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How to prepare a proposal for FP6 Elina Zicmane Riga, April 6, 2005.

Jan 02, 2016

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  • How to prepare a proposal for FP6Elina Zicmane

    Riga, April 6, 2005

    TRIMEK 2000

  • Situating the preparation phaseInitial phase: project idea + need for EU financingPreparation phase: identification of a call, finding partners, writing and submitting a proposalEvaluation phase: transparent yet long processNegotiation phase: setting the rulesSigning the contract + implementation of the project: the real work starts here!

    TRIMEK 2000

  • Ideal proposal preparationProject ideaFind partnersFind a callSee the proposal requirementsElaborate a proposalSubmit a proposal

    TRIMEK 2000

  • Some available calls for 2005IST Call 5: September 21, 2005 ICT for Networked Businesses, Collaborative Working Environments, Access to and Preservation of Cultural and Scientific Resources, eInclusion, ICT for Environmental Risk Management, etc.

    Other:Innovation Call 7: June 15, 2005 Identification of New Methods of Promoting and Encouraging Transnational Technology TransferNMP Call 4: September 25, 2005 Specific activities under Nanotechnologies and nano-sciences, knowledge-based multifunctional materials and new production processes and devicesCalls for SMEs: FP6-2004-SME-COOP, FP6-2004-SME-COLL, etc.

    TRIMEK 2000

  • Realistic proposal preparationSeveral ideas / areas of workFind a suitable / available callChoose the most suitable Strategic Objective of the call in the Work Programme Find the best instrument available for the SOFind partners, elaborate and submit the proposal accordingly

    TRIMEK 2000

  • 6 main questionsHow do I find a call?How do I know what is the SO?What is the best instrument for my proposal?How do I find partners?How do I write a proposal?How do I submit?

    TRIMEK 2000

  • How do I find a call?Published calls: CORDIS web site www.cordis.luFind a callFuture calls:Thematic CORDIS web sites www.cordis.lu/istWork Programme with all calls informationAlternative: news services (CORDIS and other), national contact point, ...

    TRIMEK 2000

  • How do I know what is SO?Call text: SO number and titleWork Programme: SO description Strategic objective can be priority in other programmesThe proposal has to correspond fully to the objectiveThe proposal has to be in line with overall objectives of the programme

    TRIMEK 2000

  • What is the best instrument?IP: Integrated projectSTREP: Specific targeted research projectNoE: Network of excellenceCA: Coordination actionSSA: Specific support actionSpecific instruments for SMEs Choose the one that suits you the best according to its objective, type and number of partners and duration

    TRIMEK 2000

  • IP: Integrated projectObjective: Ambitious objective-driven research with a programme approachPartners: 10-20 participants from industry (incl. SMEs), research institutions, universities and in some cases potential end-usersDuration: 36-60 monthsBudget: total EU contribution: 4-25M (average ~ 10M)

    Flexibility in implementation: Yearly update of workplan, possibility for competitive calls for enlargement of consortium

    TRIMEK 2000

  • Specific targeted research projectsObjective: Objective-driven research more limited in scope than an IPPartners: 6-15 participants from industry incl. SMEs, research institutes, universitiesDuration: 18-36 monthsBudget: total EU contribution: 0.8-3M (average ~ 1.9M)

    Fixed workplan and fixed partnership for the duration

    TRIMEK 2000

  • Networks of ExcellenceObjective: Durable integration of participants research activitiesPartners: 6-12 participants from research institutions, universities, Mainly indirectly: industry through governing boards, etc.Duration: 48-60 months (with continuous integration)Budget: total EU contribution: 4-15m (average ~ 7M)

    Flexibility in implementation: Yearly update of workplan, possibilities for enlargement of consortium

    TRIMEK 2000

  • Coordination ActionsObjective: Co-ordination of research activitiesPartners: 13-26 participants from research institutions, universities, industry incl. SMEsDuration: 18-36 monthsBudget: total EU contribution: 0.5-1.8M (average ~ 1M)

    Fixed overall workplan and partnership for the duration

    TRIMEK 2000

  • Specific Support actionsObjective: Support to programme implementation, preparation of future actions, dissemination of resultsPartners: 1-15 participants from research organisations, universities, industry incl. SMEsDuration: 9-30 monthsBudget: total EU contribution: 0.03-1M (average ~ 0.5M)

