HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING APRIL 18, 2017 IRVINTON VILLAGE 2901 FULTON HOUSTON, TEXAS 77009 Transforming Lives & Communities
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HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING
APRIL 18, 2017
IRVINTON VILLAGE 2901 FULTON
HOUSTON, TEXAS 77009
Transforming Lives & Communities
BOARD OF COMMISSIONERS MEETING
Tuesday, April 18, 2017 TABLE OF CONTENTS
AGENDA 2
March 28, 2017 BOARD MEETING MINUTES 3
COMMENTS AND RESPONSES
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NEW BUSINESS
Resolution No. 2894
Write-Offs for the Period of January 1, 2017 to March 1, 2017 12
Resolution 2895
Purchase of New Furniture for 2650 Fountain View 21
BOARD REPORT 43
FINANCE REPORT 57
HHA CALENDAR OF EVENTS 59
2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO
Board of Commissioners: LaRence Snowden, Chair |Phillis Wilson, Vice Chair | Nicola Fuentes Toubia | Shondra E. Wygal | Tim Horan | David Enrique Ruiz | Kristy Kirkendoll
AGEN DA
AGENDA
I. Call to Order
II. Roll Call
III. Approval of the March 28, 2017 Houston Housing Authority Board Meeting Minutes
IV. President’s Report
V. Financial Report
VI. Public Comments
VII. New Business
a. Write-offs for the Period of January 1, 2017 to March 01, 2017 (Resolution No. 2894)
b. Purchase of New Furniture for 2650 Fountain View (Resolution No. 2895)
VIII. Executive Session
Convene an Executive Session to discuss:
a. Personnel matters in accordance with Section 551.074 of the Texas Government Code b. Legal issues in accordance with Section 551.071 of the Texas Government Code c. Real estate matters in accordance with Section 551.072 of the Texas Government Code
IX. Reconvene Public Session
X. Adjournment
BOARD OF COMMISSIONERS’ MEETING
TUESDAY, APRIL 18, 2017 AT 3:00 P.M.
IRVINTON VILLAGE
2901 FULTON, HOUSTON, TEXAS 77009
2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO
Board of Commissioners: LaRence Snowden, Chair |Phillis Wilson, Vice Chair | Nicola Fuentes Toubia | Tim Horan | Shondra E.
Wygal |David Enrique Ruiz | Kristy Kirkendoll
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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com
MINUTES OF THE HOUSTON HHA BOARD OF COMMISSIONERS MEETING
TUESDAY, MARCH 28, 2017
A meeting of the Board of Commissioners (“Board”) of the Houston HHA (“HHA”) was held on Tuesday, March 28, 2017, at Forest Green, 8945 Forest Hollow, Houston, Texas 77078. Vice Chair Wilson called the meeting to order at 3:04 p.m. and offered the use of an interpreter or translator to any in attendance. Secretary Gunsolley called roll and declared a quorum present.
Present: Phillis Wilson, Vice Chair
Tim Horan, Commissioner Kristy Kirkendoll, Commissioner Shondra E. Wygal, Commissioner (arrived during Public Comments) David Enrique Ruiz Tory Gunsolley, Secretary
Absent: LaRence Snowden, Chair
Nicola Fuentes Toubia, Commissioner APPROVAL OF MINUTES Vice Chair Wilson called for discussion or approval of the February 21, 2017 Board of Commissioners meeting minutes. Hearing none, Vice Chair Wilson asked for a motion to approve the February 21, 2017 minutes.
Commissioner Horan made a motion to approve the minutes for the February 21, 2017 HHA Board of Commissioners
meeting. Commissioner Kirkendoll seconded the motion. The minutes passed unanimously.
PRESIDENT’S REPORT Secretary Gunsolley recognized Commissioner David Enrique Ruiz as the new member to the HHA Board of Commissioners appointed by Mayor Sylvester Turner. He welcomed Commissioner Ruiz and said that HHA is glad to have him aboard. Secretary Gunsolley stated that he would like to give Commissioner Ruiz the opportunity to introduce himself. Commissioner Ruiz thanked the Commissioners and Secretary Gunsolley for having him here. He stated that he has been a resident of Houston since 1990, but grew up in South Texas. He indicated that he has been a longtime volunteer since he has lived in Houston and most recently with United Way of Greater Houston. Commissioner Ruiz also stated that he sits on the Board for Teach For America, Hermann Park Conservancy, the Advisory Board for SEARCH Homeless Services and now including this great Board. Vice Chair Wilson welcomed Commissioner Ruiz aboard. Applause.
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Secretary Gunsolley shared that he was in Washington, D.C. last week and had the opportunity for the first time to hear HUD Secretary Ben Carson speak. Secretary Gunsolley remarked that it’s clear that Dr. Carson doesn’t necessarily have a vision right now that he has laid out for HUD. Dr. Carson plans to go on a listening tour across the country and speak with many of the communities about the role that HUD plays in their lives and try to take back some feedback from these communities. Secretary Gunsolley stated that what is clear, is that the Trump budget proposal has come out for 2018 and it’s called the “skinny budget” and it has a $6 billion hit for the HUD Programs, which is a substantial hit. Commissioner Horan asked, “What percentage does that total from where it use to be?” Secretary Gunsolley replied that he believes it’s a 13% cut. For the HHA, we will feel the impact in the Public Housing Operating Fund by almost $2 million and in the Capital Fund Program, it would be about $3.5 million. He stated that in the voucher program, it’s unclear what those impacts will be and it is also unclear how closely Congress will listen to this budget guideline. Secretary Gunsolley said that he spoke with several staffers with the Appropriations Committee and they have insured him that the budget is dead at arrival much like President Obama’s budget for the last eight years. Congress chose to do what they wanted to do rather than what the President’s budget said, however, the last eight budget cycles might represent the “high watermark” and so we are understandably nervous about what the future holds. Secretary Gunsolley continued, stating that the government is in Fiscal Year 2017 with a continuing resolution that expires at the end of April and President Trump’s administration just released some guidance to administrative agencies, like HUD. President Trump’s administration is seeking that HUD comes up with an extra $1.5 million budget cut from current levels for 2017, but the Appropriation Committee staff members say, “We passed a budget bill and now the President is asking us to hold off on finalizing the bill.” “We like our bill, we like our numbers, we worked with the Senate and House, we negotiated things and we are happy with those numbers.” Secretary Gunsolley indicated that now, this may not have a chance to go forward and the government may be stuck with a continuing resolution, which could possibly flat fund 2016 numbers into 2017. This will also have negative impacts for the HHA because the negotiated numbers were higher than the 2016 numbers. In particularly, he always remind everyone that the Housing Choice Voucher (HCV) program is 100% federally funded under the government and nobody else is providing those subsidies or the administrative fee to be able to provide these 18,000 homes for families in Houston. Secretary Gunsolley added that if we don’t see a renewal in April, the HHA will run out of money in May or June and this has caused HUD quite a bit of worry about the state of our voucher program as well as voucher programs across the country. HUD has been talking to HHA about restricting our lease-up of new vouchers, but HUD doesn’t want us to pull back vouchers that have already been issued. Secretary Gunsolley indicated that HHA is not at this level of severity, but HUD doesn’t want HAA to issue any new vouchers until there is a little more clarity about what the budget scenario is going to look like for the rest of the year. Secretary Gunsolley asserted that as he knows more, he’ll continue to keep the Board in the loop. Also, Secretary Gunsolley stated that while attending the Council of Large Public Housing Authority (CLPHA) conference, he lead a session on possible deregulation of housing authorities. In this new constrained budget atmosphere, housing authorities won’t be able to follow all of the regulations that are currently in existence and so, housing authorities are seeking to work with the Secretary Carson on relaxing the rules in certain areas so that housing authorities can continue to provide their core missions and core objectives, and continue to do so in a more streamlined fashion. He said that he thinks there will be some appetite for that. Secretary Gunsolley continued, stating that President Trump announced that he wants two regulations removed for every new regulation that comes in. We are going to be proposing a number of regulations in our opinion that could be removed to help make a way for regulations somewhere else and so, we will see how receptive Secretary Carson is to this new regulation. Secretary Gunsolley indicated that he will keep the Board posted. Lastly, Secretary Gunsolley shared that at 2100 Memorial this week, there was a water main break on the 4th floor and staff is addressing this issue. He stated that this highlights the backlog of capital work that haunts HHA’s portfolio and we can literally spend tens of millions of dollars for needed repairs and in the proposed budget, instead of getting about $5 million, we’ll be getting about $1.5 million. It’s a critical issue that we all need to be aware of and some of us will be more active than others in trying to make our legislators aware of the importance of maintaining these assets. Secretary Gunsolley stated that this concludes the President’s Report.
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Vice Chair Wilson asked for any questions, concerns or comments regarding the President’s Report. PUBLIC COMMENTS Mr. Edward Price, of 2100 Memorial, apartment #613, addressed the Board with concerns about issues he is having at 2100 Memorial Apartments with other residents and the property management company (PMC). Mr. Price complained that he feels that the PMC is discriminating against him and being biased towards other residents. He said that he is giving notification to HHA that he is getting ready to do something about this issue at 2100 Memorial because he feels that his character is being attacked, as well as being discriminated against. He provided the Board with a handout and explained that he put this information together so that the Commissioners can get an idea of who he is, rather than what is said about him at 2100 Memorial. Mr. Price stated that in the handout, there is a lease violation that he was given by the PMC for disturbing rights, comforts, safety or other tenants and office staff, and derogatory statements posted in dining area regarding racism. He admitted that he posted signs in the dining area and he is willing on own up to that, but the other violations he did not do and he has a witness who was in the dining area at the time that this happened and she is willing, under oath, say that the other violations are not true. He said that he will be disputing the other violations. Commissioner Wygal arrives. Mr. Price expressed that the PMC thinks he is intimidating because he is an African American man who speaks his piece, speaks it boldly and stands up for himself. He admitted that he isn’t a low-key person and has a strong personality and so, this can be used against him to make him appear to be an intimidating man but, he is not intimidating at all. This is why he provided his resume and a letter from his church on his behalf to the Board. He remarked that if the Board went by what people said about him at 2100 Memorial, they would believe that he is one of the worst persons in the world, but he has worked as an African American advocate for fifth grade boys and he spends most of his time with people at his church. Mr. Price concluded that the last time he was at the Board meeting, he tabled his issues because Ms. Nelson said that she would look into his complaints and she did take care of them. He remarked that since then, his issues are right back to where they were and he hasn’t had a chance to take his issues back to Ms. Nelson because this happened so fast. Secretary Gunsolley told Mr. Price that he is well aware of the many complaints coming from 2100 Memorial and he takes them all with a grain of salt. He is not automatically assuming that every complaint that HHA gets is valid, but we are required to look into them. He stated that Karen Nelson, HHA’s Asset Manager, would be happy to sit down with him and hopefully, be able to resolve this matter because he thinks that some of the personalities continue to exacerbate the situation. Secretary Gunsolley indicated that his goal is that Mr. Price would be able to enjoy his home and the common areas at 2100 Memorial and that everyone else would be able to enjoy their homes as well. Hopefully, we can come up with some agreement where all of the parties recognize that they all have to live there because it’s your homes and we have to be able to find out, as responsible, reasonable adults, how to have these conversations. He stated that he is hopeful that Mr. Price will be able to have a conversation with HHA and then, we can sit down and try to have a conversation with the other party as well because he doesn’t want to take action without the full information. Mr. Price thanked Secretary Gunsolley and said that this is all he’s asking. He complained that it pushes his buttons when he hears an 80 year old African American woman being told to shut up and it pushes his buttons when he is called nigger five times by someone in front of the video cameras and yes, it pushes his buttons when he never hears anything back from the PMC about this issues after he had formally wrote it up for them. Vice Chair Wilson asked Mr. Price if he was called a nigger by the PMC. Mr. Price replied, “No.” He explained that it was by another resident and he wrote it up because the resident became aggressive. He said that he had to put his bag down and tell the resident not to walk up on him. He indicated that this was done in front of the video camera. Mr. Price added that this incident happened over a year ago and he hasn’t heard a word back from the PMC after reporting it.
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Vice Chair Wilson asked if this incident had been addressed. Mr. Price responded that this has not been addressed with him. He said that he doesn’t know if it was addressed or not with the other resident, but he didn’t hear anything from the PMC. Vice Chair Wilson asked Secretary Gunsolley if he was aware of this incident. Secretary Gunsolley replied that HHA is aware. He stated that in these sorts of disputes, staff doesn’t necessarily always go back to all of the parties and say this is what happened, but HHA is aware of the tensions that are going on at 2100 Memorial and Mr. Price finds himself in the center of some of the tension. He remarked that his goal is to figure out how we all can move forward so that everyone can live there peacefully and happily with each other. Vice Chair Wilson said that she understands and thanked Mr. Price for his comments. Ron Towe, of Lyerly, apartment # 217, addressed the Board with concerns about the stairwell being locked at Lyerly. Mr. Towe complained that Ms. Renee Lewis attended a meeting at Lyerly recently and she approached him and asked him what happened to him because his face was bruised and his hands where bandaged. He explained to Ms. Lewis that what had happened, and she looked at him with a smirk on her face and said that if the Commissioner he spoke to didn’t help him, who he thinks can. Mr. Towe remarked that the smirk on Ms. Lewis’ face really “ticked” him off. He said that he has spoken with her before and called her a racist to her face because she is a racist. He indicated that the other day, Ms. Lewis told him that as long as she is working in housing, he will never have access to the stairwell. Mr. Towe stated that he doesn’t understand why he can’t have access to the stairwell. He explained that he use to walk up and down the stairwell for leg exercise due to health concerns, but now the PMC keeps the doors to the stairwells locked because of a security reason that happened a few years ago and the PMC hasn’t unlocked the stairwell doors since. He stated that his legs have grown weak and while trying to exercise outside one day, this caused him to step off the curb, fall and hit his head. Mr. Towe also indicated that he fell again recently while he was trying to get on the bus. He said that he broke three bones, got stitches in his hand and was in the hospital for four days. He remarked that hasn’t went public with this incident because he didn’t want to hurt the HHA because after all, this is where he lives and HHA provides housing for him. Mr. Towe continued, stating that at this point, his legs are still weak and he really needs help. He said that he has been trying to get the manager to unlock the doors or to provide him a key so that he could exercise once in a while. He said that he has filled out all of the forms and still have no key. He remarked that he just wants access to the stairwell and he has been hurt enough. He said if he has to go public and cause the HHA to look bad, he will because he wants access to the stairwell. Mr. Towe concluded that he doesn’t understand why the doors are kept locked all day and if the PMC would just open them during business hours, this would be okay with him. Secretary Gunsolley stated that he remembers hearing the concerns initially, but the stairwells had been locked for security reasons. Mr. Towe asked if security is more important. He inquired if something that may happen, more important than something that has happened already with his health. Secretary Gunsolley told Mr. Towe that he is only telling him the reason for locking the stairwell doors. There had been problems prior to the PMC locking the doors of unauthorized people gaining access to the building and going up the stairs and bothering tenants. He stated that staff is willing to look at it and he doesn’t know if we have a good resolution that balances Mr. Price’s ability to exercise on the stair and everyone else’s ability not to be bothered by unauthorized people using the stairs. Mr. Towe commented that all of the outside doors are locked all of the time. Secretary Gunsolley said that he knows that and he also knows that unauthorized people still come inside. Mr. Towe stated that he doesn’t know of any building that keeps the stairwells locked all of the time during business hours. He remarked that this is not a good answer at all.
