HAND BOOK ON TRAVELLING ALLOWANCE - PMAD · · 2017-01-10hand book on travelling allowance ... ta on temporary duty ... ta on retirement 40 retirement 35

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HAND BOOK

ON

TRAVELLING ALLOWANCE

(Military Personnel & Civilians paid from Defence Services Estimates)

MILITARY ACCOUNTANT GENERAL

RAWALPINDI

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Published by: Military Accounts Training Institute

1st Floor, Block No.2,

C.M.A Complex,

RAWALPINDI CANTT.

Phone: (051) 9270703

Edition: 2006

Copies : 500

RESTRICTED

The information contained in this document

is not to be communicated, either directly or

indirectly, to the Press or to any person not

authorized to receive it.

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PREFACE

Familiarity of staff with rules and regulations plays an important role

in achieving the highest standards of productivity and output. This process is

hindered, because the rules and regulations are scattered over a number of

publications and circulars. To overcome this difficulty, Military Accounts

Training Institute has published a number of hand books on various subjects

such as Pay and Allowances, Pension, Provident Fund, Travelling Allowance

and Leave Rules. These hand books have not only been found very useful by

the employees of the PMAD but also by those whom PMAD is proud to

serve.

The importance of hand books lies upon its being maintained upto-

date at all times to come. Military Accounts Training Institute has revised and

updated the Hand Book on TA Rules previously published in 2001. The

purpose is to provide upto-date knowledge of rules and orders on the subject

to its users.

I hope that this hand book will provide to its users with adequate

guidelines to tackle their day to day issues and problem areas. It will be

appreciated if any error or omission found in this publication is brought to

notice. Valuable suggestions for improvements are welcome.

RAWALPINDI

November, 2006

(SALAHUDDIN)

MILITRY ACCOUNTANT GENERAL

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INDEX

Sr.No. Contents Page No.

CHAPTER – 1

GENERAL

1 Extent of application 1

2 Definitions 1

3 Kinds of travelling allowances 4

4 Gradation of Govt. servants 6

5 Grade of Govt. servant while in transit 7

6 Grade of family 7

7 Classification of accommodation by rail 7

8 Mileage allowance 8

9 Road mileage 8

10 Route for mileage allowance 9

11 Deduction of cost of form “E” 10

12 Substitution of mileage for DA 10

13 Conveyance for Air journeys 11

14 Rates of daily allowance 11

15 Stations for special rate of DA 12

16 Penalty for non acceptance of conveyance

provided

12

17 Transfer/reversion from civil or foreign employ 13

18 Classification of journeys 13

CHAPTER – 2

TA ON TEMPORARY DUTY

19 Point of commencement and end of journey 15

20 Mileage allowance 15

21 Re- imbursement of hotel charges 16

22 Stay during temporary duty 17

23 Re-imbursement of hotel room rent 17

24 Excess room rent 17

25 Mess charges 17

26 Daily allowance 18

27 Conditions regulating DA 18

28 TA-Officers/personnel stationed in NA/BDA 21

CHAPTER – 3

TA ON PERMANENT TRANSFER

29 Point of commencement and end of journey 23

30 Travelling allowance 23


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32 Transfer grant 24

33 Transportation of personal effects 25

34 Scale of baggage admissible 26

35 Transportation of private car 26

36 Transportation of motor cycle/scooter 28

37 General conditions 29

38 Transfer whilst on duty away from HQ 32

39 TA/DA on posting to/from NA/BDA 33

CHAPTER 4

TA ON RETIREMENT

40 Retirement 35

41 Actual fare by rail 35

42 Transportation of personal effects 35

43 Transfer grant 36

44 Transportation of car/motor cycle/scooter 36


46 Payment of TA 36

47 Home Town 37

48 Lien on conveyance 37

CHAPTER - 5

TA ON DEATH OF GOVT. SERVANTS

49 Travel assistance to families of Govt. servants 38

50 Financial assistance in death cases 40

51 Attendant along with dead body 41

52 Conveyance of dead body of wives 41

53 Transportation of dead body of family members 41

CHAPTER - 6

TA ON MISC. DUTIES

54 Examination and courses 43

55 DA on courses less than three months 43

56 DA on examinations in professional subjects 44

57 Attachments 45

58 Sports 46

59 Court attendance 47

60 Important duties 50

CHAPTER – 7

COMPETENT AUTHORITY

CONTROLLING OFFICER

61 Powers of Competent Authority 56

62 Duties of Controlling Officer 57

CHAPTER – 8

AUDIT OF TA BILLS

63 Audit of TA bills/claims 59

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TRAVELLING ALLOWANCE RULES

(PASSAGE REGULATIONS - 1980)

CHAPTER – 1 GENERAL

Extent of Application:- The rules contained in “Passage Regulations

1980” are applicable to all military and civilian personnel paid from the

Defence Services Estimates together with their families and private servants

subject to the following exceptions:-

a. Officers, subordinates and Government Servants of Pay grade 1 & 2

of the Military Accounts Department.

b. Military personnel in civil employ.

c. The ordinary movements of officers of the Pakistan Army Reserve are

governed by the regulations for Army Regular Reserve Officers and

Army Supplementary Reserve Officers but when called to Army

Service they will be governed by the rules in these regulations and in

accordance with the orders issued from time to time for the regular

Army.

d. All personnel serving in the Military Lands and Cantonments

Department.

Authority: - Rule-01 P.R. 1980

DEFINITIONS

Authorized Course of Instruction: An authorized course of instruction

means any course or class of instruction or refresher course authorized by

regulations or by special sanction of government.

Casual Personnel: - The term “Casual Personnel” means follower

establishment under the administrative control of the Ministry of Defence

who are not enrolled and who are not classed as private servants or

Government servants of Pay Grades 1 and 2. It does not include casual

personnel employed by MES for specific jobs and projects, who are not

governed by these regulations except where specifically provided.

Competent Financial Authority: - Is the authority within whose financial

powers the amount at issue falls.

Conveyance: The term “Conveyance” means: -

a. Conveyance at the public expense by sea, rail, road, or air unless

otherwise stated.

b. Unless specifically authorized, the grant of conveyance does not

include conveyance by land in a foreign country.

Day: The term “day” means a calendar day, beginning and ending at

midnight, but an absence from headquarters, which does not exceed 24 hours,

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will be reckoned for all purposes as one day, at whatever hour the absence

begins or ends.

Dispatching Officer:- Dispatching Officer means the officer who is

responsible for the despatch by rail of a party of troops or an individual

soldier, viz. the RTO/Movement Control Officer, DSTO (in case of Navy) at

Stations where there is such an officer, and in other cases the station

Commander/Drafting Authority (in case of Navy) and equivalent in PAF for

parties of over ten in number, and the OC Unit for parties of ten and under.

Detachment: - The term “detachment” means a Body of Troops

detached from the main unit/formation for some specific duty. Detachments

are usually dependent upon their parent units.

