alternative Physical Education Space.
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Early Childhood Special Education Program
Menotomy Preschool (MPS) is an integrated early childhood program for students ages 3-5 years old, operated by the Department of Special Education of the Arlington Public Schools. MPS provides an inclusive preschool experience for children with and without disabilities in a developmentally appropriate program and integrated service delivery model. Students receiving special education services learn alongside general education community students. Specialists and therapy are integrated into classroom instruction for all students. High school students enrolled in the AHS Child Development program volunteer in classrooms for hands-on practical experiences. MPS also provides “drop-in” special education services to eligible students. The program currently has 6 classrooms and we will be adding an additional classroom next school year due to growing enrollment. There are 2 Speech & Language Pathologists, a Social Worker, an Occupational Therapist, Physical Therapist, School Nurse, Lead Teacher, Preschool Director/Principal, and an Administrative Assistant who provide direct services to students and/or support services to the program. There are also itinerant staff (Teacher of the Deaf and Hard of Hearing, Teacher of the Visually Impaired, Orientation & Mobility Specialist, School Psychologist, and Board-Certified Behavior Analyst) who provide services, instruction, and perform evaluations. The current program space was not designed for this age group or program and was instead “retro-fitted” to meet the needs of this specific group. The itinerant staff listed above do not currently have any assigned work space and utilize hallways and “extra desks” to deliver services and conduct evaluations. There is currently no meeting or conference room space for the Individualized Education Program (IEP) meetings with families and providers that are scheduled weekly. There is currently no main office or area to supervise the entry into the building or greet families/visitors; instead, they enter through a stairwell exit. Future Configuration A separate welcoming entrance with a main office area is needed. The main office area should include a private office for the director/principal, as well as a dedicated area for the administrative assistant and school nurse. A parent motor vehicle drop-off area to ensure student safety is also required. We are currently offering programming in 6 classrooms. The preschool serves 147 students in a variety of services. State requirements require that classrooms be less than 50% special education, with a maximum of 7 special education students per room. Our trends show increasing enrollments as well as increasing requests for services. Below are our current enrollment trends in the full- and half-day programs. To support these trends, we envision a need for 9 classrooms to accommodate this state-mandated programming.
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June 2013 June 2014 June 2015 June 2016 June 2017 January 2018
Total Enrollment 68 66 75 72 95 93
Sped placement 40 32 49 41 54 54
We are requesting private offices for the Social Worker and School Psychologist, given the confidential nature of the work they do, and a shared office space/small group for the remaining itinerants to use when scheduled to be in the program. In addition to the existing spaces, we are looking to create a multi-purpose room for physical therapy, physical education, and whole preschool gatherings. Because of the number of observations and evaluations conducted by the program, we request a small group testing/observation area with viewing capabilities.
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LABBB Collaborative Program at Arlington High School The LABBB (Lexington, Arlington, Burlington, Bedford, Belmont) Collaborative Program at Arlington High School educates students who present with intensive cognitive, behavioral, social/emotional, and neurological impairments. The mission of the LABBB Collaborative at AHS is “to design and deliver special education services that promote academic, social and career independence in the most inclusive setting possible”. LABBB provides specially designed instruction to address the individual academic, social, emotional, and behavioral needs of our students. LABBB curriculum focuses on functional academics and is based upon the principles of Applied Behavioral Analysis (ABA). The curriculum is highly individualized, delivered most often in small groups, with social-communication skills woven throughout. The program focus remains on students generalizing these acquired skills into social settings, the community, and their vocational training environments. Currently, the LABBB AHS program serves 21 students across 3 classrooms. In general, we try to maintain a class size of 8 to 10 due to the intensity of needs as well as the level of individual/small group instruction that is required. Each classroom is led by a special educator and several teaching assistants. Additionally, LABBB has its own school nurse, Board Certified Behavior Analyst (BCBA), Speech and Language Pathologist, Occupational Therapist and Transition Specialist. In addition to the 3 classrooms, LABBB AHS has 2 dedicated rooms: an Occupational Therapy/Sensory Room and a Multi-Purpose Room. The Occupational Therapy Room provides a space to receive therapy and to separate students from the group when they become dysregulated. The Multi-Purpose Room is a large flexible space that has been repurposed to provide a nursing station, a working kitchen for life skills instruction, a shared office space used by our Speech and Language Pathologist, Occupational Therapist, BCBA, and for team meetings, and, finally, a “think and return”/cool down area for students are experiencing an intense behavioral moment. Future Configuration The LABBB AHS Program currently has 5 instructional spaces and will be seeking to maintain the functions present in these 5 spaces. Specifically, we request space for:
● 3 Classrooms and Quiet Rooms ● Occupational Therapy/Physical Therapy Room ● Nursing Station ● Kitchen/Multi-Purpose Commons ● Team Office Space
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The Library Learning Commons The Library Media Center at Arlington High School serves many of the purposes of a Learning Commons but is constrained by small and poorly laid out spaces. In the period since the last major renovations in 1981, the space has been carved up to address a variety of needs. However, creativity and innovation have made the existing space a hub for information, literacy, collaboration, projects, and technology. The Library is the heart of the school, with space, resources, and services to support the intellectual and social life of AHS. Its mission is to empower students to be critical thinkers, enthusiastic readers, skillful researchers, and ethical users of information. Now and in the future, we envision:
● Multi-use spaces that support a wide range of simultaneous learning activities ● Student-centered, accessible, flexible environment with comfortable seating, social/quiet
zones, display space, and student involvement ● Print, online, media, and tech resources that support research, reading, and making
The Library is a point of pride for the entire school community, not a single academic program but rather the nexus of many. It is a school, district, and community resource, and showcases a commitment to and love of learning. The atmosphere is flexible, open, and inclusive. Currently the Library is the most visited and used classroom in the building. It is a social as well as an academic destination, serving well over 500 students daily before, during, and after school. Current space does not meet current demand, particularly for silent and semi-private small group study. When classes are booked in the library, the seating capacity for individual students is further reduced. While it is primarily responsive to the interests, experiences, and needs of our students, the Library serves diverse stakeholders including teachers, classes, clubs, professional development, community education, district and external programs, and more. The Library has a class set of Chromebooks (30) and iPads (30), as well as smaller numbers of devices (16 Chromebooks and 10 iPads, plus 5 additional Chromebooks used to manage attendance) for individual checkout. Currently, the Library can host up to 3 classes at a time depending on need. The primary instructional space is a large area open to the main Library with large-scale projection and sound, flexible tables/seating, and mobile technology, seating up to 100 when all tables are removed. It is used by individual students and small groups throughout the day when classes are not in session. This space is centrally located and accessible, which makes teaching and learning visible and promotes supervision, but also poses challenges for noise during instructional time. The Library can also host a class in the stationary desktop area by the front door, the connected computer lab, and smaller classes meet using the cafe style seating for book selection or a change of scenery. In the current facility, poor sight lines and excessive exits/entrances pose challenges for supervising students and securing materials.
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The current and future Library is no longer a silent repository of books. In addition to a large group collaborative/social space with traditional work tables, the Library offers students a variety of spaces to meet diverse needs, including smaller cafe style seating with high top tables/stools and comfortable arm chairs. And yet, our experience has shown that even as collaborative and social learning has taken off (or perhaps even because of it), there is still a need throughout the day for many students to find a quiet moment and space to sit and reflect, study, or concentrate, and our current silent study area in the book stacks is too small to meet that demand. The Library currently houses one group study room, which is used throughout the day by up to 10 students working independently, small classes or groups, tutoring, meeting space, etc. As project-based and personalized learning continues to grow, so will the need for additional technology-enabled small breakout rooms. The Library has a small professional print collection and a Production Room with traditional equipment, such as photocopiers and a laminator, to which new fabrication technology has been added, such as a 3D printer and vinyl cutter, as well as materials and hands-on activities for students to make things throughout the day, serving academic, extracurricular, as well as social-emotional learning and mental health needs. The current Library is open from 7:30am to 4:00pm daily. School administration makes an effort to avoid scheduling meetings, testing, and other conflicts that would reduce accessibility for student use, which has in turn created a sense of ownership and increased use by students. The Library is currently staffed by one professional library teacher and one paraprofessional with teachers supervising the space after school hours for an hourly stipend. The current capacity for books is approximately 1,500 linear feet, with additional shelving for storage. Students at Arlington High School continue to show a strong preference for print, especially for fiction and leisure reading (in the future nonfiction shelving needs may shrink, but we are already over capacity for our fiction and graphic novel shelving) so shelving needs are unlikely to change significantly. The Library also houses our Learning Center. The Learning Center provides drop-in academic support for students before, during, and after school. Learning Center teachers work with students clarifying assignments, reviewing content material, structuring and editing essays, supporting ELL students' language development, assisting with college and scholarship applications, and improving study habits and organizational skills. The center is a quiet, structured learning environment where students can work together or independently to complete their assignments. Helping students further develop their executive functioning skills is a major focus of the program. Students are expected to bring materials and assignments to class and remain on task. National Honor Society peer tutors are also available to provide additional support. Students can be scheduled into the Learning Center or drop-in during free periods or after school. Old Hall is the original, 100-year-old, auditorium space in the high school. While not currently part of the Library Media Center, its uses will need to be accommodated in the Library Learning Commons. Old Hall is currently used as a multipurpose room with a stage and large projection
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wall. The space currently serves 2 particular functions that we will want to retain in the new building space. AHS does not currently use substitute teachers for most classes, instead students sign in to Old Hall and retrieve assignments. Students have work tables and access to computers. In the new building we will need space to accommodate as many as 150 students for quiet work. We imagine that the new Cafeteria, Library Learning Commons, Senior Lounge, and adjacent spaces will be able to accommodate these students without overwhelming other programming. Old Hall is also used as a lecture and collaboration hall for large student meetings and staff professional development. We often hold events in multiple spaces at the same time. It is the site of collaborative staff meetings and student debates. While the Discourse Lab (see Vocational Education Programs) will serve this purpose for some smaller meetings, Old Hall is able to hold an entire school grade level, as well as the entire staff of roughly 140 for collaborative work. Future Configuration Whereas the traditional Library Media Center was originally designed with book storage, teacher-directed instruction, and silent study in mind, the Library Learning Commons of the future takes a student-centered, participatory approach. Teaching and learning are made visible to all with the use of natural light, glass, and multiple activity zones to support teaching, collaborating, socializing, and creating. Furnishings should be adaptable, flexible, and modular to allow for reconfiguring spaces as needs change. Comfortable and varied seating, movable shelving that promotes sight lines and maximizes usable floor space, ample outlets, student display space are all integrated into the plan. The Library Learning Commons showcases collaboration, agency, and connectivity, while also including areas for independent study, quiet reflection, and reading, as both are necessary components of a 21st century education. It is an incubator for new ideas and discovery, promoting inquiry, exploration, and creation; among staff it supports supporting collegiality, collaboration, and resource sharing between departments. It remains centrally located and accessible, the revitalized heart and hub of the new Arlington High School. Of the 7,520 sf currently included in the Library Media Center, roughly 1,000 sf are hallway and passage space. This space is used for tall perimeter shelving, closed storage, student seating, display space, and acoustic separation. Based on the uses we intend for this space and its importance in our educational vision we considered a number of standards to calculate the appropriate space for the Library Learning Commons., See the attached Library Learning Commons Needs Assessment for more detail (Attachment 3). With a 32% increase in enrollment projected for the target of 1,755, our 7,520 sf space would need to expand to 9,926 sf. With our projected 39% by 2027, the corresponding increase would be 10,077 sf. Given that the space is too small, we propose a Library Learning Commons space of 10,500 sf. This will help us to accommodate multiple classes with room for personalized learning, projects, independent study, and work during unassigned time. This larger space will be necessary to absorb some of the functions of Old Hall, as a large study space and meeting space for large groups (up to 450 students).
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As Bring Your Own Device (BYOD) is growing, the use of devices, chargers, as well as recording equipment, like microphones and tripods, and related technology is increasing rapidly; the new Library will continue to have significant need for secure storage and charging capabilities. It should also continue to house traditional areas such as a library workroom for processing materials, a secure librarian’s office (which is currently too far from the main area), and a teacher work and/or break area (sink, refrigerator) to promote interdisciplinary collegiality and collaboration. The uses of a clean makerspace are expanding rapidly, pointing to the need for a Smart Center and additional support staff in the new building that can house traditional and emerging fabrication technology (e.g., poster printer, robotics kits, etc.) where it is accessible to all students and teachers throughout the day. (See Vocational Education Programs.) Ideally, the Learning Center would have a room large enough to accommodate 25 work carrels, a team work table, and a teacher desk. As mentioned above, adjacencies to the other academic support programs located near the Library Learning Commons would be desirable. The adjacencies and program spaces described throughout this document place the Library Learning Commons at the center of most academic support services, allowing collaboration and creative uses of space. Students in Reach, Harbor, Shortstop, Academic Support, the Testing Room, and the Learning Center could move easily between programs. Guidance and Main Office would be easily reached and could use the spaces. The Library Learning Commons would be the primary destination of students seeking support. Staff would also find a one-stop shop for resource sharing, interdisciplinary collaboration, and support.
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Instructional Technology Arlington has been steadily expanding our use, access, and expertise in the use of instructional technology. Technology includes the range of digital information technology, digital fabrication tools, and traditional tools. Technology is transforming our ability to differentiate instruction, ability to engage students, ability to produce work, the nature of communication, and our ability to connect to learning beyond the school. Arlington believes in a style of learning that acknowledges that technology is always with us, so our new building must provide an environment that creates rich, flexible access to technology. In spite of our aging facility, we have been expanding access to computers. Teachers have access to laptops, projection, connectivity, and, increasingly robust network access. We have adopted a BYOD policy to encourage students to bring Chromebooks and laptops to supplement our school-provided classroom Chromebooks. At this point, there are roughly 100-120 devices per department, with a total of roughly 900 student devices. These are a mix of different generation devices. We have most recently focused on Chromebooks, with some departments using special carts (or tubs) of devices for particular purposes. Through grants we have piloted 1:1 classroom teaching in 9 classrooms, with more accessing the technology. Specialty carts, such as iPads for languages and laptops with science probes, have been obtained through grants as well. Staff have had extensive training as well. The result has been a rapid implementation of instructional technology and innovation among teachers and departments. All teachers make at least basic use of Google Apps for Education and Google Classroom. Most have moved their assignments, homework, and feedback largely online. As we distribute more classroom devices and see higher levels of BYOD, we have been transitioning one of our 2 legacy computer labs to the Library Makerspace (Smart Center). The spaces are still used by departments to supplement their mobile computing and to have better spaces for computer-based work with their classes. As we move toward 1:1 computing in classrooms, we find a greater emphasis on specialized computer labs to achieve higher level goals. The future goals are listed below under Vocational Education Programs. Future Configuration In the future, we envision fully wired classrooms with easy connectivity, interactive projection, robust Wi-Fi, and sound. Teachers need to have easy access to classroom devices to allow for 1:1 instruction. Classroom devices require easy storage, access, and charging. For advisory and communications, we want the ability to broadcast video to all classrooms. Student BYOD devices also call for robust Wi-Fi and furnishings that support the management of multiple devices. We believe that AHS is ready to go beyond 1 to 1 meaning:
● Students often use more than one device ● A vastly robust and reliable wireless infrastructure
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● Mobile and flexible access to technology ● Adaptable and flexible learning spaces ● A variety of devices for a variety of purposes
The value of information technology in developing citizens and learners is central in a digital age. Students must leverage existing and emerging technologies to thrive in the 21st century.
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Vocational Education Programs Arlington supports a wide range of hands-on learning programs and resources. In addition to their use in vocational training, these labs and workshops allow all students to extend their academic learning beyond the page. Thinking in education about STEAM, project-based, making, design thinking, and community-based education has risen as a response to the need to prepare young people with the skills to be creators of technology and culture and not simply consumers. Work on teaching problem solving and thinking skills for effective application of STEAM education has led to the concept of Design Thinking. Design Thinking encourages students to think deeply about a problem and to work collaboratively across disciplines to arrive at the best possible solution. The programs and facilities discussed in this section have been mentioned in other departments but are grouped here for clarity and development. Each of these program spaces currently houses different types of equipment. Poor adjacencies limit access to sharing, so we have redundancies in a few pieces of equipment, particularly the 3D printers. As noted below, each of these spaces is designed for different purposes and hosts different tools and staffing. With better adjacencies we would be able to access and share equipment for different purposes. For example, the CADD lab would use the printers, plotter, and cutters in the Makerspace woodshop and engineering room, rather than maintaining their own equipment. Interdisciplinary Makerspace. In the design for the building many makerspaces should be distributed throughout the building. The Interdisciplinary Makerspace is a central facility that houses the most advanced tools and spaces for making. A maker community can best thrive with facilities that nurture its growth. The makerspace is a “library”, a shared resource center for building things. Our current Makerspace is housed in the old Vocational Woodshop. It comprises the Woodshop, Wood Storage, Engineering Room, Project Room, Spray Booth, and storage spaces. It is staffed by a Makerspace Teacher who teaches 2 classes and keeps the facility open during the day. The space is constantly in use, hosting classes from all the disciplines. In the past month, Physics, Engineering, Social Studies, Sculpture, and other courses have used the space for units. In addition, students use the space for individual and group projects from other classes. As with other programs, repurposed spaces, aging facilities, and poor adjacencies challenge our creativity. We have 3D printers, CNC laser cutter, vinyl cutter, digital engraver, plotter, photographic printer, and other digital tools housed where we can throughout the building. The Maker Teacher also oversees the STEAM Design Thinking Certificate program. To earn the certificate, students develop an interdisciplinary portfolio based on coursework, extracurricular projects, and an independent capstone. The Makerspace is currently supervised by a full-time Makerspace Teacher with certification and training in art, engineering, computer science, and industrial arts. This space houses the tools with the most significant safety concerns and can only be used with the supervision of trained staff with appropriate certification. Students or staff using any of the equipment undergo safety training in order to be approved on each device.
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Future Configuration The future facility would include both traditional tools for woodworking, metal work, and finishing, as well as state of the art digital tools, with proximity to the CADD Lab. The space would include 2,000 sf for an open workshop for heavy tools (listed as Makerspace - wood and metal shop with hand and digital tools) and 2,000 sf Engineering Project Room for assembling projects and housing digital tools (e.g., CNC laser cutter, 3D printing, and plotter). The adjacent CADD Lab should have sight lines as well as easy connections to the tools and space. Ideally, the Makerspace would be easily accessed by most programs. Art and Science are its most natural neighbors and users. In addition, the program would benefit from easy access for bringing large projects and supplies in and out as well as easy access for large set pieces from the Makerspace to the theater. Last, adjacency to the Envirogarden (See Outdoor Spaces) will also facilitate outdoor programming. The future facility would continue to be supervised by an appropriately certified teacher. With the expansion of the facility and use, we envision that the teaching staffing would expand to allow for more classes to be taught in the Maker Suite while still keeping the space open for outside class use.
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CADD Lab (Digital Design Lab near the Makerspace). The current CADD Lab is currently sharing space with our Digital Arts Lab, because of space and wiring constraints. The current Lab is far from the woodshop Makerspace. The 3D printer, plotter, engraver, and other tools there are in constant use for students in the classes and on extracurricular or class projects. The program teaches computer design, as well as making, creating items such as drones, robots, maps, and assorted models. This lab would be adjacent to the new Makerspace, as it will be the program that directly runs the digital design software used on many of the tools.
The current CADD Lab is sharing space with our Digital Arts Lab. The space is alternately supervised by a certified CADD teacher and a certified Art teacher, each with expertise in their field. In the new building, this lab would be part of the Makerspace Suite and supervised by both the CADD teacher and Makerspace teachers. Use of the equipment in the Makerspace would be covered by the safety training noted above. Digital Arts Lab (near Visual Art). The current Digital Arts Lab shares space with the CADD Lab. The digital media computers focus on digital photography, video, and printmaking. The digital printer and large display, multimedia computers are cramped in the current space, so some have been located in the teacher office between the art rooms to create a mini-lab. This lab would be adjacent to the Visual Arts Department. The current Digital Arts Lab is sharing space with our CADD Lab. The space is alternately supervised by a certified Art teacher and a certified CADD teacher and, each with expertise in their field. In the new building, this lab would be adjacent to the Fine Arts Department. It would include state-of-the-art graphic design computers and photographic printers. The space would be supervised by the Digital Arts Teacher and use of the space would be allowed only with supervision by staff trained to use the equipment.
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Digital Production Lab and Production Studio (near Performing Arts). Our current Digital Production Lab hosts classes in music composition, scoring, creation, and performance. Computers and digital instruments currently support classes of up to 20 and we have supplemented with student devices and peripherals to accommodate up to 27. The music room also has a production lab allowing recording and production of video. Currently other courses use the studio for recordings and small video productions. The future lab would be adjacent to and digitally connected to the Performing Arts Facilities and house classes up to 25 with spaces for keyboards, instrument storage, and full production studio, allowing for classes and interdisciplinary production work. The current Digital Production Lab is supervised by a certified Music Technology Teacher. The Production Lab and Production Studio would be supervised by the Music Technology Teacher and use of the space would be allowed only with supervision by staff trained to use the equipment. STEM Computer Lab (near Math and Science). The STEM Computer Science Lab is currently located near the Mathematics Department. Originally grant-funded to support up to 25 students, it is currently used at 100% capacity for a range of computer science classes, including Introduction to Computer Science, 2 AP computer science courses, and a number of advanced programming classes. The future facility would be located similarly near to the Mathematics Department.
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The current STEM Computer Science Lab is used at 100% capacity under the supervision of certified teachers of Computer Science. We envision the program growing and use of the space would be allowed only with supervision by staff trained to use the equipment. Smart Center (Library Makerspace). As noted above, our current Library has been creatively making digital production available to staff and students connected to the computer classrooms and teacher work room. We currently house a 3D printer, vinyl cutter, laminator, printer, and 2 copier scanners. Two professional staff, a Librarian and Technology Integrator, assist staff and students with integrating these production tools to create higher quality materials and projects. Combined with the Library’s constantly updating instructional technology (Chromebooks, iPads, peripherals, etc.), this Library Makerspace supports communication, engagement, and creativity. With state of the art facilities, we envision a Smart Center adjacent to the Library Learning Commons. This space will provide printing and production resources to staff and students including facilities such as high-speed printing, binding, laminating, sign making, 3D printing, laser cutter, vinyl cutter. Student interns can work with the Technology Integrator to support teachers, students, and groups using this facility for various projects.
The Smart Center would primarily focus on printing and production resources for teachers and students such as high-speed copying, binding, poster printing, vinyl cutter, laminator. The space currently includes a 3D printer to increase access and visibility of that technology. The space could likely also be used to support tinkering activities connected to other maker spaces. Our library often keeps a small supply of materials that may be used elsewhere, in order to facilitate student work. As some making tools come into higher levels of use and lower cost, it’s possible we would add some of those to the Smart Center (e.g., 3D printer, laser cutter). Supervised by our Librarian and Technology Integrator, the space would ideally be staffed by a trained paraprofessional and student interns. Language Multimedia Lab (near World Language). As mentioned above, the current Language Lab is now dated, with traditional computer language stations. The “new” Language Multimedia space would take advantage of the immersive, connecting, and engaging power of technology. The lab would support one-on-one teaching and learning, testing, presentations, language immersion, virtual reality, communications, hosting exchange students/gatherings (30-40 students), performances, and
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productions. In addition to digital technology, we envision a space that would include a kitchenette and flexible furnishings to support immersive experiences. This space will engender unique teaching and learning opportunities, just like each of the vocational/technology labs proposed and will provide opportunities to be used by all departments as programming continually evolves. The space would be supervised by the Language Department Head and available by sign-out to certified Language Teachers and trained teachers. Discourse Lab. As mentioned above in discussions of English, History, the Library Learning Commons, and Old Hall, we envision the need for an interdisciplinary center to support scholarly discourse. Located adjacent to the English and History departments, this space will allow for connection, interaction, and collaboration. The space should accommodate up to 120, to allow for up to 5 classes, and will support multiple class presentations, debates, discussions, and professional development workshops. Family and Consumer Sciences (FACS). FACS is discussed more extensively under our educational program. FACS will continue with 2 Culinary Labs, the Interior Fashion Design Classroom, and the Early Childhood Education (ECE) Program. Life Skills Cafe and Store. This space is listed under Special Education; it is designed for training in life skills, job transition skills, and social interaction skills for students in our Reach and Compass Programs.