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Secretary Gunsolley promised Mr. Towe that HHA will take another look at it and see what we can do. He said that this is all he can promise right now. Vice Chair Wilson apologized to Mr. Price for what happen to him and said that the issue with the stairwell will certainly be looked into. She thanked him for coming today. NEW BUSINESS Resolution No. 2889 – Approve Renewal of Housing Authority Insurance Group (HAIG) Insurance Policies Secretary Gunsolley stated that Resolution No. 2889 authorizes the HHA to renew the property insurance policies coverage by Housing Authority Insurance Group (HAIG) for the policy year March 31, 2017 to March 31. 2018 and this is a two year renewal not to exceed $750,000 for any policy year. He indicated that this year, the insurance renewal is looking at $684,737 which is a 4.72% reduction from the last year. Vice Chair Wilson asked for any questions, concerns or comments regarding Resolution No. 2889. Vice Chair Wilson asked for a motion to approve Resolution No. 2889. Commissioner Ruiz made the motion to approve Resolution No. 2889. Commissioner Horan seconded the motion. Resolution No. 2889 passed unanimously. Resolution No. 2890 – Updates and Edits to HHA’s Travel Policy Secretary Gunsolley stated Resolution No. 2890 is an update to HHA’s Travel Policy based on one of the findings of the Office of Inspector General (OIG) Audit and so, we are clarifying the ground transportation reimbursement policy so that staff can use it for local trips, the beginning and ending odometer readings, an internet mapping source, like Google Maps or the mileage schedule that HHA produced that lists mileage from headquarters to any property and back. He indicated that any of these three methods will be approved for reimbursement. He added that for out of town mileage, staff will use the internet mapping source as the starting and ending points to/from a place. Vice Chair Wilson asked for any questions, concerns or comments regarding Resolution No. 2890. Vice Chair Wilson asked for a motion to approve Resolution No. 2890. Commissioner Wygal made the motion to approve Resolution No. 2890. Commissioner Kirkendoll seconded the motion. Resolution No. 2890 passed unanimously. Resolution No. 2891 – Revision and Implementation of VAWA Policy, including VAWA Emergency Transfer Plan Secretary Gunsolley stated that Resolution No. 2891 updates HHA’s Violence Against Women Act (VAWA) Policy, including the Emergency Transfer Plan. He explained that HHA has had a VAWA Policy for some time, but in November 2016, HUD issued a final rule that requires some minor updates to the VAWA Policy. The Board last approved the Policy in February 2014 and now the HHA needs to make a couple of edits that are outlined in the board memorandum to conform to HUD regulations. Vice Chair Wilson asked for any questions, concerns or comments regarding Resolution No. 2890. Commissioner Horan asked how does the Emergency Transfer Plan work and is it if a resident feels threatened and requests a transfer? He also asked if the transfer is within the same project. Secretary Gunsolley replied that the transfer is usually not in the same project, but it’s to another project or to the voucher program. He indicated that it’s a high threshold that a resident has to meet and it’s laid out in the Plan, but if someone is under fear for their life for domestic violence, the HHA can relocate them. Commissioner Horan made the motion to approve Resolution No. 2891. Commissioner Kirkendoll seconded the motion. Resolution No. 2891 passed unanimously.
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Resolution No. 2892 – Update Utility Allowance Rates for Applicable Public Housing Developments Secretary Gunsolley stated that he had emailed to the Commissioners an updated version of Resolution No. 2892 today. He indicated that the board memorandum itself didn’t change, but the utility allowances are updated. He said that HHA has seen the utility rates increase from when we had first done the initial analysis and so, it results in the change of a couple of dollars here and there all to the tenants favor versus the one that’s in the original board packet. Secretary Gunsolley continued, stating that HHA used an engineering method to provide the utility allowance at developments where tenants are responsible for paying their own utilities. HHA is required to provide a reasonable allowance to cover a conservative energy usage and that’s what we have calculated here. He added that the allowances are decreasing for two reasons 1) overall, the energy rates are down from where they were the last time the list was done and 2) HHA has implemented over $25 million of energy improvements at the properties and many of these improvements are in the units themselves. He said that residents will see a lower electric and heating bill as a result of those improvements and so, this allowance is smaller to continue to cover the same adequate amount of energy consumption. Vice Chair Wilson asked for any questions, concerns or comments regarding Resolution No. 2892. Vice Chair Wilson asked for a motion to approve Resolution No. 2892. Commissioner Ruiz made the motion to approve Resolution No. 2892. Commissioner Wygal seconded the motion. Resolution No. 2892 passed unanimously. Resolution No. 2893 – Internet Service Contract with AT&T Secretary Gunsolley stated that Resolution No. 2893 is for a contract with AT&T to continue existing network service at 2640 Fountain View and the public housing sites. He explained that HHA has had a three year contract that had expired in late 2016 and so, HHA was put onto a month to month contract which was much more expensive. At that time in December, HHA entered into a one year contract and he signed this contract with AT&T because it was under the Board threshold in the amount of about $90,000. However, when HHA received the January 2017 and February 2017 invoices, we realized that we were still being charged the month to month rate on a particular line item and so, we brought this to AT&T’s attention. He said that AT&T realized that there was an error in the drafting of the contract because they had forgotten to include that line item piece. Secretary Gunsolley indicated that AT&T had promised to make it right and they would go back and credit us for those month to month charges, but then we need to sign a new contract. He added that this one additional item that needs to be included in the contract takes the contract to $114,012 which is above his $100,000 threshold and so, he is asking the Board to enter into a one year contract with AT&T to continue to provide internet service and our network backbone to the properties for $114,012. Vice Chair Wilson asked, “What do we get for the $114,012?” Secretary Gunsolley replied that it is for all of HHA’s internet access for roughly 200 users and we also get the network which allows the offices, like here at Forest Green, to be able to work seamlessly with HHA’s software that lives at the central office. He stated that this allows staff to do all of the property management work onsite and when they are updating tenant records, it updates at the central office and so, it creates a virtual network across the City. Commissioner Horan outlined for clarification that HHA had a $90,000 contract with AT&T and then AT&T discovered that they had made a mistake because they left something out that should have made the contract $114,000. He stated that this was already a signed contract so why are we cooperating so readily with AT&T. He asked if our attorneys are negotiating with AT&T to try to enforce the contract. Secretary Gunsolley replied that this is where he started the conversation and AT&T told HHA that the error was that they had forgotten a line item. He stated that this line item is called “mileage” and is needed because we are still using this
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line item, but it wasn’t included in the annual contract and AT&T is billing us the month to month rate for mileage. HHA was still paying for this line item, but it hadn’t been included into the contract. Commissioner Horan commented that AT&T’s position would be that if HHA wants to stick to the original contract, they would eliminate the mileage part of it. Secretary Gunsolley replied that AT&T wouldn’t eliminate the mileage, but charged HHA the month to month rate on the mileage which is much higher than the contract rate for the mileage. Commissioner Horan remarked that he understands. Vice Chair Wilson asked for any further questions, concerns or comments regarding Resolution No. 2893. Vice Chair Wilson asked for a motion to approve Resolution No. 2893. Commissioner Horan made the motion to approve Resolution No. 2893. Commissioner Ruiz seconded the motion. Resolution No. 2893 passed unanimously. EXECUTIVE SESSION Vice Chair Wilson suspended the Public session on Tuesday, March 28, 2017 at 3:42 p.m. to convene into Executive Session to discuss personnel, legal and real estate issues in accordance with Sections 551.074, 551.071 and 551.072 respectively, of the Texas Government Code. PUBLIC SESSION RECONVENED Vice Chair Wilson reconvened Public Session at 4:35 p.m. ADJOURNMENT Vice Chair Wilson asked for a motion to adjourn the meeting. Commissioner Wygal motioned to adjourn. Commissioner Ruiz seconded. The meeting adjourned at 4:35 p.m.
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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com
A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA Administrator at 713-260-0353, TTY 713-260-0547 or [email protected]
RESPONSES TO COMMENTS RECEIVED AT THE TUESDAY, MARCH 28, 2017
BOARD OF COMMISSIONER MEETING
A Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, March 28, 2017, at Forest Green, 8945 Forest Hollow, Houston, Texas 77078. The Board received comments during the public comment period; HHA’s responses to each comment are detailed below: C = Comments Received R= HHA Response PUBLIC COMMENTS C: Mr. Edward Price, of 2100 Memorial, apartment #613, addressed the Board with concerns about issues he is having at 2100 Memorial Apartments with other residents and the property management company (PMC). Mr. Price complained that he feels that the PMC is discriminating against him and being biased towards other residents. He said that he is giving notification to HHA that he is getting ready to do something about this issue at 2100 Memorial because he feels that his character is being attacked, as well as being discriminated against. He provided the Board with a handout and explained that he put this information together so that the Commissioners can get an idea of who he is, rather than what is said about him at 2100 Memorial. Mr. Price stated that in the handout, there is a lease violation that he was given by the PMC for disturbing rights, comforts, safety or other tenants and office staff, and derogatory statements posted in dining area regarding racism. He admitted that he posted signs in the dining area and he is willing on own up to that, but the other violations he did not do and he has a witness who was in the dining area at the time that this happened and she is willing, under oath, say that the other violations are not true. He said that he will be disputing the other violations. Mr. Price expressed that the PMC thinks he is intimidating because he is an African American man who speaks his piece, speaks it boldly and stands up for himself. He admitted that he isn’t a low-key person and has a strong personality and so, this can be used against him to make him appear to be an intimidating man but, he is not intimidating at all. This is why he provided his resume and a letter from his church on his behalf to the Board. He remarked that if the Board went by what people said about him at 2100 Memorial, they would believe that he is one of the worst persons in the world, but he has worked as an African American advocate for fifth grade boys and he spends most of his time with people at his church. Mr. Price concluded that the last time he was at the Board meeting, he tabled his issues because Ms. Nelson said that she would look into his complaints and she did take care of them. He remarked that since then, his issues are right back to where they were and he hasn’t had a chance to take his issues back to Ms. Nelson because this happened so fast. R: The Lynd Company placed light covers on the light switches in the dining area to avoid the lights being turned off at night and during the morning hours before sunrise. This was done in response to numerous complaints made by residents who walk their pets in this corner of the property. The residents claim the light from the dining area helps to add more lighting to the sidewalk and makes them feel safer. Being a common area, the PMC felt it would be helpful to these residents, but it was never meant in any way to discriminate against anyone. Management apologized to Mr. Price that he had this impression and felt it was directed towards him. The PMC at 2100 Memorial provides Equal Housing Rights for all tenants.
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Understanding Mr. Price’s concern, we have since removed the light covers, but the PMC is also providing a resident survey, where the dining room light concerns may be addressed. The PMC is looking for an unanimous consensus where the residents may vote if the lights should stay on or have the ability to be turned off. With regard to the incident which occurred on March 25th, six women came to the office with complaints and fears of remaining in the dining area with the behavior of Mr. Price and the notes he was leaving on the light covers with other residents as witnesses. Copies of the notes are attached which state “2100 Memorial is Racist”, “If I were White this wouldn’t be happening”, “2100 KKK”, and “Make America White Again”. Our leasing agent tried to remove the derogatory statements and Mr. Price continued to place them back on the light covers. The female residents did not feel comfortable and avoided the dining area the remainder of the day. Security cameras were reviewed and Mr. Price is seen aggressively shoving chairs around to different tables in the dining area. The PMC did issue a lease violation to Mr. Price using guidelines based from the lease contract on “Threatening the rights comfort and safety of others”. The Houston Police Department (HPD) was also contacted to assist in defusing his aggressive behavior. Mr. Price returned to his apartment after the other tenants left the room and prior to HPD’s arrival. Management encouraged Mr. Price to reach out to The Lynd Company’s Corporate Management with these concerns in the future, before he resorts to this type of drastic behavior. C: Ron Towe, of Lyerly, apartment # 217, addressed the Board with concerns about the stairwell being locked at Lyerly. Mr. Towe complained that Ms. Lewis attended a meeting a t Lyerly recently and she approached him and asked him what happened to him because his face was bruised and his hands where bandaged. He explained to Ms. Lewis that what had happened, and she looked at him with a smirk on her face and said that if the Commissioner he spoke to didn’t help him, who he thinks can. Mr. Towe remarked that the smirk on Ms. Lewis’ face really “ticked” him off. He said that he has spoken with her before and called her a racist to her face because she is a racist. He indicated that the other day, Ms. Lewis told him that as long as she is working in housing, he will never have access to the stairwell. Mr. Towe stated that he doesn’t understand why he can’t have access to the stairwell. He explained that he use to walk up and down the stairwell for leg exercise due to health concerns, but now the PMC keeps the doors to the stairwells locked because of a security reason that happened a few years ago and the PMC hasn’t unlocked the stairwell doors since. He stated that his legs have grown weak and while trying to exercise outside one day, this caused him to step off the curb, fall and hit his head. Mr. Towe also indicated that he fell again recently while he was trying to get on the bus. He said that he broke three bones, got stitches in his hand and was in the hospital for four days. He remarked that hasn’t went public with this incident because he didn’t want to hurt the HHA because after all, this is where he lives and HHA provides housing for him. Mr. Towe continued, stating that at this point, his legs are still weak and he really needs help. He said that he has been trying to get the manager to unlock the doors or to provide him a key so that he could exercise once in a while. He said that he has filled out all of the forms and still have no key. He remarked that he just wants access to the stairwell and he has been hurt enough. He said if he has to go public and cause the HHA to look bad, he will because he wants access to the stairwell. Mr. Towe concluded that he doesn’t understand why the doors are kept locked all day and if the PMC would just open them during business hours, this would be okay with him. R: A meeting will be held with Mr. Towe to gain more information regarding the reported incident he encountered with Renee Lewis. Ms. Lewis does not recall having dialogue with Mr. Towe, as he reported. J. Allen Management Company (JAMC) reviewed all aspects surrounding Mr. Towe’s request and found that it is not in the best interest of all residents to leave the doors open. On April 6, 2017 at 11:15 a.m., JAMC Regional Supervisor met with Mr. Towe in regards to his concerns brought forth at the Board meeting for not having access to the stairwells at Lyerly for his personal exercise use. It was explained to Mr. Towe in detail that management will not be able to accommodate him by leaving the stairwell doors open and/or that management will not be able to provide him a key to the stairwells for re-entry due to the safety concerns for the tenants in the building, as well as himself. Leaving the doors unlocked will pose a risk of possible criminal activity and safety concerns. Management has asked Mr. Towe if he has any other concerns to please bring them to the office.