Embarkation Authority: - The term “embarkation authority” means an

embarkation commandant and where there is no embarkation commandant

the Corps/Division/Log Area or Brigade Commander and their equivalents in

Navy and Pakistan Air Force in whose area the port of embarkation is

situated.

Family: -The term “Family” means:-

a. Spouse (Wife or husband).

b. Sons: - Sons, legally adopted sons or step-sons

irrespective of age, so long as they are residing with and

are wholly dependent on the parent (The Government

Servant).

c. Daughters:- Daughters, adopted daughters, step

daughters irrespective of age and marital status so long as

they are residing with and wholly dependant on the parent

(The Govt. Servant).

Note:-

1. Only one wife is recognized for admissibility of free

conveyance at Government Expense.

2. The words “adopted sons” or “adopted daughters” mean

children adopted under the Hindu Law in respect of

persons governed by the said law. In respect of all other,

an adopted child shall be treated as a member of the Govt.

servant’s family for the purpose of the travelling

allowance rule subject to the following conditions:-

a. The Government Servant has no legitimate or step

child of his own.

b. Prior approval of the Government is obtained for

adopting the child.

c. Government’s liability will be restricted to one

adopted child only, and

d. An adopted child will cease to be a member of the

family if after his/her adoption, the Government

servant has legitimate or step child of his own.

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3. Children adopted by an unmarried individual or a

widower without a dependant son or a dependant daughter

will not be regarded as covered by the definition of son or

family.

4. In case where both husband and wife are in Govt. service

the children will draw their title to TA from the father but

where the wife only is in Govt. service the children will

draw their title to TA from the mother, who will certify in

the TA claim that her husband is not in Govt. Service.

Main Route: - The term “main route” means the most convenient

route, being that usually taken by the travelling public.

Non Combatant (Enrolled):- The term “non-combatant (enrolled)”

means subordinates under the administrative control of the Ministry of

Defence who are enrolled under the main categories of “Skilled”, “workmen”

or “followers” and who are not classed as civilian subordinates.

Pay: - For the purposes of regulating travelling allowance under these

regulations the term “Pay” includes:-

a. In the case of commissioned Officers and Soldiers:- Pay of

appointment, consolidated pay, pay of rank, special Army Allowance,

command pay, staff pay, charge pay, instructional pay, qualification

pay, additional pay, overseas pay, good service pay/badge pay/good

conduct pay, hard lying pay and survey pay. (Flying pay & S.S.G Pay

converted into Allowance w.e.f. 15-10-1989 vide Min. of Defence

letter No.F.2/39/89/D-8 (N-II) Dated: 07-10-1990).

b. In case of personnel other than those covered by ‘a’ above:-

(i) Pay other than pay granted in view of personal qualifications,

which has been sanctioned for a post held substantively or in

an officiating capacity, or to which the recipient is entitled by

reason of his position in a cadre.

(ii) Additional pay and proficiency pay.

Authority: - Definitions in Passage Regulations 1980 & CS 10/II/92

Actual Expenses:- Unless in any case it be otherwise expressly provided

in these regulations, or in separate orders of Government, no individual is

entitled to be provided with means of conveyance by or at the expense of

Government or to draw as travelling allowance, the actual cost or part of the

actual cost of travelling.

Authority: - Rule – 02 P.R. 1980

KINDS OF TRAVELLING ALLOWANCES

The following are the kinds of travelling allowances which may be

drawn:-

a. Permanent Travelling Allowance.

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b. Conveyance Allowance.

c. Daily allowance.

d. Mileage Allowance.

e. The actual Cost of Travelling.

Authority: - Rule 236 P R 1980

Permanent Travelling Allowance: - A permanent monthly travelling

allowance may be granted by Government to an individual whose duties

require him to travel extensively. Such an allowance, is granted in lieu of all

other forms of travelling allowance for journeys within the individual’s

sphere of duty and is drawn all the year round whether the individual is away

from his permanent station or not, subject to such conditions as may be

prescribed by Government.


Conveyance Allowance: - A monthly conveyance allowance may be

granted by Government on such conditions as may be imposed, to an

individual who is required to travel extensively at or within a short distance

from his permanent station for which no travelling allowance is admissible

under the ordinary rules. This allowance is not forfeited during absence from

HQ and is drawn in addition to any other travelling allowance admissible

under these rules, provided that an individual who is in receipt of a

conveyance allowance specifically granted for the upkeep of motor car or a

motor cycle shall not draw any travelling allowance (daily or mileage

allowance) for journeys performed by motor car or motor cycle except on

such conditions as the authority which sanctions the conveyance allowance

may prescribe.


Daily Allowance: - A daily allowance is an allowance for each day of

absence on duty from an individual’s permanent station and is intended to

cover the additional ordinary daily charges incurred by an individual in

consequence of such absence.


Mileage Allowance:- A mileage allowance is an allowance calculated on the

distance travelled and is given to meet the cost of a particular journey.

Authority: - Rule-243 P R 1980

Actual Travelling Expenses:- The term “actual travelling expenses”

means the actual cost of transporting an individual with his domestic servants

and personal luggage, including charges for ferry and other tolls exclusive of

octroi duties and for carriage of camp equipment, if necessary, and charges

for coolies. It does not include charges for hotels travelers’ bungalows or

refreshments or for the carriage of stores or conveyances or for presents to

coachmen or the like, or any allowance for such incidental losses or expenses

as the breakage of crockery, wear and tear of furniture and the employment

of additional servants.

Authority: - Definitions in P.R 1980

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GRADATION OF GOVT. SERVANTS

1. Grades of individuals: - For the purpose of calculating travelling

allowance individuals are divided into four grades as follows:-

FIRST GRADE

a. Commissioned Officers (including officers of AFNS) and officers

holding honorary commission whether on the active or retired list.

b. Assistant Engineers, employed as garrison engineers or assistant

garrison engineers and civilian surveyors of work.

c. Civil Servants in BPS -17 and above.

SECOND GRADE

d. Cadets of the Pakistan Army, Pakistan Air Force and Cadets and

Midshipmen of the Pakistan Navy, JCOs, Warrant Officers, MWOS,

Chief Petty Officers and Upper Yardmen of Pakistan Navy and Chief

Technicians of Pakistan Air Force*.

e. Midwives of Military Hospitals*.

f. Veterinary assistant surgeons*.

g. Civil Servants in BPS-11 to 16.

h. Lady Sub Assistant Surgeons.

i. Lady clerks employed at General, Naval or Air Headquarters.

THIRD GRADE

j. Non-commissioned officers, including Petty Officers and Leading

Seamen of Pakistan Navy*.

k. Civil Servants in BPS – 3 to 10.

FOURTH GRADE

l. Other Soldiers*.

m. Non combatant (enrolled) and casual personnel*.

n. Civil Servants in BPS - 1 & 2

Note: The categories marked with an asterik * normally travel on warrant

and will only draw travelling allowance when warrants cannot be

issued. (See Rule 287)

Authority: - Rule 260

Fin Div (RW) No.F.1 (4)-R -9/2002 – 509 Dt 08-06-2002

2. Grade of Government Servant While in Transit.

An individual in transit from one post to another rank in the grade to

which the lower of the two posts would entitle him.

