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two or three . net: How to turn off annoying MS Word Features file:///C:/Documents%20and%20Settings/Teacher/Desktop/how_to_turn... 1 of 13 4/13/2007 10:53 AM « My Two Cents (10/18) - More Islam in the News | Main | Beheading Nations - The Islamization of Europe's Cities » How to turn off annoying MS Word Features UPDATE 10/20/2006 Added turning off Personalized Menus Here's my list of things to turn off. Man, they are annoying. Enjoy. 1. Creating New Styles for Every Format Change Problem Someone at Microsoft thought it would be helpful to create a feature called "Keep track of formatting" that would create and modify styles as you edited your Word document. A style named "Heading 1" would be recreated and named "Heading 1 + 11 pt" once you modified the font size of some text already under the "Heading 1" style. As text is changed, more and more styles are created by Word until your Styles and Formatting pane looks like the thing to the right. Solution Tools > Options > Edit tab > uncheck "Keep track of formatting"
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Page 1: how to turn off office features

two or three . net: How to turn off annoying MS Word Features file:///C:/Documents%20and%20Settings/Teacher/Desktop/how_to_turn...

1 of 13 4/13/2007 10:53 AM

« My Two Cents (10/18) - More Islam in the News | Main | Beheading Nations - The

Islamization of Europe's Cities »

How to turn off annoying MS Word Features

UPDATE 10/20/2006

Added turning off Personalized Menus

Here's my list of things to turn off. Man, they are annoying. Enjoy.

1. Creating New Styles for Every Format

Change

Problem

Someone at Microsoft thought it would be helpful to

create a feature called "Keep track of formatting" that

would create and modify styles as you edited your Word

document. A style named "Heading 1" would be

recreated and named "Heading 1 + 11 pt" once you

modified the font size of some text already under the

"Heading 1" style.

As text is changed, more and more styles are created by

Word until your Styles and Formatting pane looks like

the thing to the right.

Solution

Tools > Options > Edit tab > uncheck "Keep track of formatting"

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2. Opening Docs in Reading Layout

Problem

This feature hides all toolbars and puts two pages side-by-side on your screen, and is

the new default layout when you open docs from Outlook. This annoying feature must

be turned off!

Solution

Tools > Options > General tab > uncheck "Allow starting in Reading Layout."

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3. AutoFormatting

Problem

Some of Microsoft Word's auto formatting is helpful, but there are four particular

formats that are not.

Replacing regular quotation marks with "smart quotes"

Replacing ordinals (1st) with superscript

Replacing fractions with a fraction character (1/2)

Replacing hyphens with dashes (-)

While using Microsoft Word, the auto formatting happens while you type. Most people

don't even notice it. The problem is that when you cut-n-paste some text from Microsoft

Word into a plain text editor such as a message board or weblog entry form, the text

editors do not recognize Word's formatted version of these characters.

Depending on the type of text editor you're using, a pair of quotation marks could end

up giving you characters like �. This is a real example. Microsoft Word's auto

formatting should be left inside Word, but even then, it's not that helpful.

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Solution

Tools > AutoCorrect Options > AutoFormat As You Type tab > uncheck the appropriate

checkboxes.

4. Paste Options widget

Problem

When you paste into Word, a little

control pops up to give you paste

options. And it stays in your way!

Solution

Tools > Options > Edit Tab > deselect "Show Paste Options button"

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5. Show inserted fields as shaded ALWAYS

Problem

When you insert a field into a document, it is nice to be able to see it as different from

surrounding text.

Solution

Tools > Options > View TAB > change Field Shading dropdown to "Always"

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6. Change Default for "Show Markup" Box

Problem

When Word opens up a document, the default setting for the "Show Markup Box" is

"Final Showing Markup", which means you always start in a view which shows you all of

the tracked changes. We want the default to be "Final."

Solution

Tools > Options > Security Tab > deselect "Make hidden markup visible when opening or

saving"

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7. Turning Off Personalized Menus

Problem

The default setting for MS Word is to only show you

partial menus initially, and if you click the double arrow

or wait a few seconds, it then reveals the rest of the

menu. This is helpful if you only use a few menu items

regularly (it shows the most used), but if you use many,

it's just an annoyance, fit to be turned off.

Solution

Tools > Customize > Options Tab > select "Always show full menus"

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Posted at 05:02 PM in Science and Technology | Permalink

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Comments

Is this useful to anyone?

Posted by: seeker | 20 October 2006 at 03:53 PM

I admit I am ignorant of these Word features. When I use Word I normally don't thing

about these.

Posted by: Cineaste | 20 October 2006 at 04:20 PM

Actually yes, it was... that show paste options button always has annoyed me in my

newer version of Word. :) Thanks!

Posted by: Lawanda | 21 October 2006 at 10:54 AM

Great. Dugg!

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two or three . net: How to turn off annoying MS Word Features file:///C:/Documents%20and%20Settings/Teacher/Desktop/how_to_turn...

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(http://digg.com/microsoft/Turn_off_MSWord_annoyances_7_tips)

Posted by: Rutje | 13 April 2007 at 06:37 AM

The Reading Layout tips is a godsend. I've hated that feature ever since they put Office

2003 on my machine.

Posted by: Charlie | 13 April 2007 at 07:42 AM

This is exactly what I've been looking for. I hate those annoying assumptions Microsoft

made about my documents.

Posted by: Bwobby | 13 April 2007 at 07:43 AM

I have to say that I disagree with the first point. If you're trying to apply consistent

formatting across and entire document, using the default setting to create a new style,

in conjunction with the "Formatting in Use" view on the Styles and Formatting pane,

quickly shows the harried layout editor what the writers have gotten up to. Easy to

select all text with bold + underline and reformat it to something in the conventional

style sheet.

Posted by: Malcolm | 13 April 2007 at 08:27 AM

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