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Lunch Programs The cafeteria currently seats 375 students and is located in the center of the building, becoming its symbolic heart; a location for lunch, breakfast, classes in need of break-out spaces, a study space, homework area for all the students, and site for larger events. With a population of 1,328, divided into 3 lunches, the cafeteria is able to serve roughly 440 students per lunch. You will note, this is 65 more students than there is designed seating. The staff are able to provide nutritious and filling lunches in line with state and federal standards through a single on-site kitchen, 1 walk-in freezer, a dry storage room and preparation area (with several smaller fridges for fruit, vegetables etc.). In times of need (for example, a kitchen goes down at an elementary school), this space doubles as a district kitchen. Several problems arise from the central location of the cafeteria. All deliveries must travel half the distance of the building through a series of ramps and rooms. The central location leads students to congregate, and since the space is located adjacent to several classrooms, socializing students lead to noise issues and disruption. Future Configuration For our food service, we will need a cafeteria and kitchen area that can serve the school in at least 3 lunch periods. That means seating and serving capacity for 585-616. Overflow spaces that could accommodate the school in 2 seatings would have a significant positive impact on scheduling, eliminating the need to split some classes. We envision a Cafeteria that is able to serve a number of purposes beyond feeding students and staff. The space will encourage and educate students in healthy eating habits. It will provide a central location for student interaction and socialization and should include a variety of settings for students with different social needs (quiet spaces, large spaces). We imagine 500 sf of space set off as a Senior Lounge to allow upper level students some separation and responsibility. The Staff Cafeteria space will support staff interaction and may serve as a location for our Culinary program to expand its vocational food service training. During the day, the Cafeteria will serve as an integral part of our Learning Commons, providing study and break-out spaces for students. The Life Skills Cafe and Store will create community and opportunities for positive social interaction for students in our Reach and Compass Programs. Furnishings, divisions, and sight lines to provide good working spaces and easy supervision will help make this a more usable space. As noted, the Cafeteria will also serve as a gathering space for advisories and professional development. It should be able to accommodate assemblies of one grade level (roughly 450 students) and large collaborative activities such as staff meetings. Multiple uses will require flexible furniture, good acoustics, technology, and open spaces.
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Transportation Policies Almost all students self-transport to school by walking, cycling, public transportation, or are dropped off by car. The High School is located on a major roadway with several bus lines and abuts a bike path that extends throughout the town into neighboring communities. Transportation is provided for students participating in the Metropolitan Council for Education Opportunity (METCO); a bus transports the students to and from Boston, and students receive a Charlie Card for public transportation. Some students periodically have mobility impairments that require specialized transportation provided by the district. An accessible drop-off would benefit those students, as well as students attending the LABBB program. A majority of our staff drive to the building. With parking limitations, we are not able to guarantee all staff parking. Additional programs in the building provide varying degrees of transportation. The LABBB program provides bus services for students, while the preschool is mostly a parent drop-off program Future Configuration The building will require additional plans regarding transportation as both the staff and student body grow in the coming years. Additional parking spots (on school grounds) for both would enable staff to walk less than a quarter of a mile to school after finding parking, alleviate pressure in the neighborhoods from students parking throughout them, and allow sufficient parking spaces for visitors. A better-designed system of roads around the building would enable smoother pick-up and drop-off of all students (preschool, LABBB school students, daycare, etc.) and ensure that fire lanes are not choked with cars and bicycles. In addition, the large number of vans and buses for field trips and athletics would be able to enter and exit the area. Currently, some vans and buses become trapped in a system not designed to handle larger vehicles. For students walking and bicycling to school, a direct link to the bicycle path would ensure students a safe passage free of morning and afternoon commuting traffic. Students also need safe, well lit, and monitored routes for leaving when it becomes darker. Improved walking routes would also provide access from the back to the front of the school on both sides of the building. Currently, it is not possible to walk past the school on one side of the building. Public transportation access, though on the street and not part of this project, would be improved during colder or rainier weather by a waiting station on school grounds.
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Key Programmatic Adjacencies and Relationships The overall vision for the school is to place a Commons at its heart, comprising the Library Learning Commons, Cafeteria, conference rooms, and overflow spaces. A host of support programs would be located around this Commons, in order to provide easy access and collaboration for both students and staff. The Makerspace will also be located as centrally as possible with primary adjacencies going to its most likely collaborators in the STEAM disciplines. In addition, specialized making resources (labs, breakout spaces, storage, and display) will be located adjacent to each department. These relationships have been addressed throughout the document in the sections marked “Future Configuration”. The AHS Adjacency Diagram (in Appendix J of the Preliminary Design Program report) gives an overview of the main spatial relationships.
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Extracurricular Programs and Student Leadership Arlington has worked to encourage student leadership and involvement through student government and club activities. The Student Council has representatives in each grade level and each grade level has Class Officers. Class Officers organize fundraising and events for their grade. The Student Council works with administration and students to promote the mission of creating safe, supportive, and inclusive school. AHS now boasts over 70 student clubs, focused on entertainment, study, service, identity, culture, athletic activities, politics, and more. The list of current clubs can be found here: https://sites.google.com/a/arlington.k12.ma.us/ahs-clubs/ Future Configuration In the new building, we hope to support these activities by making the Library Learning Commons available as a place for multiple meetings and planning, using break out spaces and meeting rooms that can be easily supervised. The Student Council/Club office would use the meeting space within the Library Learning Commons to serve as a hub for student activities, particularly the Newspaper and Yearbook. Students have been working with Administration to create a Senior Lounge in the current building. We hope to utilize a 500 sf area in the new Cafeteria. We imagine a space to allow upper level students some separation from underclass students and a sense of responsibility.
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Athletics The Athletic Department serves student-athletes throughout 3 seasons each year - fall, winter and spring. On average, about 440 students participate each season. Facility usage and spectator attendance overlaps with school vacation, holiday, and weekend time, rendering storage and security a top priority in building design. The needs and demands of the 30 varsity programs sharing the same spaces require facilities that offer universal and transferrable spaces as well as sport-specific considerations. We believe that through athletic experiences student-athletes enhance individual and collective growth during their high school careers. We strive to teach lessons that translate from the playing field to daily life. Through these experiences, players are poised to strengthen various aspects of their development through their resilience, dedication, communication, and teamwork. Involvement in the athletic program is a privilege and members should remain mindful of the strong history and roots of our Arlington community that allow for the current athletic experiences to be enjoyed. The goals of our programming are to: 1) Develop skills, including; time-management, communication, commitment, resilience, work-ethic, teamwork, and sportsmanship. 2) Increase confidence, maintain physical and emotional fitness, expand skill sets, and build relationships. 3) Use the important platform of Educational-Athletics programming to unite community, build pride, connect with varying stakeholders, and reinforce district values and goals. 4) Seek to build relationships with youth, alumni, and other stakeholders. Currently Athletics use the Red Gym, Blue Gym, and Pit Gym, and boys and girls locker rooms that are separate from the high school/PE locker rooms. Athletics has some equipment storage within the building, an athletic director’s office, an athletic director’s administrative assistant’s office, and a trainer’s room inclusive of 4 tables, ice machine, and clothes washer and dryer machines. Future Configuration In the future we envision:
● Two sets of locker rooms, one male and one female, that are shared with Physical Education. Team break-out rooms in the locker rooms, with a few private showers
● Coaches office space accessible to the locker room for security and supervision ● Gender neutral changing rooms. ● An Officials Changing Room that is easily accessible to the field and gym, and not
connected to any locker room ● Storage for sports in small closets that can be rotated out seasonally, depending on who
is in season ● A sound system in the large gymnasium with good acoustics ● Improved electronic configuration for wireless scoreboards and shot clocks to avoid the
wires that currently run throughout the floor
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● A space for wrestling to practice and compete after school hours comparable to the existing area, “The Pit”.
● Access to athletic spaces from the outside of the building and the ability to secure the school separately from athletic spaces (not open access to the rest of the building)
● The continued use and development of the Fitness Center ● Built in water fountains that can be used to fill water bottles ● Hand sanitizer dispensers ● Increased access to recycling totes and trash cans ● An athletic training room located near the gym and fields with a closet that holds
water/ice, accessible from the hallway and the trainer’s office so that teams can access in off hours without going into the trainer’s office
● A flexible classroom space (shared space with PE) for CPR and First Aid training, Coaches Meetings, Coaches Professional Development, Team Meetings etc. Access to whiteboard and projector.
● Equipment and uniform storage space separate from the locker rooms (so both males and females can access)
● Ticket and concessions designed to be outside of the large gym - in an area that is heated, but is not in the gym/causing blockages
● Storage that can hold gymnastics equipment ● Seating in the smaller gym (Alt PE space) for events hosted ● Batting cage ● Athletic Director’s office with conference table for meetings or up to 10 people ● Athletic Administrative Assistant’s office with coaches’ mailboxes, and access to items
needed during hours the school is closed (copy machine, fax machine, computer) ● Bathrooms that are accessible from the outside of the building to reduce the need to
open the school ● Garage for trainer’s cart, and equipment ● Storage space for outdoor sports equipment (seasonally rotated) that can be accessed
from the exterior of the building to reduce the need to open the school
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Learning Beyond School Walls In the 21st Century, economic change, technology, and shifts in higher education are changing the landscape of high school education. Arlington has been expanding our offerings and building our capacity to allow students to learn beyond the traditional classroom, varying how, when, where, and what they learn to serve their interests and needs. These efforts include uses of MOOCs (Massive Open Online Courses), interdisciplinary certificates, internships, online courses, BYOD (bring your own device), and an emphasis on maker culture. Spaces and resources to support this model of instruction are central to the vision of the Library Learning Commons. AHS does not currently have much in the way of interdisciplinary courses. Instead, we are developing our ability to create interdisciplinary connections through programming that connects across courses and to opportunities outside of the classroom. Through two of the programs discussed below, MOOCs and Interdisciplinary Certificates, we are building communities of staff and students who are exploring content both beyond our classroom curriculum and connecting across disciplines. The teacher communities primarily come together in PLCs that develop and explore projects, resources, and activities that support their area. For example, the Design Thinking Certificate was the the outcome of our STEAM PLC, which combined teachers from science, instructional technology, engineering, art, and math. The Makerspace Teacher (a teacher with certification and training in art, engineering, computer science, and industrial arts) is a full-time teacher, but teaches only 2 sections. The remainder of his time is assigned to supervise the certificate program, develop interdisciplinary curriculum, work with classes in the Makerspace, and coordinate with other teachers. MOOCs are staffed by teachers who volunteer to take the course and are paid a stipend to supervise students and teachers who take the course with them. These classes take place outside of school hours. By studying together and outside of their content area, these classes have allowed staff to make interdisciplinary connections in terms of relationships and material. We believe that learning with is blended, flexible, interdisciplinary, and reaches beyond a traditional classroom can be effective and will be a growing part of the future of education. The vision of the Library Learning Commons as well as the emphasis on spaces for making reflects the desire for facilities and equipment to support further growth and experimentation in learning across and beyond the classrooms. MOOCs (Massive Open Online Courses) are courses offered online and open to the public. Students learn the provided materials (lectures, readings, videos) and are assessed by online quizzes and peer feedback. While these programs provide good content, they have been limited in their success in creating consistent learning or effective assessment and feedback. Arlington has developed a highly successful blended model in which students or staff may propose a course. Students take the course along with a staff member who helps create context, community, appropriate feedback, and supplements and approves the assessment. Last year, over 150 students enrolled in MOOCs. This year, we are on track to double that number. Offerings include a broad list of titles including titles as diverse as: Quantum Mechanics and Astrophysics, Women’s Rights and Women’s Health, Mindfulness, Criminal Psychology, Food and Nutrition, Philosophy, History of the Middle East, Race and Diversity, and Electronic Music.
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Interdisciplinary Certificates. In order to recognize and encourage interdisciplinary learning, Arlington has been developing a program of interdisciplinary certificates. The Global Competence Certificate is now in its third year and this year we are launching a STEAM Design Thinking Certificate. The Global Competence Program (GCP) is designed to foster students’ global awareness, and, in so doing, provide AHS graduates with the essential skills for participating in and contributing to an increasingly globalized society. The certificate combines course work, community service, a global engagement project, and foreign travel. The STEAM Design Thinking Certificate will foster the skills related to effectively applying their STEAM-based skills and knowledge. Students will apply brainstorming and problem-solving techniques to their project-based school work and document the process in a web-based portfolio. The program will culminate in an independent project solving a real-world problem. Going forward, we envision adding 1 or 2 additional certificates, likely focused on civic engagement or service. The interdisciplinary certificates combine school coursework, extracurricular activities, and (in some cases) independent study activities or community-based projects. Academic Internships and Work Study. Arlington is expanding offerings for students to engage in unpaid internships and paid work study options. For students interested in gaining job experience and challenging themselves in the workspace, internships allow seniors to pursue an area of interest in a community-based work situation. Students work at least 5 hours per week and participate in an end-of-term presentation of their learning. Digital Language Courses. Students who are interested in learning a language that is not currently offered at Arlington High School may enroll in online course through Brigham Young University Independent Study program. While primarily an independent study course, weekly participation in the online learning activities, supervision by a World Language teacher, and weekly mandatory meetings for the first quarter are required.
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Outdoor Spaces While Arlington High School experiences a number of site issues, the use of outdoor spaces is an important consideration. We currently have 2 courtyards that are used by students during lunch and free periods. In addition, our Envirogarden is used by many of our classes for experimentation, project-based learning, and demonstrations. Our current Envirogarden hosts a pond, a garden, hydroponics, an outdoor classroom, and other engineering experiments. The front lawn of the high school is currently a green buffer between the high school and Mass Avenue and used by classes for discussions; these spaces are useful as classrooms, resources, makerspaces, and for student well-being.
Future Configuration Our study, discussion, and visioning sessions emphasized the importance of sustainability and access to the outdoors as instructional tools, values, and important to social-emotional health. For this reason, we also want to consider our outdoor spaces and adjacencies as we draft this Educational Program for the new facility. In particular, we are proposing a new Envirogarden designed for gardening, engineering, and biology experiments, and adjacent to the STEAM areas of the building. Mill Brook currently runs behind and under the building in a culvert but could be a science and landscape resource to the building if it were returned to a natural state. Outdoor spaces, like the current courtyards, could provide breakout spaces for students, access to nature, fresh air, and natural light. We hope to keep green space around the school and would like an outdoor amphitheater that could be used for outdoor classrooms, performances, and gatherings. A green roof envisioned for the building would provide outdoor space for teaching, relaxing, and social interaction.
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Community Education Arlington Community Education (ACE) is an educational partner that makes use of the school building during off hours to provide enrichment offerings to Arlington students and the community. ACE uses the high school facilities from September through June for enrichment programming. In the last two years, all of our programs have seen significant growth. Due to increased enrollments, we now host classes for elementary and middle-aged children after school and in the early evenings and run school vacation programs in February and April. In the evenings, we run about 24 classes each, which includes our adult programs, college test prep classes, driver education, HiSet, and ELL tutoring. ACE has partnered with AHS is developing and promoting our LC Internship, community service, and work study opportunities. We are currently using classrooms, art rooms, the media center (and surrounding rooms), computer labs, woodshop, the Pit, culinary kitchens, Old Hall, the Fitness room, the cafeteria, teacher lunch rooms, and conference rooms. Currently, the ACE offices are located in the high school building, which is not only convenient, but essential to the coordination and planning for classes. Their 6 employees make use of 2 small offices. Future Configuration We envision ongoing partnership with ACE as a community resource. In particular, with programming such as the HiSet, ELL tutoring, and internships, we have begun to provide remedial opportunities for our students. We are hoping to expand this partnership going forward. Educational recovery programs such as night school and summer school programming are in short supply regionally. We are working to develop these going forward. ACE will require office space for 6-8 employees with storage for equipment used by our instructors and youth programs. ACE will also help to create partnerships that will benefit from these planned facilities
● Alternative PE space with mirrors and barres ● Fitness room with weights, treadmills, and other aerobic equipment ● Family and Consumer Science spaces ● Discourse Lab ● Makerspace ● Art rooms ● Music practice rooms ● Modern computer labs ● Small meeting rooms for ESL and other language classes ● Gymnasiums ● Increased parking
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ATTACHMENTS
School Improvement Plan – provided previously in PDP submission Program of Studies – provided previously in PDP submission Library Space Estimates – provided previously in PDP submission AHS Adjacency Diagram (Appendix J in the PDP Report) – provided previously in PDP submission
Saugus High School Preliminary Design Program bO
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N. Preferred Solution Space Summary
Saugus High School Preliminary Design Program bp
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Preliminary Design Program
ARLINGTON HIGH SCHOOL
ROOM TYPE
ROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totals Comments
47 58,050 0 87,680 0 83,800 (List classrooms of different sizes separately)Classroom - General -English 975 1 975 850 54 45,900 850 60 51,000 825 SF min - 950 SF max
Classroom - General -English 825 1 825 950 6 5,700 Classroom - General -English 1,370 1 1,370Classroom - General -English 1,440 1 1,440Classroom - General -English 995 1 995Classroom - General -English 870 1 870Classroom - General -English 905 1 905Classroom - General -English 1,125 1 1,125Classroom - General -English 600 1 600Classroom - General -English 970 1 970Classroom - General -English 840 1 840Classroom - General -English 1,380 1 1,380Classroom - General -World Language 980 1 980Classroom - General -World Language 840 1 840Classroom - General -World Language 670 1 670Classroom - General -World Language 730 1 730Classroom - General -World Language 705 1 705Classroom - General -World Language 700 1 700Classroom - General -World Language 815 1 815Classroom - General -World Language 665 1 665Classroom - General -World Language 635 1 635Classroom - General -World Language 755 1 755Classroom - General -History/SS 740 4 2,960Classroom - General -History/SS 735 2 1,470Classroom - General -History/SS 745 1 745Classroom - General -History/SS 810 1 810Classroom - General -History/SS 900 1 900Classroom - General -History/SS 790 1 790Classroom - General -History/SS 935 1 935Classroom - General -History/SS 725 1 725Classroom - General -History/SS 805 1 805Classroom - General -Math 740 3 2,220Classroom - General -Math 845 1 845Classroom - General -Math 925 1 925Classroom - General -Math 730 1 730Classroom - General -Math 760 1 760Classroom - General -Math 780 1 780Classroom - General -Math 670 1 670Classroom - General -Math 665 1 665Classroom - General -ELL 430 1 430Classroom - General -Health 770 1 770Teacher Planning 0 10 600 6,000 100 60 6,000 Teacher Planning/Lunch -English 495 1 495Teacher Planning/Lunch -Hist/SS 385 1 385Teacher Planning/Lunch -Math 505 1 505Teacher Planning/Lunch -Science 420 1 420Teacher Planning/Lunch @ Library 385 1 385
Proposed Space Summary - High Schools
CORE ACADEMIC SPACES
MSBA Guidelines(refer to MSBA Educational Program & Space Standard Guidelines)New TotalExisting to Remain/Renovated
PROPOSED for Preliminary Design Program
Existing Conditions
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ROOM TYPE
ROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totals Comments
Proposed Space Summary - High Schools
MSBA Guidelines(refer to MSBA Educational Program & Space Standard Guidelines)New TotalExisting to Remain/Renovated
PROPOSED for Preliminary Design Program
Existing Conditions
Science Dept Office 205 1 205Math Dept Office 200 1 200English Dept Office 300 1 300World Language Dept Office 185 1 185Small Group Seminar (20-30 seats) 500 4 2,000 500 4 2,000 Math Small Group 215 1 215Science Seminar Room 390 1 390Science Classroom / Lab 1,140 2 2,280 1,440 17 24,480 1,440 15 21,600 3 x85% ut=20 Seats-1 per /day/student
Science Classroom / Lab 1,395 1 1,395Science Classroom / Lab 1,030 2 2,060Science Classroom / Lab 1,045 2 2,090Science Classroom / Lab 1,085 1 1,085Science Classroom / Lab 1,495 1 1,495Science Classroom / Lab 1,040 1 1,040Science Classroom / Lab 890 1 890Science Classroom 820 1 820Prep Room 220 1 220 200 17 3,400 200 15 3,000 Prep Room 145 1 145Prep Room 160 1 160Prep Room 285 1 285Prep Room 365 1 365Prep Room 350 1 350Prep Room 165 1 165Prep Room 140 1 140Prep Room 260 1 260Central Chemical Storage Rm 85 1 85 200 1 200 200 1 200 English Dept Book Storage 310 1 310
SPECIAL EDUCATION 17,960 0 31,560 0 17,120 (List classrooms of different sizes separately)Self-Contained SPED 950 12 11,400 825-950 SF equal to surrounding classrooms
Self-Contained SPED Toilet 60 12 720 Resource Room 500 5 2,500 1/2 size Genl. Clrm.
Small Group Room 500 5 2,500 1/2 size Genl. Clrm.
Reach Program Classroom 710 1 710 850 2 1,700 Reach Program Small Group 295 1 295 400 2 800 Reach Program Quiet Room 140 1 140 250 1 250 Social Worker 150 1 150 250 1 250 Speech & Language Pathologist 150 1 150 150 1 150 Compass Program -Subsep Classrm -HS 850 1 850
Compass Program -Subsep Classrm -18-22 850 1 850 Compass Program -Life Skills 1,200 1 1,200 Compass Program -Sm Group/Assessment 400 1 400 Summit Program Classroom 700 1 700 850 2 1,700 Summit Program Classroom 525 1 525Summit Program Quiet Room 0 250 1 250 Social Worker (exist incl Quiet Rm) 445 1 445 250 1 250
Expanding existing program that is at the
elementary and middle school grades to serve the
HS & 18-22 population.
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ROOM TYPE
ROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totals Comments
Proposed Space Summary - High Schools
MSBA Guidelines(refer to MSBA Educational Program & Space Standard Guidelines)New TotalExisting to Remain/Renovated
PROPOSED for Preliminary Design Program
Existing Conditions
Millbrook Program -Subseparate Classrm 850 2 1,700 Millbrook Program -Subseparate ClassrmMillbrook Program -Social Worker 250 1 250 Millbrook Program -Lunchroom/Kitchenette 500 1 500 Millbrook Program -Quiet Room 250 1 250 Workplace Program -Subseparate Classrm 905 1 905 850 2 1,700 Workplace Program -Subseparate Classrm 750 1 750Workplace Program -Quiet Rm/Counseling 135 1 135 250 1 250 Workplace Program -Storage 330 1 330 300 1 300 Academic Support1 (formerly Resource Rm) 575 1 575 500 6 3,000 Academic Support2 (formerly Resource Rm) 415 1 415Academic Support3 (formerly Resource Rm) 540 1 540Academic Support4 (formerly Resource Rm) 455 1 455Academic Support5/Reading (formerly Resource Rm) 730 1 730Testing 355 1 355 400 1 400 Testing 140 1 140Harbor/Short Stop Program 555 1 555 850 2 1,700 Harbor/Short Stop Program 240 1 240Social Worker 375 1 375 250 2 500 Social Worker 110 1 110H/SS Program Quiet Room 0 250 1 250 OT 400 1 400 Vision/Hearing Specialists 150 1 150 School Psychologist 130 1 130 150 2 300 School Psychologist 220 1 220Special Ed Coordinator Office 115 1 115 150 1 150 Special Ed Team Leader Office (exist w conf) 345 1 345 100 1 100 Special Ed Conference Room (for 15) 300 2 600 Special Ed Alt PE/PT 3,000 1 3,000 Special Ed Life Skills Café 600 1 600 LABBB Classroom -MS 935 1 935LABBB Classroom -HS 885 1 885 850 2 1,700 LABBB Classroom -HS 1,235 1 1,235LABBB Classroom -18-22 695 1 695 850 1 850 LABBB Common Space 1,115 1 1,115 1,000 1 1,000 LABBB Nurse (T/Office/Rest) 75 1 75 310 1 310 LABBB Quiet Room 245 1 245 250 3 750 LABBB Quiet Room 85 1 85LABBB Office (2) & Conference 270 1 270LABBB Office 85 1 85LABBB Open Office (4) 400 1 400 LABBB OT/PT 1,435 1 1,435 1,500 1 1,500 LABBB Storage 295 1 295 300 1 300 LABBB Storage 70 1 70
ART & MUSIC 11,280 0 15,200 0 8,350 Art Classroom - 25 seats 910 1 910 1,200 4 4,800 1,200 3 3,600 Assumed use - 25% Population - 5 times/week
Art Classroom - 25 seats 905 1 905Art Classroom - 25 seats 915 1 915Art Classroom - 25 seats 890 1 890
This program currently exists off-site from the high school; to be relocated with the high school programs.