Authority: - Rule-261 PR-1980

3. Grade of Family

Families belong to the same grade as the head of the family.


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CLASS OF ACCOMMODATION BY RAIL

S.No Category of

Govt. Servants

Class of Accommodation

1. Category – I

Civil Servants in B-17 and above

Air conditioned class or accommodation of the

highest class available on the route.

2. Category – II

Civil Servants in BPS- 14 to 16 AC Lower (Special). If travelling on a line

which does not provide AC lower (Special) the

next lower class.

3. Category – III

Civil Servants in BPS – 11 to 13 AC Lower (Ordinary). If travelling on a line

which does not provide AC lower (Ordinary) the

next lower class.

4. Category-IV

Civil Servants in BPS – 1 to 10 Economy class or the lowest class by whatever

name be it called.

Authy: (i) Rule 157 P.R-1980

(ii) Fin. Div. O.M.No.F-1(4) R-10/2002-225/05 dated 20-05-2005

MILEAGE ALLOWANCE

Calculation: - Mileage Allowance is differently calculated according to

whether the journey is or could be made by railway or by road.

Authority: - Rule 431 PR-1980

For Journeys by Railway For the purpose of calculating mileage allowance, individuals when

travelling by railway are considered to be entitled to class of accommodation

as laid down in rules 157 – 161 P R 1980.


Road Mileage: - The rates and authorized mode of transport for the

journey performed by road by each category of Govt. Servants are as follows

for each K.M. traveled.

Transportation/Mileage Allowance

S.

No

Mode of Transport Rate per

K.M.

Category of Govt.

Servant

1 Personal Car / Taxi Rs. 5.00 I *

2. Motor Cycle / Scooter Rs. 2.00 I & II

3. Bicycle/Animal Back / Foot Rs. 1.00 All Govt. Servants.

4. Public Transport Rs. 1.00 All Govt. Servants.

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Note: - * In case of others a taxi may be engaged if the urgency of the

situation so demands, with the approval of the Controlling Officers.

Authority: - Rule 412 P.R. 1980 & JSI 4/2005

Fin. Div. No.F-1(2) Reg-10/ 2005 dt: 10-09-2005

Road Mileage For Journey Between Places Connected By Rail

Where a government servant claims road mileage for journey

performed by road in his personal car, between places connected by rail, the

controlling officer may at his discretion, accept the claim, if he is satisfied

that journey by road had to be performed in the public interest.

Authority: - Rule 415 P.R. 1980

ROUTE FOR MILEAGE ALLOWANCE

For the purpose of calculating mileage allowance a journey between

two places is held to have been performed by the shortest of two or more

practicable routes or by the cheapest of such routes as may be equally short.

Note: - Journeys such as road inspection and others of like nature, which

must necessarily be performed by road between places connected by railway,

are covered by this rule.


If an individual travels by a route, which is not the shortest but is

cheaper than the shortest; his mileage allowance will be calculated on the

route actually used.


A competent authority may for special reasons which should be

recorded, permit mileage allowance to be calculated on a route other than the

shortest or cheapest, provided that the journey is actually performed by such

route.

Notes:-

1. In respect of journey in Baluchistan and the North West Frontier

Province, the competent authority may delegate his powers, under this

rule to the Corps/Division/Log Area Commander concerned.

2. Where a Govt. Servant claims road mileage for journey performed by

road in his personal car between places connected by rail, the

competent authority may at his discretion accept the claim, if he is

satisfied that journey by road had to be performed in the public

interest or it should be limited to what would have been admissible

had the individual travelled by rail in the ordinary way.

The principle which should be followed in deciding such questions is

whether any public interest was served by the road journey which

would not have been served had the individual traveled by rail, such

as the saving of public time, or inspection work enroute etc.

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3. The absence in a train of the class of accommodation to which an

individual is entitled under rule 433 may be taken as a special reason

for allowing mileage allowance by road, and consequently the

competent authority may on such occasions grant to an individual

travelling by road, road mileage limited to the amount which would

have been admissible had the journey been performed by rail by the

class of accommodation to which he is ordinarily entitled. When the

fare of the requisite class for the journey in question is not specifically

published, it should be calculated according to the appropriate data in

the railway time and fare tables.

4. Recruiting officers are the competent authorities in respect of road

journeys performed by themselves, their assistant recruiting officers,

and recruiting medical officers.


Deduction of Cost of Form “E”

When individuals are eligible to travel by railway in ACC or First

Class on payment of half fare they must be provided with PAFT-1709. Duty

Voucher Form ‘E’ and their travelling allowance will be reduced by the

amount by which the fare of the class on which their travelling allowances

are based exceeds the fare actually paid. The reduction will however, only be

made when the journey is actually performed by railway.

Authority: - Rule 290 P.R-1980

SUBSTITUTION OF MILEAGE FOR D.A.

A competent authority may, by general or special order and on such

conditions as he thinks fit to impose, permit any individual or class of

individuals to draw mileage allowance instead of Daily allowance for the

whole period of absence from his permanent station if he considers that the

nature of the individuals duty is such that daily allowance is not sufficient to

cover his travelling expenses.


Subject to any condition which a competent authority may, by general

or special order, impose an individual who is included in any of the first three

grades in Rule 260-262 (P R 1980) may exchange his daily allowance for

mileage allowance for any day on which:-

a) He travels by railway or

b) He travels more than 32.187 KM by road, provided that if a

continuous journey extends over more than one day, the exchange

must be made for all such days and not for a part of them only.

Authority: Rule 335 PR-1980

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CONVEYANCE FOR AIR JOURNEYS

The authorities specified in Rule 221-PR may permit officers and

personnel of the Army, Navy and Air Force, including civilian officers and

non-gazetted staff, travelling on duty within Pakistan limits to perform the

journey by air in the following cases:-

a. The nature of duty is of sufficient importance to justify travel by air.

b. An appreciable saving of time would result from the persons

travelling by air instead of by surface transport.


Note-1 Government Servant in BPS 17 and above will be entitled to

travel by air.

Authority: - Fin. Div. No. F-1(9) R-9/2002-568 dt 29-06-2002

Note-2 Military Commissioned Officers will be entitled to travel by air.

Authority: - JSI 4/2005

RATES OF DAILY ALLOWANCE

i. The rates of Daily Allowance admissible to the Armed Forces

Personnel wef 01-07-2005 are as under:-

Authority: -Rule-419 P.R-1980 & JSI 4/2005

ii. The rates of daily allowance admissible to civil servants w.e.f. 1-7-2005

are as under:-

BPS Ordinary rate per day

(Rs.)

Special rate per day

(Rs.)