11
Resolution No. 2894
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item Write-offs for the Period of January 1, 2017 to March 01, 2017 2. Date of Board Meeting: April 18, 2017 3. Proposed Board Resolution:
Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to write off vacated tenant accounts in the amount of $128,550.58 and make necessary changes and corrections, pursuant to the memorandum dated April 1, 2017 from George Griffin III, Vice President of Housing Operations to Tory Gunsolley, President & CEO.
4. All Backup attached? X Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available X Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:
12
Resolution No. 2894
Transforming Lives & Communities
MEMORANDUM
TO: TORY GUNSOLLEY, PRESIDENT & CEO
FROM: GEORGE GRIFFIN III, VICE PRESIDENT HOUSING OPERATIONS
SUBJECT: FRIST QUARTER WRITE OFFS JANUARY 1, 2017 TO MARCH 31, 2017
DATE: APRIL 1, 2017
This memorandum recommends that the Houston Housing Authority Board of Commissioners authorizes the President & CEO approval to write-off vacated tenant accounts designated as uncollectible in the amount $128,550.58. This amount captures accounts written off for the First Quarter of 2017.
BACKGROUND
The Houston Housing Authority (HHA) reduces public housing accounts receivable balances by writing off bad debt that is owed by former tenants after the debt has been deemed uncollectible. Write-offs are typically the result of tenants with balances owed to HHA leaving without notice or due to eviction. HHA writes off vacated tenant accounts considered to be uncollectible from the Agency’s books once per quarter. The uncollected amount of $128,550.58 reflects accounts written off for the First Quarter of 2017. To ensure accuracy, HHA made certain that property managers notified former residents in writing of any delinquent balances, and referred these balances to a private collection agency NRA (National Recovery Agency). HHA also ensured that the write-offs excluded former residents who have transferred to the Housing Choice Voucher Program (HCVP). Any HCVP participants with outstanding Public Housing balances must pay back all debt owed or they will be terminated from the HCV Program. HHA only writes-off debt for residents who have left the program and for whom HHA has no reasonable expectation of being able to collect the debts owed. HHA takes the following steps to collect rent:
1. Rent Statements are provided to all public housing tenants on a monthly basis listing their monthly rent payment and any other obligations (i.e., utilities, maintenance, etc.). When payment is made to the office, the Property Manager ensures the amount being paid is correct and payment source is made out to the property.
2. If rent payments are not received by the 5th working day of the month, the Property Manager sends a 14-Day Notice to the tenants.
3. If rent payments are not received after the 14-Day Notice period, tenants are sent a Three (3)-Day Notice to Vacate.
4. The eviction process begins with filing procedures in County Court. The bad debt is also referred to a private collections agency within 30 days.
13
Resolution No. 2894
Bad debt includes rent, maintenance fees, legal fees, utilities and other fees. HHA submits all unpaid debt to the PIH Information Center (PIC) as required by the Department of Housing and Urban Development (HUD). The property names and recommended write-off amounts are as follows: Property Name Write-off Amount
1. Allen Parkway Village $15,239.11 2. Clayton $30,457.70 3. Cuney $29,467.85 4. Ewing Apartments $4,178.91 5. Forest Green $576.75 6. Fulton Village $717.11 7. Heatherbrook $59.00 8. HOAPV $3,476.23 9. Irvinton $7,812.32 10. Kelly Village $14,721.85 11. Kennedy Place $1,492.86 10. Lincoln Park $1,682.68 11. Long Drive $3,989.60 12. Lyerly $237.00 13. Oxford $10,539.63 14. Telephone Road $63.00 15. Victory Place $3,838.98 $128,550.58
The following is a breakdown of write-off amounts per category:
Rent $44,044.94 34%
Unreported Income $ 00.00
Maintenance Charges $65,891.81 51%
Legal Charges $11,824.00 9%
Utilities $4,538.77 4%
Other Fees $2,251.06 2% Grand Total: $128,550.58 100% HHA is writing these debts off consistent with HUD regulation. Not writing-off these debts negatively impacts the Agency’s scoring on a critical HUD management test. RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:
Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to write off vacated tenant accounts in the amount of $128,550.58 and make necessary changes and corrections, pursuant to the memorandum dated April 1, 2017 from George Griffin III, Vice President of Housing Operations to Tory Gunsolley, President & CEO.
14
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PH
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TH
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201
2R
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Cuney
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Cuney
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Cuney
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0$960.0
9
Cuney
Walton,
Tessa J
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8/2
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4
Cuney
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44.0
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12/3
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0$217.2
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3/7
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rincess A
.3/9
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0$156.9
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0$156.9
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Lata
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3/1
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Date
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lizabeth
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Irvin
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3/2
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Date
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Kelly
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Kelly
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.1/2
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0$246.0
0$125.8
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Kelly
Vill
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Dia
mond,
Shani A
.1/2
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0$211.9
6$246.0
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7
Kelly
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Ste
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thy L
.1/2
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$551.2
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Kelly
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2
Kelly
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Will
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3
Kelly
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Cla
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0$55.9
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9
Kelly
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Kelly
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.12/1
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0$29.8
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.11/3
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.12/1
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4
Kelly
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8
Kelly
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3/7
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0$244.0
6$246.0
0$39.9
0$75.0
0$659.9
6
Kelly
Vill
age
Fennel, C
hery
l R
.3/7
/2017
$1,5
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0$246.0
0$77.1
0$75.0
0$2,2
67.9
8
Kelly
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Stinson,
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3/2
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Kennedy P
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Fran
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1/17
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Kennedy P
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Kennedy P
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, Kim
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6
Pro
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Date
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Lin
coln
Park
White,
Kath
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.1/6
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0$165.2
5$0.0
0$1.0
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0$166.2
5
Lin
coln
Park
Goudeaux,
Erica
1/9
/2017
$0.0
0$55.7
7$0.0
0$0.0
0$0.0
0$55.7
7
Lin
coln
Park
Hogan,
Jam
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5/2
016
$0.0
0$310.7
5$0.0
0$0.0
0$0.0
0$310.7
5
Lin
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Park
Davis
, Lakis
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1/3
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0$0.0
0$0.0
0$0.0
0$4.0
0
Lin
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Park
White,
Pam
ela
D.
2/1
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1$216.0
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0$0.0
0$1,1
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1
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TA
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Pro
pert
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Date
Ren
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wed
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an
ce F
ees
Ow
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Leg
al
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Long D
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Pin
kney,
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na D
.12/2
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0$711.5
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0$16.0
0$0.0
0$727.5
5
Long D
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Vasquez,
Rebecca
1/1
7/2
017
$1,7
70.0
0$462.6
0$116.0
0$0.0
0$30.0
0$2,3
78.6
0
Long D
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Fulg
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va W
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1/2
0/2
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0$742.3
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0$43.0
0$0.0
0$785.3
5
Long D
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Bra
ndi M
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12/2
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016
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0$18.1
0$0.0
0$33.0
0$0.0
0$51.1
0
Long D
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Griff
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Lakesha P
.2/1
3/2
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$23.0
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0$0.0
0$0.0
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0$30.0
0
Long D
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Dro
nes,
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arc
o K
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TA
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92
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3,9
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.60
Pro
pert
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tM
ove O
ut
Date
Ren
t O
wed
Main
ten
an
ce F
ees
Ow
ed
Leg
al
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liti
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wed
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al
To
tal
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Lyerly
Jones,
Anth
ony E
ugene
2/6
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0$237.0
0
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0
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0
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TA
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23
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Oxfo
rd P
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Lill
ie,
Lam
equa A
.1/9
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0$68.2
0$0.0
0$0.0
0$0.0
0$68.2
0
Oxfo
rd P
lace
Booker,
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s E
.1/1
8/2
017
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0$655.2
5$116.0
0$0.0
0$0.0
0$771.2
5
Oxfo
rd P
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Taylo
r, T
iffa
ny L
.1/1
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017
$8.0
0$357.7
0$346.0
0$0.0
0$0.0
0$711.7
0
Oxfo
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Cle
vela
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Ste
phanie
L.
1/2
7/2
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$173.0
0$1,3
69.1
5$346.0
0$0.0
0$24.5
0$1,9
12.6
5
Oxfo
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Shelton,
Shadonna S
.2/1
3/2
017
$0.0
0$448.2
5$0.0
0$0.0
0$0.0
0$448.2
5
Oxfo
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White,
Christine
3/2
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$0.0
0$353.9
0$0.0
0$0.0
0$0.0
0$353.9
0
Oxfo
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Sta
ckhouse,
La'T
oya Y
.12/2
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0$109.3
2$0.0
0$0.0
0$0.0
0$109.3
2
Oxfo
rd P
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Riv
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, M
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N.
3/6
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$0.0
0$209.2
5$0.0
0$0.0
0$0.0
0$209.2
5
Oxfo
rd P
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Evans,
Cassandra
9/2
1/2
016
$0.0
0$375.0
0$216.0
0$0.0
0$0.0
0$591.0
0
Oxfo
rd P
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Harr
is,M
iranda D
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0$692.2
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0$0.0
0$0.0
0$692.2
5
Oxfo
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Butler,
Cynth
ua E
.3/2
1/2
017
$0.0
0$239.2
5$0.0
0$0.0
0$0.0
0$239.2
5
Oxfo
rd P
lace
Dukes,
Chasydi
3/1
0/2
017
$0.0
0$231.4
1$0.0
0$0.0
0$0.0
0$231.4
1
Oxfo
rd P
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Perk
ins,
Kenya
3/2
0/2
017
$304.0
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P
age
44/
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18
PH
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19
Resolution No. 2894
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Totals
Allen Parkway Village 3,379.66$ 3,952.25$ 13,118.98$ 10,698.28$ 31,149.17$
Bellerive 550.62$ 65.06$ 615.68$
Clayton 14,241.94$ 3,700.22$ 9,019.55$ 18,027.13$ 44,988.84$
Cuney 10,854.71$ 9,088.69$ 6,581.02$ 13,663.81$ 40,188.23$
Ewing 478.00$ 295.00$ 773.00$
Forest Green 429.00$ 429.00$ 1,511.00$ 1,645.57$ 4,014.57$
Fulton Village 2,208.71$ 708.00$ 4,047.16$ 6,963.87$
HOAPV 1,544.00$ 1,843.70$ 890.15$ 343.50$ 4,621.35$
HRI 1,086.00$ 1,086.00$
Heatherbrook 1,544.00$ 3,396.25$ 1,681.25$ 6,621.50$
Irvinton 6,096.10$ 7,488.58$ 17,364.70$ 5,471.70$ 36,421.08$
Kelly Village 2,791.61$ 2,949.73$ 2,666.93$ 14,755.37$ 23,163.64$
Kennedy Place 39.00$ 141.25$ 140.65$ 2,865.24$ 3,186.14$
Lincoln Park 7,099.84$ 2,223.39$ 11,226.37$ 6,733.63$ 27,283.23$
Long Drive 2,659.49$ 3,030.21$ 2,665.55$ 1,876.82$ 10,232.07$
Lyerly 1,385.06$ 3,001.00$ 325.00$ 4,711.06$
Oxford Place 10,247.37$ 501.00$ 3,209.06$ 14,310.65$ 28,268.08$
Telephone Road 1,794.60$ 1,020.30$ 2,085.30$ 4,900.20$
Victory 883.25$ 1,622.95$ 1,622.95$ Re 4,129.15$
Total 69,312.96$ 37,678.97 $77,434.46 98,890.47$ 283,316.86$
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Totals
Allen Parkway Village 15,239.11$
Bellerive
Clayton 30,457.70$
Cuney 29,467.85$
Ewing 4,178.91$
Forest Green 576.75$
Fulton Village 717.11$
Heatherbrook 59.00$
HOAPV 3,476.23$
HRI
Irvinton 7,812.32$
Kelly Village 14,721.85$
Kennedy Place 1,492.86$
Lincoln Park 1,682.68$
Long Drive 3,989.60$
Lyerly 237.00$
Oxford Place 10,539.63$
Telephone Road 63.00$
Victory 3,838.98$
Total 128,550.58$ 0.00 $0.00 -$ 128,550.58$
2016 - 2017 Summary Write-Offs
2016
2017
20
Resolution No. 2895
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item Purchase of New Furniture for 2650 Fountain View 2. Date of Board Meeting: April 18, 2017 3. Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to purchase office furniture (including turnkey installation), with a cost not to exceed $950,000 from FMGI, for the new HHA corporate headquarters to be located at 2650 Fountain View, Houston, TX, 77057, and make any necessary additions, deletions, corrections and changes to the purchase order, pursuant to the memorandum dated April 4, 2017 from Chris Bergmann, Vice President of REID, to Tory Gunsolley, President & CEO.