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ROOM TYPE
ROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totals Comments
Proposed Space Summary - High Schools
MSBA Guidelines(refer to MSBA Educational Program & Space Standard Guidelines)New TotalExisting to Remain/Renovated
PROPOSED for Preliminary Design Program
Existing Conditions
Art Workroom w/ Storage & kiln 145 1 145 150 4 600 150 3 450 Art Workroom w/ Storage & kiln 130 1 130Art Storage 90 1 90Kiln Room 175 1 175Art Gallery 1,040 1 1,040Visual Arts Office -Dept Head 190 1 190Band - 50 - 100 seats 1,500 1 1,500 2,500 1 2,500 1,500 1 1,500 Assumed use - 25% Population - 5 times/week
Chorus - 50 - 100 seats 1,320 1 1,320 2,500 1 2,500 1,500 1 1,500 Performing Arts 1,340 1 1,340 3,000 1 3,000 Ensemble 145 1 145 200 1 200 200 1 200 Music Practice 75 1 75 75 8 600 75 8 600 Music Practice 85 1 85Music Practice 70 1 70Music Instrument Storage 135 1 135 1,000 1 1,000 500 1 500 Music Instrument Storage 155 1 155Music Instrument Storage 170 1 170Music Storage 75 1 75Music Uniform/Costume Storage 215 2 430Performing Arts Office -Dept Head 295 1 295Performing Arts Office -Team Leader 95 1 95
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NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totals Comments
Proposed Space Summary - High Schools
MSBA Guidelines(refer to MSBA Educational Program & Space Standard Guidelines)New TotalExisting to Remain/Renovated
PROPOSED for Preliminary Design Program
Existing Conditions
VOCATIONS & TECHNOLOGY 20,715 0 19,200 0 19,200 Tech Clrm. - (E.G. Drafting, Business) 1,200 6 7,200 Assumed use - 50% Population - 5 times/week
Tech Shop - (E.G. Consumer, Wood) 2,000 6 12,000 Assumed use - 50% Population - 5 times/week
Makerspace/ Wood Shop 1,845 1 1,845 2,000 1 2,000 Wood Storage 835 1 835Dust Collection 360 1 360Engineering/Wood Shop 980 1 980 2,000 1 2,000 Project Room 1,380 1 1,380Storage 285 1 285Storage/Spray Booth 275 1 275Storage 300 1 300CADD Lab 1,110 1 1,110 1,200 1 1,200 STEM Lab/ Computer Science Lab 765 1 765 1,200 1 1,200 Digital Arts Lab 285 1 285 1,200 1 1,200 Digital Production Lab 960 1 960 1,200 1 1,200 Production Studio 140 1 140 500 1 500 Language Lab/Multi-Media Immersion Lab 585 1 585 1,200 1 1,200 Computer Lab 890 1 890Computer Lab 785 1 785Computer Lab/ Smart Center/ Clean Lab 1,200 1 1,200 FACS1 1,080 1 1,080 1,200 3 3,600 FACS2 625 1 625FACS3 1,150 1 1,150FACS Storage1 180 1 180FACS Storage2 175 1 175FACS Storage3 115 1 115FACS Laundry 105 1 105Daycare/ ECE 1,005 1 1,005 1,200 1 1,200 Daycare - sleeping room 280 1 280 600 1 600 Old Hall (incl platform) 4,220 1 4,220Discourse Lab for 120 2,100 1 2,100
HEALTH & PHYSICAL EDUCATION 39,680 0 37,028 0 26,028 Gymnasium 12,740 1 12,740 12,000 1 12,000 12,000 1 12,000 Larger Gymnasium 4,000 1 4,000 Gymnasium 6,910 1 6,910 7,000 1 7,000 PE Alternatives -Fitness Center 3,985 1 3,985 3,000 1 3,000 3,000 1 3,000 PE Alternatives -"The Pit" 3,030 1 3,030 Gym Storeroom - 300 1 300 300 1 300 Locker Rooms - Boys / Girls w/ Toilets 2,375 1 2,375 9,328 1 9,328 9,828 1 9,828 5.6 sf/student total
Locker Rooms - Boys / Girls w/ Toilets 2,435 1 2,435 Locker Rooms - Boys / Girls w/ Toilets 2,160 1 2,160 Locker Rooms - Boys / Girls w/ Toilets 2,195 1 2,195 Phys. Ed. Storage1 45 1 45 500 1 500 500 1 500 Phys. Ed. Storage2 105 1 105 Phys. Ed. Storage3 120 2 240 Phys. Ed. Storage4 350 1 350 Phys. Ed. Storage5 395 1 395 Athletic Director's Office 350 1 350 150 1 150 150 1 150 Athletic Director's Adm Asst Office 200 1 200 Version
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Preliminary Design Program
ARLINGTON HIGH SCHOOL
ROOM TYPE
ROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totals Comments
Proposed Space Summary - High Schools
MSBA Guidelines(refer to MSBA Educational Program & Space Standard Guidelines)New TotalExisting to Remain/Renovated
PROPOSED for Preliminary Design Program
Existing Conditions
Athletic Storage1 215 1 215 Athletic Storage2 110 1 110 Athletic Storage3 95 1 95 Athletic Storage4 480 1 480 Health Instructor's Office w/ Shower & Toilet - 250 1 250 250 1 250 PE Teacher Office1 150 1 150 PE Teacher Office2 250 1 250 PE Teacher Office3 220 1 220 Coach's Office 130 1 130 Trainer's Room/Laundry/Ice 515 1 515 500 1 500
LIBRARY LEARNING COMMONS 9,520 0 12,550 0 10,869 Library Learning Commons 7,520 1 7,520 10,500 1 10,500 10,869 1 10,869 LLC -Workroom 435 1 435 400 1 400 LLC -Conference Room 165 1 165 250 1 250 LLC -Office 165 1 165 150 1 150 LLC -Tech Storage1 45 1 45 400 1 400 LLC -Tech Storage2 260 1 260LLC -Tech Storage3 185 1 185Learning Center 745 1 745 850 1 850 Computer Lab
AUDITORIUM / DRAMA 8,140 0 12,440 0 10,400 Auditorium 5,660 1 5,660 7,500 1 7,500 7,500 1 7,500 2/3 Enrollment @ 10 SF/Seat - 750 seats MAX
Larger Auditorium 1,500 1 1,500 Stage 2,140 1 2,140 2,140 1 2,140 1,600 1 1,600 Auditorium Storage (exist at stage wing) 500 1 500 500 1 500 Make-up / Dressing Rooms 0 300 2 600 300 2 600 Controls / Lighting / Projection 340 1 340 200 1 200 200 1 200
DINING & FOOD SERVICE 14,770 0 13,708 0 13,708 Cafeteria / Student Lounge / Break-out 7,455 1 7,455 8,775 1 8,775 8,775 1 8,775 3 seatings - 15SF per seat
Chair / Table Storage 785 1 785 589 1 589 589 1 589 Scramble Serving Area (exist w Kitchen) 0 600 1 600 600 1 600 Kitchen 6,530 1 6,530 3,055 1 3,055 3,055 1 3,055 1600 SF for first 300 + 1 SF/student Add'l
Staff Lunch Room 0 689 1 689 689 1 689 20 SF/Occupant
MEDICAL 860 0 1,510 0 1,510 Medical Suite Toilet 60 1 60 60 1 60 60 1 60 Nurses' Office / Waiting Room 185 1 185 200 1 200 250 1 250 Nurses' Office 85 1 85 100 1 100 Interview Room 130 1 130 150 2 300 100 4 400 Examination Room / Resting 245 1 245 100 6 600 100 8 800 Quiet Room 155 1 155 250 1 250
ADMINISTRATION & GUIDANCE 7,235 0 6,158 0 6,158 General Office / Waiting Room / Toilet 465 1 465 300 1 300 878 1 878 Teachers' Mail and Time Room 195 1 195 100 1 100 100 1 100 Duplicating Room 260 1 260 200 1 200 200 1 200 Records Room 0 200 1 200 200 1 200 Version
10.30.2017High School Space Summary 6
Arlington High School Preferred Schematic Report III-74
Preliminary Design Program
ARLINGTON HIGH SCHOOL
ROOM TYPE
ROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totals Comments
Proposed Space Summary - High Schools
MSBA Guidelines(refer to MSBA Educational Program & Space Standard Guidelines)New TotalExisting to Remain/Renovated
PROPOSED for Preliminary Design Program
Existing Conditions
Principal's Office w/ Conference Area 290 1 290 275 1 275 375 1 375 Principal's Admin Asst / Waiting 210 1 210 100 1 100 125 1 125 Asst Principal's Office - AP1 260 1 260 150 1 150 150 1 150 AP's Admin Asst / Waiting 245 1 245 100 1 100 Asst Principal's Office - AP2 Fusco Dean 165 1 165 150 1 150 150 2 300 AP's Admin Asst - Fusco Dean / Waiting 495 1 495 100 1 100
Fusco Mail & Workroom 220 1 220 150 1 150
Asst Principal's Office - AP2 Downs Dean 175 1 175 150 1 150 AP's Admin Asst - Downs Dean / Waiting 575 1 575 100 1 100 Downs Mail & Workroom 155 1 155 150 1 150 Asst Principal's Office - AP2 Collomb Dean 90 1 90 150 1 150 AP's Admin Asst - Collomb Dean / Waiting 690 1 690 100 1 100 Collomb Mail & Workrm (comb w Adm exist) 1 0 150 1 150 Asst Principal's Office - AP2 New Dean 0 150 1 150 AP's Admin Asst - New Dean / Waiting 0 100 1 100 New Main & Workroom 0 150 1 150 Supervisory / Spare Office 0 120 1 120 Conference Room 460 1 460 600 1 600 450 1 450 20 SF/Occupant
Guidance Office1 170 1 170 100 9 900 150 9 1,350 Guidance Office2 215 1 215Guidance Office3+4 145 2 290Guidance Office5 150 1 150Guidance Office 6/ Dept Head 315 1 315Guidance Admin Asst / Waiting Room 480 1 480 100 1 100 100 1 100 Guidance Storeroom 120 1 120 100 1 100 100 1 100 Guidance Conference Room 545 1 545 450 1 450 Career Center 1 0 589 1 589 589 1 589 Records Room (combined w Storerm existing) 0 244 1 244 244 1 244 Teachers' Work Room 0 878 1 878 Mother's Room 0 150 1 150
CUSTODIAL & MAINTENANCE 3,975 0 2,942 0 2,941Custodian's Office 135 1 135 150 1 150 150 1 150Custodian's Workshop 1,145 1 1,145 250 1 250 250 1 250Custodian's Storage 610 1 610 375 1 375 375 1 375Recycling Room / Trash 345 1 345 400 1 400 400 1 400Receiving and General Supply 525 1 525 589 1 589 589 1 589Storeroom 1,215 1 1,215 978 1 978 978 1 978Network / Telecom Room (exist w Town IT) 0 200 1 200 200 1 200
OTHER 33,950 0 36,885 0 0 PRESCHOOLPreschool Classroom1 700 1 700 1,200 9 10,800 Preschool Classroom2 965 1 965Preschool Classroom3 1,085 1 1,085Preschool Classroom4 930 1 930Preschool Classroom5 590 1 590Preschool Classroom6 780 1 780Preschool Speech1 110 1 110 250 2 500 Preschool Speech2 230 1 230Preschool OT 255 1 255 300 1 300 Version
10.30.2017High School Space Summary 7
Arlington High School Preferred Schematic ReportIII-75
Preliminary Design Program
ARLINGTON HIGH SCHOOL
ROOM TYPE
ROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totals Comments
Proposed Space Summary - High Schools
MSBA Guidelines(refer to MSBA Educational Program & Space Standard Guidelines)New TotalExisting to Remain/Renovated
PROPOSED for Preliminary Design Program
Existing Conditions
Preschool PT 1,385 1 1,385Multipurpose Room (PT/PE) 0 1,500 1 1,500 Preschool Small Group/Testing/Observation 0 500 1 500 Preschool Nurse (T/Office/Rest) 70 1 70 310 1 310 Preschool Coordinator 835 1 835 150 1 150 Preschool Adm Asst (exist w Coord) 0Preschool Conference Room (exist w Coord) 0 250 1 250 Preschool Lead Teacher 260 1 260 100 1 100 Preschool Psychologist (exist w Lead) 0 150 1 150 Preschool Social Worker (exist w Lead) 0 250 1 250 Preschool Specialist (Vis/Hear) 0 150 1 150 Preschool Teacher Workroom/Lunch 285 1 285 600 1 600 20 SF/Occupant
Preschool Gen Office/Waiting/AdmAsst/T 0 350 1 350 Preschool Copy/Mail 0 200 1 200 Preschool Record Storage 0 200 1 200 Preschool Supply Storage 1,475 1 1,475 300 1 300 Preschool Supply Storage 115 1 115Preschool Supply Storage 85 1 85Preschool Supply Storage 105 1 105DISTRICT ADMINISTRATIVE OFFICESDistrict/Parent Welcome Center/Reception 600 1 600 Superintendent's Office & Conference 585 1 585 375 1 375 Superintendent's Admin Staff (3) 625 1 625 300 1 300 Records Storage (in corridor) 140 1 140 500 1 500 Asst Superintendent's Office & Conference 285 1 285 250 1 250 Asst Superintendent's Admin Asst 510 1 510 100 1 100 CFO's Office & Conference 250 1 250 250 1 250 Business Office/ Purchasing (4) 975 1 975 400 1 400 CTO's Office 1 - 150 1 150 Registrar Office (2) 315 1 315 300 1 300 Director of HR's Office 220 1 220 150 1 150 HR Admin Asst (exist incl w AsstSupAdmin) 0 1 - 100 1 100 Grants/Title/Communications Director's Office 150 1 150 150 1 150 Conference Room (for 20) 295 1 295 400 1 400 Conference Room & Kitchennette 420 1 420 400 1 400 Copy/ Workroom 195 1 195 200 1 200 Conference Room 180 1 180 METCO Director's Office & Conference 410 1 410 250 1 250 Director of Nursing - 150 1 150 Director of ELL 215 1 215 150 1 150 ELL Small Group 200 1 200 Foreign Exchange Program Coord. 80 1 80 100 1 100 Transportation Director's Office 75 1 75 100 1 100 Copy 100 1 100 Special Education Director's Office 170 1 170 150 1 150 Special Education Admin Asst (3) /Waiting 405 1 405 400 1 400 Special Education Business Manager's Office 145 1 145 150 1 150 SpEd Out of District Coord & Team Chair (2) 175 1 175 200 1 200 SpEd Open Office (2)/ Conf/ Files 510 1 510 500 1 500 SpEd Record Storage (in corridor) 210 1 210 500 1 500 SpEd Record Storage (1st fl Fusco/sharedwTown) 655 1 655 Wellness Director & Admin Assistant 130 1 130 200 1 200 School Committee Room 1,505 1 1,505 1,500 1 1,500 Court Liaison/Diversion Coord's Office 120 1 120 150 1 150
Version 10.30.2017
High School Space Summary 8
Arlington High School Preferred Schematic Report III-76
Preliminary Design Program
ARLINGTON HIGH SCHOOL
ROOM TYPE
ROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totals Comments
Proposed Space Summary - High Schools
MSBA Guidelines(refer to MSBA Educational Program & Space Standard Guidelines)New TotalExisting to Remain/Renovated
PROPOSED for Preliminary Design Program
Existing Conditions
SRO's Office 130 1 130 100 1 100 COMMUNITY EDUCATION - Open Office (7 currently, 10 in the future) 395 1 395 1,000 1 1,000 Conference Room 65 1 65 300 1 300 Storage 1 - 500 1 500 TOWN ITNetwork Server Room 210 1 210 300 1 300 Telephone Room 360 1 360 350 1 350 Workroom 450 1 450 450 1 450 Office (1) 95 1 95 100 1 100 Office (1) 250 1 250 100 1 100 Open Office (5) 615 1 615 500 1 500 Open Office (5) 765 1 765 500 1 500 IT Coordinator's Office 185 1 185 150 1 150 Conference Room 190 1 190 400 1 400 Storage 280 1 280 300 1 300 TOWN FACILITIESFacilities Director's Office 160 1 160 250 1 250 Facilities Director's Adm Asst Office 220 1 220 100 1 100 Asst Facilities Director's Office 430 1 430 150 1 150 Energy Coordinator/Project Manager's Office 1 - 150 1 150 Conference 1 - 300 1 300 Town Storage (1st fl Fusco) 495 1 495 Town Storage (1st fl Fusco) 770 1 770 Custodian Supervisor Office 320 1 320 150 1 150 Custodial Conference Room 880 1 880 200 1 200 Town Maintenance Supervisor's Office 1,125 1 1,125 150 1 150 Maintenance Conf Rm (10) (exist w SupOff) 1 - 200 1 200 Workshop 1,265 1 1,265 1,200 1 1,200 Maintenance Storage 610 1 610 800 1 800 Maintenance Storage 430 1 430 TOWN COMPTROLLEROffice 180 1 180 150 1 150 Office 195 1 195 150 1 150 Open Office (3) & Conference 555 1 555 600 1 600 TOWN PAYROLLPayroll Manager's Office 205 1 205 150 1 150 Payroll Office (5) 930 1 930 900 1 900 Payroll Storage 370 1 370 Payroll Storage (in corridor) 310 1 310 500 1 500
Total Building Net Floor Area (NFA) 226,135 0 276,861 0 200,084
Proposed Student Capacity / Enrollment 1,755 160
NON-PROGRAMMED SPACES % of GFA 0 % of GFA 138,431 % of GFA 0 Other Occupied Rooms (list separately) #DIV/0! 0% #DIV/0! Non-Programmed space areas are
#DIV/0! 0% #DIV/0! required to be included in the#DIV/0! 0% #DIV/0! following submittals:#DIV/0! 0% #DIV/0! Schematic Design Submittal
Unoccupied MEP/FP Spaces #DIV/0! 0% #DIV/0! Design Development SubmittalUnoccupied Closets, Supply Rooms & Storage Rooms #DIV/0! 0% #DIV/0! 60% Construction DocumentsToilet Rooms #DIV/0! 0% #DIV/0! 90% Construction Documents Version
10.30.2017High School Space Summary 9
Saugus High School Preliminary Design Program III-77
Preliminary Design Program
ARLINGTON HIGH SCHOOL
ROOM TYPE
ROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totalsROOM
NFA1 # OF RMS area totals Comments
Proposed Space Summary - High Schools
MSBA Guidelines(refer to MSBA Educational Program & Space Standard Guidelines)New TotalExisting to Remain/Renovated
PROPOSED for Preliminary Design Program
Existing Conditions
Circulation (corridors, stairs, ramps & elevators) #DIV/0! 0% #DIV/0! Final Construction DocumentsRemaining3 #DIV/0! 0 33% 138,431 #DIV/0! 0
Total Building Gross Floor Area (GFA)2 391,875 0 415,292 0 280,800 300,126
Grossing factor (GFA/NFA) 1.73 #DIV/0! 1.50 #DIV/0! 1.40 1.50
1 Individual Room Net Floor Area (NFA) net square
2 Total Building Gross Floor Area (GFA) Includes the entire building gross square footage measured from the outside face of exterior walls
3 Remaining Includes exterior walls, interior partitions, chases, and other areas not listed above. Do not calculate this area, it is assumed to equal the difference between the Total Building Gross Floor Area and area not accounted for above.
Architect CertificationI hereby
Name of Architect Firm: HMFH Architects, Inc.
Name of Principal Architect: Lori Cowles
Signature of Principal Architect:
Date: 11-Jul-18
Version 10.30.2017
High School Space Summary 10
III-78
O. ‘Other’ Proposed Spaces Narrative
Saugus High School Preliminary Design Program CA
III-79
Arlington High School Arlington, Massachusetts
Preferred Schematic Report
Page -1
Other Proposed Program Spaces Narrative
Response to MSBA PDP Review comments 3.1.3 Initial Space Summary – Other:
Town IT (3,150 nsf) Town Facilities (3,650 nsf) Town Comptroller (900 nsf) Town Payroll (1,550 nsf)
In order for the MSBA to consider supporting a project that includes the town spaces listed above, provide the following information as an appendix to the Preferred Schematic Report for the District, community, and the MSBA Board of Directors to understand the benefits and impacts to the project, and to demonstrate that this represents the most appropriate solution:
1) describe the current locations of these spaces, and, if they are not in the current high school building, why they are being relocated, The Town IT, Town Facilities, Town Comptroller, and Town Payroll are currently located within the high school.
The Town Facilities Department is located at the lowest level of Collomb in the former auto shop and is accessed
via a drive tunnel that exists to support the former auto shop.
The Town IT services and offices are located at the lowest level of Collomb adjacent to the west courtyard.
The Town Comptroller offices are located at the lowest level of Collomb between the west and north courtyards.
The Town Payroll offices are located on the sixth floor of Fusco within the District Administration suite. Most
people on the town payroll are school district personnel.
2) the estimated added construction costs for these spaces (including parking), The estimate added construction cost, including surface parking spaces, is $6.5 million.
3) estimated cost of added fixtures / furniture / equipment, $155,000.
4) an outline of the alternatives that were considered in addition to locating these town spaces in the proposed project,
There have been efforts made to assess relocating some if not all, of these program areas. Unfortunately,
there is precious little other space in Town to accommodate these programs, which is why they reside at
the high school. At the time of writing and submitting the PSR, it has not been confirmed, but there are
efforts being made to relocate the Comptroller and Facilities departments to in part either Town Hall
and/or the Department of Public Works property. Unfortunately, we cannot confirm the success of these
efforts to date.
5) a summary of the discussions and cost-benefits analysis performed to establish the need to include the town spaces within the proposed project.
The Town of Arlington has reviewed all existing Town-owned properties to identify potential available
space. There is potential, through re-arranging/organizing space within Town Hall that some small offices
Arlington High School Preferred Schematic ReportIII-80
Arlington High School Arlington, Massachusetts
Preferred Schematic Report
Page -2
can be configured to accommodate the Comptroller. Arlington’s Department of Public Works has begun a
study process (with a separate team of consultants) to renovate/build new and consolidate the DPW
personnel and equipment onto the main DPW property. There have been initial discussions regarding the
programmatic needs for Town Facilities to determine whether accommodations may be made on the DPW
property for this additional program. The DPW design team is reviewing this, but no final determination
has been made, in part because there is/was a desire to understand the direction the High School project
would take to ensure all needs are being balanced and met.
If space can be allocated in Town Hall with only minor reconfiguration and/or renovations, this would be
the more cost-effective approach vs. building all-new at the high school site. It has yet to be determined,
but if space can be allocated at the DPW property, which may be either within all new construction or
major renovations to an historic structure, it is presumed that the cost impact to the Town will be very
similar as to constructing the spaces all new at the high school site.
Note: a Town-owned building called Parmenter that has been identified for use as temporary swing space
for Menotomy Preschool during the high school construction period has been reviewed for possible
permanent relocation of the Town departments. The building is divided already with an existing, long-
standing, preschool program in half of the building. The challenge of introducing an administrative
program of adult with visitors to this building is the two sides (or programs) share a required egress,
therefore the programs would be perpetually accessible to one another. This poses challenges of security
and safety. It the egress condition were to be modified, a significant amount of the building’s available
program area (it is a small building already) would be eliminated to accommodate an additional stairwell.
At this time, no other space has been identified for Payroll or IT. The Town and District are committed to
further investigate any possibilities that might arise between now and the Project Funding Agreement and
Town Vote to ensure the most fiscally responsible and programmatically responsive solution is agreed
upon.
III-81
p. Sustainability Documents
LEEd Scorecard
Signed Letter
Saugus High School Preliminary Design Program Cd
III-82
LEED
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Saugus High School Preliminary Design Program CE
III-83
p. Sustainability Documents
LEED Scorecard
Signed Letter
Saugus High School Preliminary Design Program CF
III-84
H M F H A R C H I T E C T S
Alicia Crothers, AIA Arthur S. Duffy, AIA Chin Lin, AIA Colin R. Dockrill, AIGA Deborah A. Collins, AIA Devin E. Canton, AIA Erica Metzger Gary Brock George R. Metzger, AIA John F. Miller, FAIA Julia Nugent, AIA Laura A. Wernick, FAIA Liza Bouton Lori Cowles, AIA Mario J. Torroella, FAIA Matthew LaRue, AIA Melissa A. Greene, AIA Philip S. Lewis, AIA Robert P. Williams, AIA Stephen Friedlaender, FAIA Tina Stanislaski, AIA Vassilios Valaes, AIA
OFFICE. (617) 492 2200 FAX. (617) 876 9775 130 Bishop Allen Drive Cambridge, MA 02139 hmfh.com
July 11, 2018 Massachusetts School Building Authority 40 Broad Street, Suite 500 Boston, MA 02109 Re: LEED v4 for Schools Project Checklist Preferred Schematic Report Submission To Whom It May Concern: This is an Acknowledgement that the Arlington School District has identified a goal of 2% additional reimbursement from the MSBA High Efficiency Green School Program. As their Designer, I have submitted a draft of the completed LEED v4 for Schools Workplan showing 53 attempted points and an additional 38 possible points, which will meet this goal. To the best of our ability and to the extent that we can control it, the scope of work for this project will include the construction elements and performance tasks to achieve this goal, and all subsequent documents, including but not limited to, specifications, drawings, and cost estimates will match the scope of work indicated on the submitted Workplan. Very truly yours, HMFH Architects Lori Cowles, AIA Principal
Saugus High School Preliminary Design Program Cg
III-85
Q. Preferred Solution Floor Plans, Sections, and Models
Saugus High School Preliminary Design Program CH
Arlington High School Preferred Schematic Report III-86
FIRST FLOORSCALE: 1:50
ALTERNATE 3A
ARLINGTON HIGH SCHOOL 07/11/18
SCALE 1:50
ALTERNATIVE
3A
FIRST FLOOR
PRE-SCHOOL
CAFE
KITCHEN
PRE-SCHOOL ENTRY
MULTIPURP
OBS
PS1 PS2 PS3
PS4
DAY-CARE
ALT PE
GIRLS LOCKERS
BOYS LOCKERS
PSADM
STO NURS T
T
SP. ED
SP. ED
TT
OFFQ
ELCR
Q
Q CRCR
OT/PT N
ST
T
TT
T
LABBB
DAY-CARE
FACS FACS FACS
MECH
RECEIVING
STA
FFLU
NC
H
NURSEADMIN
T
TAD
T
T
T.PL.