1 - 4 125 200

5 – 11 155 220

12 -16 280 365

17 – 18 500 640

19 – 20 625 825

21 - 22 700 1000

Authority: - Fin. Div. OM No. F.1 (2)-Reg.10/2005 dt. 10-9-2005

Category

Ordinary Rates

per day

Special Rates

per day

Z – 1/Equivalent Rs: 125 Rs: 200

Z-2 to Y-4/Equivalent Rs: 155 Rs: 220

X-1 to X-4 @ Cadet/ Equivalent Rs: 280 Rs: 365

2/Lt to Major/ Equivalent Rs: 500 Rs: 640

Lt Col to Brig/ Equivalent Rs: 625 Rs: 825

Major Gen to Lt Gen /Equivalent Rs: 700 Rs: 1000

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STATIONS FOR SPECIAL RATE OF DA

(1) Islamabad (2) Rawalpindi (3) Lahore

(4) Peshawar. (5) Karachi. (6) Quetta

(7) Multan (8) Faisalabad. (9) Hyderabad

(10) Northern Area (11) Gujranwala (12) Bahawalpur

(13) Sargodha (14) Sialkot (15) Sukkur.

(16) Muzafarabad (17) Mirpur (AJ&K)

Authority: - Rule 420 PR-1980 JSI 10/94 & JSI 4/2005

PENALTY FOR NON ACCEPTANCE OF

CONVEYANCE PROVIDED

In the event of loss being caused to the State by reason of an

individual failing to make use of the conveyance provided under these rules,

the amount involved is recoverable from the individual concerned, unless

failure to make use of the said conveyance is due to circumstances beyond his

or her control.

Authority: Rule 31 P.R-1980

TRANSFER/REVERSION FROM CIVIL OR

FOREIGN EMPLOY

The travelling allowance of an individual whose services are lent to

another Department or Government will be regulated by the rules of the

borrowing Department or Government. These rules apply also in cases where

leave is taken by an individual before rejoining his permanent post under the

Ministry of Defence.

Authority: Rule 33 P.R-1980

CLASSIFICATION OF JOURNEYS

All movements for which conveyance at public expense is authorized

under these Regulations shall be classified as:-

a) Permanent

b) Temporary

According as the expectation of the authority ordering the move is

that the individual transferred shall do duty in the station to which his transfer

is ordered for a period exceeding or not exceeding three months:-

Provided that a transfer classified as ‘Temporary’ shall be re-

classified as “Permanent” if and when the period of duty in the said station

does exceed three months; and

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Provided further the classification of a transfer as “Permanent” shall

not be revised after the move of the individual has commenced from the

station where he was officially located when he received the orders

transferring him.

Notwithstanding any thing contained in this rule, no move of an

individual shall be classified as “permanent” if it is undertaken in pursuance

of a tour of inspection.

When the duration of the course exceeds 3 months, the move shall be

treated as permanent and will not require any approval of the competent

authority for its re-classification as permanent. (See also Rule 575 P R 1980)

Authority: - Rule 288 PR-1980 C.S.No. 1/98

17

CHAPTER - 2

TA ON TEMPORARY DUTY

Point of commencement and end of journey:-

The point in any station at which a journey on temporary duty is held

to commence or and will be office/residence of the Government servant, to

the railway station or the Airport/Seaport, as the case may be, at his

Headquarters and from the railway station or the Airport/Seaport to the place

of his temporary duty/residence at the outstation. The question whether the

government servant should proceed on temporary duty from his office or

residence is one for the competent authority authorizing the move to decide.

Note: - A journey on permanent duty begins and ends at the actual residence

of the individual concerned.


MILEAGE ALLOWANCE.

An individual of any of the first three grades in rules 260-262 to

whom traveling allowance is admissible, is entitled to travelling allowance as

follows:-

For journeys on temporary duty if not in receipt of permanent travelling

allowance:-

1. By Road

Daily allowance for his grade at the rates in rule 419 which can be

exchanged for mileage allowance. If mileage allowance is drawn, one

mileage allowance at the rates given in rule 412 P R 1980 is

admissible.

2. By Railway: -

a) Daily allowance for his grade at the rates in rule 419 which

can be exchanged for mileage allowance. Mileage allowance

when drawn is one fare of the class in which the individual is

entitled to accommodation under rules 433-435.

Note: The above allowances are subject to the usual deduction under

rule 289.

b) In the case of an individual of the third grade if there are two

rates of fares for mail and passenger trains, the fare for

passenger train only will admissible, unless a certificate is

furnished by the controlling officer that it was necessary in the

interest of public service for the individual to travel by mail

train.

c) Conveyance on railway warrant between stations connected by

rail on temporary duty (including courses of instructions /

attachment etc) for a period up to 3 months as defined in rule

288 in respect of personnel below commissioned rank shall

18

continue. However in case of stations not connected by rail,

mileage allowance shall be admissible according to the rates

laid down in rule 412.

Authority: - Rule-446 (a) (1) & (2) PR-1980

RE-IMBURSEMENT OF HOTEL CHARGES

A government servant who stays in a hotel, guest house, or a

residential club or guest houses of the messes maintained by Army, Navy and

Air Force shall, in addition to the daily allowance, be allowed re-

imbursement of actual single room rent, subject to production of

receipt/vouchers, up to the following maxima per day: -

(a) Localities where special daily Three times the amount of

allowance rate is admissible special Daily allowance.

(b) Localities where ordinary daily One and a half times the amount

Allowance rate is admissible. of ordinary daily allowance.

( c ) In case of non-availability of a single room, the touring civil servant

may be allowed to book a double room for his exclusive use provided

the rent thereof does not exceed the maximum permissible limit for a

single room. If it happens to be more than ones’ entitlement the re-

imbursement shall be restricted to his normal entitlement only. If two

officials while on tour at the same station, may be allowed to book a

double suit in a hotel and share it, in such a case either of them shall

jointly certify that separate single accommodation was not available

for them and that each of them is claiming not more than one-half of

the room-rent restricted to each individuals entitlement, this certificate

shall be appended on the TA bill of either official.

Note: Special rate of daily allowance shall be admissible at

Hyderabad, Islamabad, Karachi, Lahore, Faisalabad, Multan,

Peshawar, Quetta, Rawalpindi, Sialkot, Sukkar, Gujranwala,

Bahawalpur, Sargodha, Northern Area, Muzzafarabad &

Mirpur (AJ&K).

Authority: - Rule-328 PR-1980, CS 10/XI/85, CS 2/IV/90 & JSI 4/2005

Stay During Temporary Duty

A government servant on tour is himself the judge of the necessity for

staying in a hotel. No certificate regarding to non-availability of

accommodation in a rest house is required. However, such hotel charges will

only be admissible where an overnight stay at the place of temporary duty is

involved.


Re-imbursement of Hotel Room rent

19

The term “actual single room rent” used in rule 328 of these

regulations includes taxes, duties and service charges relating to the rent of a

single room in a hotel.


Excess room rent

Government servants in BPS-20 and above may stay in hotels and

claim room rent subject to a maximum of three D.As. for specified stations

and one and half D.As at non-specified stations. If however, the rooms rent

charges are in excess of the maximum ceiling aforementioned, the

government will pay fifty percent of the additional amount.