4. All Backup attached? Yes X No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available X yes no Source Bank Loan Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:
21
Resolution No. 2895
Transforming Lives & Communities
MEMORANDUM
TO: TORY GUNSOLLEY, PRESIDENT & CEO
FROM: CHRIS BERGMANN, VP OF REID
SUBJECT: PURCHASE OF OFFICE FURNITURE FOR HHA’S NEW HEADQUARTERS
DATE: APRIL 4, 2017
This memorandum recommends that the Houston Housing Authority (HHA) Board of Commissioners authorizes the President and CEO to purchase office furniture (including turnkey installation), with a cost not to exceed $950,000 from FMGI, for the new HHA corporate headquarters to be located at 2650 Fountain View, Houston, TX, 77057, and make any necessary additions, deletions, corrections and changes to the purchase order issued. BACKGROUND The Houston Housing Authority is currently in the renovation phase of the new office building at 2650 Fountain View Drive. The renovation will be completed in April of 2017. As a component of the move to the new office space it is necessary to modernize and upgrade the furniture for both client and staff use. Existing furniture will be used to fill most enclosed office space, but due to the new building configuration and the age and condition of much of the existing modular furniture it is necessary to purchase new furniture for the customer centered areas and new cubicles for the open floor plan areas that employees will occupy. CMCI, our move consultant, was engaged to inventory all existing HHA furniture and make recommendations on what furniture to keep, what furniture to repair and what furniture to discard. As a result of this effort it was determined that all customer related furniture and all cubicles for employees were needed to be replaced. CMCI developed a scope of work (SOW) and an independent cost estimate (ICE) for the procurement of the new furniture. CMCI’s ICE for new furniture purchase and install was $1,053,965. Synopsis regarding Request for Information RFI’s 16-34 and 16-37 Furniture HHA’s Procurement Department facilitated the issuance of Request for Information (RFI’s) 16-34 and 16-37 for Furniture (posted on the HHA web site on 10.10.16 and 12.7.2016), based on the requirements and specifications provided by HHA’s REID Department. The intent of both RFI’s is to develop a list of potential bidders who might be interested in providing HHA with furniture, and furniture-related services via an upcoming Request for Proposal. HHA’s Procurement Department posted both RFIs on HHA’s webpage, and sent e-mails announcing the RFIs to the Houston Minority Supplier Diversity Council, firms listed on HHA’s Bidder’s List, furniture vendors registered with the City of Houston Office of Business Opportunity,
22
Resolution No. 2895
the State of Texas, the Local Government Purchasing Cooperative, and the Choice Partner’s Cooperative. Firms were not asked to provide pricing; but were asked to respond to the following questions:
Question 1: Can you provide furniture-related items that meet or exceed the requirements described in Attachment A? If not, why?
Question 2: If you can provide the items in Attachment A, please identify the
manufacturer(s).
Question 3: Can you fully comply with Attachment B Scope of Work? If not, why?
Question 4: Can you provide all of the items in Groups 1 and 2? If not, please indicate the item number(s).
Question 5: If you can provide the items listed in Groups 1 and 2, please identify the manufacturer(s).
Question 6: What is the approximate average lead time for the items in Group 1?
Question 7: Can you provide 4’ and 6’ panels specified in Group 1?
Question 8: Can you provide hard surface only furniture on all lobby-related furniture?
Question 9: What is the approximate average lead time for the items in Group 2?
Question 10: Can you provide on-site refinishing services for the furniture listed in Group 3?
Question 11: Is your company a Minority\Women Business Enterprise (M\WBE)? If so, please indicate your certification.
Question 12: If your company is not an M\WBE, can you subcontract any portion of the requirements in Attachment A and/or B to an M\WBE? If not, why?
Question 13: Are the items in Group 1 available thru a Purchasing Cooperative? If so, please identify the Purchasing Cooperative and the applicable Contract Number(s).
Question 14: Are the items in Group 2 available thru a Purchasing Cooperative? If so, please identify the Purchasing Cooperative and the applicable Contract Number(s).
Question 15: Are the services requested in Group 3 available thru a Purchasing
Cooperative? If so, please identify the Purchasing Cooperative and the applicable Contract Number(s).
Question 16: Are you familiar with Section 3 of the Housing & Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (hereinafter “Section 3”) which requires HHA, to the
23
Resolution No. 2895
greatest extent feasible, provide employment opportunities to residents of HHA and other low-income individuals, within the City of Houston.
Question 17: If awarded the project, are you aware that you will need to and are you prepared to provide the following: a) a Supervisor to attend pre-move walkthrough to ascertain building condition, b) building protection during your installation and delivery and c) the same Supervisor to attend post-move walkthrough to ascertain any building damage attributable to your company?
Question 18: If applicable, please indicate any additional information you would need from HHA in order for your Firm to provide HHA with a fixed price for the products and services described herein.
The following Firms responded to the above solicitations, and their respective responses were tabulated and shared with HHA’s REID Department:
Name of Firm Certification
CRG No
ELONTEC WBE
FMGI MBE
GATEWAY No
J-C-S No
J. TYLER WBE
KAY DAVIS MBE and WBE
OFI WBE
LETOURNEAU INTERESTS, INC. No
PIONEER No
STAPLES No
VANGUARD WBE
Synopsis regarding Request for Proposal (RFP 16-38) Furniture, and Furniture-related Services Based on the guidance provided by HHA’s REID Department after reviewing the responses to RFI’s 16-34, and 16-37, HHA’s Procurement Department facilitated the issuance of Request for Proposal (RFP) 16-38 Furniture (advertised on 12.21.16 and 12.28.16), and Furniture-related Services. In addition to using the same approach to announce RFI’s 16-34, and 16-37, HHA’s Procurement Department posted the legal notice advertising the solicitation in the Forward Times Newspaper, using the same specifications contained in both RFI’s. RFP 16-38 was eventually cancelled on 1.11.17 due to the difficulty all potential vendors were having with the RFP. There are many different manufactures and not one had the same line of furniture. Also, some vendors could provide turnkey installation and some could not. SELECTION OF VENDOR HHA chose to purse this procurement via cooperative agreements relying on the process that we went through described above. One vendor stood out as being able to provide a turnkey solution
24
Resolution No. 2895
for HHA’s needs! That was FMGI who is a member of several State of Texas governmental CO-OP’s that HHA belongs to as well. FMGI is able to provide all the items in Group 1 & 2 via four CO-OP’s, either TXMAS, Choice Partners, US Communities or National IPA. Services (furniture refinishing, est. cost of $50,000) provided in Group 3 are not available from any CO-OP, see Attachment B. FMGI has worked with our Architects (English & Assoc.) and Move Consultant (CMCI) on many other projects and come highly recommended. FMGI is an MBE/Veteran Business founded in 1994 by Charles Griggsby. Also, a certified City of Houston HUB and not found on the HUD debarred list. RECOMMENDATION Accordingly, I recommend that the Board considers the following resolution, which states:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to purchase office furniture (including turnkey installation), with a cost not to exceed $950,000 from FMGI, for the new HHA corporate headquarters to be located at 2650 Fountain View, Houston, TX, 77057, and make any necessary additions, deletions, corrections and changes to the purchase order, pursuant to the memorandum dated April 4, 2017 from Chris Bergmann, Vice President of REID, to Tory Gunsolley, President & CEO.
25
Resolution No. 2895
Attachment A
Attachment A
Specifications
1.0 General
1.1 These specifications do not represent any single furniture manufacturer(s),
consequently; they should be used as guide when preparing a response to
this RFI.
1.2 Products must include the following: modular systems furniture,
freestanding casework furniture, metal filing and storage units, and
miscellaneous accessories.
1.3 All furniture, including cabinet and door pulls, shall meet Architectural
Barriers Act Accessibility Standards (ABAAS) guidelines as standard
product offering.
1.4 The products should utilize a minimal number of parts and be designed for
quick and easy reconfiguration.
1.5 The manufacturer must also have a complete line of free standing private
office, storage, and conference room products that will integrate/match
finish and fabric selections of the systems solution offered.
1.6 Panel composition and construction as well as other components must have
reduced VOC emissions (prefer water-based adhesives) and PVC-free
power components to minimize environmental impacts.
1.7 Systems furniture and panel systems must meet “green procurement”
standards for recycled content and sustainability. Prefer selected product
line meet cradle-to-cradle certification.
1.8 The furniture construction and manufacturing process should comply with
the following requirements to help HHA achieve these LEED credits:
1.8.1 MR4: 20% of construction is recycled materials, based on weight.
1.8.2 MR7: 50% of the wood based materials used for the construction are
in accordance with the Forest Stewardship Council's (FSC)
principles and criteria.
26
Resolution No. 2895
1.8.3 IEQ 4.5: Low Emitting Materials- Systems Furniture and Seating.
1.8.4 Panel systems and product lines must provide, at a minimum,
standard warranties. Warranties must include all materials and
workmanship to include shipping and replacement costs, parts and
labor of defective item replacement at no cost to HHA.
2.0 Panel Construction
2.1 Panel construction shall be a steel frame and shall be capable of supporting
cantilevered work surfaces, shelves, files and other components in the
configurations shown on the “typicals” drawings (see Attachment D),
without special modifications to the panels.
2.2 All standard monolithic structure and stackable base panels shall be shipped
complete with top caps and base raceway covers. Connector covers and
variable height covers shall be available in medium grade finishes including
fabric wrap, painted metal or hardwood veneer finishes. Panels shall be
tackable & acoustical.
2.3 Panels shall have top caps and side rails made of metal. Baked enamel or
approved comparable finish. Base raceway covers shall be made of metal
or PVC and shall be a one-piece assembly with receptacle openings.
2.4 Base raceways and covers shall be of a height to provide adequate power
and cable capacity. Panels shall have leveling glides, which do not require
level floors and provide vertical adjustment.
2.5 Stackable panels must be height adjustable in the field from approximately
the work surface height up to approximately 62” in height, without
disturbing work surface components and raceway power and data cabling.
Panels shall appear or be segmented on the “outside” faces of the
workstations, and can be monolithic or segmented on the “interior” faces of
the workstations.
2.6 Stackable panels must be load bearing to a minimum of approximately 54”
height, for the use of overhead shelving. Stackable panels should have the
ability to be vertically and horizontally connected to each other.
2.7 Panel system and components must come with leveling glides that adjust up
to 2” to provide uniform height and adjustment assurance for uneven floors.
27
Resolution No. 2895
Must allow for installation on finished flooring without use of penetration
for floor fasteners.
2.8 Panel skins must be available in steel, fabric, laminate and wood. Skins and
finishes must be high pressure laminate finish rather than wrap-style. Skins
must be removable and can be repositioned in the field at any location
within the panel. Must be non-progressive: any skin in the panel
configuration can be removed without disrupting any of the other skins
within the panel system. Panel windows must provide the option for real
glass and offer single and double pane options. System must offer
whiteboards and accessory rails and attachments as optional items.
3.0 Panel Connectors
3.1 The connector system shall permit the connection of panels of similar and
dissimilar heights without damage to the panels. Panels shall be constructed
with a panel-to-panel connecting system assuring rigid and stable
connections, both in line and at right angles.
3.2 All stackable panel connection covers shall be available fully segmented for
complete flexibility.
3.3 Connector blocks should be universal for use on 2-, 3-, and 4-way
connections. Connectors for full-height 2-, 3-, and 4-way conditions shall
be orderable as an assembled unit.
3.4 Straight standard panel connectors shall be constructed of painted steel.
Standard panels shall utilize full-height panel connectors that join in
multiple points.
3.5 Specification of connectors shall include covers.
4.0 Panel Types and Sizes
4.1 All fabric panels shall be at least 3 inches thick and shall be available in
nominal widths (e.g. 18”, 24”, 30”, 36”, 42”, 48”) with guiding dimensions
shown on the design drawings and measured center-to-center of the
connecting device. Availability of a 60” panel width is preferred.
4.2 The panel system shall be available in heights (e.g. 32", 44”, 54”, 64”, and
80” ± 2”) with guiding dimensions shown on the design drawings.
4.3 Panel types to include: painted steel, fabric/acoustical, hardwood veneer,
and glass. Acrylic panel faces used in lieu of glass will not be considered.
28
Resolution No. 2895
4.4 Panels shall be available with standard monolithic, segmented, and
stackable panel faces. All types of panels shall be able to connect to each
other for future reconfigurations.
5.0 Sliding Door Option for Workstations
5.1 Sliding door option shall be available as an option for workstations.
5.2 Door frame shall be painted metal.
5.3 Door option to include translucent insert material.
5.4 Door opening mechanism shall not impede entrance into the workstation
and shall not require a floor mounted or overhead track in the doorway
opening.
6.0 Panel Acoustics and Flammability
6.1 All panels shall have UL approval for flame and smoke. Panels shall be
class A fire rated.
6.2 Fabric acoustical panels shall have a NRC (full panel assembly) minimum
rating of .65.
6.3 Acoustical properties must be inherent in the manufacturing of the panel
and not a modification to the panel.
7.0 Power and Communications
7.1 Power outlets and data/telephone outlets shall be positioned above the desk
work surface height. Cable trays should be provided below work surface
height between the work surface and the panel for telephone and
communications cabling gathering and routing.
7.2 The electrical shall be UL rated and meet the applicable requirements of the
National Electric Code and applicable State of Minnesota Electric Codes.
Wiring must meet or exceed UL 183 Manufactured Wiring Systems tests
and deigned for installation in compliance with NFPA 70-1990 National
Building Code.
29
Resolution No. 2895
7.3 The furniture must be compatible with 3 phase building wiring. HHA will
be responsible for final, hard wire connections to the existing building
circuits as required.
7.4 The electrical system should be 8 wire and provide a minimum of three
separate 120-volt, 20-amp circuits, with three separate neutrals that
correspond to each circuit and one safety ground and one isolated ground
wire. This allows for isolation and/or dedication of any or all three circuits,
consisting of a separate hot, a neutral and a ground. The vertical wire path
shall accommodate a minimum of 15 category 6 cables. Power must have
the ability to be accessed approximately every 12” vertically. Power and
data distribution and top cap cabling must not be interrupted when stackers
are added to the frame. The use of power and data receptacles at any location
other than the base shall not restrict the number of available receptacles in
the panel base.