LABBB COMM.
DISTRICT ADMIN ENTRYSCHOOL
ENTRY
AD COMMEDUC CONF
STO O
O
O
TOWNIT WKRM SRV
CONF STO
TELEH
PE STO.
VEST
TRAIN
ICE
LABBBENTRY
TT
CTS
CUSTSTORE-ROOM
TRASH
T. PL.
ME
CH
CHAIRSTO.
LOADING/ DELIVERIES
OSTO.
LINE OF EXISTING BUILDING
preferred Solution 6A NEW CONSTRUCTION
FIRST FLOOR PLANSCALE 1:50
CIRCULATION
COMMON SPACE
ADMIN / TEACHER
PLAN KEY
CLASSROOMS
SPECIAL ED
ART/MUSIC/DRAMA
VOC/TECH
MECH/STORAGE
Arlington High School Preferred Schematic ReportIII-87
SECOND FLOORSCALE: 1:50
ALTERNATE 3A
ARLINGTON HIGH SCHOOL 07/11/18
SCALE 1:50
ALTERNATIVE
3A
SECOND FLOOR
GYM
PRE-SCHOOL
AUD.ENG./
WOOD SHOPCADD LAB
ALT PEALT PE
D. ARTLAB
PS5 PS6 PS7
PS8
PSADMIN
SP
PS9
SP
ART
STO
RAG
E
TT CR CR CRMBMB
SW
Q
OT
TEACHLUNCH
TT
STEAM
HUMANITIES
OUTDOOR CLASSROOM
PERFORMINGARTS
BAND
PRODLAB
CHORUSSTO
STAGE
PRODSTUD
CR CR
MAKER
ART ART ART
T T
CR CR CR CR CR
ENS
T
TD T
TAC.
SUPELL
T
TGUID-ANCE
T
TT T
DRRM
T. PL
GUID-ANCE
CONF
ADMIN
T.PL.
ELEC
S S S S
L.SCAFE
GUID
CR(950)
AMPHITHEATER
DRRM
MBLUNC
preferred Solution 6A NEW CONSTRUCTION
SECOND FLOOR PLANSCALE 1:50
CIRCULATION
COMMON SPACE
ADMIN / TEACHER
PLAN KEY
CLASSROOMS
SPECIAL ED
ART/MUSIC/DRAMA
VOC/TECH
MECH/STORAGE
Arlington High School Preferred Schematic Report III-88
THIRD FLOORSCALE: 1:50
ALTERNATE 3A
ARLINGTON HIGH SCHOOL 07/11/18
SCALE 1:50
ALTERNATIVE
3A
THIRD FLOOR
LIBRARY
SUM SUMSW
Q
DISTRICTADMIN.
AUD.
SMARTCENTER
SCI
CR CR CR
STEAM
HUMANITIES
CR CR
STEMLAB
SCI SCI
TT
CR CR CRCR(950)
CR CR
SCI SCICR CR CR CR
CR CR
ELEC
T
TSG
T
T
AC.SUP
T.PL.
T
TD T
TAC.
SUP SG
P P P
P P
HSW
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LEARNCTR OFF
WKRM
DATA
RECP REGA.SUP
ADM GR
AN
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CONF.
SUPER.PAYROLL
SCHOOLCOMMITTEE
ROOM
KIT C
PAYSTO.
BUSINESS/HR
CO
NF
T
T
SPEDSTO.
RECORDSTO.
ME
TCO
CTRL RM
preferred Solution 6A NEW CONSTRUCTION
THIRD FLOOR PLANSCALE 1:50
CIRCULATION
COMMON SPACE
ADMIN / TEACHER
PLAN KEY
CLASSROOMS
SPECIAL ED
ART/MUSIC/DRAMA
VOC/TECH
MECH/STORAGE
Arlington High School Preferred Schematic ReportIII-89
FOURTH FLOORSCALE: 1:50
ALTERNATE 3A
ARLINGTON HIGH SCHOOL 07/11/18
SCALE 1:50
ALTERNATIVE
3A
FOURTH FLOOR
LIBRARY
WP WPST
Q
LANGLAB
SCI
CR CR CR
STEAM
HUMANITIES
CR CR
SCI SCI
CR CR CR CR CR
SCI SCICR CR SCI
CR CR
D. LAB
T T
BALCONY
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TAC.
SUPT.
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P P P
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ACH SG
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ACH
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CO
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DATA
CR(950)
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TECH
preferred Solution 6A NEW CONSTRUCTION
FOURTH FLOOR PLAN SCALE 1:50
CIRCULATION
COMMON SPACE
ADMIN / TEACHER
PLAN KEY
CLASSROOMS
SPECIAL ED
ART/MUSIC/DRAMA
VOC/TECH
MECH/STORAGE
Arlington High School Preferred Schematic Report III-90
FIFTH FLOORSCALE: 1:50
ALTERNATE 3A
ARLINGTON HIGH SCHOOL 07/11/18
SCALE 1:50
ALTERNATIVE
3A
FIFTH FLOOR
COMP
GREEN ROOF
COMPST
D. LAB
LIFE SKILLS
SCI
CR CR CR
STEAM
HUMANITIES
CR CR
SCI SCI
CR CR CR CR CR
SCI SCICR CR SCI
CR CR
T
TSG
T
TAC.
SUPT.
PL.
T
TDATA
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TAC.
SUP TEST
P P P
P PP
D
CR(950)
CR(950)
CHEM
preferred Solution 6A NEW CONSTRUCTION
FIFTH FLOOR PLANSCALE 1:50
CIRCULATION
COMMON SPACE
ADMIN / TEACHER
PLAN KEY
CLASSROOMS
SPECIAL ED
ART/MUSIC/DRAMA
VOC/TECH
MECH/STORAGE
Arlington High School Preferred Schematic ReportIII-91
preferred Solution 6A NEW CONSTRUCTION
SECTION THROUGH CENTRAL AXIS PROGRAM
SECTION KEY
Arlington High School Preferred Schematic Report III-92
preferred Solution 6A NEW CONSTRUCTION
SECTION THROUGH AUDITORIUM WING
SECTION KEY
Arlington High School Preferred Schematic ReportIII-93
REAR BIRDSEYEFRONT BIRDSEYE
REAR VIEWFRONT VIEW
III-94
R. Preferred Solution Site Plan
Saugus High School Preliminary Design Program CQ
Arlington High School Preferred Schematic Report III-95
Arlington High School Preferred Schematic ReportIII-96
DENSE TREES
DENSE TREES
DENSE TREES
DENSE TREES
DENSE TREES
DENSE TREES
DENSE TREES
DENSE TREES
DENSE TREES
DENSE TREES
DENSE TREES
DENSE TREES
DENSE TREES
25' MIN. FRONT SETBACK
EX.42" SEWER WITHIN15' WIDE EASEMENT
EX.24" SEWER WITHIN15' WIDE EASEMENT
EX.5'x8' BOX CULVERT(MILL BROOK)
PROPOSED GAS LINE
REROUTED EX.36"DRAIN LINE
200' RIVERFRONTOUTER RIPARIAN
100' RIVERFRONTINNER RIPARIAN
50' NO NEW STRUCTURES25' NO DISTURB
200' RIVERFRONTOUTER RIPARIAN
100' RIVERFRONTINNER RIPARIAN
50' NO NEW STRUCTURES
25' NO DISTURB20' MIN. REAR SETBACK
10' MIN. SIDE SETBACK
APPROXIMATE PROPERTY LINE
APPROXIMATE PROPERTY LINE
10' MIN. SIDE SETBACK
EX.8" WATER LINE TO REMAIN
PROPOSEDWATER & FIRE PROTECTION
PROPOSED BUILDING SEWEROUTLET TO EX.SEWER LINE
PROPOSED TOILET BUILDING
PROPOSED SEWER LINEOUTLET TO EX.SEWER LINE
PROPOSED WATER LINECONNECT TO EX.WATERLINE
PROPOSED GAS LINECONNECT TO EX.GAS LINE
PROPOSED BUILDING SEWEROUTLET TO EX.SEWER LINE
ENGINEERED BARRIER
ENGINEERED BARRIER
REROUTED EX.GAS LINE
REROUTED EX.WATER LINE
T 508.877.6688F 508.877.8349
Drawn by:
Date:
Job #:
Scale:Reference Drawing
SKCE-001Sketch No.
17211.00
07.10.18
NTS
MEK
Title:
Project: ARLINGTON HIGH SCHOOL
-www.samiotes.com
ALTERNATE 6A (FORMERLY 3A)
III-97
S. Preferred Solution Budget Statement
Saugus High School Preliminary Design Program CT
III-98
Town of Arlington
Office of the Town Manager
Adam W. Chapdelaine 730 Massachusetts Avenue Town Manager Arlington MA 02476-4908 Phone (781) 316-3010 Fax (781) 316-3019 E-mail: [email protected] Website: www.arlingtonma.gov July 9, 2018 Mr. Karl Brown, Senior Architect MSBA 40 Board St. Boston, MA 02109 Dear Mr. Brown: The Arlington High School Building Committee voted and approved Alternative 6A as the Districts Preferred option with a vote on June 26, 2018. The cost breakdown (all estimated) of the preferred option is: Total Budget: $308,278,341 Construction Budget: $238,072,994 Arlington Share: $211,215,966 MSBA Share: $97,062,375 Not to Exceed Budget: $333,337,183
Debt Statement As of June 30, 2017, the total long-term debt outstanding for the Town of Arlington was $76,443,200. Of that total $58,621,200 is inside the debt limit, and $17,822,000 is outside the debt limit. This debt is comprised of $28,626,200 for school projects, $23,465,500 for Town building projects, $4,098,500 for departmental equipment, $2,989,200 for sewer projects, $5,449,000 for water projects, $1,173,000 for solid waste landfill projects, $3,085,000 for Symmes related projects and $7,556,800 for other projects inside the debt limit.
Arlington High School Preferred Schematic ReportIII-99
In addition, the Town pays its share of the Minuteman Regional Vocational Technical School District borrowing for construction of the new Minuteman High School, an MSBA supported project. The project is mostly debt excluded and the Town’s share of the borrowing for FY2018 was $259,586. In December 2017, the Town of Arlington borrowed an additional $6,752,300 for the Thompson and Hardy School’s expansion project, $23,413,500 for the Gibbs School Renovation project, $518,700 for a new fire engine, $90,000 for Town Hall renovations, $52,000 for the microcomputer program, $52,000 for traffic signal maintenance and upgrades, and $76,500 for a new pick-up truck. As of June 30, 2017, the Town had an additional $4,450,000 of authorized but unissued debt. At a Special Town Meeting held on February 2, 2018, Town Meeting authorized an additional $1,300,000 of debt for the Hard Elementary School Project and at the 2018 Annual Town Meeting $3,975,000 of debt was authorized for various General Fund projects, $1,300,000 for Water Projects through the MWRA, and $800,000 for Sewer Projects the the MWRA loan/grant program.
Debt Cap Analysis (June 30, 2017) A. Equalized Value (2018) $9,666,545,866 B. Debt Limit (5%) $483,327,293 C. Outstanding Debt within the debt limit $58,621,200 D. Authorized and Unissued $4,450,000 E. Total $63,071,200 Debt Capacity (B-E) $420,256,093
Other Capital Projects Within the next two years, the Town anticipates seeking Town Meeting authorization to borrow for two capital projects: (1) a renovated Department of Public Works building, estimated to cost approximately $24 million, $8 million of which will be paid for by the Water and Sewer Enterprise fund and $16 from the General Fund and (2) a renovation to the Senior Center, estimated to cost $4 million. Both these projects are scheduled to be undertaken within the Town’s current capital plan and without the need for a debt exclusion override.
Local Process
The Arlington High School Building Committee has voted to support the submission of this project for approval by the MSBA. Upon MSBA’s approval of a schematic design and funding, the Town will seek approval from Town Meeting for bonding and spending authority, probably at the 2019 Annual Town Meeting which will start in April, 2019. The Town will seek a debt exclusion override vote following Town Meeting, either in June or September 2019.
III-100
Tax Impact Based on an assumption of a project cost to the Town of $211,278,341 and borrowing for 30 years, the impact to the tax rate of covering that debt service would be $1.22 or an annual increase of approximately $801 for the average single family home.
Saugus High School Preliminary Design Program Cw
Arlington High School Preferred Schematic Report III-101
Budget Statement for Preferred Schematic - ExpendituresAs reported on the school district’s most recent three end of year information, please updated to the 3 latest fiscal year periods and complete the fields below.
Category Staff (FTE) Budget Staff (FTE) Budget Staff Budget Staff (FTE) Budget Staff Budget Staff (FTE) Budget
Salaries
AdministrationAdmin. Secretary 25.80 973,321 25.80 1,047,631 25.80 1,109,432 0.00 61,801 25.80 1,275,847 0.00 166,415 Assistant Principal 7.60 538,850 7.60 578,293 7.60 674,157 0.00 95,864 9.00 901,281 1.40 227,124 Business Office 5.00 734,369 5.00 788,125 5.00 682,012 0.00 (106,113) 5.00 784,314 0.00 102,302 Curriculum Director/Coord. 4.50 864,434 4.50 927,711 4.50 969,392 0.00 41,681 4.50 1,114,801 0.00 145,409 Custodians/Maintenance Staff 38.00 1,846,174 38.00 1,981,314 38.00 1,969,934 0.00 (11,380) 41.50 2,265,424 3.50 295,490 Executive Secretary 1.00 76,000 1.00 78,500 1.00 80,000 0.00 1,500 1.00 92,000 0.00 12,000 Facilities Manager 1.50 149,000 1.50 159,907 1.50 194,559 0.00 34,652 0.00 223,743 -1.50 29,184 Guidance 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - Adjustment Counselor 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - Guidance Counselors 14.90 786,334 14.90 843,894 14.90 960,840 0.00 116,946 14.90 1,104,966 0.00 144,126 Guidance Director 0.00 - 0.00 - 1.00 104,000 1.00 104,000 1.00 119,600 0.00 15,600 Legal 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - Nurse 11.60 696,143 11.60 747,101 11.60 816,052 0.00 68,951 12.10 938,460 0.50 122,408 Other 6.20 349,461 6.20 375,042 5.20 370,635 -1.00 (4,407) 6.20 426,230 1.00 55,595 Principal 9.00 808,274 9.00 867,440 9.00 800,544 0.00 (66,896) 10.00 920,626 1.00 120,082 Special Education Admin 8.00 827,988 8.00 888,597 8.00 991,847 0.00 103,250 0.00 1,140,624 -8.00 148,777 Superintendent/Asst. Superintendent 2.00 301,329 2.00 323,386 2.00 343,618 0.00 20,232 2.00 395,161 0.00 51,543 Transportation 26.00 584,193 26.00 626,956 26.00 594,873 0.00 (32,083) 26.00 684,104 0.00 89,231 Treasurer 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - Total Administration 161.10 9,535,870 161.10 10,233,897 161.10 10,661,895 0.00 427,998 159.00 12,387,179 -2.10 1,725,284
Instruction - Teaching ServicesArts 10.20 631,098 10.60 677,294 11.00 760,435 0.40 83,141 14.00 1,054,500 3.00 294,065 Business 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - Communications 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - Coping Instructor 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - Culinary Arts 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - ELL 9.60 559,075 10.20 599,999 10.60 648,851 0.40 48,852 12.60 866,179 2.00 217,328 English Language 23.00 1,262,719 23.70 1,355,150 24.50 1,654,117 0.80 298,967 28.50 2,142,235 4.00 488,118 Family Consumer Services 6.20 401,796 6.20 431,208 6.20 459,677 0.00 28,469 7.20 588,629 1.00 128,952 Foreign Language 17.80 1,092,790 18.00 1,172,782 18.40 1,363,705 0.40 190,923 20.40 1,688,261 2.00 324,556 Health Services 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - History & Social Science 22.30 1,231,946 22.80 1,322,124 23.30 1,527,218 0.50 205,094 27.30 1,996,305 4.00 469,087 Instructional Assistant/Paraprofessionals 35.20 600,442 37.20 655,315 40.20 722,353 3.00 67,038 51.70 945,706 11.50 223,353 Library/Media 5.00 248,323 5.00 266,500 5.00 273,199 0.00 6,699 5.00 314,179 0.00 40,980 Mathematics 30.00 1,856,281 33.00 1,992,161 36.00 2,429,348 3.00 437,187 40.00 3,033,750 4.00 604,402 MCAS 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - Music 12.10 702,760 12.60 754,202 13.10 894,999 0.50 140,797 15.10 1,149,249 2.00 254,250 Other (Teachers) 131.40 9,828,376 137.40 10,536,145 142.40 10,000,520 5.00 (535,625) 166.40 12,940,598 24.00 2,940,078 Physical Education 19.00 1,038,162 19.50 1,114,155 19.90 1,399,349 0.40 285,194 21.90 1,729,251 2.00 329,902 Reading 17.10 237,626 18.10 255,020 19.10 259,907 1.00 4,887 24.10 498,893 5.00 238,986 School Adjustment Counselor 0.00 - 0.00 0.00 - 0.00 - 0.00 - 0.00 - Science - Biology 13.60 796,188 13.60 836,742 14.10 974,065 0.50 137,323 16.10 1,360,174 2.00 386,110 Botany 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - Chemistry 6.50 380,531 6.50 399,913 7.00 483,578 0.50 83,665 8.00 556,115 1.00 72,537 Geology 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - Physics 3.50 204,901 4.00 246,101 4.00 276,330 0.00 30,230 5.00 317,780 1.00 41,450 Special Education 218.60 12,341,892 224.60 13,245,319 231.60 15,272,050 7.00 2,026,731 257.60 18,642,858 26.00 3,370,808 Substitute Teachers 11.80 444,581 11.80 477,124 11.80 354,591 0.00 (122,533) 11.80 407,780 0.00 53,189 Technology 16.30 892,646 16.30 957,988 16.30 1,096,951 0.00 138,963 17.80 1,351,494 1.50 254,543 Vocational Tech. 0.00 29,351 0.00 31,499 0.00 39,700 0.00 8,201 0.00 45,655 0.00 5,955 Total Instruction - Teaching Services 609.20 34,781,485 631.10 37,326,741 654.50 40,890,943 23.40 3,564,202 750.50 51,629,588 96.00 10,738,645
Total Salaries Administration & Instruction 770.30 44,317,355 792.20 47,560,638 815.60 51,552,838 23.40 3,992,200 909.50 64,016,768 93.90 12,463,930
New Facility vs. CurrentChange from Previous Year2014-2015 2015-2016 2016-2017FY2017FY2016FY2015
Post-Constuction BudgetFY2023
Arlington High School Preferred Schematic ReportIII-102
Budget Statement for Preferred Schematic - ExpendituresAs reported on the school district’s most recent three end of year information, please updated to the 3 latest fiscal year periods and complete the fields below.
Category Staff (FTE) Budget Staff (FTE) Budget Staff Budget Staff (FTE) Budget Staff Budget Staff (FTE) Budget
New Facility vs. CurrentChange from Previous Year2014-2015 2015-2016 2016-2017FY2017FY2016FY2015
Post-Constuction BudgetFY2023
Employee BenefitsAll employee-related fringe (health insurance, retirement etc) 11,381,270 11,580,801 12,815,586 1,234,785 16,000,000 3,184,414
Materials & Services
MaterialsAudio-Visual Materials 670,127 719,180 882,269 163,089 952,851 70,582 Culinary Arts Materials - - - - - - General Office Supplies 115,411 123,859 101,222 (22,637) 109,320 8,098 Information technology - - - - - Hardware 298,012 319,827 344,856 25,029 396,584 51,728 Software 256,332 275,095 265,572 (9,523) 305,408 39,836 Library Materials - - - - - - Non info-tech equipment - - - - - - Testing Materials & Supplies 32,472 34,849 28,302 (6,547) 30,566 2,264 Textbooks 112,958 121,226 108,894 (12,332) 117,606 8,712 Vocational Program Materials 7,460 8,006 - (8,006) - - Total Materials 1,492,772 1,602,042 1,731,115 129,073 1,912,334 181,219
ServicesAthletics 317,591 340,839 384,321 43,482 415,067 30,746 Attendance - - - - - - Food Service 165,288 177,387 187,761 10,374 202,782 15,021 Health Services - - - - - - Other Student Activities 451,219 484,248 279,226 (205,022) 301,564 22,338 Psychological Services - - - - - - School Security - - - - - - Student Transportation 943,796 1,012,882 1,169,452 156,570 1,309,786 140,334 Total Services 1,877,894 2,015,356 2,020,760 (194,648) 2,229,199 208,439
Total Material & Services 3,370,666 3,617,398 3,751,875 (65,575) 4,141,533 389,658
Facility Costs & Capital Improvements
Facility CostsCustodial Supplies 313,408 336,349 370,459 34,110 426,028 55,569 Electricity 688,511 738,910 900,002 161,092 1,035,002 135,000 Heating Oil 5,690 6,106 7,494 1,388 8,618 1,124 Maintenance 0 - Building Security Maintenance 13,848 14,862 14,621 (241) 16,814 2,193 Elevator 176,425 189,339 31,670 (157,669) 36,421 4,751 Equipment Maintenance 14,939 16,033 22,523 6,490 25,901 3,378 Exterminating 210 225 - (225) - - Facility Maintenance 344,121 369,311 145,022 (224,289) 166,775 21,753 Fire Alarm - - - - - - Fire Extinguisher Inspection - - - - - - Generator - - - - - - HVAC Maintenance 192,782 206,894 135,653 (71,241) 156,001 20,348 Other 2,982 3,200 3,248 48 3,735 487 Site Maintenance (Grouds) 16,426 17,628 4,724 (12,904) 5,433 709 Technology - - - - - - Trash Removal - - - - - - Natural Gas 407,032 436,827 425,000 (11,827) 488,750 63,750 Snow Removal 41,456 44,491 83,495 39,004 96,019 12,524 Telephone - - 3,731 3,731 4,291 560 Water/Sewer 37,698 40,458 60,681 20,223 69,783 9,102 Total Facility Costs 2,255,528 2,420,633 2,208,323 (212,310) 2,539,571 331,248
Arlington High School Preferred Schematic Report III-103
Budget Statement for Preferred Schematic - ExpendituresAs reported on the school district’s most recent three end of year information, please updated to the 3 latest fiscal year periods and complete the fields below.
Category Staff (FTE) Budget Staff (FTE) Budget Staff Budget Staff (FTE) Budget Staff Budget Staff (FTE) Budget
New Facility vs. CurrentChange from Previous Year2014-2015 2015-2016 2016-2017FY2017FY2016FY2015
Post-Constuction BudgetFY2023
Captial ImprovementsCaptial Improvements - - - - - -
Total Facility Costs & Capital Improvements 2,255,528 2,420,633 2,208,323 (212,310) 2,539,571 331,248
Debt ServiceShort-term - - - - - - Long-term 3,259,000 3,216,000 3,777,490 561,490 5,700,000 1,922,510 Total Debt Service 3,259,000 3,216,000 3,777,490 561,490 5,700,000 1,922,510
Total Budget & Staff 770.30 64,583,819 792.20 68,395,470 815.60 74,106,112 23 5,510,590 910 92,397,872 94 18,291,760
Arlington High School Preferred Schematic ReportIII-104
Budget Statement for Preferred Schematic - Revenue
As reported on the school district’s most recent three End of Year Pupil and Financial Reports schedule 1, please update to the 3 latest fiscal year periods and report sources of revenue in the fields below.