    Fixed overall workplan and partnership for the duration

    TRIMEK 2000

  • How do I find partners?Choose your business / research partnersSearch via CORDIS Find a partnerLook on the Internet, use other contacts

    Check the eligible partner countries and type of activity Objective: to create a competent and complete consortium It takes time for partners to decide on participation

    TRIMEK 2000

  • Eligible countries and type of activityEligible countries:IP, NoE, STREP, CA2 mutually independent participants from an EU Member State (25) or Associated Candidate Country (Bulgaria, Romania, Turkey)3rd participant as above, or from an Associated state (Iceland, Israel, Liechtenstein, Norway, Switzerland)SSA: no restrictionsEligible type: for some Work Programmes, only SMEs or public bodies

    TRIMEK 2000

  • How do I write a proposal?Register for the correct call and instrument:Online preparation: EPSSOffline preparation: EPT tool + package of A forms and B templateChoice of submission (online / offline) is final!Save the username / password for the submissionPrepare the Part A:Fill in the A forms Prepare the Part B:Fill in the B templateFill in the forms as soon as you can!

    TRIMEK 2000

  • Part A: administrative partA1: General information on the proposalFilled in by CoordinatorA2: Information on participantsFilled in by each participant, incl. CoordinatorA3: Financial informationFilled in by CoordinatorUse the Guide for Proposers for details, such as:Activity Type: HE, RES, IND, OTHLegal status: GOV, INO, JRC, PUC, PRC, EEIG, PNP

    TRIMEK 2000

  • A3: the budgetCost model: FC (full-cost): all eligible direct / indirect costs included. All legal entities except physical personsFCF (simplified full-cost): all eligible direct costs + flat rate for indirect costs (+20%). SMEs, non-commercial, non-profit and international org.AC (additional-cost): all eligible direct costs + flat rate for indirect costs (+20%). Physical persons, non-commercial, non-profit and international org.

    TRIMEK 2000

  • A3: the budgetRTD activities: all activities directly aimed at creating new knowledge. Core of a STREPDemonstration activities: testing of new product to prove its viabilityInnovation-related activities: protection and dissemination of knowledge, impact studies, exploitation of results, take-up actionsManagement activities: technical project management, coordination and reporting

    TRIMEK 2000

  • A3: the budget

    TRIMEK 2000

  • Part BB.1 S&T objectives of the project and state of the artB.2 Relevance to the objectives of the IST priorityB.3 Potential impact + Contribution to standardsB.4 The consortium and project resourcesB.5 Project managementB.6 Detailed implementation planB.7 Other issues: Ethical / genderOther EC-policy related issues

    Use the Guide for Proposers!Cross-check with the Guide for Evaluators!

    TRIMEK 2000

  • Overall rulesLanguage: free to write in any EU language but preferably in EnglishExplanations: follow thoroughly the short explanations given at the beginning of each part. Go beyond themVolume: do not exceed the requested number of pagesStyle: short, clear and concise text, useful tablesContents: prove that your proposal is well-focused and well-planned and that you have all the necessary resources for carrying it out

    TRIMEK 2000

  • B.1 S&T objectives of the project and state of the artDescribe in detail the proposed projects S&T objectives

    The objectives should be those achievable within the project, not through subsequent development, and should be stated in a measurable and verifiable form. The progress of the project work will be measured against these goals in later reviews and assessments

    Describe the state-of-the-art in the area concerned and how the proposed project will enhance the state-of-the-art in that area

    3 pages

    TRIMEK 2000

  • B.2 Relevance to the objectives of the IST priority Describe in detail the manner how the proposed projects objectives contribute to the scientific, technical, wider societal and policy objectives of the IST Priority as stated in the callRelevance to the IST priority Relevance to other programmes, such as eEuropeRelevance to wider policies, such as the Lisbon strategy3 pages

    TRIMEK 2000

  • B.3 Potential impact The strategic impact, for example in reinforcing competitiveness or on solving societal problemsImpacts on regional (national) and European levelsContribution to various EU policies

    Describe the innovation-related activities

    Describe the exploitation and/or dissemination plansExploitation of the project resultsDissemination of the project results / as a part of project goals

    Describe the added-value in carrying out the work at a European levelCollaboration among several European countries

    Indicate what account is taken of other national or international research activities

    Describe contributions to national or international standards, if any

    3 pages

    TRIMEK 2000

  • B.4 The consortium and project resourcesDescribe the partners Describe the specific skills of each of them

    Show the complementarit