Authority:-Fin. Div. OM NO.F.1 (2)-Reg.10/2005, 628/06 dt 10-10-2006

Mess Charges:- A Government Servant who stays in a Govt. hostel, Inspection

Bungalow/Lodge shall be allowed re-imbursement of actual charges for stay

in single room/suite on production of receipt/vouchers, provided such charges

do not exceed the amount of daily allowance admissible to the civil servants

at the station concerned.

Authority: Rule 328-A P.R.1980, C.S.No.10/XI/85 & CS 2/IV/90

DAILY ALLOWANCE

One DA at the rate applicable at the station shall be paid for an over

night stay on temporary duty when a Govt. servant is absent on duty from

Headquarter. Where night stop is not involved and if absence from

headquarters exceeds four hours half daily allowance will be paid.

Note: - Half daily allowance will be admissible only in those cases where the

absence from HQ does not involve stay for the night and no daily

allowance is drawn for any night. It cannot be drawn in addition to

any Daily allowance drawn for night stay.

Authority: - Fin. Div. No. F.1 (2)-Reg (9)/91 dated 21-8-91 and dt. 02-11-91

JSI 12/91 and JSI 7/94

CONDITIONS REGULATING DA

(i) Method of Calculation of Daily Allowance. – Daily allowance, for

each calendar day, will be admissible for the period of absence on

duty from Headquarters/ Permanent duty station (including the time

spent in transit). Not more than one daily allowance will be

admissible in any calendar day. A fraction of a calendar day will be

reckoned as a calendar day for this purpose.

Note: - “Calendar day” means a day beginning on one midnight and

ending on the next midnight.


(ii) The rate of .D.A. during transit will be the same as admissible at the

station of immediate destination. On return to HQ the rate will be the

20

one admissible at the last station of temporary duty before return to

Head Quarters.


(iii) Period of absence on temporary duty shall commence from the time

of departure from the office or residence as the case may be till return

to the office/residence and competent authority shall decide whether

the commencement of temporary duty is from office or residence.


(iv) The period of forced delay in transit will be treated as part of total

transit period.

Authority: Rule-342 P.R-1980

(v) Extra D.As for arrival at and departure from place of temporary duty

are not admissible.

Authority: - Rule-344 P.R.-1980

(vi) No Daily Allowance shall be drawn for any day on which a

Government servant does not reach a point outside a radius of 16.093

K.M. from his HQrs or returns to his HQrs. from a similar point.


(vii) Daily allowance shall be admissible on Sunday and public holidays

falling during the period of a Government servant’s temporary duty at

an outstation.


(viii) Daily allowance is not admissible during casual leave taken by an

individual while on tour.


(ix) Officers whose headquarters are situated within the limits of Karachi,

Rawalpindi and Lahore Municipal Corporations will not, however, be

entitled to special rate of daily allowance if they visit the suburbs of

the respective cities under circumstances entitling them only to daily

allowance.


(x) Daily allowance consists of the following elements:-

Messing 45% (Forty five percent)

Accommodation 30% (Thirty Percent)

Conveyance 25% (Twenty Five Percent)

Note: - Daily allowance is not admissible for journeys between

residence and place of work.

Authority: - Rule-346 P.R-1980

(xi) If any of the above elements is supplied free by the Government daily

allowance will be reduced accordingly.

21

“In case of personnel below commissioned rank, full daily allowance

or appropriate percentage thereof shall be paid on production of a

certificate that he was not provided free of cost all or any of the above

elements. The certificate shall be given by O.C. of the Unit/Formation

to which the individual was attached during temporary duty or

courses of instruction etc.”


(xii) One daily allowance only is admissible in respect of halts on any day

on which an individual is entitled to such allowance under one or

more provisions of these regulations.


(xiii) In the case of officers accompanying bodies of troops, daily

allowance under this rule is admissible during enforced halts with the

troops at intermediate railway station; such halts being viewed as part

of the railway journey.


(xiv) For halts on duty during such journeys the grant of daily allowance

will be governed by the ordinary rules.


(xv) Daily allowance admissible during En-forced Halts:- Daily

Allowance at the rate laid down in rules 412-422 will be admissible to

individuals for enforced halts at any station due to lack of onward rail,

road or air accommodation. See also rules 339 to 343.


(xvi) The Railway Transport Officer/Movement Control Officer/Divisional

Sea Transport Officer or where no such officer exists the Station

Commander and his equivalents in Navy and PAF must certify that

the individual was forced to halt for the period for which daily

allowance is claimed and also that the halt was necessitated in

circumstances beyond the officer’s control. The concession will not

be admissible for enforced halts during journeys connected with

casual or other leave (See also Rules 325-326 P R 1980)

Authority: - Rule-370-A P.R-1980

(xvii) Thirty percent (30%) reduction in the amount of daily allowance will

be made if the individual is provided with free accommodation during

the period of enforced halts. A further reduction of forty five percent

(45%) in the amount of daily allowance will be made if and when free

rations are provided.


22

TA-OFFICERS / PERSONNEL STATIONED IN NA / BDA

Travelling Allowance / Conveyance / Daily Allowance etc to Army

Officers / Personnel below Commissioned Rank proceeding to and from

Northern Area/Border Defence Areas / Concessional Areas or within that

Areas will be authorized in the manner indicated below:-

a. Officers / personnel stationed in Northern Areas / Boarder

Defence Areas / Concessional Areas when detailed on temporary

duty at the out stations within Northern / Border Defence Areas.

Normal Travelling Allowance will be admissible if no Govt.

transport is provided / available provided public transport/taxi are

plying on this route. No DA is admissible except when free

concession is not availed being not available.

d. Individuals stationed in Northern Areas/Border Defence Areas

/Concessional Areas when deputed on temporary duty or sent to

attend courses of instruction outside Northern/Border Defence

areas.

Normal Travelling Allowance / Conveyance / Daily

Allowance will be admissible.

The existing provision as contained in Rule 5 of Passage Regulations

1980 or other Rules / Regulations / Orders will be deemed to have been

modified to the extent indicated above.

Authority: - Min. of Def. No. 3656/554/Log-4 (a)/1056/D-4 (A-IV) / 86 dt.

15-7-86

23

CHAPTER – 3

TA ON PERMANENT TRANSFER

Point of Commencement and End of Journey

A Journey on permanent duty begins and ends at the actual residence

of the individual concerned.

Authority: - Foot Note to Rule 270 PR-1980

1. TRAVELLING ALLOWANCE

i. When journey is performed by Rail:

a. ROAD MILEAGE: - From residence to railway

station and vice versa will be admissible as under:-

Self: - One road mileage at the prescribed rates.

Family: - One additional mileage allowance if two

members of his family accompany him and

second if more than two members accompany

the individual.

b. RAIL FARE:-

Self: Actual fare of entitled class.

Family: - One fare for each adult member of the family

and half for each child between 3 to 12 years of

age for whom such fare actually paid.


Families are entitled to the same class of accommodation as the head

of the family, unless specially included in a category entitled to higher class

of accommodation.


ii. When Journey is Performed by Road

SELF: - One mileage allowance at the rate admissible in

accordance with the grade of the individual.