Regular DaySpecial
Education
C74 Occupation
al DayAdult
EducationOther
ProgramsUn-
distributed Total Regular DaySpecial
Education
C74 Occupation
al DayAdult
EducationOther
ProgramsUn-
distributed Total Regular DaySpecial
Education
C74 Occupation
al DayAdult
EducationOther
ProgramsUn-
distributed TotalA. Revenue from Local Sources
Assessments received by Regional Schools - - - - - - - - - - - - - - - - - - - - - E&D Fund Appropriations - - - - - - - - - - - - - - - - - - - - - Tuition from Individuals - - - - - - - - - - - - - - - - - - - - - Tuition from Other Districts in Comm. - - - - - - - - - - - - - - - - - - - - - Tuition from Districts in Other States - - - - - - - - - - - - - - - - - - - - - Previous Year Unexpended Encumbrances (Carry Forward) - - - - - 38,808 38,808 - - - - - - - - - - - - - - Transportation Fees - - - - - - - - - - - - - - - - - - - - - Earnings on Investments - - - - - - - - - - - - - - - - - - - - - Rental of School Facilities - - - - - - - - - - - - - - - - - - - - - Other Revenue - - - - - - - - - - - - - - - - - - - - - Medical Care and Assistance - 184,995 - - - - 184,995 - 238,992 - - - - 238,992 - 331,647 - - - - 331,647 Non Revenue Receipts - - - - - - - - - - - - - - - - - - - - - Total Revenue From Local Sources - 184,995 - - - 38,808 223,803 - 238,992 - - - - 238,992 - 331,647 - - - - 331,647
B. Revenue from State Aid - - - - - - - - - - - - - - - - - - - - - School Aid (Chapter 70) - - - - - 10,234,582 10,234,582 - - - - - 10,715,559 10,715,559 - - - - - 11,012,669 11,012,669 Mass School Building Authority - Construction Aid - 2,906,266 - - - 313,667 3,219,933 - 2,474,774 - - - - 2,474,774 - 2,474,774 - - - - 2,474,774 Pupil Transportation (Ch. 71, 71A,71B,74) - - - - - 36,223 36,223 - - - - - 33,519 33,519 - - - - - 35,693 35,693 Charter Tuition Reimbursements & Charter Facilities Aid - - - - - 10,778 10,778 - - - - - 8,120 8,120 - 18,495 - - - 8,917 27,412 Circuit Breaker - - - - - 2,003,790 2,003,790 - - - - - 1,928,899 1,928,899 - - - - - 2,204,079 2,204,079 Foundation Reserve - - - - - - - - - - - - - - - - - - - - - Total Revenue From State Aid - 2,906,266 - - - 12,599,040 15,505,306 - 2,474,774 - - - 12,686,097 15,160,871 - 2,493,269 - - - 13,261,358 15,754,627
C. Revenue from Federal GrantsESE Administered Grants 264,703 1,198,086 - - - 126,252 1,589,041 478,798 1,520,593 - - - - 1,999,391 492,284 1,380,124 - - - 145,144 2,017,552 Direct Federal Grants 390,314 38,153 - - - - 428,467 50,463 - - - 144,000 194,463 - 41,088 - - - 66,131 107,219 Total Revenue Federal Grants 655,017 1,236,239 - - - 126,252 2,017,508 478,798 1,571,056 - - - 144,000 2,193,854 492,284 1,421,212 - - - 211,275 2,124,771
D. Revenue from State GrantsESE Administered Grants - - - - - 626,677 626,677 - - - - - 543,933 543,933 - - - - - 482,263 482,263 Other State Grants 104,889 - - - - 258,394 363,283 - - - - - 114,439 114,439 - - - - - 126,795 126,795 Total Revenue From State Grants 104,889 - - - - 885,071 989,960 - - - - - 658,372 658,372 - - - - - 609,058 609,058
E. Revenue - Revolving & Special FundsSchool Lunch Receipts - - - - - 1,249,439 1,249,439 - - - - - 1,230,326 1,230,326 - - - - - 1,362,866 1,362,866 Athletic Receipts - - - - - 302,017 302,017 - - - - - 332,396 332,396 - - - - - 315,243 315,243 Tuition Receipts - School Choice - - - - - - - - - - - - - - - - - - - - - Tuition Receipts - Other 355,604 67,940 - 1,677,783 - - 2,101,327 404,030 130,100 - - 1,807,305 - 2,341,435 586,476 94,490 - - 1,845,973 - 2,526,940 Other Local Receipts - - - - 1,387,437 - 1,387,437 - - - - - 1,716,290 1,716,290 - - - - 27,660 1,961,629 1,989,289 Private Grants 148,635 - - - - - 148,635 - - - - 150,590 - 150,590 - - - - 112,110 - 112,110 Total Revenue Revolving & Special Funds 504,239 67,940 - 1,677,783 1,387,437 1,551,456 5,188,855 404,030 130,100 - - 1,957,895 3,279,012 5,771,037 586,476 94,490 - - 1,985,743 3,639,738 6,306,447
Total Revenue All Sources 1,264,145 4,395,440 - 1,677,783 1,387,437 15,200,627 23,925,432 882,828 4,414,922 - - 1,957,895 16,767,481 24,023,126 1,078,760 4,340,619 - - 1,985,743 17,721,429 25,126,551
FY15 End of Year Financial Report FY16 End of Year Financial Report FY17 End of Year Financial Report
III-105
T. Updated Project Schedule
Saugus High School Preliminary Design Program db
Arlington High School Preferred Schematic Report III-106
ID ID Task Name Start Finish Duration % Complete
1 1 Module 1 - Eligibility Period Activity Wed 4/8/15 Wed 2/15/17 485 days 100%
4 4 Module 2 - Forming the Project Team Wed 4/19/17 Thu 11/9/17 147 days 100%
5 5 OPM Selection Wed 4/19/17 Tue 7/11/17 59 days 100%
6 6 RFS Ad Appears Wed 4/19/17 Wed 4/19/17 0 days 100%
7 7 Last Day for Questions from Respondents Mon 5/1/17 Mon 5/1/17 0 days 100%
8 8 Responses Due Mon 5/8/17 Mon 5/8/17 0 days 100%
9 9 Respondents Short-listed Mon 5/22/17 Mon 5/22/17 0 days 100%
10 10 Interview Short-listed Respondents Wed 5/31/17 Fri 6/2/17 3 days 100%
11 11 Full Committee Vote on OPM Reccomendation Wed 5/10/17 Wed 5/10/17 0 days 100%
12 12 Submit selection to MSBA Designer Selection Panel Wed 5/10/17 Wed 5/10/17 0 days 100%
13 13 Negotiate Fee w/ selected Respondent Thu 6/1/17 Mon 6/5/17 3 days 100%
14 14 MSBA Owner's Project Manager Review Panel Mon 7/10/17 Mon 7/10/17 0 days 100%
15 15 Execute Contract Tue 7/11/17 Tue 7/11/17 0 days 100%
16 16 Designer Selection Tue 8/8/17 Thu 11/9/17 68 days 100%
17 17 Develop RFS, Site Visit, Answer Questions, Etc. Tue 8/8/17 Tue 9/12/17 26 days 100%
18 18 Responses Due Tue 9/12/17 Tue 9/12/17 0 days 100%
19 19 Materials Received by the MSBA Tue 9/12/17 Tue 9/12/17 0 days 100%
20 20 DSP & Owner Review of Respondents Wed 9/13/17 Mon 10/9/17 19 days 100%
21 21 DSP Meeting to Review Respondents Mon 10/9/17 Mon 10/9/17 0 days 100%
22 22 DSP Meeting Interview Shortlist (If MSBA Required) Mon 10/16/17 Mon 10/16/17 0 days 100%
23 23 Execute Designer Contract & Submit to MSBA Tue 10/17/17 Thu 11/9/17 18 days 100%
24 24 Module 3 - Feasibility Study Mon 11/13/17 Wed 8/29/18 207 days 0%
25 25 Module 3.1 - Preliminary Design Program (PDP) Mon 11/13/17 Tue 6/19/18 156 days 0%
26 26 Project Kick-Off Meeting Mon 11/13/17 Mon 11/13/17 0 days 100%
27 27 PDP Submittal Development Tue 11/28/17 Wed 4/25/18 107 days 0%
28 28 SBC/SC - Approval of PDP Tue 4/24/18 Tue 4/24/18 0 days 0%
29 29 PDP Submittal Date to MSBA (8 weeks before PSR date) Tue 4/24/18 Tue 4/24/18 0 days 0%
30 30 MSBA Review of PDP Submission Wed 4/25/18 Tue 6/5/18 30 days 0%
31 31 Respond to MSBA PDP Comments Wed 6/6/18 Tue 6/19/18 10 days 0%
32 32 Module 3.2 - Preferred Schematic Report (PSR) Tue 4/24/18 Wed 8/29/18 92 days 0%
33 33 PSR Submittal Development Tue 4/24/18 Wed 7/11/18 57 days 0%
34 34 SBC/SC Approval of PSR Tue 7/10/18 Tue 7/10/18 0 days 0%
35 35 PSR Submittal Date to MSBA Wed 7/11/18 Wed 7/11/18 0 days 0%
36 36 Facility Assessment Subcommittee Meeting Wed 7/25/18 Wed 7/25/18 0 days 0%
37 37 Facility Assessment Subcommittee Meeting (Alt) Wed 8/8/18 Wed 8/8/18 1 day 0%
38 38 Address PSR Comments Wed 7/25/18 Tue 8/14/18 15 days 0%
39 39 MSBA Board Meeting - PSR Approval Wed 8/29/18 Wed 8/29/18 0 days 0%
40 40 Module 4 - Schematic Design (SD) Thu 8/30/18 Tue 6/18/19 209 days 0%
41 41 Schematic Design Development Thu 8/30/18 Wed 1/16/19 100 days 0%
42 42 Schematic Design Documents Available to Estimators Wed 1/16/19 Wed 1/16/19 0 days 0%
43 43 SD Notification Email Sent to MSBA Wed 2/6/19 Wed 2/6/19 0 days 0%
44 44 Cost Estimate/Reconciliation/VE if Required Thu 1/17/19 Wed 2/20/19 25 days 0%
45 45 SBC/SC Vote to Approve SD & Budget Thu 2/21/19 Thu 2/21/19 0 days 0%
46 46 SD Submittal Date to MSBA Fri 2/22/19 Fri 2/22/19 0 days 0%
47 47 MSBA SD Review Mon 2/25/19 Mon 3/18/19 16 days 0%
48 48 Respond to SD Comments Tue 3/19/19 Fri 4/5/19 14 days 0%
49 49 PS&B MSBA Board Approval Mon 4/8/19 Mon 4/8/19 1 day 0%
50 50 MSBA Review of DESE Submittal Thu 1/17/19 Fri 1/25/19 7 days 0%
51 51 DESE Review and Approval Mon 1/28/19 Fri 4/19/19 60 days 0%
52 52 Town of Arlington - Estimated Override Vote (Date TBD) Tue 6/18/19 Tue 6/18/19 1 day 0%
53 53 Module 5 - Project Funding Agreement Wed 6/19/19 Thu 9/19/19 67 days 0%
54 54 Town Meeting/District Vote Wed 6/19/19 Wed 6/19/19 0 days 0%
55 55 Certificate of Vote Sent to the MSBA Wed 6/19/19 Wed 6/19/19 0 days 0%
56 56 Project Funding Agreement Sent Thu 6/20/19 Thu 7/11/19 16 days 0%
57 57 Project Funding Agreement Executed Fri 7/12/19 Thu 7/18/19 5 days 0%
58 58 Propay Training Date #2 Fri 7/19/19 Fri 7/19/19 1 day 0%
59 59 Module 6 - Detailed Design & Bidding Thu 6/20/19 Mon 10/19/20 348 days 0%
60 60 CM Procurement Thu 6/20/19 Thu 6/20/19 0 days 0%
61 61 Adverise to Central Register Thu 6/20/19 Thu 6/27/19 6 days 0%
62 62 RFQ Available to CM Firms Fri 6/28/19 Thu 7/18/19 15 days 0%
63 63 Prequal Committee Review CM SOQs Thu 6/20/19 Thu 6/20/19 1 day 0%
64 64 SBC Approve shortlist of CM Firms Thu 6/20/19 Thu 6/20/19 1 day 0%
65 65 Issue RFP for CM at Risk Thu 6/20/19 Wed 7/10/19 15 days 0%
66 66 Prequal Committee Completes CM Interviews Thu 6/20/19 Thu 6/20/19 1 day 0%
67 67 SBC Approves Highest Ranked CM Firm Thu 6/20/19 Thu 6/20/19 1 day 0%
68 68 Negotiate with CM for Preconstruction and Construction Cont Thu 6/20/19 Tue 7/9/19 14 days 0%
69 69 CM Contract Award for Preconstruction (FEE/GC) Tue 7/9/19 Fri 7/12/19 4 days 0%
70 70 Design Development (DD) Thu 6/20/19 Wed 11/20/19 110 days 0%
71 71 100% DD Documents Mon 5/6/19 Fri 8/9/19 70 days 0%
72 72 100% DD Documents Available to Estimators & CxA Fri 8/9/19 Fri 8/9/19 0 days 0%
Module 1 - Eligibility Period Activity
Module 2 - Forming the Project Team
OPM Selection
4/19
5/1
5/8
5/22
Interview Short-listed Respondents
5/10
5/10
Negotiate Fee w/ selected Respondent
7/10
7/11
Designer Selection
Develop RFS, Site Visit, Answer Questions, Etc.
9/12
9/12
DSP & Owner Review of Respondents
10/9
10/16
Execute Designer Contract & Submit to MSBA
Module 3 - Feasibility Study
Module 3.1 - Preliminary Design Program (PDP)
11/13
4/24
4/24
MSBA Review of PDP Submission
Respond to MSBA PDP Comments
7/10
7/11
7/25
Address PSR Comments
8/29
Module 4 - Schematic Design (SD)
Schematic Design Development
1/16
2/6
Cost Estimate/Reconciliation/VE if Required
2/21
2/22
MSBA SD Review
Respond to SD Comments
PS&B MSBA Board Approval
MSBA Review of DESE Submittal
DESE Review and Approval
6/19
6/19
Project Funding Agreement Sent
Project Funding Agreement Executed
Propay Training Date #2
6/20
Adverise to Central Register
RFQ Available to CM Firms
Prequal Committee Review CM SOQs
SBC Approve shortlist of CM Firms
Issue RFP for CM at Risk
Prequal Committee Completes CM Interviews
SBC Approves Highest Ranked CM Firm
Negotiate with CM for Preconstruction and Construction Cont
100% DD Documents
8/9
M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Task Milestone Summary Project Summary Manual Task Progress Manual Progress
Arlington High School - Alternative #6A
Arlington High School
Arlington High School Preferred Schematic ReportIII-107
ID ID Task Name Start Finish Duration % Complete
73 73 100% DD Cost Estimates & VE Mon 8/12/19 Fri 8/30/19 15 days 0%
74 74 CxA Review of 100% DD's Mon 8/12/19 Fri 8/16/19 5 days 0%
75 75 Respond to Commissioning Agent's Comments Mon 8/19/19 Fri 8/23/19 5 days 0%
76 76 SBC - Authorize - 100% DD Submission to MSBA Fri 8/23/19 Fri 8/23/19 0 days 0%
77 77 100% DD Submission Date to MSBA Wed 9/18/19 Wed 9/18/19 0 days 0%
78 78 MSBA DD review (21 days) Wed 9/18/19 Fri 10/11/19 18 days 0%
79 79 Address DD Review Comments (21 days) Mon 10/14/19 Mon 11/4/19 16 days 0%
80 80 60% Construction Documents ( 60% CD) Thu 11/21/19 Mon 4/20/20 108 days 0%
81 81 60% CD Documents Thu 11/21/19 Wed 2/26/20 70 days 0%
82 82 60% CD Documents Available to Estimators & CxA Wed 2/26/20 Wed 2/26/20 0 days 0%
83 83 Commissioning agent comments on 60%CD Thu 2/27/20 Wed 3/18/20 15 days 0%
84 84 Cost Estimate/Reconciliation/VE if Required Thu 2/27/20 Wed 4/1/20 25 days 0%
85 85 Respond to Commissioning Agent's Comments Thu 3/19/20 Wed 4/8/20 15 days 0%
86 86 SBC - Authorize 60% CD Submission to MSBA Wed 4/1/20 Wed 4/1/20 0 days 0%
87 87 60% CD Submission Date to MSBA Thu 4/2/20 Thu 4/2/20 0 days 0%
88 88 MSBA 60% CD Review Comments (21 days) Fri 4/3/20 Thu 4/23/20 15 days 0%
89 89 Address 60% Review Comments (21 days) Fri 4/24/20 Thu 5/14/20 15 days 0%
90 90 90% Construction Documents (90% CD's) Mon 4/20/20 Thu 8/20/20 89 days 0%
91 91 90% CD Documents Mon 4/20/20 Mon 7/6/20 56 days 0%
92 92 90% CD's Available for Estimators & CxA Mon 7/6/20 Mon 7/6/20 0 days 0%
93 93 Cost Estimate/Reconciliation/VE if Required Tue 7/7/20 Mon 7/27/20 15 days 0%
94 94 Commissioning Agent Comments on 90%CD's Tue 7/7/20 Mon 7/20/20 10 days 0%
95 95 Respond to Commissioning Agent's Comments Tue 7/21/20 Mon 8/3/20 10 days 0%
96 96 SBC - Authorize - 90% CD Submission to MSBA Mon 8/3/20 Mon 8/3/20 0 days 0%
97 97 90% CD Submission Date to MSBA Tue 8/4/20 Tue 8/4/20 0 days 0%
98 98 MSBA 90% CD Review Comments (21 days) Wed 8/5/20 Tue 8/25/20 15 days 0%
99 99 Address 90% Review Comments (21 days) Wed 8/26/20 Tue 9/15/20 15 days 0%
100 100 100% Construction / Bid Documents Fri 8/21/20 Fri 10/30/20 51 days 0%
101 101 Develop 100% Construction Documents Fri 8/21/20 Fri 10/30/20 51 days 0%
102 102 Bid Documents Posted and Available Fri 10/30/20 Fri 10/30/20 0 days 0%
103 103 Prequalify Filed Sub Bidders (FSB) & General Contractors (GC) Mon 11/2/20 Fri 1/22/21 60 days 0%
104 104 Notice to Central Register Prequalifying FSB & GC Mon 11/2/20 Mon 11/2/20 0 days 0%
105 105 Advertise RFQ for FSB & GC Mon 11/9/20 Mon 11/23/20 11 days 0%
106 106 Filed Sub Bid & GC RFQ Due Mon 11/23/20 Mon 11/23/20 0 days 0%
107 107 Prequalification Subcommittee Reviews Respondents Tue 11/24/20 Fri 1/22/21 44 days 0%
108 108 Notice to CR to Readvertise RFQ for FSB/GC's (< 3 SOQs) Fri 11/27/20 Fri 11/27/20 0 days 0%
109 109 Readvertise RFQ for FSB & GC's (<3 SOQ's) Mon 12/7/20 Mon 12/21/20 11 days 0%
110 110 Post List of Qualified Bidders Fri 1/22/21 Fri 1/22/21 0 days 0%
111 111 Bidding Tue 2/2/21 Thu 4/1/21 42 days 0%
112 112 Notice to Central Register for FSB & GC Bids Tue 2/2/21 Tue 2/2/21 0 days 0%
113 113 Bid Documents Available Wed 2/10/21 Wed 3/24/21 31 days 0%
114 114 FSB & GC Walkthrough Wed 2/24/21 Wed 2/24/21 0 days 0%
115 115 Filed Sub Trade Bid Openings/Results Posted Wed 3/10/21 Wed 3/10/21 0 days 0%
116 116 General Contractor Bid Openings/Results Posted Wed 3/24/21 Wed 3/24/21 0 days 0%
117 117 Review Bid/Contract Negotiation Thu 3/25/21 Wed 3/31/21 5 days 0%
118 118 Execute Contract / Issue Notice To Proceed Thu 4/1/21 Thu 4/1/21 0 days 0%
119 119 Module 7 -Construction Mon 6/29/20 Fri 4/25/25 1260 days 0%
120 120 Phase 1 Mon 6/29/20 Fri 12/31/21 395 days 0%
121 121 Phase 2 Wed 12/29/21 Fri 6/30/23 393 days 0%
122 122 Phase 3 Mon 7/3/23 Fri 8/30/24 305 days 0%
123 123 Site Mon 9/2/24 Fri 4/25/25 170 days 0%
124 124 FINAL Commissioning Mon 4/28/25 Fri 5/30/25 25 days 0%
125 125 Project Completion Fri 4/25/25 Fri 4/25/25 0 days 0%
126 126 Module 8 - Closeout Fri 4/25/25 Thu 7/31/25 70 days 0%
127 127 LEED / CHPS Documentation Submission Fri 4/25/25 Thu 6/19/25 40 days 0%
128 128 Audit Fri 4/25/25 Thu 7/31/25 70 days 0%
100% DD Cost Estimates & VE
CxA Review of 100% DD's
Respond to Commissioning Agent's Comments
8/23
9/18
MSBA DD review (21 days)
Address DD Review Comments (21 days)
60% CD Documents
2/26
Commissioning agent comments on 60%CD
Cost Estimate/Reconciliation/VE if Required
Respond to Commissioning Agent's Comments
4/1
4/2
MSBA 60% CD Review Comments (21 days)
Address 60% Review Comments (21 days)
90% CD Documents
7/6
Cost Estimate/Reconciliation/VE if Required
Commissioning Agent Comments on 90%CD's
Respond to Commissioning Agent's Comments
8/3
8/4
MSBA 90% CD Review Comments (21 days)
Address 90% Review Comments (21 days)
Develop 100% Construction Documents
10/30
11/2
Advertise RFQ for FSB & GC
11/23
Prequalification Subcommittee Reviews Respondents
11/27
Readvertise RFQ for FSB & GC's (<3 SOQ's)
1/22
Bidding
2/2
Bid Documents Available
2/24
3/10
3/24
Review Bid/Contract Negotiation
4/1
Phase 1
Phase 2
Phase 3
Site
FINAL Commissioning
4/25
LEED / CHPS Documentation Submission
Audit
M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Task Milestone Summary Project Summary Manual Task Progress Manual Progress
Arlington High School - Alternative #6A
Arlington High School
III-108
U. Local Actions and Approvals
Saugus High School Preliminary Design Program dE
III-109
Arlington High School Preferred Schematic ReportIII-110
Approved May 15, 2018
Page 1 of 2
Arlington High School Building Committee Meeting Tuesday, May 1, 2018
AHS-School Committee Room-Sixth Floor 6:00 pm
Present: Jeff Thielman, School Committee Representative, Chair Kathleen Bodie, Superintendent, Co-vice chair Adam Chapdelaine, Town Manager, Co-vice chair Kirsi Allison-Ampe, School Committee Representative Francis Callahan, Community Member Representative (Absent) John Cole, Chair, Permanent Town Building Committee John Danizio, APS Chief Financial Officer Tobey Jackson, Community Member Representative Matthew Janger, AHS Principal Ryan Katofsky, Community Member Representative Kate Loosian, Community Member Representative William McCarthy, AHS Assistant Principal Steve Nesterak, Facilities Director Judson Pierce, Community Member Representative Sandy Pooler, Deputy Town Manager Brian Rehrig, Capital Planning Committee Member Daniel Ruiz, Community Member Representative Amy Speare, Community Member Representative Shannon Knuth, Teacher Representative Kent Werst, Teacher Representative Also present: Chuck Adam, Jim Burrows, Skanska Inc. Lori Cowles, HMFH Architects, Inc. Call to order: 6:00 pm Public Participation Al Tosti, Chair of the Finance Committee, shared with the committee his thoughts and concerns regarding the rebuild project. Mr. Tosti requested that in planning the project the committee remember the taxpayer, specifically that taxes would increase 30% over the five years. Broken down, it is a 10% increase for the high school project, a 10% increase for the override and a 10% increase for proposition 2 ½, for a net increase of $740.00 for the average family. To consider: Reduce project size (i.e. space opening at the Parmenter school for town use, move town
facilities out of the project and reduce the scope of the project as much as possible). Avoid extra expenses (i.e. busing, modular, do not attach a field house or pool to the
project). Provide for the health and safety of the students
In response to a question if it is possible to tie some of the project to the capital budget, Mr. Tosti stated at minimum but maybe. Designer Updates Lori Cowles reported:
III-111
Approved May 15, 2018
Page 2 of 2
That the MASS Historical Commission permission is not required for this project. Geotechnical investigations have been completed and testing spots have been identified.
