HarrisCo Election Procedures Training July2020Runoff ED Clerks Day... · 2020-07-09 · 7/9/2020 1 Elections Training Election Day Clerks July 14, 2020, Primary Runoff Election Elections

7/9/2020

1

Elections TrainingElection Day ClerksElections TrainingElection Day ClerksJuly 14, 2020, Primary Runoff Election

Elections TrainingElection Day Clerks

Part 1:Election Procedures

Part 2:Americans with Disabilities Act

Election Procedures

What’s New for This Election

Primary Runoff Rules

Health & Safety Precautions

New setup for DAUs

7/9/2020

2

Election Procedures

Responsibilities of Clerks

Processing voters

When to send voter to Judge

Elections Division Mission Statement

The mission of the Harris County Clerk Elections Division is to conduct free and fair elections, uniformly execute elections according to statutes, and provide accurate and timely election results.

We firmly believe it is our duty to treat every voter with respect and dignity. We create polling locations that provide a “safe haven” for voters so they may exercise their right to vote in a non-intimidating, supportive environment.

Elections Division Mission Statement

We believe in making all polling places fully accessible and seek community input to assure that accessibility.

Most importantly, we believe that all voters have the right to cast their ballot independently and in secret. To meet this mission, we pledge our continuing efforts and resources.

7/9/2020

3

Current Election: Primary Runoff

Election Day: July 14, 2020

Early Voting: Monday, June 29 –Friday, July 10, 2020

Current Election: Primary Runoff

July 14, 2020Voting Hours:

7:00 a.m. to 7:00 p.m.

Staff Hours:

6:00 a.m. until dismissed

What’s NewPrimary Runoff Election

7/9/2020

4

Primary Runoff ElectionAs a continuation of the March Primary Election, the July Primary Runoff Election has the same rules as the primary.

Primary Runoff ElectionMajor differences between primary and runoff:

1. The voter must vote in the same party they voted in originally.

2. If an individual did not vote in the primary, they can vote in either party during the runoff.

Primary Runoff Election

7/9/2020

5

KEEP CALM

AND

SHOWRESPECT


If the voter believes that the information in the ePollBook is wrong:

Vote Provisional Ballot


The Texas Election Code (§§162.012, 162.013) dictates that once a voter has “affiliated” with one party, the voter must continue with that party throughout the primary process, including the runoff.

7/9/2020

6

What’s NewCOVID-19

COVID-19Polling locations will be set up to

maintain social distancing and protect

the health of voters and poll workers.

COVID-19: Protecting Voters & Poll Workers

•Providing and requiring face masks for all poll workers.

•Providing face shields for all workers

•Providing sneeze guards for qualifying tables.

•Requiring temperature checks for workers

7/9/2020

7


•Providing hand sanitizer for both voters and workers.

•Offering face masks and gloves to voters.

•Providing sanitizer for ePollBooksand eSlates.

•Setting up eSlate booths at least six feet apart

•Marking six-foot intervals for voters

•Keeping distance from other election workers



Have you tested positive (or awaiting test results) for COVID-19 or knowingly had direct exposure to anyone that has tested positive for COVID-19 in the past 14 days?

Do you currently have a fever greater than 100.4 degrees Fahrenheit, a cough, shortness of breath, trouble breathing, or any respiratory symptoms?

Have you had any of the above symptoms within the last 14 days?

Have you traveled outside the United States within the last 14 days?

7/9/2020

8


If any poll worker answers YES to any of the four questions:

Must be sent home

PJ will call Judges’ line and Public Health Task Force Employee Hotline.


•Poll workers will be provided with face masks and face shields

•Wash hands or use alcohol-based sanitizer, both priorto putting on masks or glovesand after taking them off.


•Ensure your mask covers nose and mouth

•Mark your face shield for identification

•Do not share face shields

7/9/2020

9

•Each location will have a sanitizing station for voters




7/9/2020

10


•Each location is different.

•Apply the requirements in the best way possible for your location.

•Set up eSlatebooths six feet apart.


7/9/2020

11

•Utilize additional space


•If possible, run cords behind eSlates


•Anticipated increase in curbside voting


7/9/2020

12

Use gaffer tape (found in your supplies) to mark floors for social distancing.


•Mark line 12” in front of table to remind voters to provide a little space.


COVID-19

Mark six-foot intervals with a large “X”

X12”

7/9/2020

13

•If possible, use Xs and signs to designate 6 ft intervals out to the 100 ft mark.


•Welcome Voter

•Provide ID Requirements

•Notify that electronic devices cannot be used in voting area

•Encourage Masks


7/9/2020

14


•When providing masks or gloves to voters, minimize contamination

Regardless of whether a voter is or is not wearing a mask, if the individual is an eligible voter, they must be allowed to vote.