7.5 The electrical system components should be non-directional and non-
handed.
7.6 A non-powered panel shall have the capability to be retrofitted in the field
to be a powered panel (and also powered to non-powered).
7.7 Receptacles shall be circuit designated at the time of installation. It is
preferred that the receptacles be field programmable (able to change
between three circuits without ordering new receptacles).
7.8 All electrical power shall be able to enter the panel at either side of top or
at bottom on either side of the electrical raceway at electrical locations.
7.9 There should be a minimum of four receptacle sites on panels greater than
30” in width.
7.10 Electrical and communication wires shall have the ability to be physically
separated throughout the system.
7.11 Base raceway receptacle covers should slide or pivot open and stay attached
to the base for ease of use and to prevent loss.
7.12 All panels should provide for lay-in cabling installation.
8.0 Finishes and End of Run Posts
8.1 Finish posts and end of run posts shall be used at all 90 and 180 degree panel
configurations.
30
Resolution No. 2895
9.0 Fabric and Finishes
9.1 Each segment face of fabric panels shall have a single piece of mid-grade
fabric covering that shall be stretched over the entire segmented or
monolithic face of the panel. The fabric shall be attached securely and
continuously along the entire perimeter of the panel and shall be capable of
easy removable and replacement in the field.
9.2 Systems furniture fabrics and finishes shall match the
Freestanding/Modular furniture and Filing/Storage requirement to insure a
consistent design.
10.0 Work Surfaces
10.1 Work surfaces shall:
10.1.1 Be available with 3 edge options. Edge trim colors shall be match
the top. B. Work surface widths shall include industry standard 24,
30, 36, 42, 48, 60 and 72” (± 2”). Work surface depths shall include
industry standard 24” and 30”;
10.1.2 Mounted in increments along the entire height of the panel and
removable without structurally affecting adjacent work surfaces;
and,
10.1.3 Be available in straight, corner, and curvilinear shapes.
10.2 All panel hung work surfaces shall have a standard wire way centered
along the back edge of work surface.
10.3 Work surface height adjustment kits should be available to raise the height
of work surface up to approximately 30” and 31” when supported by
attached pedestals, lateral files or storage units and work surface end panels
shall have a 2” vertical adjustment.
10.4 Cantilever brackets shall be constructed of painted steel. Flush mount
plates shall be constructed of steel.
11.0 Shelves and Overhead Cabinets
11.1 Shelf widths shall include industry standard 24”, 30”, 36”, 42” and 48”.
11.2 Shelves shall have a depth of at approximately 13” but MUST
ACCOMMODATE 3-RING BINDER STORAGE.
31
Resolution No. 2895
11.3 Shelf pan shall be painted steel, and include a backstop. The shelf end
panels shall be constructed of painted steel.
11.4 Shelf should have a front edge to conceal optional task light. Shelf shall
accommodate under mounting of task lights of equal or shorter length.
11.5 The shelf finish shall be paint.
11.6 Overhead Storage Unit (OSU) shelf and top shall be constructed of
painted steel with painted steel end panels.
11.7 OSU shall be available in approximately 30”, 36”, 42”, 48”, 60”, and 72”
widths with an approximate depth of 14 1/4” and an approximate height of
15 3/4” but MUST ACCOMMODATE 3-RING BINDER STORAGE
WHILE ALLOWING THE DOOR TO CLOSE.
11.8 The door of the OSU shall either open over the top providing the maximum
usable interior storage or shall slide in front of the OSU. The OSU door
front shall include a lock and key standard with options of key-alike and
master keyed. OSU shelf pan shall be painted steel so the front edge
conceals optional task light.
11.9 Wheelchair accessible OSU’s shall be available that meet ABAAS
guidelines to open and close from the seated position.
11.10 All overhead storage units shall meet Architectural Barriers Act
Accessibility Standards (ABAAS) guidelines as standard product offering.
11.11 Overhead cabinets shall have a safety lock to prevent accidental
dislodging.
12.0 Storage Towers
12.1 Tower widths shall include approximately 24”, tower depths shall include
approximately 24”; height shall be approximately 54”.
12.2 Configuration: wardrobe, 6/6/12 file drawer, and front access storage door
with shelf.
12.3 Shelves shall be full depth of unit.
12.4 Shelf shall have a formed front edge, manufacturer substitutions allowed.
12.5 The exterior and interior finish shall be paint to match the workstation file
units.
32
Resolution No. 2895
12.6 All doors and file unit shall be lockable.
12.7 Provide hanging folder rails in file drawer for letter or legal size folders.
12.8 All tower storage units shall meet Architectural Barriers Act Accessibility
Standards (ABAAS) guidelines as standard product offering.
13.0 Task Lights
13.1 All of the light fixtures shall be UL listed and comply with NEC 605 and
fixtures shall be warranted for a minimum of five years. LED lamps are
acceptable.
13.2 Task lights shall be constructed of roll formed steel with welded in place,
steel end panels and baked on epoxy coat finish and the mounting
hardware shall be installed without the use of tools.
13.3 Standard lens shall be clear acrylic or diffused clear acrylic. A pass-
through power cord shall be available to join up to four adjacent task
lights together and plug them into a single power access point.
13.4 Task lights shall be shipped fully assembled, except for mounting
hardware.
13.5 A full range of freestanding/desk mounted lighting shall be available for
additional task intensive lighting.
14.0 Pedestals
14.1 Pedestals shall be available as work surface attached and/or mobile with
four casters with drawers that shall be available in heights of 6” and 12”.
14.2 Drawer configurations shall be 6/6/12 or 12/12 or 6/12 and each 6” high
box drawer shall include one side to side divider and each 12” high file
drawer should accommodate letter, legal, EDP, international A4 paper
sizes.
14.3 All 12” drawers shall be standard with a compressor and all drawer fronts
shall be available in either approximately 5/8” thick wood construction or
painted steel. Veneer fronts shall be constructed of a particle wood
composite core.
33
Resolution No. 2895
14.4 All pedestals attached or freestanding shall have adjustable leveling glides
and shall be constructed with painted steel case.
14.5 Pedestals shall be available in depths of approximately 23” and 29”.
14.6 Pedestals shall include a lock and key.
14.7 Mobile pedestals shall include cushion top with medium grade fabric and
shall be of a total height to slide under a standard height work surface.
14.8 Locks shall be standard. Locks options shall include keyed-alike within
each workstation and within each private office and master-keyed.
14.9 Pedestals shall have steel, ball-bearing slides. 12” drawers should have
full-extension slides. 6” drawer should have minimum 3/4 extension
slides.
15.0 File Cabinets
15.1 File cabinets shall be available in heights of 2, 3 and 4 drawers high.
15.2 2-drawer cabinet height shall accommodate sliding the unit under panel
mounted work surfaces.
15.3 All drawers shall be standard with a compressor and all drawer fronts shall
be available in painted steel finish, color to be selected by HHA from
available standard selection.
15.4 All file cabinets shall have adjustable leveling glides and shall be
constructed with painted steel case.
15.5 Minimum of three (3) pull options.
15.6 All file cabinets shall come equipped with concealed anti-tip weights as
standard product.
15.7 Locks shall be standard. Locks options shall include keyed-alike within
each workstation and within each private office and master-keyed.
15.8 High pressure laminate or hardwood veneer finished file tops shall be
available as options for 3 and 4 drawer cabinets.
15.9 Metal base shall be standard on file cabinets.
34
Resolution No. 2895
16.0 Open Storage Below Work surface
16.1 Open storage shelving shall be available below work surfaces. Storage
units can be panel mounted or free standing.
16.2 Height and depth shall be able to accommodate 3-ring binders.
16.3 Width shall be available in approximately 30”, 36”, 42”, 48”.
16.4 Open storage units shall have adjustable leveling glides and shall be
constructed with painted steel case.
17.0 Accessories
17.1 The following accessories must be made dimensionally and aesthetically
compatible with the systems and freestanding furniture: tack boards, paper
management, tool tiles, horizontal and vertical paper management, and shelf
dividers. Accessories must be retrofittable from free standing to panel
mounted paper conditions, providing management with horizontal, vertical
or diagonal capabilities.
17.2 An option for an adjustable keyboard pad (AKP) must be available. This
AKP must have a minimum of approximately 10” of vertical adjustment
and a minimum of approximately 13” in-out adjustment. All versions of this
option shall have both height and tilt adjustments.
17.3 System must offer monitor mounts with the capability for multiple
monitors.
18.0 Desks, Returns and Back Work Surfaces
18.1 A full line of compatible case goods shall be available including desk shells,
single pedestal desks, returns/bridges, convergent and corner units, wall
mounted closed storage units, and full storage credenzas. Finishes shall
include hardwood veneer and high pressure laminate.
18.2 Adjustable glides shall be available to provide leveling adjustment.
18.3 Desks shall offer 3 work surface edge details.
18.4 Modesty panels are not required.
18.5 Desks and credenzas shall include one lock for each pedestal or file cabinet
as a standard at no extra cost. Lock options shall include keyed-alike and
master keying.
35
Resolution No. 2895
18.6 Work surface height power and data/telephone outlets at the desk, bridge
and at credenzas. Wire management loops may be specified to manage and
store wires or cables below desktops, returns, and bridges.
18.7 Overhead storage unit doors shall be available with front options in
hardwood veneer finish or high pressure laminate, and provide a suggested
minimum of three (3) pull options.
18.8 File units within desk and credenza shells shall incorporate full extension
slides, with the capability of letter and legal filing. Finish shall match the
desk and credenza shells. Provide a suggested minimum of three (3) pull
options.
19.0 Conference Table
19.1 180 sf Office: Variety of finishes for HHA’s selection including high
pressure laminate and hardwood veneer table top with a suggested
minimum of three (3) edge options. Hardwood edge banding for wood
veneer. Metal bases with adjustable glides with leveling adjustment. The
style of table should be sympathetic with the style of furniture in the rest of
the room.
20.0 Wardrobe Cabinet for Private Offices
20.1 Tower widths shall include approximately 24”, tower depths shall include
approximately 24”; height shall be approximately 54”.
20.2 Configuration: wardrobe, 6/6/12 file drawer, and front access storage door
with shelf.
20.3 Shelves shall be full depth of unit.
20.4 Shelf shall have a formed front edge, manufacturer substitutions allowed.
20.5 The exterior and interior finish shall be paint to match the workstation file
units.
20.6 All doors and file unit shall be lockable.
20.7 Provide hanging folder rails in file drawer for letter or legal size folders.
20.8 All tower storage units shall meet Architectural Barriers Act Accessibility
Standards (ABAAS) guidelines as standard product offering.
20.9 Minimum of two (2) pull options.
36
Resolution No. 2895
21.0 Accessories
21.1 The following accessories must be made dimensionally and aesthetically
compatible with the casegoods furniture: tackboards, paper management,
wire management, and shelf dividers. Paper sorting accessories must
provide management with horizontal, vertical or diagonal sorting
capabilities.
21.2 An option for an Adjustable Keyboard Pad (AKP) must be available. This
AKP must have a minimum of approximately 10” of vertical adjustment
and a minimum of approximately 13” in-out adjustment. All versions of this
option shall have both height and tilt adjustments with an optional mouse
tray.
22.0 Modular Workstation Product to Meet the Following Specifications
22.1 Frames
22.1.1 Welded steel of at least 16 gauge.
22.1.2 Full and open base option.
22.1.3 Offered in heights ranging from 30” to 80” high.
22.1.4 Frame to frame connections to be secured with steel bolts.
22.1.5 Stacking frames available to increase height of panel.
22.1.6 Can be connected off module.
22.1.7 Glide adjustment height of 2.5”.
22.1.8 At least 3” thick and divided into interior segments with welded
steel horizontal mid frame supports for structural integrity.
22.2 Tiles
22.2.1 Tile program offering acoustic tackable, wood, laminate, metal,
framed and frameless glass, pass-thru, marker board, and slat tiles.
37
Resolution No. 2895
22.2.2 Fabric tiles include fiberglass core with an NRC of 0.70 in
accordance with ASTM C423-09 and ASTM E795-05. STC of 13
in accordance with ASTM E90-09 and ASTM E413-10.
22.2.3 Wood, laminate, and painted tiles of at least 7/16” thickness wood
composite core.
22.3 Frame and Tile Flammability
22.3.1 Components to meet requirements for flame spread and smoke
development as specified by NFPA 101.
22.3.2 Panel flame spread not to exceed 75 for Class B and panel smoke
development does not exceed 450 for Class A, B and C.
22.4 Electrical
22.4.1 Minimum of 8 wire, 4 circuit system.
22.4.2 UL 1286 listed.
22.4.3 Duplex outlets available in single and back-to-back configuration.
22.4.4 Power and data entry through a ceiling feed or a base feed. Ceiling
feed entry to be in the top of a panel and base feed entry to be into
the base of a panel.
22.4.5 System to utilize 20 amp circuits and 15 amp receptacles to prevent
circuit overload in accordance with commercial grade NEMA5-
15R.
22.5 Work surfaces
22.5.1 Work surface thickness of at least 1 3/16” and to have a 3-ply
balanced panel construction with a 45-pound medium density
commercial particleboard core. To meet either M2 or M3
requirements.
22.5.2 To be mounted on or off module.
22.5.3 Available in veneer, high pressure laminate, and 3D laminate with
PVC, wood, or sloped edge detail.
22.5.4 Support options to include both on and off module support of
surfaces.
38
Resolution No. 2895
22.6 Storage
22.6.1 Storage program to include both metal and laminate storage
components.
22.6.2 All upper storage to include both on and off-module mounting
capability.
22.6.3 Locking and non-locking components.
22.6.4 File/file, Box/Box/File, Multi-File and Mobile Pedestals with Seats
to be available.
22.6.5 Lower storage to be available in a standard and “low” height
program.