The updated rubrics/matrix was reviewed. Options 1 & 4 Lori explained that options 1 & 4 would be reviewed at this meeting and options 2 & 3 at the next meeting. Phasing steps will be discussed at the next meeting (HMFH will meet with HS staff on
May 2). Option 1 – reviewed model and site diagram.
discussed design detail and passed around the massing model. questioned if redoing the athletic fields an unnecessary expense.
Option 4 – massing model was passed around site diagram discussed, would be a two phase project, there would challenges with
site circulation, discussed the impact of pushing the building back allowing for more green space, this
would add constraints for contractors. would there be issues with temperature and sound with an inside gym? how would evacuating the building work with this plan? discussed which option would allow for an additional soccer/playing field.
Supt. Bodie, Matt Janger, Bill McCarthy with meet with Lori Cowles to review our Guiding principles, rubrics and matrix. John Cole is in favor of reducing the scope of the project and off loading non-reimbursable departments to the Parmenter School and the Department of Public Works. Approval of Minutes On a motion by Kate Loosian seconded by Adam Chapdelaine it was Voted to approve the meeting minutes of April 24, 2018. (Abstention by Kirsi Allison-Ampe) New Business The Town Manager, Superintendent and committee member Amy Speare will work on project slides to present at Town Meeting. On a motion by Steve Nesterak seconded by Bill McCarthy it was Voted to adjourn at 7:20 pm Submitted by: Karen Tassone Recording Secretary
Arlington High School Preferred Schematic ReportIII-112
Arlington High School Building Committee
Meeting Date: Tuesday, May 15, 2018 – 6:00 pm Location: AHS-School Committee Room-Sixth Floor
Agenda
1. Public Participation
2. PSR Estimate Review Matrix♦ Design Updates – Alternatives 1 and 4♦ Phasing Updates – Alternatives 1 and 4
3. Presentation/Discussion: Project Impacts on Debt Service & Tax Rates
4. Approval of Minutes
5. New Business
The listings of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.
III-113
Approved May 29, 2018
Page 1 of 2
Arlington High School Building Committee Meeting Tuesday, May 15, 2018
AHS-School Committee Room-Sixth Floor 6:00 pm
Present: Jeff Thielman, School Committee Representative, Chair (absent) Kathleen Bodie, Superintendent, Co-vice chair Adam Chapdelaine, Town Manager, Co-vice chair Kirsi Allison-Ampe, School Committee Representative Francis Callahan, Community Member Representative John Cole, Chair, Permanent Town Building Committee (@6:20 pm) John Danizio, APS Chief Financial Officer Tobey Jackson, Community Member Representative Matthew Janger, AHS Principal Ryan Katofsky, Community Member Representative Kate Loosian, Community Member Representative William McCarthy, AHS Assistant Principal Steve Nesterak, Facilities Director Judson Pierce, Community Member Representative Sandy Pooler, Deputy Town Manager Brian Rehrig, Capital Planning Committee Member (via phone) Daniel Ruiz, Community Member Representative (@6:30 pm) Amy Speare, Community Member Representative Shannon Knuth, Teacher Representative Kent Werst, Teacher Representative Also present: Chuck Adam, Jim Burrows, Victoria Clifford, Skanska Inc. Lori Cowles, Arthur Duffy, HMFH Architects, Inc. Call to order: 6:00 pm Public Participation None PSR Estimate Review Matrix Jim Burrows reviewed the matrix for Alternatives 1-4 Design Updates – Alternatives 1 and 4 Site diagrams were reviewed on Alternatives 1 & 4
More updates and the addition of STEAM wing in alternate 1. Alternative 4 – not many changes - modified parking to 250 spaces. Phasing Updates – Alternatives 1 and 4
Jim Burrows (Skanska OPM) informed the committee that the construction manager will create the final phasing plans after the review of the plans and timelines from Skanska and HMFH. Alternative 1 - Phasing Programs located off site – to be considered: LABBB MS –relocated in 2018 Daycare – to Hardy School
Arlington High School Preferred Schematic ReportIII-114
Approved May 29, 2018
Page 2 of 2
Preschool – Parmenter Comptroller – Town Hall Town Facilities – DPW LABBB HS, District offices, payroll, Town IT, Community Ed – unknown at this point.
Alternative 1 will consist of 4 phases. Timeline as follows: Phase 1 – 20 months Phase 2 16 months Phase 3 – 18 months Phase 4 – 12 months Fully occupied January 2026, site work and project completion May 2026. Alternative 4 - will consist of 2 phases. Timeline as follows: All new school would be constructed prior to demolition of existing building. Phase 1 - 36 months construction of new schools Phase 2 –demolition and site work 10 months Fully occupied September 2023, site work and project completion September 2024. Presentation/Discussion: Project Impacts on Debt Service & Tax Rates Charlie Foskett, chair of the Capital Planning Committee, gave a presentation of “Arlington Tax Trends” that outlined Arlington’s current debt service, exempt debt service, local tax history, per capita income, median income, and the tax impact of the project. Mr. Foskett proposes to limit the operating budget growth to have a five year sustainable 7.5% tax override and to limit the high school project to $250 million or less.
Subcommittee Reports Finance
None Communications
Planning June 4th forum
Approval of Minutes On a motion by Frank Callahan seconded by Adam Chapdelaine it was Voted to approve the meeting minutes of May 1, 2018 (abstention by Daniel Ruiz)
New Business None On a motion by Kate Loosian seconded by Bill McCarthy it was Voted to adjourn @ 7:40 pm. Submitted by: Karen Tassone Recording Secretary
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other items not listed may also be brought up for discussion to the extent permitted by law.
Arlington High School Building Committee
Meeting Date: Tuesday, May 29, 2018 – 6:00 pm Location: AHS-School Committee Room-Sixth Floor
Agenda
1. Public Participation
2. PDP Review Comments Update
3. Alternatives 2 & 3 Design/Phasing
4. Guiding Principles Review Matrix
5. Budget Update HMFH Amendment MSBA Request Budget Moves
6. Approval of Minutes
7. New Business
The listings of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and
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Approved June 19, 2018
Page 1 of 3
Arlington High School Building Committee Meeting Tuesday, May 29, 2018
AHS-School Committee Room-Sixth Floor 6:00 pm
Present: Jeff Thielman, School Committee Representative, Chair Kathleen Bodie, Superintendent, Co-vice chair Adam Chapdelaine, Town Manager, Co-vice chair Kirsi Allison-Ampe, School Committee Representative Francis Callahan, Community Member Representative John Cole, Chair, Permanent Town Building Committee John Danizio, APS Chief Financial Officer Tobey Jackson, Community Member Representative Matthew Janger, AHS Principal Ryan Katofsky, Community Member Representative Kate Loosian, Community Member Representative William McCarthy, AHS Assistant Principal (absent) Steve Nesterak, Facilities Director (absent) Judson Pierce, Community Member Representative Sandy Pooler, Deputy Town Manager Brian Rehrig, Capital Planning Committee Member Daniel Ruiz, Community Member Representative (absent) Amy Speare, Community Member Representative Shannon Knuth, Teacher Representative Kent Werst, Teacher Representative Also present: Chuck Adam, Jim Burrows, Skanska Inc. Lori Cowles, Arthur Duffy, HMFH Architects, Inc. Call to order: 6:10 pm Public Participation None PDP Review Comments Update HMFH and Skanska provided feedback on MSBA’s PDP review. MSBA’s comments: Initial Space Summary: Core Academics – addt’l info requested; “does not object” Special Education – addt’l info requested; “some may be ineligible” Art & Music – “does not object” + “deemed ineligible” Health & PE – addt’l info requested; “at sole expense of district” Media Center – “does not object” + “deemed ineligible” Auditorium – “does not object” + “deemed ineligible” District Admin & Com Ed – “does not object” + “deemed ineligible” Town IT/Facilities/Comp/Payroll – addt’l info requested “in order for MSBA to consider supporting a project that includes town spaces”
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Approved June 19, 2018
Page 2 of 3
Ineligible: All costs associated with abatement of contaminated soil All costs associated with athletic stadiums, incl. toilet facilities All costs associated with a parking structure MSBA requires the alternatives retain previous number designations (i.e. 1-8).
Alternatives 2 & 3 Design Alternative 2 no longer has a parking garage but does allow for 250 parking spaces.
o Retains Collomb and Fusco house o Site diagram, floor plans and model reviewed
Alternative 3 site diagram, floor plans and model reviewed. Alternatives 2 Phasing Build classrooms up front (STEAM – new) for use Programs Relocated Off-Site LABBB MS → gone 2018 Daycare → Hardy Preschool → Parmenter Comptroller → Town Hall Town Facilities → DPW site LABBB HS → ? Payroll → ? Town IT → ? Phase 1 -18 months Phase 2 –18 months Phase 3 – 18 months –modulars needed during this phase Phase 4 – 5 months Fully Occupied –January 2025 Site Completion – May 2025 Total project 4 years 11 months Alternative 3 Phasing Allows for more core academic spaces than alternative 2 No modulars needed except for the LABBB program Program relocations the same as alternative 2 Phase 1 – 18 months Phase 2 – 18 months Phase 3 – 14 months Site – 8 months Occupied September 2024 Site completion April 2025 Total project 4 years 10 months The committee discussed different phasing options to shorten construction and costs on both alternatives.
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Approved June 19, 2018
Page 3 of 3
Minuteman Town Manager Adam Chapdelaine informed committee members that he has had a
conversation with Lexington’s Town Manager on the possible use of Minuteman, he stated that there continues to be road blocks but communication will continue.
Discussed how having the use of Minuteman effect the discussion/decision of Alternatives and how parents would react to busing students.
Guiding Principles Review Matrix Dr. Bodie reported that a small committee met to create a matrix of guiding principles of the educational plan that will be distributed at the next meeting. Budget Update Jim Burrows reported that the finance subcommittee met to discuss the transfer of funds. HMFH Amendment
The move from the environmental/site fund to the A&E Feasibility Study in the amount of $49,100.00 was to cover HMFH proposal for additional services for work at the field.
MSBA Request Budget Moves The transfer of $210,020 from A&E to Environment and Site was to move procured reimbursable sub-consultation, essentially moving one line item to another. Approval of Minutes On a motion by Amy Speare seconded by Ryan Katofsky it was unanimously Voted to approve the meeting minutes of May 15, 2018 New Business The Community Forum on Monday June 4th 7:00 – 9:-00 pm will give the community an opportunity to see where we are in the process. Jeff will give an overview on the timeline from the SOI to our current status and will review
the criteria that the building committee will be thinking about in their decision making. Lori Cowles (HMFH) will review Alternative 1 – 4 Forum feedback survey passed to participants. Next meeting: Tuesday, June 19th 6:00 pm. On a motion by Kathleen Bodie seconded by Brian Rehrig it was Voted to adjourn at 8:00 pm. Respectfully submitted by: Karen Tassone Recording Secretary
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Arlington High School Building Committee
Meeting Date: Tuesday, June 19, 2018 – 6:00 pm Location: AHS-School Committee Room-Sixth Floor
Agenda
1. Public Participation
2. Review of Design Alternatives
3. Updated Alternative Estimates
4. Guiding Principles Review
5. Subcommittee Reports♦ Communications/Forum Feedback♦ Finance♦ Sustainability
6. Approval of Minutes
7. New Business
The listings of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.
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Arlington High School Building Committee MeetingTuesday, June 19, 2018
AHS-School Committee Room-Sixth Floor6:00 pm
Present: Jeff Thielman, School Committee Representative, Chair Kathleen Bodie, Superintendent, Co-vice chairAdam Chapdelaine, Town Manager, Co-vice chair Kirsi Allison-Ampe, School Committee RepresentativeFrancis Callahan, Community Member Representative John Cole, Chair, Permanent Town Building Committee John Danizio, APS Chief Financial OfficerTobey Jackson, Community Member Representative Matthew Janger, AHS PrincipalRyan Katofsky, Community Member Representative Kate Loosian, Community Member RepresentativeWilliam McCarthy, AHS Assistant Principal Steve Nesterak, Facilities Director Judson Pierce, Community Member Representative Sandy Pooler, Deputy Town Manager Brian Rehrig, Capital Planning Committee MemberDaniel Ruiz, Community Member Representative Amy Speare, Community Member RepresentativeShannon Knuth, Teacher RepresentativeKent Werst, Teacher Representative
Also present: Chuck Adam, Dale Caldwell, Victoria Clifford, Skanska Inc.Lori Cowles, Arthur Duffy, Stephanie MacNeil HMFH Architects, Inc.Braedon Quinlan, Avery Spellmeyer, Student Representatives
Call to order: 6:00 pm
Public Participation John Gillis from Arlington-Belmont Crew club spoke regarding storage of the crew equipment in the future new high school building. APS parent spoke against busing student Minuteman school as alternative during construction.
Review of Design AlternativesHMFH reviewed floor plans, site plans, physical models, massing diagrams, & sectional perspectives for each alternative• Two modification alternatives to Alternative 2• Conceptual costsAll Alternatives have:Improved site circulation (some challenges w Alt. 4)• Increased parking• Variety outdoor learning venues (except Alt.4)• All program spaces to meet the Educational Program
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• Construction timelines range from 3 to 5-1/2 years; 1 to 4 phases• Conceptual costs range from $288M to $333MAlt 1 -Renovation/addition• Retain Fusco & Collomb• Retain front green• Single circulation “bar”/ gallery• Six stories• Longest construction durationAlt 2 –and modifications Renovation/addition• Retain Fusco & Collomb• Retain portion of front green• Frame Collomb with new• “H” circulation• Five stories• Mid-range construction duration• Increased program space at rearAlt 2a - pivot a little the front wingsAlt 2b - changes the Auditorium to the frontAlt 3 - all new construction• Retain portion of front green• “bow tie” layout/ central activity node• Five stories• Mid-range construction duration• Increased program space at rearAlt 4 - All new out front• No front green• Six stories• Shortest construction duration• Maximum program space at rear
Updated Alternative EstimatesDale Caldwell of Skanska reviewed the preliminary cost comparison summary for each alternative.
♦ Alternative 1 $333,643,223 – renovation/addition- construction estimated 5 year 5 month phased occupancy.
♦ Alternative 2 $317,759,937 - renovation/addition wings on courtyard, estimated 4 year 10 month phased occupancy.
♦ Alternative 3 $309,298,899 – all new, 4 year 10 month phased occupancy.♦ Alternative 4 $288,687,857 all new built on front courtyard, 4 year 10 month single
phase occupancy.
Guiding Principles Review Dr. Bodie reviewed the guiding principles matrix that outlined the criteria for preferred option with regard to the Educational Priorities in the Education Plan.
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Subcommittee Reports♦ Communications/Forum Feedback
Kirsi Allison-Ampe and Amy Speare reported out on the June 4th community forum and the survey results collected at the meeting and online. The full report can be found per the link below.http://www.arlington.k12.ma.us/administration/ahsfacilities/pdfs/ahsprojectdesignfeedbackdata06-19-18.pdf♦ Finance - none♦ Sustainability
Ryan Katofsky, of the Sustainability Subcommittee, reported that the committee has met twice and discussed what goals of sustainability would be best for the high school project. Options were LEEDS or CHPS, either, if attained, would result in additional reimbursement points from MSBA. Ultimately LEEDS was decided as receiving the most recognition.The Evaluation matrix was reviewed.
Approval of MinutesOn a motion by Kathleen Bodie seconded by Adam Chapdelaine it was \Voted to approve the meeting minutes of May 29, 2018 (Abstention by D. Ruiz, S. Nesterak, B. McCarthy)
New BusinessAl Tosti, chair of the finance committee addressed the committee voicing his concern with the cost estimates for the 4 alternatives, noting that the difference between the most expensive and the lease expensive is 45,000,000. He requested that the taxpayer be kept in mind when making a final determination.
Next meeting Tuesday, June 26, 2018 and Thursday June 28th if need be.
On a motion by Adam Chapdelaine seconded by Kate Loosian it wasVoted to adjourn @ 9:15 pm.
Submitted by:
Karen TassoneRecording Secretary
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Arlington High School Building Committee
Meeting Date: Tuesday, June 26, 2018 – 6:00 pm Location: AHS-School Committee Room-Sixth Floor
Agenda
1. Public Participation
2. HMFH Alternatives Update and Deliberation/Skanska Budget and Estimate Review
3. Committee Feedback on Alternatives
4. Non-binding Initial Written Vote
5. Decision to Adjourn until June 28th or Final Vote
The listings of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.
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Arlington High School Building Committee MeetingTuesday, June 26, 2018
AHS-School Committee Room-Sixth Floor6:00 pm
Present: Jeff Thielman, School Committee Representative, Chair Kathleen Bodie, Superintendent, Co-vice chairAdam Chapdelaine, Town Manager, Co-vice chair Kirsi Allison-Ampe, School Committee RepresentativeFrancis Callahan, Community Member Representative John Cole, Chair, Permanent Town Building Committee John Danizio, APS Chief Financial OfficerTobey Jackson, Community Member Representative Matthew Janger, AHS PrincipalRyan Katofsky, Community Member Representative Kate Loosian, Community Member RepresentativeWilliam McCarthy, AHS Assistant Principal Steve Nesterak, Facilities Director Judson Pierce, Community Member Representative Sandy Pooler, Deputy Town Manager Brian Rehrig, Capital Planning Committee MemberDaniel Ruiz, Community Member Representative (absent)Amy Speare, Community Member RepresentativeShannon Knuth, Teacher RepresentativeKent Werst, Teacher Representative (@6:30 pm)
Also present: Jim Burrows, Dale Caldwell, Victoria Clifford, Skanska Inc.Lori Cowles, Arthur Duffy, HMFH Architects, Inc.
Call to order: 6:00 pm
Public Participation ♦ Jennifer Susse (school committee member) spoke in favor of alternatives 2 & 3, but urged
consideration for 2b as it represents a compromise of old and new, has easier access to the performing arts wing and is 7% larger with only a 2-3% increase in cost.
♦ Al Tosti (chair of the finance committee) thanked the committee on their hard work performed on the project. Mr. Tosti’s concerns were cost, wants the most cost effective option (#4),that poses no risks associated with renovations (timelines, inflation, etc). Has no historical value (not on the historical register).
♦ Charlie Foskett (chair of the capital planning committee) recognized the efforts of the committee on the project – looking at a 20-50 million dollar difference in options, supports option 4.
HMFH Alternatives Update and DeliberationAll Alternatives have:
♦ improved site circulation (some challenges w Alt. 4)♦ • increased parking
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♦ • variety outdoor learning venues (except Alt.4)♦ • all program spaces to meet the Educational Program♦ • construction timelines range from 3 to 5-1/2 years; 1 to 4 phases♦ • conceptual costs range from $288M to $333M
Lori Cowles reviewed Alternative 2b and 3a.♦ In alternative 2b moved the physical education wing to the back of the site, the phasing is
the same as in alternative 2 as is the modular costs. The committee discussed the pros and cons of maintaining the pit.
♦ Alternative 3a relocates performing arts to the front of the site on Massachusetts Avenue, there are not any modulars needed (with the exception of possibly housing LABBB students on the back of the site away from construction).
♦ Feedback from staff indicates that they are in favor of an academic wing located at the back of the site away from noise and traffic on Mass. Ave.
♦ District offices are in all of the options as there are no other locations available to house them. The Parmenter School will house the preschool during construction, after that there may be an option to house another town/school department there. The comptroller will be moved from the high school, the facilities department is still under review.
Skanska Budget and Estimate Review ♦ Jim Burrows of Skanska reviewed the budget and estimate document. Mr. Burrow noted
that we are still in the preliminary planning stage, especially with respect to the MSBA funding rate. The committee reviewed the Alternative Summary sheet that outlined project cost,
♦ Sandy Pooler, Deputy Town Manager, analysis – level funded for 30 years at 4% interest, tax impact per household and estimated effective rate. The committee discussed budget and contingency amounts for each alternative.
Committee Feedback on AlternativesEach committee member gave their feedback on alternatives 1-4.
Non-binding Initial Written VoteChairman Thielman informed the committee that we would be taking a written non-binding vote on all of the alternatives to get a sense of where the committee stands on the proposed alternatives, take a break, and report back on the results. Results of the written vote was alternative 3a, 3, 2b, 2/2a,4,1.Mr. Thielman allowed for comment from the floor. Mr. Foskett
Decision to Adjourn until June 28th or Final Vote
On a motion made by Brian Rehrig, seconded by Adam Chapdelaine for members of the School Building Committee to declare (via roll call vote) a preferred solution which shall be submitted to the Massachusetts School Building Authority.
The following roll call vote was recorded:
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Preferred Solution
Vote Cast
1 Kirsi Allison-Ampe 2b 12 Dr. Kathleen Bodie 3a 13 Francis Callahan 3a 14 Adam Chapdelaine 3a 15 John Cole 3a 16 John Danizio 3a 17 Tobey Jackson 3a 18 Matthew Janger 3a 19 Ryan Katofsky 3 110 Kate Loosian 3a 111 Bill McCarthy 3a 112 Steve Nesterak 3a 113 Judson Pierce 3a 114 Sandy Pooler 3a 115 Brian Rehrig 3a 116 Dan Ruiz Absent 0
17 Amy Speare 3a 1
18 Jeff Thielman 3a 1
TOTAL 17
Chairman Thielman then announced that 14 (out of 16) members had voted Option 3A as the District’s preferred solution.
On a MOTION made by Adam Chapdelaine seconded by Brain Rehrig.it was voted to forward the preferred Alternate (3a) to the MSBA.
The following roll call vote was recorded:
Submit 3A to
MSBA Vote Cast
1 Kirsi Allison-Ampe No 12 Dr. Kathleen Bodie Yes 13 Francis Callahan Yes 14 Adam Chapdelaine Yes 15 John Cole Yes 1
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6 John Danizio Yes 17 Tobey Jackson Yes 18 Matthew Janger Yes 19 Ryan Katofsky Yes 110 Kate Loosian Yes 111 Bill McCarthy Yes 112 Steve Nesterak Yes 113 Judson Pierce Yes 114 Sandy Pooler Yes 115 Brian Rehrig Yes 116 Dan Ruiz Absent 0
17 Amy Speare Yes 1
18 Jeff Thielman Yes 1
TOTAL 17
Chairman Thielman then announced that the Arlington High School Building Committee hadvoted 15-1 in favor to submit Option 3A as the District’s preferred solution to the Massachusetts School Building Authority. Roll call vote: Jeff Thielman, Kathleen Bodie, Adam Chapdelaine, Francis Callahan, John Cole, John Danizio, Tobey Jackson, Matthew Janger, Ryan Katofsky, Kate Loosian, William McCarthy, Steve Nesterak, Judson Pierce, Sandy Pooler, Brian Rehrig, Amy Speare, voted in the affirmative, opposed 1 Kirsi Allison-Ampe (Opposed due to her concern that option 3a will not be able to sustain increased enrollment growth), absent 1 Daniel Ruiz, abstained 0.
On a motion by Kathleen Bodie seconded by Adam Chapdelaine it wasVoted to adjourn @ 9:00 p.m.
Submitted by:
Karen TassoneRecording Secretary
Arlington High School Preferred Schematic ReportIII-128
Arlington High School Building Committee
Meeting Date: Tuesday, July 10, 2018 – 6:00 pm Location: AHS-School Committee Room-Sixth Floor
Agenda
1. Public Participation
2. Vote PSR Submission to MSBA
3. Approval of Minutes
4. New Business
The listings of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.
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Arlington High School Preferred Schematic ReportIII-130
Arlington High School Building Committee
Communications Subcommittee Meeting
Friday, May 4, 2018
Superintendent’s Office
8:30 a.m.
Meeting Minutes
Present: Kathleen Bodie, Amy Speare (Chair), Kirsi Allison-Ampe, Julie Dunn, Tobey Jackson (by phone), Jim Burrows (Skanska), Victoria Clifford (Skanska)
School Committee Meeting May 24th
- Main topics will be to discuss process and where we are in the design process - Kathy would like to add times to the agenda so that digital audience can tune in at their leisure - Skanska can walk through the following
o Here we are o The decision matrix
- HMFH can give and overview of the design concepts and present more on four options - Milestone and Timeline write up given at Town Meeting will be presented - We are not ready to include construction estimates - Communications Committee would like to provide a sticker price comparison of other recently
constructed schools in MA to the community and the building committee. Skanska to work on a list. We want to know enrollment, budget, square footage, new versus renovated, construction cost by square foot.
o Some examples are: ▪ Belmont ▪ Somerville ▪ Billerica ▪ Waltham
- Hot Topics for School Committee: the educational plan during construction and minimizing disruption to students
o Jim can touch on the steps we will take to ensure safety and minimize disruption
June 4 Community Forum Planning and Announcement
- Goals: o Share Vision & Guiding Principles o Community understands process and details on 4 options and has chance to voice
opinion o Ensure community that
▪ many qualified people are involved with decisions ▪ process is transparent
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- Feedback sought from the community: o keep Fusco or Collomb? Do they want to keep it if it is at a premium? o Building on the green o opinion & preferences on 4 options
- Committee to check with Lori if there will be interior visuals - There will be a flyer, an email announcement, and a text announcement - Amy and Kirsi will refine announcement, goal is to send out week of 5/7
Communications Calendar Review
- AMCI is putting to together an AHS classroom tour video. Amy and Tobey are reviewing the video later today.