FAMILY: - One additional mileage allowance, if two

members of his family accompany him and a

second, if more than two members accompany

him.

Authority: - Rule 446(b) PR-1980. C.S.No.7/X/83

2. DAILY ALLOWANCE

(a) For Transit: One DA at special rate shall be admissible for

self-only, for every 480 K.M of road distance.

Authority: - Rule-447 ( c ) PR-1980

24

(b) For Arrival at the Place of Posting:-

SELF: - One DA at the prescribed rate admissible at the

station of posting.

FAMILY:- One DA for each member of the family above

12 years of age at the prescribed rate

admissible and one half for each child above

the age of 12 months and less than 12 years.

Authority: - Rule-447 (d) PR-1980

3. TRANSFER GRANT

a. Employees having family - One month’s pay.

b. Employees not having family - Half month’s pay.

Authority: - Rule 447 (a) (i) (b) (i) PR-1980 & JSI 11/91

Note: -Transfer grant is authorized equal to one/half months’ basic

pay/rank pay.

Authority: - MAG No. AT/T/6467/XXVI/ P-77 dt 18-10-2000

Conditions

i. The transfer grant shall be admissible only where there takes place the

breaking up of the house hold establishment at old station and setting

up of the house hold establishment at new station.

Authority: - Fin. Div.No.F.2(34)-R-8/84-999/84 dt. 30-09-84 & JSI 13/85

ii. In case where both husband and wife are govt. servants, each case of

transfer grant is to be considered on merits by Finance Division.

Authority: - Fin.Div.U.O. Note No.104-R.9/76 Dated: 07-02-1976

iii. No transfer grant is admissible:

a) When journey is performed on railway warrant.

Authority: - Para 16(i) of M.A.G.U.O. Note No. AT/T/6467 dt.22-6-73

Para 9 of Fin.Div. (Mily) U.O.No.1567/R.I/FAMF/73 Dt: 24-10-1973

b) Transfer from a suburb to the main city and vice versa.

Authority: M.A.G No.AT/T/6350 Dated: 05-06-1974

iv. In cases where a Govt.Servant possessing family moves to the new

station alone may draw transfer grant equal to half month’s pay

provided he finally opts to do so on transfer.

Authority: JSI 10/94

4. TRANSPORTATION OF PERSONAL EFFECTS

Cost of transportation of personal effects is admissible as per

baggage authorized at the rate of Rs: 0.008 per KM per KG from the

25

residence at old station of the govt. servant to the residence at the

new station, irrespective of the mode of conveyance. Entitlement of

the transportation of personal effects is being paid subject to the

rendition of the following certificates:-

(i) Weight of personal effects shown has actually been carried.

(ii) The amount claimed has actually paid for the personal effects

and the expenses actually incurred are not less than the

amount claimed.

Authority: - Rule 446(b) (4) (a) PR-1980, JSI 4/2005

Fin.Div. O.M.No.F.1 (2) Reg.10/2005 Dt. 10-09-2005

5. SCALES OF BAGGAGES ADMISSIBLE

When an individual travels at public expense on permanent

duty, the conveyance for his personal effects is admissible up to the

following maxima

Category of Individuals

If possessing a

Family

If not possessing a

Family

Category – I 4500 Kgs. 2240 Kgs.

Category – II 3000 Kgs. 1500 Kgs.

Category-III (Also ORs) 1500 Kgs. 760 Kgs.

Category-IV 560 Kgs. 380 Kgs.

Mid Wives of Military Hosp.

186.60 Kgs. 112 Kgs.

Authority: - (i) Rule 747 PR-1980 (ii) CS 1/X/81 (iii) CS 5/X/87

TRANSPORTATION OF PERSONAL EFFECTS (Civil Servants)

Categories for TA Transportation of personal effects

Possessing

Family

Not Possessing

Family

Cat. -- I From BS-17 and

above

4500 Kgs. 2240 Kgs.

Cat. – II From BS 14-16 3000 Kgs. 1500 Kgs.

Cat. – III From BS 11-13 1500 Kgs. 760 Kgs.

Cat. -- IV From BS 1-10 560 Kgs. 380 Kgs.

Authority:-Fin. Div. No. F.1 (4) R-10/2002-39/06 dt. 15-3-2006

6. TRANSPORTATION OF PRIVATE CAR

Officers who are maintaining motor car are entitled to transportation

charges for the motor car as under:-

(i) By Rail: - Re-imbursement of charges actually paid to the

railway duly supported with the receipt is admissible.

26

(ii) By Road: The rate of allowance is admissible to a

Govt. Servant who transports his motor car by road @ Rs.

2.00 per K.M.

Authority: - JSI 4/2005 &

Fin. Div. O.M. No. F.1 (2) Reg.10/2005 dated 10-09-2005

Note: - Transportation of cars may be permitted by any means but its

transportation cost be restricted to the expenditure for E.V.K. transport.

Private cars belonging to service officers will be transported at public

expense through a passenger train on EVK irrespective of the facts whether

the officer travels on cash TA/Warrants and the cost thereof will be claimed

along with the TA claims as indicated below:-

i. Officers of the rank of Lt. Col. and above and their equivalents in

the Navy and Air Force: -

Transportation charges will be admissible on the basis of posting

orders issued by the Mily. Secy. (or his counter-parts in the Navy and

the Air Force)

ii. Officers of the rank of Major and below and their equivalent in

the Navy and the Air Force: -

Transportation charges will be admissible provided if it is certified by

the under mentioned authorities that the maintenance of car by the

officer will be in the public interest.

a) Military Secretary/Naval Secretary/Air Secretary. or

b) Army.

(i) Heads of Branches at General Headquarters.

(ii) Formation Commanders.

(iii) Brigade/Log Area/Station Commander of Brig. Rank.

c) Navy.

i. Commander PNS Zafar

ii. Commander Logistics

iii. Commander Karachi.

iv. Commander Pakistan Fleet

v. Commander North Navy.

vi. Type Commander/CO of Commodore rank

d) Air Force.

(i) Base Commander/OC Air HQ. (Units)

(ii) AOC, Air Defence Command

(iii) AOC, Southern Air Command.

(iv) AOC, Northern Air Command.

(v) AOC, Central Air Command.

Authority: - Rule-744 & 745 JSI-5/83, 11/91, Corr. No. 3/92,

Corrigendum No.2/95

27

7. TRANSPORTATION OF MOTOR CYCLE / SCOOTER

Officers who are maintaining the motor cycle/scooter are entitled to

transportation charges for the motor cycle/scooter.

i) Actual expenses incurred on transportation through goods

train.

ii) When transported by road at the rate of Rs.1.00 per K.M.