23.0 Options
23.1 HHA may:
23.1.1 Configure certain two (2) 8’x8’ workstations back to back, creating
essentially an 8’x16’ workstation. An option should exist to remove
the common panel dividing the two workstations and providing a
lower work surface(s) with storage below in its place;
23.1.2 Request a variation in the lengths of closed and open overhead
storage cabinets from the plan standard 48” modules. For instance,
two (2) 36” closed units and one (1) 24” (or other combination) open
unit may be requested at the time of the actual order development;
23.1.3 Elect to replace file cabinets in the workstations with open shelf
units below work surface at the time of order development; and,
23.1.4 Elect to replace the wardrobe in Typical B with a guest chair.
23.2 Paper management rails or “tool rails” may be added to certain workstations
at the time of order.
23.3 White board writing surfaces may be added to certain workstations at the
time of order.
23.4 Freestanding desk light fixtures with shades may be added to the
workstations at the time of order. The lamps type can include LED.
39
Resolution No. 2895
Attachment B
Scope of Work
Anticipated Scope of Work: Provide all the necessary personnel, equipment, tools,
supplies, materials, and any other item(s) or resource(s) needed to furnish, deliver (FOB
Destination), and install (on-site), the following furniture:
Group 1 Class: Workstations
Item Description Quantity
1 A10-Open Office 7x7.5 1
2 A11-Open Office 8x9.5 1
3 A12-Open Office 7' 6"x10'9" 5
4 A13-Open Office 7'9"x8' 6
5 A14-Open Office 9.5x12.0 1
6 A1-Open Office 7.5x10 12
7 A2-Open Office 8x10 27
8 A3-Open Office 5.5X9 32
9 A4-Open Office 5.5X8 8
10 A6-Open Office 6x7.5 7
11 A7-Open Office 6.5X5.5 2
12 A7-Open Office 6.5X5.6 2
13 A8-Open Office 8.5X9.5 6
14 A9-Open Office 7x9.5 11
Group 2 Class: Casegoods
Item Description Quantity
15 C3-Small Meeting Room Table w/ Chairs
(Full furniture compliment) 21
16 C5-Conference Room w/ Chairs
(Full furniture compliment) 1
17 C6-Conference Room Table Chairs (Only) 1
18 Custom Furniture-Lobby Reception
(Indestructible w/o fabric) 1
19 Custom Lobby Seating Furniture
(Indestructible w/o fabric) Multiple
20 Custom Service Counter Furniture
(Indestructible w/o fabric) Multiple
21
Chair, Task
(Various Office Locations Floors 1-3) 27
40
Resolution No. 2895
Group 3 Class: Refinishing
Ite
m Description Quantity
22 Bookcase 11
23 Cabinet, file, lateral 1
24 Cabinet, file, lateral, 2D 3
25 Cabinet, file, lateral, 3D 2
26 Cabinet, file, lateral, 4D 21
27 Cabinet, file, lateral, 5D 2
28 Cabinet, file, vertical 2
29 Cabinet, file, vertical, 2D 6
30 Cabinet, file, vertical, 3D 1
31 Cabinet, file, vertical, 4D 10
32 Cabinet, file, vertical, 5D 1
33 Cabinet, storage 4
34 Cart, rolling, wire 1
35 Chair, guest 8
36 Chair, side 20
37 Chair, task 10
38 Chair, waiting, 2-seater 8
39 Computer, table 1
40 Credenza 7
41 Credenza, closed 1
42 Credenza, w/ hutch 1
43 Credenza, w/ shelf 1
44 Desk 4
45 Desk, computer 1
46 Desk, corner 2
47 Desk, double-pedestal 3
48 Desk, end 2
49 Desk, Left Handed 1
50 Desk, Left Handed U Shape 1
51 Desk, left-return 3
52 Desk, left-return, no return 1
53 Desk, L-shape, left-return 1
54 Desk, return 2
55 Desk, right-return 2
56 Desk, straight, standard 10
57 Desk, table, bow-front 1
58 Desk, U-shape 1
59 Desk, w/ left-return 1
41
Resolution No. 2895
File, Vertical 1
Group 3 Class: Refinishing (Continued)
Ite
m Description Quantity
61 Machine, folding 2
62 Pedestal, FF 12
63 Rack, magazine 1
64 Shelves 2
65 Shelves, free-standing, w/ bins 7
66 Shelves, plastic, file 1
67 Shelves, plastic, file, Individual 1
68 Table 2
69 Table, (desk) 1
70 Table, cabinet 1
71 Table, computer 2
72 Table, conference 4
73 Table, folding 5
74 Table, printer 1
75 Table, Round 1
76 Table, side 2
77 Workstation 2
78 Workstation, Carrol- common wall
Panel 7
79 Workstation, Carrol- Overhead 13
80 Workstation, Carrol work surface 7
81 Workstation, corner desk 1
82 Workstation, overhead 10
83 Workstation, panel 13
84 Workstation, panel w/ overhead 4
85 Workstation, right-return 3
86 Workstation, Shelf 2
87 Workstation, side-panel 7
88 Workstation, surface 10
42
BOARD REPORT FOR MONTH ENDING MARCH 31, 2017
I. Executive Summary……………………………………………..…..................................44 …
II. Low-Income Public Housing……………………………………..................................45
III. Housing Choice Voucher Program…………………………………………………...........53
IV. Real Estate, Investment and Development……………………………………...........54 V. Addendum: Open Solicitation Log …………….…………….………………..……………55
VI. Addendum: Periodic Report to the Board…………………………………….............56
VII. Addendum: Operating Statements …………….…………………………….…………..57
43
EXECUTIVE SUMMARY
LOW-INCOME PUBLIC HOUSING
The Low-Income Public Housing (LIPH) program had an adjusted vacancy rate of 0.8% on March 31, 2017. As of April 1, 2017, rent collection for February was 99.0% of rents billed on an adjusted cash accounting basis. There are currently 15,027 active applications for the public housing central and site-based waiting lists, which represents a 1.5% increase in the last month.
Low-Income Public Housing
January February March
Waiting Lists 14,795 14,799 15,027
Vacancy Rate 1.2% 1.4% 0.8%
Rent Collection 98.5% 99.3% 99.0%
Unit Turnaround Time (Days) 9 17 13
Avg. Non-Emergency Work Order Days 2.5 1.4 1.9
HOUSING CHOICE VOUCHER PROGRAM
The HCV staff completed 1,775 annual re-examinations during March. The HCV department also completed 533 interims, 229 change of units (moves), 362 new admissions, and 43 portability move-in transactions. On March 31, 2017, 585 families were enrolled in the Family Self Sufficiency (FSS) program; 221 of the 492 (50%) families eligible for escrow currently have a FSS escrow balance. The PIH Information Center (PIC) reporting rate for the one-month period ending March 31, 2017 was 100.0%.
Voucher Programs (Excluding DHAP)
January February March
Households 17,873 18,001 18,302
ABA Utilization/Unit Utilization 108.1%/97.4% 105.9%/102.5% 117.7%/103.1%
Reporting Rate 100% 100% 100%
Annual Reexaminations Completed 1,231 871 1,775
HQS Inspections 1,249 1,785 2,186
Waiting List 29,500 27,951 27,951
44
PROPERTY MANAGEMENT SUMMARY
PMC
Rent Collection
January February March
% Grade % Grade % Grade
Orion 98.4 A 98.8 A 98.6 A
Lynd 99.9 A 100 A 101.4 A
J. Allen 99.5 A 99.8 A 99.2 A
PHAS Score
Occupancy Rate
Avg. Total Turnaround
Days
Rent Collection
Percentage
Avg. W/O Days
A 98 to 100 1 to 20 98 to 100 ≤24
B 97 to 97.9 21 to 25 96 to 97.9 25 to 30
C 96 to 96.9 26 to 30 94 to 95.9 31 to 40
D 95 to 95.9 31 to 40 92 to 93.9 41 to 50
E 94 to 94.9 41 to 50 90 to 91.9 51 to 60
F ≥93.9 ≥51 ≥89.9 ≥61
PMC
Emergency Work Orders (Completed within 24 hours)
Routine Work Orders
January February March January February March
% Grade % Grade % Grade Days Grade Days Grade Days Grade
Orion 85.7 F 100 A 100 A 3.2 A 2.0 A 2.0 A
Lynd 100 A 100 A 100 A 1.8 A 1.1 A 1.2 A
J. Allen 96.7 D 100 A 100 A 1.9 A 1.2 A 1.8 A
PMC
Vacancy Unit Turnaround Time (YTD)
January February March January February March
% Grade % Grade % Grade Days Grade Days Grade Days Grade
Orion 1.4 A 1.1 A 0.5 A 8.8 A 14.7 A 18.6 A
Lynd 0.6 A 0.0 A 1.2 A 19.0 A 13.5 A 11.9 A
J. Allen 0.9 A 1.9 A 0.4 A 21.6 A 19.9 A 20.5 B
45
PUBLIC HOUSING MANAGEMENT ASSESSMENT
VACANCY RATE Goal 2.0% Actual 1.4% A 0 to 2 B 2.1 to 3
This indicator examines the vacancy rate, a PHA's progress in reducing vacancies, and unit turnaround time. Implicit in this indicator is the adequacy of the PHA's system to track the duration of vacancies and unit turnaround, including down time, make ready time, and lease up time.
C 3.1 to 4
D 4.1 to 6
E 5.1 to 6
F ≥6.1
RENT COLLECTION (YTD) Goal 98% Actual 99.3% A 98 to 100 B 96 to 97.9
This report examines the housing authority's ability to collect dwelling rent owed by residents in possession of units during the current fiscal year by measuring the balance of dwelling rents uncollected as a percentage of total dwelling rents to be collected.
C 94 to 95.9
D 92 to 93.9
E 90 to 91.9
F ≤89.9
EMERGENCY WORK ORDERS Goal 100% Actual 100% A 99 to 100 B 98 to 98.9
This indicator examines the average number of days that it takes for an emergency work order to be completed. Emergency work orders are to be completed within 24 hours or less and must be tracked.
C 97 to 97.9
D 96 to 96.9
E 95 to 95.9
F ≤94.9
NON-EMERGENCY WORK ORDERS Goal 25 Days Actual 1.4 Days A ≤24 B 25 to 30
This indicator examines the average number of days that it takes for a work order to be completed. Implicit in this indicator is the adequacy of HHA's work order system in terms of how HHA accounts for and controls its work orders and its timeliness in preparing/issuing work orders.
C 31 to 40
D 41 to 50
E 51 to 60
F ≥61
ANNUAL INSPECTIONS Goal 100% Actual 100% A 100 B 97 to 99
This indicator examines the percentage of units that HHA inspects on an annual basis in order to determine the short-term maintenance needs and long-term modernization needs. Implicit in this indicator is the adequacy of HHA's inspection program in terms of the quality of HHA's inspections, and how HHA tracks both inspections and needed repairs.