- Blog topics on deck: o Educational Plan summary written by Amy Speare o Space Summary written by Kate Loosian o Guiding Principles written by Amy Speare o MSBA Process A to Z o Dan Ruiz volunteered to write a post on MSBA reimbursables
New Business
● Soil Contamination is a huge cost driver to the project and a hot button for the community ● Would like to discuss the community survey at the next meeting. Need Joan to be present at
next meeting.
Next Meeting: Monday, May 14th at 8:30 a.m.
Tuesday, May 29th at 2:30 a.m.
Kirsi Moved to approve the 3/28 /18 meeting minutes, Kathy Bodie Seconded.
Meeting Adjourned at 9:50 a.m.
Arlington High School Building Committee
Communications Subcommittee Meeting
Friday, May 4, 2018
Superintendent’s Office
8:30 a.m.
Meeting Minutes
Present: Kathleen Bodie, Amy Speare (Chair), Kirsi Allison-Ampe, Julie Dunn, Tobey Jackson (by phone), Jim Burrows (Skanska), Victoria Clifford (Skanska)
School Committee Meeting May 24th
- Main topics will be to discuss process and where we are in the design process - Kathy would like to add times to the agenda so that digital audience can tune in at their leisure - Skanska can walk through the following
o Here we are o The decision matrix
- HMFH can give and overview of the design concepts and present more on four options - Milestone and Timeline write up given at Town Meeting will be presented - We are not ready to include construction estimates - Communications Committee would like to provide a sticker price comparison of other recently
constructed schools in MA to the community and the building committee. Skanska to work on a list. We want to know enrollment, budget, square footage, new versus renovated, construction cost by square foot.
o Some examples are: ▪ Belmont ▪ Somerville ▪ Billerica ▪ Waltham
- Hot Topics for School Committee: the educational plan during construction and minimizing disruption to students
o Jim can touch on the steps we will take to ensure safety and minimize disruption
June 4 Community Forum Planning and Announcement
- Goals: o Share Vision & Guiding Principles o Community understands process and details on 4 options and has chance to voice
opinion o Ensure community that
▪ many qualified people are involved with decisions ▪ process is transparent
Arlington High School Preferred Schematic ReportIII-132
Arlington High School Building CommitteeCommunications Subcommittee Meeting
Monday, May 14, 2018Superintendent’s Office
8:30 a.m.
Agenda
♦ June 4 Forum Planning
♦ Communications Calendar
♦ Meeting Minutes approval – May 4, 2018
♦ New Business
♦ Old Business
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Arlington High School Building Committee
Communications Subcommittee Meeting
Monday, May 14, 2018
Superintendent’s Office
8:30 a.m.
Meeting Minutes
Present: Kathleen Bodie, Amy Speare (Chair), Kirsi Allison-Ampe, Julie Dunn, Tobey Jackson (by phone), Jim Burrows (Skanska), Joan Roman
Approved Minutes from May 4, 2018
June 4 Community Forum Announcement & Planning
• Reviewed Announcement draft, comment noted include:
- Important to have broad input informing the committee's decision on the preferred
option among the four possibilities.
- We need to provide criteria on which to give feedback.
• Discussion of how to collect that input, and on which topics. The group made the following
suggestion/determination:
- Kathy Bodie and Matthew Janger will give a presentation on 5/24/18 to AHS Building
Committee with clearer floor plans.
- They will take guiding principles and key educational needs and compare to the floor
plans, site, and environment.
- These items will inform the questions/attributes we ask the community for input on
during the forum.
• Need to come up with how we want to gather the feedback.
- Recreate electronically with a survey monkey.
- Survey monkey to go out by 7/7. Closed on the 7/14.
- Maybe have a checklist of comments that people can click on to agree with, and include
an open comment box at the end.
• Wordsmithing on the announcement done.
- Will be sent to Arlington Advocate, Globe NW, Patch, ACMi, Bob Sprague, social media,
parents' list, Next Door?
- Decided not to write an editorial letter at this time.
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Communications Calendar
• Draft Blog Posts will go to Kathy Bodie this week for review.
- Topics are: Guiding Principles, Educational Program, Space Summary
- Blog Posts will be posted, spaced out at reasonable times
- When reminder of the Community Forum on June 4 goes out from Town, Joan Roman
will mention blog posts are available on website.
Next meeting set for May 29 at 8:30 am.
Meeting adjourned at 9:30 am.
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Arlington High School Building Committee Finance Subcommittee Meeting
Tuesday, May 15, 2018 School Committee Room
5:30 p.m.
Agenda
Approval of sub-consultants scope and fees
Communications Calendar
• Draft Blog Posts will go to Kathy Bodie this week for review.
- Topics are: Guiding Principles, Educational Program, Space Summary
- Blog Posts will be posted, spaced out at reasonable times
- When reminder of the Community Forum on June 4 goes out from Town, Joan Roman
will mention blog posts are available on website.
Next meeting set for May 29 at 8:30 am.
Meeting adjourned at 9:30 am.
Arlington High School Preferred Schematic ReportIII-136
Arlington High School Building CommitteeFinance Subcommittee Meeting
Wednesday, May 23, 2018Town Manager’s Conference Room
3:00 p.m.
Agenda
♦ HMFH Reimbursable Services/Field Work Amendment♦ Budget Update
III-137ARLINGTON PUBLIC SCHOOLS
In accordance with the provisions of the Massachusetts General laws, Chapter 30A, Section 20, notice is
hereby given for the following meeting of the:
Arlington School Committee
School Committee Regular Meeting
Thursday, May 24, 2018
6:30 PM
Arlington High School
School Committee Room, 6th Floor
869 Mass Avenue
Arlington, MA
6:30 pm Open Meeting
6:35 pm Public Participation
6:45 pm Green Ribbon School Award, R. Oliveri, & Thompson Green Team students
7:05 pm Health and Wellness, S. Franchi, L. Connors
7:35 pm AHS Building Project Presentation, J. Burrows, Skanska, L. Cowles, HMFH
8:35 pm Monthly Financial Reports, J. Danizio
8:45 pm Superintendent's Report
9:00 pm Consent Agenda
All items listed with an asterisk are considered to be routine and will be enacted by
one motion. There will be no separate discussion of these items unless a member of the
committee so requests, in which event the item will be considered in its normal
sequence:
Approval of Warrant: Warrant dated 5/10/2018, Warrant# 18230 Total
Warrant Amount $462,400.59
Approval of Minutes: School Committee May 10, 2018 minutes
Approval of Trip: None
Policy: CBI Evaluation of the Superintendent - First Read on update May 24, 2018
9:05 pm Subcommittee & Liaison Reports & Announcements
Budget, L. Kardon
Community Relations, J. Susse
Curriculum, Instruction & Assessment & Accountability, J.
Thielman
Facilities, B. Hayner
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Policies & Procedures, P. Schlichtman
Legal Services Review
Arlington High School Building Committee J. Thielman, K. Allison-
Ampe
Gibbs Committee, J. Morgan
Liaisons Reports
Announcements
Future Agenda Items
9:30 pm Executive Session
To conduct strategy sessions in preparation for negotiations with union
and/or nonunion personnel or contract negotiations with union and /or
nonunion in which if held in an a open meeting may have a detrimental effect.
To conduct strategy with respect to collective bargaining or litigation, in
which if held in an open meeting may have a detrimental effect, Collective
bargaining may also be conducted.
9:40 pm Adjournment
The listings of matters are those reasonably anticipated by the Chair, which may be
discussed at the meeting. Not all items listed may in fact be discussed and other items
not listed may also be brought up for discussion to the extent permitted by law.
Stated times and time amounts, listed in parenthesis, are the estimated amount of time
for that particular agenda item. Actual times may be shorter or longer depending on
the time needed to fully explore the topic.
Submitted by Kirsi Allison-Ampe, MD
Correspondence Received:
Warrant dated May 10, 2018
Minutes from Regular School Committee May 10, 2018
Green Ribbon School Award and Press Release, May 15, 2018
Green Ribbon School Presentation, Rachel Oliveri
Health and Wellness Nursing Dept May 2018 Presentation
AHS Building Project School Committee Presentation
Monthly Financials for April 2018
State Officials Recognized 32 Programs for Excellence in Energy and Environmental
Education May 16, 2018
Senator Cindy Friedman Thank you letter re: gun reform, May 2018.
League of Women Voters of Arlington, May 2018
Ottoson Middle School Memorial Day Program, Friday, May 25, 2018, 1 pm
Nursing Update Presentation, Nursing Report and Diabetic spreadsheet May 2018
BeJazzled, Friday, June 8, 2018 7:00 pm Lowe Auditorium
CBI-Evaluation of the Superintendent, May 24, 2018
Community Relations minutes 4/2018
Proposed Process to Develop a Multi-year APS Budget Plan 5 24 2018
III-139
Town of Arlington, Massachusetts
7:35 pm AHS Building Project Presentation, J. Burrows, Skanska, L. Cowles, HMFH
ATTACHMENTS:
Type File Name Description
PresentationAHS_School_Committee_Presentation_-_5-24-18_-_Final_.pdf
AHS School Committee Presentation 5 242018
Policies & Procedures, P. Schlichtman
Legal Services Review
Arlington High School Building Committee J. Thielman, K. Allison-
Ampe
Gibbs Committee, J. Morgan
Liaisons Reports
Announcements
Future Agenda Items
9:30 pm Executive Session
To conduct strategy sessions in preparation for negotiations with union
and/or nonunion personnel or contract negotiations with union and /or
nonunion in which if held in an a open meeting may have a detrimental effect.
To conduct strategy with respect to collective bargaining or litigation, in
which if held in an open meeting may have a detrimental effect, Collective
bargaining may also be conducted.
9:40 pm Adjournment
The listings of matters are those reasonably anticipated by the Chair, which may be
discussed at the meeting. Not all items listed may in fact be discussed and other items
not listed may also be brought up for discussion to the extent permitted by law.
Stated times and time amounts, listed in parenthesis, are the estimated amount of time
for that particular agenda item. Actual times may be shorter or longer depending on
the time needed to fully explore the topic.
Submitted by Kirsi Allison-Ampe, MD
Correspondence Received:
Warrant dated May 10, 2018
Minutes from Regular School Committee May 10, 2018
Green Ribbon School Award and Press Release, May 15, 2018
Green Ribbon School Presentation, Rachel Oliveri
Health and Wellness Nursing Dept May 2018 Presentation
AHS Building Project School Committee Presentation
Monthly Financials for April 2018
State Officials Recognized 32 Programs for Excellence in Energy and Environmental
Education May 16, 2018
Senator Cindy Friedman Thank you letter re: gun reform, May 2018.
League of Women Voters of Arlington, May 2018
Ottoson Middle School Memorial Day Program, Friday, May 25, 2018, 1 pm
Nursing Update Presentation, Nursing Report and Diabetic spreadsheet May 2018
BeJazzled, Friday, June 8, 2018 7:00 pm Lowe Auditorium
CBI-Evaluation of the Superintendent, May 24, 2018
Community Relations minutes 4/2018
Proposed Process to Develop a Multi-year APS Budget Plan 5 24 2018
Arlington High School Preferred Schematic ReportIII-140
5/22/2018 Arlington High School Building Project - AHS Project Kick-off Community Forum 2 5/24/18 Arlington High School Building Project – School Committee Presentation 2
ARLINGTON HIGH SCHOOL BUILDING PROJECT
A R L I N G T O N S C H O O L C O M M I T T E E
M AY 2 4 T H 2 0 1 8
A R L I N G T O N H I G H S C H O O L , S C H O O L C O M M I T T E E R O O M
ARLINGTON HIGH SCHOOL BUILDING PROJECT
1/4/2018 Arlington High School Building Project - AHS Project Kick-off Community Forum 1
Building a High School for Arlington’s Future
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Phase Project Type Date Approved Design Enrollment
Total Project Cost (Millions)
Total Project Escalated AHS
Timeline (Millions)
Arlington High School
Module 3, Feasibility
Add/Ren-New TBD 1,755 $287-$298 $287-$298
Somerville High School
Module 7, Construction
Addition/Renovation November, 2016
1,590 $250 $270
Waltham High School
Module 4, Schematic
New Construction February, 2017
1,830 $300 $312
Belmont High School
Module 4, Schematic
Addition/Renovation November, 2018
2,215 $295 $301
Arlington High School Building Project – School Committee Presentation
ARLINGTON HIGH SCHOOL BUILDING PROJECT
5 5
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Al te rna t i ve 1
Al te rna t i ve 1 S i te D iagram
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Al te rna t i ve 1 F loor P lan D iagrams
Al te rna t i ve 2
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Al te rna t i ve 2 S i te D iagram
Al te rna t i ve 2 F loor P lan D iagrams
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Al te rna t i ve 3
Al te rna t i ve 3 S i te D iagram
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Al te rna t i ve 3 F loor P lan D iagrams
Al te rna t i ve 4
Arlington High School Preferred Schematic ReportIII-148
Al te rna t i ve 4 S i te D iagram
Al te rna t i ve 4 F loor P lan D iagrams
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Arlington High School Building Committee
Communications Subcommittee Meeting Monday, May 29, 2018 Superintendent’s Office
8:30 a.m.
Agenda
June 4 Forum Planning
Feedback Form Planning
Communications Calendar Review
Meeting Minutes approval – May 14, 2018
Old Business
New Business
Arlington High School Preferred Schematic ReportIII-150
From: APS SuperintendentTo: Adam Chapdelaine; [email protected]; Alicia Majid; Amy Speare; Brian Rehrig; Adam, Chuck; Daniel Ruiz;
[email protected]; [email protected]; Jeff Thielman; Burrows, Jim; John Cole; John Danizio;Judson Pierce; Karen Tassone; [email protected]; Kathleen Bodie; [email protected];Kent Werst; [email protected]; Lori Cowles; Matthew Janger; [email protected]; Ryan Katofsky; ShannonKnuth; [email protected]; [email protected]; Tobey Jackson; Clifford, Victoria;William McCarthy
Subject: AHS Building Project: Design Feedback Forum June 4Date: Wednesday, May 16, 2018 11:09:45 AM
[External Email]
Design Feedback ForumJune 4, 7-9pm, Town Hall
Get up to speed with the AHS Building Project! Let the Building Committee know what youthink!
The Building Committee will be submitting the Preferred Schematic Design Option for thenew/rebuilt high school in July and is seeking community input.
At this forum:
HMFH Architects will present more details about the four design optionsMSBA process and decisions to-date will be reviewedThe Building Committee will outline criteria for choosing the preferred designFeedback will be gathered for future Building Committee decisions
You’ll learn more about space requirements, desired adjacencies, conceptual floor and siteplans, general architectural feel and street level perspectives. Potential construction timelinesand very preliminary cost estimates will also be discussed. You will also have a chance tovoice your opinion about the designs and related items.
In late June, the Building Committee will use outlined criteria and information gathered at thisforum to select one of the four designs as Arlington’s Preferred Schematic Design Optionfor the July submission to the MSBA.
Can’t attend? A forum recap and feedback form will be available by June 7th atwww.ahsbuilding.org. Additional project information is also available online.
The Town of Arlington has been invited into the Massachusetts School Building Authority(MSBA) process for the renovation/construction of Arlington High School. Acceptance to theMSBA program does not guarantee state funding. The MSBA approval process must becompleted successfully for the state, via the MSBA, to provide significant financial assistanceto the project. Local funding must also be assured through passage of a debt exclusion.
--Kathleen Bodie, Ed.D.Superintendent of [email protected]
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P U B L I C F O R U M
J U N E 4 T H 2 0 1 8
A R L I N G T O N T O W N H A L L
ARLINGTON HIGH SCHOOL BUILDING PROJECT
1/4/2018Arlington High School Building Project - AHS Project Kick-off Community Forum 1
Building a High School for Arlington’s Future
7/10/2018 Arlington High School Building Project - AHS Project Kick-off Community Forum 26/4/2018Arlington High School Building Project – Public Forum 2
ARLINGTON HIGH SCHOOL BUILDING PROJECT
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ARLINGTON HIGH SCHOOL BUILDING PROJECT
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Task Name Start End
Module 1 – Eligibility April 2015 February 2017
Module 2 – Forming the Project Team April 2017 November 2017
Module 3 – Feasibility Study November 2017 August 2018
Module 4 – Schematic Design August 2018 April 2019
Town Vote June 2019
Module 5 – Project Funding Agreement June 2019 September 2019
Module 6 - Detailed Design and Bidding June 2019 April 2020
Module 7 – Construction May 2020 August 2024
Module 8 – Closeout September 2024 July 2025
Project Schedule
Massachusetts School Building Authority (MSBA) Funding • One (1) penny of the state’s 6.25- percent sales tax goes to
fund eligible school projects throughout Massachusetts• The MSBA determines the Rate of Reimbursement for each
project • The Final Rate of Reimbursement is determined at the
completion of the Schematic Design Phase• The MSBA will not participate in projects that include a pool or
field house
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ARLINGTON HIGH SCHOOL BUILDING PROJECT
6/4/2018Arlington High School Building Project - Community Forum
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ARLINGTON HIGH SCHOOL BUILDING PROJECT
MSBA High School Project Benchmarks
Phase Project Type Date Approved
Design Enrollment
Total Project Cost
(Millions)
Total Project Escalated AHS
Timeline (Millions)
Arlington High School Module 3, Feasibility
Add/Ren-New TBD 1,755 $287-$298 $287-$298
Somerville High School
Module 7, Construction
Addition/Renovation November, 2016
1,590 $250 $270
Waltham High School Module 4, Schematic
New Construction February, 2017
1,830 $300 $312
Belmont High School Module 4, Schematic
Addition/Renovation November, 2018
2,215 $295 $301
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7/10/2018 Arlington High School Building Project - AHS Project Kick-off Community Forum 775/24/18Arlington High School Building Project – School Committee Presentation
ARLINGTON HIGH SCHOOL BUILDING PROJECT
Student/Staff Education and Safety During Construction• Safety of all occupants of the building is paramount above all • Construction Logistics and Scheduling reviewed with School Department,
Police and Fire• MCAS, exams and other student activities built into schedule as quiet days• 100% CORIs on all construction workers. Any workers that will be on the
occupied side must be approved by OPM and School Department• Building Tours and handouts prior to the start of each school year so
students, staff and parents so they can familiarize themselves prior to beginning of school.
• Town is represented at all construction meetings throughout the project
Building Committee Criteria for Selection of Preferred Design
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ARLINGTON HIGH SCHOOL BUILDING PROJECT
6/4/2018Arlington High School Building Project - Community Forum
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Building Committee Criteria for Selection of Preferred Design
Educational• Supports Academic Program • Supports Social-Emotional Health• Achieves Ideal Adjacencies • Improves Interior Circulation • Includes Green Space/Outdoor Learning
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6/4/2018Arlington High School Building Project - Community Forum
Building Committee Criteria for Selection of Preferred Design
Community• Easy Access to Community Programmed Spaces• School as Community Hub
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ARLINGTON HIGH SCHOOL BUILDING PROJECT
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Building Committee Criteria for Selection of Preferred Design
Building • Building Security (internal, external)• Controlled Access for Community Uses • Maximizes Sustainability • Design fits well in Arlington• Retains Historic Components Factoring in Community
Input
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ARLINGTON HIGH SCHOOL BUILDING PROJECT
6/4/2018Arlington High School Building Project - Community Forum
Building Committee Criteria for Selection of Preferred Design
Site• Flexibility for Future Expansion • Adequately Improves Parking on Site • Improves Access to Public Transportation & Bike Path • Improves Exterior Site Use and Circulation
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6/4/2018Arlington High School Building Project - Community Forum
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Building Committee Criteria for Selection of Preferred Design
Cost • Cost of Project• Optimizes Construction Time & Phasing
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6/4/2018Arlington High School Building Project - Community Forum
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Arlington High School Building Committee Sustainability Subcommittee
Meeting Date: Tuesday, June 5, 2018 – 2:00 – 4:00 pm Location: AHS-Principal Conference Room-
Agenda
1. Introductions 2. Project schedule overview 3. Goal setting 4. LEED vs MA-CHPS 5. Assessment of Alternatives 6. Next steps
The listings of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.
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Arlington High School Building Committee Sustainability Subcommittee
Meeting Date: Tuesday, June 12, 2018 – 2:00 – 4:00 pm Location: AHS-School Committee Room
Agenda
Review of alternatives
The listings of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.
Arlington High School Preferred Schematic ReportIII-1606/29/2018 NovusAGENDA
https://arlington.novusagenda.com/agendapublic/MeetingView.aspx?MeetingID=693&MinutesMeetingID=-1&doctype=Agenda 1/3
ARLINGTON PUBLIC SCHOOLS
In accordance with the provisions of the Massachusetts General laws, Chapter 30A, Section 20, notice ishereby given for the following meeting of the:
Arlington School Committee
School Committee Regular Meeting Thursday, June 21, 2018
6:30 PM
Arlington High SchoolSchool Committee Meeting869 Mass Avenue, 6th Floor
Arlington, MA 02476
6:30 pm Open MeetingMenotomy Preschool Artwork
6:30 pm Executive SessionTo conduct strategy sessions in preparation for negotiations with union and/or nonunionpersonnel or contract negotiations with union and /or nonunion in which if held in an aopen meeting may have a detrimental effect. To conduct strategy with respect to collective bargaining or litigation, in which if held in anopen meeting may have a detrimental effect, Collective bargaining may also be conducted.
Discuss and Vote the 680 School Bus Workers Memorandum of Agreement, June 2018. Discuss and Vote the 680 School Cafeteria Workers Memorandum of Agreement, June 2018. Discuss and Vote the Arlington Administration Association (AAA) Memorandum ofAgreement, June 2018. Discuss and Vote the Recognition of the AEA Paraprofessional Unit.
6:55 pm Vote to approve the following Bus, Cafe, AAA and Recognition of AEA ParaprofessionalUnits and authorize the Chair of the School Committee to sign Agreements, June 2018
AFSCME Council 93, Local 680 AFL-CIO School Bus OperatorsAFSCME Council 93, Local 680 AFL-CIO School Cafeteria WorkersArlington Administration Association (AAA)Recognition of AEA Paraprofessional Unit
7:00 pm Public Participation
7:10 pm Integrated Social Studies Reading Unit, Kim Pratt
7:25 pm Arlington Commission for Arts and Culture, K. Allison-AmpeVote to appoint Kaitlin Longmire
CLOSE
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7:30 pm Vote to approve the 2018-2019 School Calendar Second Read, K. Bodie
7:35 pm Review of updated AHS Educational Plan reflecting MSBA revisions following the April 24Preliminary Design Program (PDP) submission to MSBA. K. Bodie, K. Allison-Ampe, J. Thielman
Vote To approve revised AHS Educational Plan7:45 pm Official Name of Gibbs School, K. Bodie
A motion to officially name the Gibbs School7:55 pm Vote Final FY 19 Budget, K. Bodie
FY 19 Budget Priority Memo
8:10 pm Superintendent's Goals for 2018-2019, K. Bodie
8:30 pm Superintendent's Report K. BodieUpdate on School BuildingsDistrict Goals 2018-2019
8:50 pm Consent AgendaAll items listed with an asterisk are considered to be routine and will be enacted by onemotion. There will be no separate discussion of these items unless a member of thecommittee so requests, in which event the item will be considered in its normalsequence:
Approval of Warrant: 18252, Total Warrant Amount $1,178,387.49, June 7, 2018 Approval of Minutes: School Committee Regular Meeting, June 7, 2018Approval of Trip: NoneApproval of Carryover for four vacation days for Kathleen Bodie, Ed.D,Superintendent
Policy: None
8:55 pm Subcommittee & Liaison Reports & Announcements· Budget· Community Relations· District Accountability, Curriculum/Instruction & Assessment, (CIAA)· Facilities· Policies & Procedures· Legal Services Review· Arlington High School Building Committee J. Thielman, K. Allison-Ampe· Gibbs Committee· Liaisons Reports· Announcements· Future Agenda Items
9:10 pm Vote Legal Services Review Subcommittee to continue
Executive Session
Arlington High School Preferred Schematic ReportIII-1626/29/2018 NovusAGENDA
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To conduct strategy sessions in preparation for negotiations with unionand/or nonunion personnel or contract negotiations with union and /or nonunionin which if held in an a open meeting may have a detrimental effect. To conduct strategy with respect to collective bargaining or litigation, in which ifheld in an open meeting may have a detrimental effect, Collectivebargaining may also be conducted.