•Direct voters to the sanitizing station and to the next available X in line.


X

X6 ft

7/9/2020

15

•Sneeze guards are provided.

•Poll workers will wipe the eSlate machines and tablesevery two hours.


List A

(1) Texas Driver License issued by the Department of Public Safety

(2) Texas Election Identification Certificate issued by DPS

(3) Texas Personal Identification Card issued by DPS

(4) Texas Handgun License issued by DPS

(5) United States Military Identification Card containing the person’s photograph

(6) United States Citizenship Certificate containing the person’s photograph

(7) United States Passport (book or card).

Acceptable Forms of Identification

•The Qualifying Clerk should not specifically ask for a Texas driver’s license or Texas ID.

•When you ask for those specifically, it can imply that those are the only options to vote.


7/9/2020

16

•Instruct the voter to hold their ID so that you can see the type of ID

•Ask them to place on the ePollBook stand


• Ask the voter to move their mask so that you can confirm ID

Processing Voters

A transgender person’s gender identity is different than the gender that was recorded on their birth certificate.

Transgender Voters

7/9/2020

17

As long as the relevant voter data — name — matches one of the acceptable forms of ID, the voter has the right to vote.

Transgender Voters

Scan/Search Process

Scan/Search Process

7/9/2020

18

Scan/Search Process

Signature

• The JBC Clerk will instruct the voter to use a finger cover to sign and use eSlate

Scan the Bar Code

7/9/2020

19

Hand the voter:

•Access Code

• Individually wrapped sanitizing wipe for the eSlate machine

• “I Voted” sticker

Health & Safety

•As the voter leaves, they can use the touch-free hand sanitizing station on the way out & dispose of used PPEs

•Poll workers will wipe the eSlate machines and tables every two hours.

Health & Safety

•Wearing PPEs are for your safety and protection

•All poll workers must keep masks on at all times in the voting area.

Health & Safety

7/9/2020

20

QUESTIONS

Setting up Disabled Access Units (DAUs)

“If a voter is physically unable to enter the polling place without personal assistance or likelihood of injuring the voter’s health …” the voter is eligible for curbside voting.

Setting up DAUs

7/9/2020

21

Setting up DAUs

Setting up DAUs

Responsibilities of Election Day Workers

7/9/2020

22

Presiding JudgeResponsible for everything that happens in the

Vote Center location.

Alternate Judge Serves as a back-up to the Presiding Judge

Qualifying Clerks•Process voters in an accurate and

efficient manner

•Provide a non-intimidating, supportive

environment for all voters.

•Arrive by 6:00 a.m.

Bilingual Clerks

• English is the language spoken at the polls, but

bilingual clerks are available to assist voters

who may need help in Chinese, Spanish, or

Vietnamese. Bilingual clerks are expected to

fulfill the same duties as all other clerks

assigned to the location.

7/9/2020

23

Greeters

Welcome voters as they approach the polling location.

Let voters know that they cannot utilize an electronic device inside the voting location

Greeters

• Tell the voters exactly this:

• “Voters possessing a photo ID should have it

ready, and voters not possessing a photo ID

and not reasonably able to obtain one should

have a supporting document ready to execute

a Reasonable Impediment Declaration.”

Processing VotersVoter provides an ID from List A.

STEP 1: Scan the TDL or TID card or Search manually

STEP 2: Select Voter from the list

STEP 3: Process Voter by answering the questions

STEP 4: Voter provides Signature

STEP 5: Select Accept Signature button

STEP 6: Scan the Barcode using the JBC scanner

7/9/2020

24

STEP 1: SCAN/SEARCH

STEP 1: Scan/Search

STEP 1: Scan/Search

XXXXXX

7/9/2020

25

STEP 2: SELECT VOTER

STEP 2: Select Voter

STEP 3: PROCESS VOTER

7/9/2020

26

STEP 3: Process Voter

STEP 3: Process Voter

STEP 4: SIGNATURE

7/9/2020

27

STEP 4: Signature

STEP 5: ACCEPT SIGNATURE

STEP 5: Accept Signature

7/9/2020

28

STEP 6: BARCODE

STEP 6: Barcode

Review

Voter provides an ID from List A.

STEP 1: Scan the TDL or TID card or Search manually

STEP 2: Select Voter from the list

STEP 3: Process Voter by answering the questions

STEP 4: Voter provides Signature

STEP 5: Select Accept Signature button

STEP 6: Scan the Barcode using the JBC scanner

7/9/2020

29

STEP 6: BARCODE

QUESTIONS

Election Procedures TrainingJuly 14, 2020 Primary Runoff Election

HarrisCo Election Procedures Training July2020Runoff ED Clerks Day... · 2020-07-09 · 7/9/2020 1 Elections Training Election Day Clerks July 14, 2020, Primary Runoff Election Elections

Documents