C 95 to 96.9
D 93 to 94.9
E 90 to 92.9
F ≥89.9
46
VACANCY RATE AND TURNAROUND DAYS
Low-Income Public Housing Development PMC
ACC Units
Approved Units Offline
Total Available ACC Units
Occupied Units
Vacant Units
Occupancy Percentage Grade
Total Vacant Days
Units Turned YTD
Avg. Total
Turnaround Days YTD Grade
Allen Parkway Village
Orion 278 0 278 277 1 99.6% A 248 17 15 A
Bellerive J. Allen 210 0 210 210 0 100.0% A 40 3 13 A
Clayton Homes J. Allen 296 1 295 290 5 98.3% A 568 28 20 A
Cuney Homes Orion 553 2 551 544 7 99.1% A 915 35 26 C
Ewing Orion 40 1 39 38 1 97.4% B 33 2 17 A
Forest Green J. Allen 100 1 99 98 1 99.0% A 26 3 9 A
Fulton Village Lynd 108 0 108 108 0 100.0% A 30 4 8 A
Heatherbrook Lynd 53 0 53 53 0 100.0% A 65 4 16 A
Historic Oaks of APV
Orion 222 0 222 222 0 100.0% A 79 5 16 A
Historic Rental Orion 40 0 40 40 0 100.0% A 0 0 0 A
Irvinton Village J. Allen 318 3 315 312 3 99.0% A 545 24 24 B
Kelly Village J. Allen 270 2 268 265 3 98.9% A 273 15 23 B
Kennedy Place Orion 108 0 108 108 0 100.0% A 85 9 9 A
Lincoln Park Orion 200 0 200 199 1 99.5% A 130 11 12 A
Lyerly J. Allen 199 0 199 198 1 99.5% A 46 5 9 A
Oxford Place Orion 230 0 230 228 2 99.1% A 93 16 6 A
Victory Apartments
Orion 100 0 100 97 3 97.0% B 2 1 2 A
Totals 3325 10 3315 3287 28 99.2% A 3178 182 17 A
Section 8 New Construction Development PMC
S8 NC Units
Units Offline
Total Available
S8 NC Units
Occupied Units
Vacant Units
Occupancy Percentage Grade
Total Vacant Days
Units Turned YTD
Avg. Total
Turnaround Days YTD Grade
Long Drive Tarantino 100 0 100 100 0 100.0% A 137 10 14 A
Telephone Road Tarantino 200 0 200 200 0 100.0% A 51 5 10 A
Totals 300 0 300 300 0 100.0% A 188 15 14 A
PHAS Score
Occupancy Rate
Avg. Total Turnaround
Days
A 98 to 100 1 to 20
B 97 to 97.9 21 to 25
C 96 to 96.9 26 to 30
D 95 to 95.9 31 to 40
E 94 to 94.9 41 to 50
F ≥93.9 ≥51
98.898.5
99.5
98.898.5
99.2
92
93
94
95
96
97
98
99
100
October November December January February March
Six Months Trailing Occupancy Rate
47
TAX CREDIT APARTMENT LEASING/OCCUPANCY INFORMATION
Property Property Manager Total Units
Public Housing Units
Total Tax Credit Units
Market Units
Vacant Tax Credit/Market Units Occupied (%)
2100 Memorial Lynd 197 0 197 0 12 97.5%
Heatherbrook Lynd 176 53 87 36 2 94.3%
Mansions at Turkey Creek Alpha Barnes 252 0 252 0 2 99%
Peninsula Park Orion 280 0 280 0 0 100%
Pinnacle at Wilcrest Embrey 250 0 250 0 5 98%
Sweetwater Point Lynd 260 0 260 0 1 97%
Uvalde Ranch Hettig-Kahn 244 0 244 0 8 97%
Villas at Winkler Lynd 234 0 234 0 7 96%
Willow Park Embrey 260 0 260 0 1 99%
PH-LIHTC
Fulton Village Lynd 108 108 0 0 100%
HOAPV Orion 222 66 156 0 0 100%
Lincoln Park Orion 250 200 50 1 99%
Oxford Place Orion 250 230 20 1 99%
Victory Apartments Orion 100 100 0 0 100%
*EXCLUDES PUBLIC HOUSING LIHTC PROPERTIES
97.6% 97.9% 98.1% 98.2% 98.6% 98.2%
85.0%
88.0%
91.0%
94.0%
97.0%
100.0%
October November December January February March
6 Month Trailing Occupancy Rate
48
RENT COLLECTION
Low-Income Public Housing Development PMC
Month Billed
Month Collected
% Collected Grade YTD Billed
YTD Collected
% YTD Collected Grade
Allen Parkway Village Orion $103,111 $100,823 97.8% B $294,199 $286,711 97.5% B
Bellerive J. Allen $48,037 $48,639 101.3% A $145,462 $145,181 99.8% A
Clayton Homes J. Allen $76,139 $76,833 100.9% A $230,819 $231,113 100.1% A
Cuney Homes Orion $99,547 $97,513 98.0% A $299,165 $291,978 97.6% B
Ewing Orion $6,547 $6,409 97.9% B $20,288 $20,012 98.6% A
Forest Green J. Allen $20,786 $20,849 100.3% A $62,798 $62,299 99.2% A
Fulton Village Lynd $27,439 $27,439 100.0% A $80,259 $80,256 100.0% A
Heatherbrook Apts. Lynd $14,531 $15,098 103.9% A $32,365 $32,916 101.7% A
Historic Oaks of APV Orion $54,012 $53,637 99.3% A $162,353 $162,830 100.3% A
Historic Rental Orion $7,969 $7,236 90.8% E $23,956 $23,213 96.9% B
Irvinton Village J. Allen $70,754 $66,947 94.6% C $203,792 $199,486 97.9% B
Kelly Village J. Allen $60,770 $60,857 100.1% A $183,277 $181,950 99.3% A
Kennedy Place Orion $29,633 $30,028 101.3% A $87,636 $87,671 100.0% A
Lincoln Park Orion $37,734 $36,919 97.8% B $112,657 $111,184 98.7% A
Lyerly J. Allen $47,537 $47,370 99.6% A $144,107 $144,197 100.1% A
Oxford Place Orion $40,640 $40,992 100.9% A $119,502 $118,239 98.9% A
Victory Apartments Orion $27,383 $27,309 99.7% A $82,544 $81,057 98.2% A
Totals $772,569 $764,900 99.0% A $2,285,179 $2,260,295 98.9% A
Section 8 New Construction Development
Month Billed
Month Collected
% Collected Grade YTD Billed
YTD Collected
% YTD Collected Grade
Long Drive Tarantino $20,312 $20,161 99.3% A $38,224 $38,304 100.2% A
Telephone Road Tarantino $50,973 $50,973 100.0% A $102,540 $102,540 100.0% A
Totals $71,284 $71,133 99.8% A $140,764 $140,844 100.1% A
PHAS Score
Rent Collection Percentage
A 98 to 100
B 96 to 97.9
C 94 to 95.9
D 92 to 93.9
E 90 to 91.9
F ≥89.9
97.4% 98.6%98.9% 98.5%
99.3% 99.0%
85.0%
90.0%
95.0%
100.0%
October November December January February March
6 Months Trailing Rent Collection Rate
49
EMERGENCY WORK ORDERS
Low-Income Public Housing
Development PMC Emergency Work Orders Generated
Emergency W/O Completed within
24 hours
Percentage Completed
within 24 hours Grade Allen Parkway Village
Orion 6 6 100.0% A
Bellerive J. Allen 0 0 0.0% A
Clayton Homes J. Allen 0 0 0.0% A
Cuney Homes Orion 0 0 0.0% A
Ewing Orion 0 0 0.0% A
Forest Green J. Allen 0 0 0.0% A
Fulton Village Lynd 0 0 0.0% A
Heatherbrook Apartments
Lynd 0 0 0.0% A
Historic Oaks of APV Orion 2 2 100.0% A
Historic Rental Orion 1 1 100.0% A
Irvinton Village J. Allen 0 0 0.0% A
Kelly Village J. Allen 14 14 100.0% A
Kennedy Place Orion 1 1 100.0% A
Lincoln Park Orion 0 0 0.0% A
Lyerly J. Allen 0 0 0.0% A
Oxford Place Orion 0 0 0.0% A
Victory Apartments Orion 10 10 100.0% A
Totals 34 30 100.0% A
Section 8 New Construction Development
Emergency Work Orders Generated
Emergency W/O Completed within
24 hours
Percentage Completed
within 24 hours Grade
Long Drive Tarantino 0 0 0.0% A
Telephone Road Tarantino 0 0 0.0% A
Totals 0 0 0.0% A
PHAS Score
Avg. W/O Days
A 99 to 100
B 98 to 98.9
C 97 to 97.9
D 96 to 96.9
E 95 to 95.9
F ≤94.9
50
NON-EMERGENCY WORK ORDERS
Low-Income Public Housing Development PMC
Work Orders Generated
Average Completion Time (Days) Grade
Allen Parkway Village Orion 218 1.49 A Bellerive J. Allen 166 2.57 A Clayton Homes J. Allen 102 1.17 A Cuney Homes Orion 269 1.64 A Ewing Orion 5 4.00 A Forest Green J. Allen 101 1.19 A Fulton Village Lynd 152 1.19 A Heatherbrook Apartments Lynd 3 0.00 A Historic Oaks of APV Orion 70 1.50 A Historic Rental Orion 15 1.00 A Irvinton Village J. Allen 218 1.37 A Kelly Village J. Allen 260 2.51 A Kennedy Place Orion 113 1.59 A Lincoln Park Orion 107 5.04 A Lyerly J. Allen 233 1.39 A Oxford Place Orion 91 2.07 A Victory Apartments Orion 78 2.14 A
Totals 2201 1.87 A
Section 8 New Construction Development
Work Orders Generated
Average Completion Time (Days) Grade
Long Drive Tarantino 167 1.13 A
Telephone Road Tarantino 88 1.02 A
Totals 255 1.08 A
PHAS Score
Avg. W/O Days
A ≤24
B 25 to 30
C 31 to 40
D 41 to 50
E 51 to 60
F ≥61
2.86 2.11 2.852.49
1.431.87
0
2
4
6
8
10
October November December January February March
6 Months Trailing Non-Emergency Work Orders
51
ANNUAL INSPECTIONS
Low-Income Public Housing
Development PMC YTD Inspections Due YTD Inspections
Performed Percentage Complete Grade
Bellerive J. Allen 0 0 0.0% NA
Clayton Homes J. Allen 64 64 100.0% A
Cuney Homes Orion 183 183 100.0% A
Ewing Orion 11 11 100.0% A
Forest Green J. Allen 46 46 100.0% A
Fulton Village Lynd 108 108 100.0% A
Heatherbrook Apartments
Lynd 80 80 100.0% A
Historic Oaks of APV Orion 122 122 100.0% A
Historic Rental Orion 8 8 100.0% A
Irvinton Village J. Allen 82 82 100.0% A
Kelly Village J. Allen 19 19 100.0% A
Kennedy Place Orion 52 52 100.0% A
Lincoln Park Orion 86 86 100.0% A
Lyerly J. Allen 14 14 100.0% A
Oxford Place Orion 110 110 100.0% A
Victory Apartments Orion 26 26 100.0% A
Totals 1,011 1,011 100.0% A
Low-Income Public
Housing Development PMC Inspections Due
Inspections Performed
Percentage Complete Grade
Long Drive Tarantino 22 29 0.0% A
Telephone Road Tarantino 100 0 0.0% NA
Totals 22 0 0.0% A
*J.Allen and Tarantino scheduled their inspections to begin March 1, 2017 which is why they have an NA as their grade.
PHAS Score Inspections
Performed YTD
A 100%
B 97 to 99%
C 95 to 96.9%
D 93 to 94.9%
E 90 to 92.9%
F ≥89.9%
52
HOUSING CHOICE VOUCHER HUD-GRADED SEMAP INDICATORS
Score Performance
ANNUAL REEXAMINATIONS REPORTING RATE Goal 96% Actual 100% 10 ≥96 5 90 to 95
This Indicator shows whether the Agency completes a re-examination for each participating family at least every twelve (12) months.
0 ≤89
CORRECT TENANT RENT CALCULATIONS Goal 98% Actual 100% 5 98 to 100 0 ≤97
This Indicator shows whether the Agency correctly calculates the family’s share of rent to owner in the Rental Voucher Program.
PRECONTRACT HQS INSPECTIONS Goal 100% Actual 100% 5 98 to 100 0 ≤97
This Indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the Assisted Lease and HAP Contract.
FSS ENROLLMENT Goal 80% Actual 107% 10 ≥80 8 60 to 79
This Indicator shows whether the Agency has enrolled families in the FSS Program as required. To achieve the full points for this Indicator, a housing authority must have 80% or more of its mandatory FSS slots filled. There are currently 512 slots on the FSS Program; 583 families are currently enrolled.
5 ≤59
FSS ESCROW Goal 30% Actual 45% 10 ≥30 5 ≤29
This Indicator shows the extent of the Agency’s progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in the PIC system that have had increases in earned income which resulted in escrow account balances. To achieve the full points for this Indicator, at least 30% of a housing authority’s enrolled families must have an escrow balance. 585 families participate in the FSS program. 221 of the 492 (45%) families eligible for escrow currently have a FSS escrow balance.
53
REAL ESTATE, INVESTMENT, AND DEVELOPMENT
APRIL 2017
REO PROJECTS
PUBLIC HOUSING DIFFERED MAINTENANCE AND CAPITAL IMPROVEMENTS
Upcoming Major Capital Projects
o Allen Parkway Village
Flat Roof Replacement is 100% complete, punch-out will be completed by end of April
Pitch Roof Replacement 4 buildings complete out of 42. Remedy is completing one
building every 2 days.
o Appliance Replacement at Public Housing – Installation in process. Completion by August 2017.
Lyerly switch gear to be installed week of April 17, 2017.
ADA ramp modifications at 2100 Memorial will begin week of April 17, 207
NEW DEVELOPMENT
CROSSTIMBERS & MAIN (INDEPENDENCE HEIGHTS)
Debt and Equity Closed and Funded March 17, 2017
Contractor Notice to Proceed issued April 6, 2017.
Contractor is in the process of mobilizing and will start dirt work the week of April 17, 2017
KELLY II LAND ASSEMBLEDGE
RFQ’s for an Architect to design the project have been received and are under review by staff.
Interviews still ongoing.
Lot 5, which is at the NE corner of Worms and Lyons has environmental issues related to a former dry
cleaner across the street. Estimated clean-up is $90,000.
2650 FOUNTAINVIEW OFFICE RENOVATION
Project is approximately 99% complete, temporary CO has been issued. Permanent CO expected to be
issued week of April 17, 2017.
FMGI will provide a turnkey solution to purchasing new furniture for staff and client areas through their
Choice Partners CO-OP relationship. Estimated cost of new furniture is $950,000, which includes about
$50,000 in refinishing costs.
A-1 Rocket Moving (MBE) has been selected as our mover and will be operating through the Choice
Partner Co-op. Estimated cost to move HHA is $70,000.
54
OP
EN S
OLI
CIT
ATI
ON
LO
G
AP
RIL
20
17
Ty
pe
Solic
itat
ion
#
Stat
us
De
par
tme
nt(
s)
De
scri
pti
on
So
licit
atio
n D
ates
C
om
men
ts
RFP
1
7-0
1 O
PEN
H
CV
P
Pro
ject
Bas
ed
Vo
uch
ers
RFP
Ad
vert
ised
: 2
-15
-17
R
FP D
ue
Dat
e:
4-2
8-2
01
7
RFP
1
7-1
0 O
PEN
R
EID
D
emo
litio
n o
f St
ruct
ure
s at
K
elly
II
IFB
Ad
vert
ised
: 3
-17
-17
IF
B D
ue
Dat
e:
4-1
9-1
7
IFB
1
7-1
3 O
PEN
IT
In
tern
et a
nd
Ph
on
e Sy
stem
R
FP A
dve
rtis
ed:
4-5
-17
R
FP D
ue
Dat
e:
5-5
-20
17
55
AD
DEN
DU
M: P
HO
& H
CV
EM
PLO
YMEN
T
Top
Em
plo
yers
By
Hea
dco
un
t R
ank
Emp
loye
r In
du
stry
N
um
ber
Em
plo
yed
1 W
alm
art
Ret
ail
31
0
2 H
ou
sto
n IS
D
Edu
cati
on
2
61
3 G
irlin
g H
ealt
h C
are,
Inc.
H
ealt
hca
re
12
5
4 A
ram
ark
Faci
litie
s M
anag
emen
t 1
02
5 W
hat
abu
rger
Fo
od
Ser
vice
7
8
6 H
EB
Ret
ail
77
7 Ta
rget
R
etai
l 6
6
8 M
eth
od
ist
Ho
spit
al
Hea
lth
care
6
4
9 A
BM
Fa
cilit
ies
Man
agem
ent
63
10
Cit
y o
f H
ou
sto
n
Go
vern
men
t 6
2
Nu
mb
er o
f P
HO
& H
CV
Res
iden
ts E
mp
loye
d
11
,77
1
Nu
mb
er o
f P
HO
& H
CV
Res
iden
ts w
ho
are
Elig
ible
to
Wo
rk
(Age
s 18
to
61,
No
n –
Eld
erly
, No
n –
Dis
able
d)
1
5,9
60
Top
Ind
ust
ries
by
Hea
dco
un
t R
ank
Ind
ust
ry
Nu
mb
er E
mp
loye
d
1
Hea
lth
care
2
,46
1
2
Ret
ail
1,6
78
3
Foo
d S
ervi
ce
76
5
4
Edu
cati
on
7
43
5
Faci
litie
s M
anag
emen
t 6
71
6
Tran
spo
rtat
ion
, War
eho
usi
ng,
&
Man
ufa
ctu
rin
g 5
81
7
Ch
ildca
re
30
7
8
Per
son
nel
/Sta
ffin
g (T
emp
s)
30
1
9
Go
vern
men
t 2
43
10
In
form
atio
n/
Pro
fess
ion
al
23
6
O
ther
2
,95
5
To
tal
11
,77
1
This
rep
ort
ref
lect
s th
e em
plo
yers
an
d in
du
stri
es w
ith
wh
ich
HH
A P
ub
lic
Ho
usi
ng
and
Ho
usi
ng
Ch
oic
e V
ou
cher
res
ide
nts
fin
d e
mp
loym
ent.