Fin. Div. O.M. No.F.1 (2) Reg.10/2005 dated 10-09-2005

Private motor cycle/scooters belonging to service officers of

the rank of Major and below and their equivalents on permanent

move from one duty station to another duty station within Pakistan

will be transported by goods train (duly marked as motor

cycle/scooter) at public expense and the cost thereof will be claimed

along with the travelling allowance claim. When the officer travels on

Warrant, motor cycle/scooter will also be conveyed on warrant. This

will be in addition to the normal entitlement of personal effects on

posting. The officer who conveys his car at public expense in

accordance with rule 744 will not be authorized to convey motor

cycle/scooter in addition. If a motor cycle/scooter is transported by

any other means the officer will be paid an amount not exceeding the

cost of transportation by goods train. The concessions will be

admissible if it is certified by the Station Commander/OC unit that the

maintenance of motor cycle/scooter by the officer concerned will be

in the public interest.

Authority: - Rule 745 & 746 PR-1980

8. GENERAL CONDITIONS

A family entitled to conveyance within Pakistan under these

Regs. may precede or follow the head of the family, provided that the

journey is undertaken within six months and one year in the case of

service personnel of the date on which the head of the family moves

provided the TA advance for the move of the family is not drawn

earlier than a period of one month before the move is actually made

by the family. Such a family will be regarded as accompanying him.

Note: - A family of an individual who is transferred from station ‘A’

to station ‘B’ and is again transferred to Station ‘C’ is entitled

to conveyance from station ‘A’ to Station ‘C’ by the direct

route when the move between these stations takes place within

the limit of six months and one year in the case of service

personnel from the date of the commencement of the journey

from Station ‘A’ by the individual himself. The same principle

applies if an individual is transferred to more than two stations

within the time limit of six months and one year in the case of

service personnel.


28

For the purpose of these rules, the grade of the head of the

family should be determined with reference to the facts on the date of

his transfer, while the number of fares admissible should be

determined with reference to the facts on the date of the journey in

respect of which free conveyance is claimed.


An individual who sends his family in advance will do so at

his own risk and should the orders for the move of the head of the

family be changed or cancelled subsequently, compensation or

conveyance in r/o the return journey of a family is not admissible.


Claims for conveyance for a family which moves under these

rules in advance of the head of the family will not be admitted finally

in audit until the head of the family actually moves.


In the case of individuals serving at station where families are

permitted to reside but cannot accompany or join the head of the

family for want of accommodation at those stations, the time limit of

six months and one year in the case of service personnel will be

calculated from the date accommodation become available at those

stations.


The time limit of six months and one year in the case of

service personnel mentioned in rule 42 above and the provisions of

Note thereto are also applicable to the conveyance of personal effects

and conveyance subject to the condition that the cost of conveyance

of personal effects from the first to the last station will be regulated as

follows:-

a. The total weight carried from station ‘B’ to station ‘C’ and

from station ‘A’ to station ‘C’ should not exceed the

maximum prescribed in rule 747.

b. The total cost of transporting the effects from station ‘A’ to

station ‘B’ from station ‘B’ to station ‘C’ and from station ‘A’

to station ‘C should not exceed the amount admissible from

station ‘A’ to station ‘B’ plus that admissible from station ‘B’

to station ‘C’.


In special cases a competent authority may sanction an

extension of the time limit mentioned in rule 42 and rule 47 above

upto a maximum of eight months and one year and four months in the

case of service personnel provided he is satisfied that the

circumstances of the case are such as to justify the concession.


29

Families of personnel sent abroad on permanent

duty/transfer the duration of which is not less than two years, will be

allowed to precede the head of the family by one month or to follow

him within six months, to and from the place of duty abroad, this limit

in special circumstances may be extended upto eight months by the

competent authority.


The families of personnel sent abroad on temporary duty,

deputation, delegation, course of instruction duration of which is not

less than one year will be allowed to precede the head of the family

by one month or follow him within three months to and from the

place of duty abroad.

Authority: - Rule-49-A PR-1980

Family preceding or following the head of the family or

moving from or to a station other than the station from or to which the

head of the family moved. If a member of an individual’s family, who

precedes or follows him under rule 270, travels to a new station from

a place other than the individuals’ old station, the individual may

draw either the actual fare for the journey made or the fare admissible

for the journey from the old station to the new station, whichever is

less.


The total quantity of personal effects accompanying the

individual and his family, for which free conveyance is admissible,

will be limited to the maximum amount laid down in rule 747.


If the family of an individual, in consequence of his transfer

travels to a station other than the new headquarters, travelling

allowance for the journey of the family may be drawn subject to the

condition that it does not exceed the travelling allowance that would

have been admissible if the family had proceeded to the new

headquarters/station.


If an individual is transferred to a station where family

accommodation is not available, travelling allowance for the family

and conveyance of baggage will be admissible from the old station of

duty to the intermediate station and thence to the new station of duty

when family accommodation becomes available, subject to the

proviso that the claim will be restricted to their normal entitlements

from the old to the new station by the direct route.


If the head of the family is posted to Border Defence Area

and/or other non family stations, travelling allowance will be

admissible to the family to its home/selected place of residence and

30

later to rejoin the head of family when the head of family is

subsequently posted to a station where family is permitted to reside or

when the family accommodation becomes available, irrespective of

the distance limitations laid down in rules 277 to 284.

Note: - The term “home” and “selected place of residence” are to be

interpreted literally i.e. in the case of individual belonging to

the places which form Pakistan, or those recruited in Pakistan,

home town will be as shown in their documents. As far the

optee individuals the selected place of residence will mean the

place, which they selected as such.


9. TRANSFER WHILST ON DUTY AWAY FROM

HEADQUARTERS

An individual transferred whilst on temporary duty away

from his headquarters is entitled to travelling allowance as

follows:-

a. Travelling allowance on temporary duty scale from the

temp headquarters station to the new station; and

b. Difference between permanent and temporary duty scales

of TA from the old station to the new station by the direct

route.


An individual whose unit moves to another station when

he is away from the unit on temporary duty will be entitled to TA

as follows to join his unit at the new station:-

a. TA on temporary duty scale from his temporary

headquarters for self; and

b. TA for his family, if any, from his old station under rule

446.

Note: - The baggage and servants of the individual at the old

station of the unit will go with it.


An individual transferred from one post to another who, under

the orders of the competent authority, is permitted to hand over

charge of his old post or to take over charge of the new post at a place

other than the headquarters, is entitled:-

a. TA on the temporary duty scale from the place of handing

over charge to the place of taking over; and

b. Difference between permanent and temporary duty scale of

TA from the old to the new station by the direct route.

31

For the journeys from his old station to the place of handing

over charge or from the place of taking over charge to his new station.

TA will be admissible as for a journey on temporary duty. TA as in

rule 452(b) and 454(b) will be admissible on completion of the

journey provided that leave other than casual or privilege leave is not

taken from the temporary headquarters.

Note: - The provisions of Rule 446 also apply to Rule 452 and 454.


10. TA/DA ON POSTING TO/FROM NORTHREN AREA/BDA

Travelling Allowance / Conveyance / Daily Allowance etc to

Army Officers / Personnel below Commissioned Rank proceeding to

and from Northern Area/Border Defence Areas / Concessional Areas

or within that Areas will be authorized in the manner indicated

below:-

a. On Posting to and from Northern Areas/BDA/

Concessional Areas.