9:15 pm AdjournmentThe listings of matters are those reasonably anticipated by the Chair, which may bediscussed at the meeting. Not all items listed may in fact be discussed and other itemsnot listed may also be brought up for discussion to the extent permitted by law.Stated times and time amounts, listed in parenthesis, are the estimated amount of timefor that particular agenda item. Actual times may be shorter or longer depending on thetime needed to fully explore the topic.
Correspondence Received:Memorandum of Agreement between Arlington School Committee and the American Federation of State, County and Municipal Employees Council 93, Local 680AF-CIO School Cafeteria Workers, and School Bus Operators.2018-2019 School Calendar dated 6 19 2018School Committee minutes June 7, 2018Warrant dated June 7, 2018Resume of Kaitlin Longmire, Arlington Commission on Arts and Culture Monthly Financial Reports, May 2018Voted FY 19 Budget Numbers w Budget Priority Memo Revised AHS Ed Plan 06 20 2018Preschool Artwork Gibbs Traffic Analysis Maps and reportAEA Paraprofessional Unit MemoSuperintendent's Goals, Practice Goal and Student Achievement June 20182018-2019 District Goals 6 20 2018 AHS Jr Book Awards Invite June 19th 2018After school child care emails AHS Students Featured on Italian Public TV emailCommunity Relations Minutes 5/17/2018Policy and Procedures Minutes 4/27, 5/23/2017, 11/6/2017, 12/11/2017AHS Bldg Proj Alt 2B 6 19 2018
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Massachusetts School Building Authority Module 3 – Feasibility Study- 3D-1-
Appendix 3D
Module 3 Local Actions and Approval Certification Template
July 11, 2018
Ms. Diane SullivanSenior Capital Program Manager40 Broad StreetBoston, Massachusetts 02109
Dear Ms. Sullivan:
The Town School Building Committee (“SBC”) has completed its review of the Feasibility Study Preferred Schematic Report (PRS) for the Arlington High School Project (the “Project”), and on July 10, 2018, the SBC voted to approve and authorize the Owner’s Project Manager to submit the Feasibility Study related materials to the MSBA for its consideration. A certified copy of the SBC meeting minutes, which includes the specific language of the vote and the number of votes in favor, opposed, and abstained, are attached.
Since the last submission on April 25, 2018, the SBC has held 6 SBC meetings regarding the proposed project, in compliance with the state Open Meeting Law.
The meetings are posted through the Office of the Superintendent:
Office of the SuperintendentArlington High School869 Massachusetts Ave, Arlington, MA 02476
These meetings include:
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SBC Meeting 5/1/18 – 6:00 PM: Held in the Arlington School Committee Room, Arlington High School
Public ParticipationAl Tosti, Chair of the Finance Committee, shared with the committee his thoughts and concerns regarding the rebuild project. Mr. Tosti requested that in planning the project the committee remember the taxpayer, specifically that taxes would increase 30% over the five years. Broken down, it is a 10% increase for the high school project, a 10% increase for the override and a 10% increase for proposition 2 ½, for a net increase of $740.00 for the average family.
To consider:• Reduce project size (i.e. space opening at the Parmenter school for town use,
move town facilities out of the project and reduce the scope of the project as much as possible).
• Avoid extra expenses (i.e. busing, modular, do not attach a field house or pool to the project).
• Provide for the health and safety of the students.• In response to a question if it is possible to tie some of the project to the capital
budget, Mr. Tosti stated, at minimum but maybe.
Designer Updates HMFH Reported:
• That the MASS Historical Commission permission is not required for this project.• Geotechnical investigations have been completed and testing spots have been
identified.• The updated rubrics/matrix was reviewed.
Update on Alternate Designs:
Options 1 & 4:HMFH explained that options 1 & 4 would be reviewed at this meeting and options 2 & 3 at the next meeting. Phasing steps will be discussed at the next meeting (HMFH will meet with HS staff on May 2).
Option 1 – review model and site diagram • Discussed design detail and passed around the massing model.• Questioned if redoing the athletic fields an unnecessary expense.
Option 4 – massing model was passed around• Site diagram discussed, would be a two-phase project, there would challenges
with site circulation• Discussed the impact of pushing the building back allowing for more green
space, this would add constraints for contractors.
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• Would there be issues with temperature and sound with an inside gym?• How would evacuating the building work with this plan?• Discussed which option would allow for an additional soccer/playing field.
Supt. Bodie, Matt Janger, Bill McCarthy with meet with Lori Cowles to review our Guiding Principles, rubrics and matrix.
John Cole is in favor of reducing the scope of the project and off loading non-reimbursable departments to the Parmenter School and the Department of Public Works.
Approval of MinutesOn a motion by Kate Loosian, seconded by Adam Chapdelaine, it was Voted to approvethe meeting minutes of April 24, 2018. (Abstention by Kirsi Allison-Ampe)
SBC Meeting 5/15/18 – 6:00 PM: Held in the Arlington School Committee Room, Arlington High School
PSR Estimate Review MatrixSkanska reviewed the matrix for Alternatives 1-4
Design Updates – Alternatives 1 and 4:
• Alternative 4 – not many changes - modified parking to 250 spaces.o Phasing Updates – Alternatives 1 and 4o Skanska OPM informed the committee that the construction manager will
create the final phasing plans after the review of the plans and timelines from Skanska and HMFH
• Alternative 1 – Phasingo Programs located off site – to be considered:
LABBB MS –relocated in 2018 Daycare – to Hardy School Preschool – Parmenter Comptroller – Town Hall Town Facilities – DPW LABBB HS, District offices, payroll, Town IT, Community Ed –
unknown at this point
• Alternative 1 will consist of 4 phases. Timeline as follows:o Phase 1 – 20 monthso Phase 2 – 16 monthso Phase 3 – 18 monthso Phase 4 – 12 monthso Fully occupied January 2026, site work and project completion May 2026
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• Alternative 4 will consist of 2 phases. Timeline as follows:o All new school would be constructed prior to demolition of existing
buildingo Phase 1 – 36 months construction of new schoolso Phase 2 –demolition and site work 10 monthso Fully occupied September 2023, site work and project completion
September 2024
Presentation/Discussion: Project Impacts on Debt Service & Tax RatesCharlie Foskett, chair of the Capital Planning Committee, gave a presentation of “Arlington Tax Trends” that outlined Arlington’s current debt service, exempt debt service, local tax history, per capita income, median income, and the tax impact of the project. Mr. Foskett proposes to limit the operating budget growth to have a five yearsustainable 7.5% tax override and to limit the high school project to $250 million or less.
Approval of MinutesOn a motion by Frank Callahan seconded by Adam Chapdelaine it was Voted to approve the meeting minutes of May 1, 2018 (abstention by Daniel Ruiz)
SBC Meeting 5/29/18 – 6:00 PM: Held in the Arlington School Committee Room, Arlington High School
PDP Review Comments UpdateHMFH and Skanska provided feedback on MSBA’s PDP review. MSBA’s comments:Initial Space Summary:
• Core Academics – addt’l info requested; “does not object”• Special Education – addt’l info requested; “some may be ineligible” Art & Music –
“does not object” + “deemed ineligible”• Health & PE – addt’l info requested; “at sole expense of district” Media Center –
“does not object” + “deemed ineligible” Auditorium – “does not object” + “deemed ineligible”
• District Admin & Com Ed – “does not object” + “deemed ineligible”• Town IT/Facilities/Comp/Payroll – addt’l info requested “in order for MSBA to
consider supporting a project that includes town spaces”• Ineligible:
o All costs associated with abatement of contaminated soilo All costs associated with athletic stadiums, incl. toilet facilities All costs
associated with a parking structureo MSBA requires the alternatives retain previous number designations (i.e.
1-8).
Alternatives 2 & 3 Design/Phasing • Alternative 2 no longer has a parking garage but does allow for 250 parking
spaces.o Retains Collomb and Fusco house
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o Site diagram, floor plans and model reviewed• Alternative 3 site diagram, floor plans and model reviewed.
Alternatives 2 Phasing:• Build classrooms up front (STEAM – new) for use Programs Relocated Off-Site• LABBB MS → gone 2018 Daycare → Hardy Preschool → Parmenter Comptroller
→ Town Hall• Town Facilities → DPW site LABBB HS →?• Payroll →? Town IT →?• Phase 1 – 18 months• Phase 2 –18 months• Phase 3 – 18 months – modulars needed during this phase Phase 4 – 5 months• Fully Occupied –January 2025 Site Completion – May 2025 Total project 4 years
11 months Alternative 3 Phasing• Allows for more core academic spaces than alternative 2 No modulars needed
except for the LABBB program• Program relocations the same as alternative 2 Phase 1 – 18 months• Phase 2 – 18 months• Phase 3 – 14 months Site – 8 months• Occupied September 2024 Site completion April 2025• Total project 4 years 10 months• The committee discussed different phasing options to shorten construction and
costs on both alternatives.
Minuteman:• Town Manager, Adam Chapdelaine, informed committee members that he has
had a conversation with Lexington’s Town Manager on the possible use of Minuteman. He stated that there continues to be road blocks, but communication will continue.
• Discussed how having the use of Minuteman affect the discussion/decision of alternatives and how parents would react to busing students.
Guiding Principles Review Matrix Dr. Bodie reported that a small committee met to create a matrix of guiding principles of the educational plan that will be distributed at the next meeting. The small committee members included: Dr. Bodie, AHS Principal, Matthew Janger and AHS Assistant Principal, William McCarthy.
Budget Update HMFH Amendment:Skanska reported that the finance subcommittee met to discuss the transfer of funds.
• HMFH Amendment• The move from the environmental/site fund to the A&E Feasibility Study in the
amount of $49,100.00 was to cover HMFH proposal for additional services for work at the field.
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MSBA Request Budget Moves:The transfer of $210,020 from A&E to Environment and Site was to move procured reimbursable sub-consultation, essentially moving one-line item to another.
Approval of Minutes On a motion by Amy Speare seconded by Ryan Katofsky it was unanimously Voted to approve the meeting minutes of May 15, 2018
New Business The Community Forum on Monday June 4th 7:00 – 9:-00 pm will give the community an opportunity to see where we are in the process.
• Jeff will give an overview on the timeline from the SOI to our current status and will review the criteria that the building committee will be thinking about in their decision making.
• Lori Cowles (HMFH) will review Alternative 1 – 4• Forum feedback survey passed to participants.
SBC Meeting 6/19/18 – 6:00 PM: Held in the Arlington School Committee Room, Arlington High School
Public ParticipationJohn Gillis from Arlington-Belmont Crew club spoke regarding storage of the crew equipment in the future new high school building.
APS parent spoke against busing student Minuteman school as alternative during construction.
Review of Design Alternatives HMFH reviewed floor plans, site plans, physical models, massing diagrams, & sectionalperspectives for each alternative:
• Two modification alternatives to Alternative 2• Conceptual costs
All Alternatives Have:• Improved site circulation (some challenges w Alt. 4)• Increased parking• Variety outdoor learning venues (except Alt.4)• All program spaces to meet the Educational Program• Construction timelines range from 3 to 5-1/2 years; 1 to 4 phases• Conceptual costs range from $288M to $333M
Specific Details for Each Alternate: Alt 1 -
• Renovation/addition• Retain Fusco & Collomb
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• Retain front green• Single circulation “bar”/ gallery• Six stories• Longest construction duration
Alt 2 –and modifications• Renovation/addition• Retain Fusco & Collomb• Retain portion of front green• Frame Collomb with new• “H” circulation• Five stories• Mid-range construction duration• Increased program space at rear
Alt 2a - pivot a little the front wings
Alt 2b - changes the Auditorium to the front
Alt 3 - all new construction• Retain portion of front green• “bow tie” layout/ central activity node• Five stories• Mid-range construction duration• Increased program space at rear
Alt 4 - All new out front• No front green• Six stories• Shortest construction duration• Maximum program space at rear
Updated Alternative EstimatesSkanska reviewed the preliminary cost comparison summary for each alternative:
• Alternative 1 $333,643,223 – renovation/addition- construction estimated 5 year 5 month phased occupancy
• Alternative 2 $317,759,937 - renovation/addition wings on courtyard, estimated 4 year10 month phased occupancy
• Alternative 3 $309,298,899 – all new, 4 year 10 month phased occupancy.• Alternative 4 $288,687,857 all new built on front courtyard, 4 year 2 month
single phase occupancy
Guiding Principles Review Dr. Bodie reviewed the guiding principles matrix that outlined the criteria for preferred option with regard to the Educational Priorities in the Education Plan. Kathy reported that Alternate 1 and Alternate 3 ranked as the leading Alternates.
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Subcommittee ReportsCommunications/Forum Feedback:Kirsi Allison-Ampe and Amy Speare reported out on the June 4th community forum and the survey results collected at the meeting and online.Sustainability:Ryan Katofsky, of the Sustainability Subcommittee, reported that the committee has mettwice and discussed what goals of sustainability would be best for the high school project. Options were LEEDS or CHPS, either, if attained, would result in additional reimbursement points from MSBA. Ultimately, LEEDS was decided as receiving the most recognition.
Approval of MinutesOn a motion by Kathleen Bodie seconded by Adam Chapdelaine it was Voted to approvethe meeting minutes of May 29, 2018 (Abstention by D. Ruiz, S. Nesterak, B. McCarthy)
New BusinessAl Tosti, chair of the Arlington Finance Committee, addressed the committee voicing his concern with the cost estimates for the 4 alternatives, noting that the difference between the most expensive and the lease expensive is 45,000,000. He requested that the taxpayer be kept in mind when making a final determination.
SBC Meeting 6/26/18 – 6:00 PM: Held in the Arlington School Committee Room, Arlington High School
Public Participation• Jennifer Susse (school committee member) spoke in favor of alternatives 2 & 3,
but urged consideration for 2b as it represents a compromise of old and new, has easier access to the performing arts wing and is 7% larger with only a 2-3% increase in cost.
• Al Tosti (chair of the finance committee) thanked the committee on their hard work performed on the project. Mr. Tosti’s concerns were cost, wants the most cost effective option (#4), that poses no risks associated with renovations (timelines, inflation, etc). Has no historical value (not on the historical register).
• Charlie Foskett (chair of the capital planning committee) recognized the efforts of the committee on the project – looking at a 20-50 million dollar difference in options, supports option 4.
HMFH Alternatives Update and DeliberationLori Cowles reviewed Alternative 2b and 3a:
• In alternative 2b moved the physical education wing to the back of the site, the phasing is the same as in alternative 2 as is the modular costs.
• Alternative 3a relocates performing arts to the front of the site on Massachusetts Avenue, there are not any modulars needed (with the exception of possibly housing LABBB students on the back of the site away from construction).
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• Feedback from staff indicates that they are in favor of an academic wing located at the back of the site away from noise and traffic on Mass. Ave.
• District offices are in all of the options as there are no other locations available to house them. The Parmenter School will house the preschool during construction, after that there may be an option to house another town/school department there. The comptroller will be moved from the high school, the facilities department is still under review.
Skanska Budget and Estimate ReviewSkanska reviewed the budget and estimate document. Skanska noted that we are still in the preliminary planning stage, especially with respect to the MSBA funding rate. The committee reviewed the Alternative Summary sheet that outlined projectCost.
Sandy Pooler, Deputy Town Manager, analysis – level funded for 30 years at 4% interest, tax impact per household and estimated effective rate.
The committee discussed budget and contingency amounts for each alternative.
Committee Feedback on AlternativesEach committee member gave their feedback on alternatives 1-4.
Non-binding Initial Written VoteChairman Thielman informed the committee that we would be taking a written non-binding vote on all of the alternatives to get a sense of where the committee stands on the proposed alternatives, take a break, and report back on the results.Results of the written vote was alternative 3a, 3, 2b, 2/2a,4,1.
Decision to Adjourn until June 28th or Final VoteOn a motion made by Brian Rehrig, seconded by Adam Chapdelaine for members of the School Building Committee voted to declare (via roll call vote) a preferred solution which shall be submitted to the Massachusetts School Building Authority.The following roll call vote was recorded:
Preferred Solution
Vote Cast
1 Kirsi Allison-Ampe 2b 12 Dr. Kathleen Bodie 3a 13 Francis Callahan 3a 14 Adam Chapdelaine 3a 15 John Cole 3a 16 John Danizio 3a 17 Tobey Jackson 3a 1
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8 Matthew Janger 3a 19 Ryan Katofsky 3 110 Kate Loosian 3a 111 Bill McCarthy 3a 112 Steve Nesterak 3a 113 Judson Pierce 3a 114 Sandy Pooler 3a 115 Brian Rehrig 3a 116 Dan Ruiz Absent 0
17 Amy Speare 3a 1
18 Jeff Thielman 3a 1
TOTAL 17
Chairman Thielman then announced that 14 (out of 16) members had voted Option 3A as the District’s preferred solution.
On a MOTION made by Adam Chapdelaine seconded by Brain Rehrig, it was voted to forward the preferred Alternate (3a) to the MSBA. The following roll call vote was recorded:
Submit 3A to
MSBA Vote Cast
1 Kirsi Allison-Ampe No 12 Dr. Kathleen Bodie Yes 13 Francis Callahan Yes 14 Adam Chapdelaine Yes 15 John Cole Yes 16 John Danizio Yes 17 Tobey Jackson Yes 18 Matthew Janger Yes 19 Ryan Katofsky Yes 110 Kate Loosian Yes 111 Bill McCarthy Yes 112 Steve Nesterak Yes 113 Judson Pierce Yes 1
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14 Sandy Pooler Yes 115 Brian Rehrig Yes 116 Dan Ruiz Absent 0
17 Amy Speare Yes 1
18 Jeff Thielman Yes 1
TOTAL 17
Chairman Thielman then announced that the Arlington High School Building Committee had voted 15-1 in favor to submit Option 3A as the District’s preferred solution to the Massachusetts School Building Authority.
Roll call vote: Jeff Thielman, Kathleen Bodie, Adam Chapdelaine, Francis Callahan, John Cole, John Danizio, Tobey Jackson, Matthew Janger, Ryan Katofsky, Kate Loosian, William McCarthy, Steve Nesterak, Judson Pierce, Sandy Pooler, Brian Rehrig, Amy Speare, voted in the affirmative, opposed 1 Kirsi Allison-Ampe (Opposed due to her concern that option 3a will not be able to sustain increased enrollment growth), absent 1 Daniel Ruiz, abstained 0.
SBC Meeting 7/10/18 – 6:00 PM: Held in the Arlington School Committee Room, Arlington High School
Public Participation Carl Wagner AHS Graduate of 1987 address the committee relative to his concerns on keeping the green space in front the high school and restoring the historical façade.
Vote PSR Submission to MSBA
ON a motion by Daniel Ruiz seconded by Francis Callahan it was
Voted to authorize SKANSKA USA BUILDING, INC. to submit the Preferred Schematic Report (PSR) to the Massachusetts School Building Authority on behalf of the Arlington High School Building Committee on or before July 11th, 2018.
Roll Call:
Preferred Schematic
Report Vote Cast1 Kirsi Allison-Ampe y2 Dr. Kathleen Bodie Absent 03 Francis Callahan y
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4 Adam Chapdelaine y5 John Cole Absent 06 John Danizio y7 Tobey Jackson Absent 08 Matthew Janger y9 Ryan Katofsky y10 Kate Loosian y11 Bill McCarthy Absent 012 Steve Nesterak Absent 013 Judson Pierce Absent 014 Sandy Pooler y15 Brian Rehrig Absent 016 Dan Ruiz y
17 Amy Speare y
18 Jeff Thielman y
TOTAL 11
Kathleen Bodie absentJohn Cole absentTobey Jackson absentBill McCarthy absentSteve Nesterak absentJudson Pierce absent Brian Rehrig absent
Approval of MinutesOn a motion by Kirsi Allison-Ampe seconded by Ryan Katofsky it wasVoted to approve the meeting minutes of June 19, 2018.
On a motion by Francis Callahan seconded by Kate Loosian it wasVoted to approve the meeting minutes of June 26, 2018
New BusinessNo meetings needed during July and August.The next meetings will be September 4, & 17 2018.MSBA Board will meet on Wednesday August 29th at 10:00 a.m.
On a motion by Kirsi Allison-Ample seconded by Francis Callahan it was
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Voted to approve the meeting minutes of July 10, 2018.
In addition to the SBC meetings listed above, the District held 10 public meetings, which were posted in compliance with the State Open Meeting Laws, at which the Project was discussed. These meetings included:
Communications Subcommittee Meeting 5/4/2018 – 8:30 AM: Held in the Superintendent’s Office, Arlington High School
Presentation for the School Committee Meeting May 24th• The main topics to discuss will include:
o HMFH can give and overview of the design concepts and present more onfour options
o Milestone and Timeline write up given at Town Meeting will be presentedo Educational Plan during constructiono Minimizing disruption to students during construction
Communications Committee would like to provide a sticker price comparison of otherrecently constructed schools in MA to the community and the building committee. Skanska to work on a list and provide in presentation form.
June 4 Community Forum Planning and AnnouncementGoals:
• Share Vision & Guiding Principles• Community understands process and details on 4 options and has chance to
voice opinion• Ensure community that:
o Many qualified people are involved with decisionso Process is transparent
• Gather Community Feedback
Communications Calendar Review• AMCI is putting to together an AHS classroom tour video
Communications Subcommittee Meeting 5/14/2018 – 8:30 AM: Held in the Superintendent’s Office, Arlington High School
Agenda Included: June 4 Forum Planning, Communications Calendar, Approval of Meeting Minutes, Old Business, New Business.
Finance Subcommittee Meeting 5/15/2018 – 5:30 PM: Held in the Superintendent’s Office, Arlington High School
Agenda Included: Approval of Subconsultants Scope and Fees
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Finance Subcommittee Meeting 5/23/2018 – 3:00 PM: Held in the Town Manager’s Conference Room, Arlington Town Hall
Agenda Included: HMFH Reimbursable Services/Field Work Amendment, Budget Update.
School Committee Meeting 5/24/2018 – 6:30 PM: Held in the Arlington School Committee Room, Arlington High School
Agenda included: AHS Building Project Presentation by Skanska and HMFH.
Communications Subcommittee Meeting 5/29/2018 – 8:30 AM: Held in the Superintendent’s Office, Arlington High School
Agenda Included: June 4 Forum Planning, Feedback Form Planning, Communications Calendar, Approval of Meeting Minutes, New Business, Old Business.
AHS Building Project Community Forum: Design Feedback 6/4/2018 – 7:00 PM: Held in the Town Hall Auditorium, Arlington Town Hall
The Forum Included: • HMFH presentation on the four design options• Presentation on the MSBA process and decisions to-date • The Building Committee presentation on an outline criterion for choosing the
preferred design• Feedback gathered for future Building Committee decisions
Sustainability Subcommittee Meeting 6/5/2018 – 4:00 PM: Held in the AHS-Principal Conference Room, Arlington High School
Agenda Included: Introductions, Project Schedule Overview, Goal Setting, LEED vs. MA CHPS, Assessment of Alternatives, Next Steps.
Sustainability Subcommittee Meeting 6/12/2018 – 4:00 PM: Held in theSchool Committee Room, Arlington High School
Agenda Included: Review of Alternatives
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School Committee Meeting 6/21/2018 – 6:30 PM: Held in the Arlington School Committee Room, Arlington High School
Review of updated AHS Educational Plan reflecting MSBA revisions following the April 24 Preliminary Design Program (PDP) submission to MSBA.
At its meeting on Thursday, June 21, 2018 the Arlington School Committee voted unanimously the following Motion: School Committee Chair, Mr. Thielman, moved toapprove the updated AHS Educational Plan reflecting MSBA revisions following the April 24 Preliminary Design Program (PDP) submission to MSBA, seconded by Mr. Schlichtman. Voted Unanimously: 7-0
The presentation materials for each meeting, meeting minutes, and summary materials related to the Project are available locally for public review in the at AHSBUILDING.ORG.
To the best of my knowledge and belief, each of the meetings listed above complied with the requirements of the Open Meeting Law, M.G.L. c. 30A, §§ 18-25 and 940 CMR 29 et seq.
If you have any questions or require any additional information, please contact Jeffrey Thielman, Chair AHS Building Committee, at: [email protected].
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