Th
e to
p 1
0
emp
loye
rs a
re r
esp
on
sib
le f
or
emp
loyi
ng
mo
re t
han
10
% o
f H
HA
’s e
mp
loye
d
wh
ile n
earl
y 6
9% o
f em
plo
yed
res
iden
ts w
ork
in t
he
top
10
ind
ust
ries
. In
du
stry
des
crip
tio
ns
no
te t
he
ind
ust
ry o
f th
e em
plo
yer,
an
d n
ot
nec
essa
rily
th
e fu
nct
ion
se
rved
by
the
emp
loye
e.
For
exam
ple
, “H
ealt
hca
re”
cou
ld
rep
rese
nt
any
per
son
wo
rkin
g fo
r a
ho
spit
al, d
oct
or’
s o
ffic
e, o
r h
om
e h
ealt
hca
re a
gen
cy, e
ven
if t
hei
r jo
b d
uti
es a
re n
ot
med
ical
in n
atu
re (
such
as
a w
ork
er in
a h
osp
ital
caf
ete
ria)
. “E
du
cati
on
” co
uld
den
ote
tea
cher
s, t
eac
her
’s
aid
es, s
cho
ol c
afet
eri
a st
aff,
or
sch
oo
l cu
sto
dia
l sta
ff, e
tc.
21
.0%
14
.3%
6.5
%6
.3%
5.7
%4
.9%
2.6
%2
.6%
2.1
%2
.0%
0.0
%
5.0
%
10
.0%
15
.0%
20
.0%
25
.0%
Top
10
Ind
ust
rie
s
Hea
lth
care
Ret
ail
Foo
d S
erv
ice
Edu
cati
on
Faci
litie
s M
anag
em
ent
Tran
spo
rtat
ion
& W
areh
ou
sin
g
Ch
ildca
reTe
mp
Age
ncy
Go
vern
men
tIn
form
atio
n/P
rofe
ssio
nal
56
OPERATING STATEMENTS: 2 MONTH ENDING FEBRUARY 28, 2017
Affordable Housing Rental Programs Annual Budget
2015
Year to Date Budget
Year to Date Actual
Favorable (Unfav) Variance
Operating Income
HUD Subsidy - Low Rent Housing 11,753,995 1,958,999 2,093,326 134,327
HUD Subsidy - Section 8 New Construction 1,894,468 315,745 309,930 (5,815)
Tenant Rental Income 12,063,234 2,010,539 2,034,995 24,456
Other Income 336,804 56,134 37,714 (18,420)
Total Operating Income 26,048,501 4,341,417 4,475,965 134,548
Operating Expenses
Administrative Expenses 9,273,685 1,545,614 1,208,005 337,609
Tenant Services 578,532 96,422 53,781 42,641
Utilities 4,046,500 674,417 674,024 393
Maintenance 9,553,484 1,592,247 1,766,008 (173,761)
Protective Services 2,191,004 365,167 308,556 56,611
Insurance Expense 1,434,958 239,160 276,348 (37,188)
Other General Expense 220,000 36,667 39,397 (2,730)
Total Routine Operating Expenses 27,298,163 4,549,694 4,326,119 223,575
Net Income from Operations (1,249,662) (208,277) 149,846 358,123
Non Rountine Maintenance 6,410,000 1,068,333 314,046 754,287
Debt Service 259,782 43,297 41,868 1,429
Provision/Reimbursement of Replacement Reserve 1,569,115 261,519 0 261,519
Funds From Reserves/CFP 310,644 51,774 0 51,774
Cash Flow (Deficit) from Operations (9,799,203) (1,633,201) (206,068) 1,427,133
Includes: Public Housing Units and Tax credit/market rate units located on Public Housing sites Section 8 New Construction Rental units
Central Office Annual Budget
2015
Year to Date Budget
Year to Date Actual
Favorable (Unfav) Variance
Operating Income
Total Operating Income 5,817,963 969,661 999,389 29,729
Operating Expenses
Salaries and Benefits 3,869,687 644,948 489,969 154,979
Facilities and Other Administrative Expenses 1,611,678 268,613 222,445 46,168
Total Central Office Expenses 5,481,365 913,561 793,842 201,147
Surplus/(Use) of Business Activities Funds for COCC 336,598 56,100 205,547 230,875
57
OPERATING STATEMENTS: 2 MONTH ENDING FEBRUARY 28, 2017
Housing Choice Voucher Program Annual Budget
2015
Year to Date
Budget Year to Date
Actual Favorable (Unfav)
Variance
Administrative Operating Income
Total Operating Income 11,156,000 1,859,334 1,905,785 46,451
Operating Expenses
Salaries and Benefits 6,485,882 1,080,980 845,915 235,065
Administrative Expenses 2,161,933 360,322 194,562 165,760
COCC-Management Fees 3,763,763 627,294 640,419 (13,125)
IT Initiative 1,200,000 200,000 0 200,000
Total Operating Costs Expenses 13,611,578 2,268,596 1,680,896 587,700
Cash Flow (Deficit) from Operations (2,455,578) (409,263) 224,889 634,152
Beginning Admin Operating Reserves 0.00 0 0 0
Ending Admin Operating Reserves (2,455,578) (409,263) 224,889 634,152
Housing Assistance Payments (HAP)
Housing Assistance Payment Subsidy 130,000,000 21,666,667 23,893,524 2,226,857
Investment Income on HAP Reserves 0 0 500 500
Housing Assistance Payments
130,000,000 21,666,667 23,613,060 (1,946,393)
HAP Current Year Excess (Use) 0 0 280,964 280,964
58
May
20
17
SU
ND
AY
M
ON
DA
Y T
UE
SDA
Y
WE
DN
ESD
AY
T
HU
RSD
AY
FR
IDA
Y
SAT
UR
DA
Y
1
9
:00
GED
Cla
ss @
Cu
ney
& K
elly
1
1:0
0 R
enta
l Ass
ista
nce
@
Fult
on
1
2:3
0 E
SL C
lass
@C
un
ey
2:0
0 W
eekl
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@K
elly
2
:00
Old
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mer
ican
s M
on
th
Kic
k O
ff @
Tele
ph
on
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2
9:0
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lass
@C
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Kel
ly
10
:00
AB
C M
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@Ir
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1
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SL C
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@C
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3:0
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fter
Sch
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vin
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9
:00
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w-i
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:00
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Cla
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Cu
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1
1:0
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enta
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@Fu
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12
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Sca
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@Te
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1
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@ Ir
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&
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@Te
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10
:00
AB
C M
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@Ir
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11
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Wee
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Mee
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3:
00 W
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edit
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Bib
le S
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11
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1
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@
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4:3
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6
7
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@C
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9:3
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Stu
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@Te
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11
:00
Ren
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@Fu
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12
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Cla
ss @
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3
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Aft
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cho
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Ir
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& F
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9
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@C
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6
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Res
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Co
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vin
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9
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Lo
w-i
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dis
trib
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in
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10
9:
00 R
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Cla
ss @
Cu
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10
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Co
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11:0
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Aft
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9:
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@
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Stu
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(Sp
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Bib
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4
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Wee
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Mee
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6:3
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@K
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13
1
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ay V
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en
14
15
9:0
0 C
ou
nci
lman
Gal
lego
s Se
nio
r P
rom
@Te
lep
ho
ne
Rd
9
:00
GED
Cla
ss @
Cu
ney
& K
elly
1
0:0
0 A
BC
Mo
use
Cla
ss @
Irvi
nto
n
11
:00
Ren
tal A
ssis
tan
ce @
Fult
on
1
2:3
0 E
SL C
lass
@C
un
ey
2:0
0 W
eekl
y M
eeti
ng
@K
elly
16
9:0
0 G
ED C
lass
@C
un
ey &
Kel
ly
9:3
0 O
lder
Am
eric
ans
Triv
ia
@Te
lep
ho
ne
10
:00
AB
C M
ou
se C
lass
@Ir
vin
ton
1
2:3
0 E
SL C
lass
@C
un
ey
3:0
0 A
fter
Sch
oo
l Pro
gram
@Ir
vin
ton
9
:00
Lo
w-i
nco
me
free
ph
on
e d
istr
ibu
tio
n in
th
e O
C
17
9
:00
Res
iden
t C
ou
nci
l Mtg
. @C
un
ey
9:0
0 G
ED C
lass
@C
un
ey
11
:00
Ren
tal A
ssis
tan
ce @
Fult
on
1
2:3
0 E
SL C
lass
@C
un
ey
1:0
0 S
enio
r Fo
od
Bo
x @
Tele
ph
on
e 2
:00
Fin
anci
al E
du
cati
on
Wo
rksh
op
@
Cu
ney
4
:00
Res
iden
t C
ou
nci
l Mee
tin
g @
Tele
ph
on
e
18
10
:00
AB
C M
ou
se C
lass
@Ir
vin
ton
11
:00
Fin
anci
al L
iter
acy
Cla
ss @
Irvi
nto
n
3:00
Aft
er S
cho
ol P
rogr
am @
Irvi
nto
n
7:00
Bib
le S
tud
y (S
pan
ish
) @
Tele
ph
on
e
Rd
7:
30 B
ible
Stu
dy
@Ir
vin
ton
9:
00 L
ow
-in
com
e f
ree
ph
on
e d
istr
ibu
tio
n
in t
he
OC
10
:00
FSS-
HC
VP
an
d P
HO
en
rollm
en
t in
33
0
19
1
0:0
0 A
BC
Mo
use
Cla
ss
@Ir
vin
ton
1
1:0
0 R
enta
l Ass
ista
nce
@Fu
lto
n
1:3
0 S
ewin
g C
lass
@Te
lep
ho
ne
3:0
0 A
fter
Sch
oo
l Pro
gram
@
Irvi
nto
n &
Fu
lto
n
4:3
0 W
eekl
y M
eeti
ng
@C
layt
on
20
21
22
9
:00
GED
Cla
ss @
Cu
ney
9
:30
Bib
le S
tud
y @
Tele
ph
on
e 1
0:0
0 A
BC
Mo
use
Cla
ss @
Irvi
nto
n
11
:00
Ren
tal A
ssis
tan
ce @
Fult
on
1
2:3
0 E
SL C
lass
@C
un
ey
2:0
0 W
eekl
y M
eeti
ng
@K
elly
23
9
:00
GED
Cla
ss @
Cu
ney
1
2:3
0 E
SL C
lass
@C
un
ey
1:0
0 C
om
mu
nit
y Se
rvic
e M
tg. @
Cu
ney
2
:00
Fin
anci
al E
du
cati
on
Wo
rksh
op
@
Cu
ney
3
:00
Aft
er S
cho
ol P
rogr
am @
Irvi
nto
n
9:0
0 L
ow
-in
com
e fr
ee p
ho
ne
dis
trib
uti
on
in t
he
OC
24
9
:00
Res
iden
t C
ou
nci
l Mtg
. @C
un
ey
9:0
0 G
ED C
lass
@C
un
ey
9:3
0 P
reci
nct
2 V
isit
to
Bre
nh
am
@Te
lep
ho
ne
Rd
1
1:0
0 R
enta
l Ass
ista
nce
@Fu
lto
n
12
:00
Jo
bs
Co
rps
Info
Ses
sio
n @
Kel
ly
12
:30
ESL
Cla
ss @
Cu
ney
1
:00
HIV
& S
TD T
esti
ng
@K
elly
25
10
:00
AB
C M
ou
se C
lass
@Ir
vin
ton
12
:00
Job
Co
rps
Info
Ses
sio
n @
Ke
nn
edy
1:00
HIV
& S
TD T
esti
ng
@K
en
ne
dy
3:00
Wee
kly
Mee
tin
g @
Ken
ne
dy
7:00
Bib
le S
tud
y (S
pan
ish
) @
Tele
ph
on
e
Rd
7:
30 B
ible
Stu
dy
@Ir
vin
ton
9:
00 L
ow
-in
com
e f
ree
ph
on
e d
istr
ibu
tio
n
in t
he
OC
26
1
2:0
0 J
ob
Co
rps
Info
Ses
sio
n
@C
layt
on
1
:00
HIV
& S
TD T
esti
ng
@C
layt
on
1
:00
Art
s &
Cra
fts
@Fo
rest
Gre
en
3:0
0 M
ovi
e M
atin
ee @
Tele
ph
on
e 4
:00
Hea
lth
& W
elln
ess
Fair
@
Irvi
nto
n
4:3
0 W
eekl
y M
eeti
ng
@C
layt
on
27
28
29
Me
mo
rial
Day
30
9
:00
GED
Cla
ss @
Cu
ney
1
2:3
0 E
SL C
lass
@C
un
ey
2:0
0 T
exas
Ch
ildre
n’s
Info
rmat
ion
al
Even
t @
Cu
ney
3
:00
Aft
er S
cho
ol P
rogr
am @
Irvi
nto
n
5:0
0 H
ealt
h &
Wel
lnes
s Fa
ir @
Fult
on
31
9
:00
Res
iden
t C
ou
nci
l Mtg
. @C
un
ey
9:0
0 G
ED C
lass
@C
un
ey
10
:00
AB
C M
ou
se C
lass
@Ir
vin
ton
1
0:0
0 C
off
ee &
Co
nve
rsat
ion
@
Tele
ph
on
e R
d
12
:30
ESL
Cla
ss @
Cu
ney
1
:00
Art
s &
Cra
fts
@Fo
rest
Gre
en
59
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