Normal Travelling Allowance / Conveyance / Daily

Allowance / Transfer Grant, Cash Transportation of Personal

effects subject to the following proviso:-

Families and their personal effects will be dispatched

to the stations as indicated:-

i. If the move is to a station declared as family station.

TA etc will be admissible to the family of the officer /

personal from the last duty station to new duty station.

ii. If the move is to a station declared as non-family

station, the families and their personal effects will be

dispatched to home town/selected place of residence or

to a cantonment where government accommodation is

provided and TA etc is paid accordingly.

iii. Conveyance to families and dispatch of baggage on

cash will be carried out when their heads of families

are posted to formations/units at such station where

families are permitted to reside.

b. On Posting within the Northern Areas / Border Defence

Areas / Concessional Areas.

Normal Travelling allowance / Conveyance/Daily

allowance cash transportation of personal effects etc for self

will be admissible provided no services transport is provided

32

being not available. DA during journey shall be admissible

in accordance with rule 447 ( c) PR 1980.

The existing provision as contained in Rule 5 of Passage Regulations

1980 or other Rules / Regulations / Orders will be deemed to have been

modified to the extent indicated above.

Authority: - Min. of Def. No. 3656/554/Log-4 (a)/1056/D-4 (A-IV) /

86 dt. 15-7-86

33

CHAPTER - 4

TA ON RETIREMENT

1. RETIREMENT

The term ‘retirement’ shall mean retirement on attaining the

age of superannuation, or on completing the prescribed service limit, or on

voluntary retirement on completion of 25 years qualifying service, or on

invalid pension or on compulsory retirement.

Authority: - Para 17 (d) of Annexure of JSI-3/73

A Government servant on retirement shall be allowed

travelling allowance to the extent specified below, in respect of the journey

from the place of his last posting to his home town or selected place of

residence in Pakistan performed during leave preparatory to retirement on or

after retirement.

Authority: - Rules 635(P) P.R. 1980

2. ACTUAL FARE BY RAIL

(I) Actual fare by rail for himself and for each member of his

family of the class to which he was entitled immediately

before his retirement.

(II) For journey by road between places not connected by rail

mileage allowance shall be allowed.

Authority: - Rule 635 P (1) (a) P.R. 1980

3. TRANSPORTATION OF PERSONAL EFFECTS

Cost of transportation of personal effects to the extent

admissible to him immediately before retirement for journey on

transfer.

Authority: - Rule 635 P (1) (b) PR 1980

4. TRANSFER GRANT

Transfer grant to the extent admissible on transfer from one

station to another station.

Authority: - Rule 635 (P)(1) ( c ) PR 1980

5. TRANSPORTATION OF CAR/MOTOR CYCLE/SCOOTER

Cost of transportation of motor car or motor cycle/scooter is

also admissible for journey to home town on retirement. The cost

shall however, be calculated by road and restricted to the distance by

34

the practicable route. It will be allowed @ Rs. 2.00 per KM for car

and Rs.1.00 per KM for motor cycle.

Authority: Fin.Div.No.F.2 (3)/R.9/79 Dated: 23-01-1979.

JSI 20/80 as amended vide JSI 4/2005 & Fin.Div.

O.M. No. F.1 (2) Reg.10/2005 dated 10-09-2005

6. DAILY ALLOWANCE

Daily allowance for transit and arrival at home town is not

admissible, there being no provision in rule.

Note: - The requisite certificate of incurring expenses as well as of

conveyance of baggage will be necessary as in the case of permanent

transfer.


7. PAYMENT OF TA

Officers proceeding on retirement/release should submit their

travelling allowance claims, duly countersigned by the controlling

officers to the controller of Military/Naval/Air Force Accounts

concerned for pre-audit and payment before leaving their last duty

stations. Each claim will be supported by a certificate from the officer

concerned to the effect that he undertakes to complete the journey for

which he has received payment.

When, however the notice of release is so short as not to allow

an officer to adopt the above procedure, he may draw travelling

allowance in advance. A travelling allowance claim in adjustment of

the advance so drawn will be submitted to the controller of

Military/Naval/Air Force Accounts concerned before the officer

leaves for his selected place of residence. Any amount that may

remain un-adjusted will be made good from his pay for the period of

release leave, etc. or from his gratuity/pension.

Authority: - Note below Rule 635 P. P R 1980

8. HOME TOWN

The home town shall be determined according to entries

pertaining to the permanent address of the Govt. servant in his service

record or according to the declaration made by him for purpose of

leave travel concession.

Authority: - Rule 635 P (3) 1980

35

9. LIEN ON CONVEYANCE

Individual entitled to free conveyance to their homes in

Pakistan on discharge or retirement under these Regulations may

retain a lien on such free conveyance for three months which may be

extended in special cases to six months under the sanction of a

Corps/Div/Log Area Commander /COMKAR /COMPAK /COMLOG

or the competent authority. The period of lien on conveyance will

reckon from the date, discharge/release/retirement takes effect.


36

CHAPTER – 5

TA ON DEATH OF GOVT. SERVANTS

1. TRAVEL ASSISTANCE TO FAMILIES OF GOVT. SERVANTS

Conveyance for Widows and Children of Officers.

The widow and children of a commissioned officer who dies whilst in

the service are entitled to conveyance to their homes within Pakistan.


Transportation of Dead Bodies from the place of casualty to places of

residence of next of kin or burial places and transportation of baggage of

widow and children of the service personnel. The following facilities will be

admissible in respect of service personnel who die while in service:-

(i) Transportation charges of the dead body from place of casualty to

burial place.

(ii) Conveyance of baggage on permanent duty scale from the last duty

station to the home/selected places of residence of widow/family.

Authority: - Rule 635(u) PR 1980

The families of Government Servants who die while in service will be

allowed travel assistance equal to amount of

(i) T.A.

(ii) Cost of Transportation of personal effects.

To enable the family to perform journey from the station of the last

posting of the deceased Government Servant to his home town, or to such

other place to which the family intends to proceed provided that the amount

to be paid by Government will not exceed the amount admissible from the

station of last posting of the deceased to his home town.

Authority: - Rule 665 PR 1980

The question of providing travel assistance to the families of

government servant who die while in service has been under consideration of

government. The president has been pleased to decide that the family of such

a government servant will be allowed travel assistance equal to the amount of

TA and cost of transportation of personal effects, subject to the provisions of

clauses (a) to (c) of paragraph 17 of the Fin. Div. OM No. F.2 (1)-Rev-1/73

dt. 20-12-72, to enable the family to perform journey from the station of last

posting of the deceased government servant to his home-town, or to such

other place to which the family intends to proceed provided that the amount

37

to be paid by government will not exceed the amount admissible from the

station of last posting of the deceased to his home town.

The amount of advance will be drawn by the Drawing and Disbursing

Officer of the office concerned and paid to the eldest member of the deceased

government servant’s family on application to the head of department in

which the deceased was working at the time of his death. The application

should contain the following particulars:-

1) Name of the deceased government servant.

2) His designation and the name of the office in which he was working

at the time of his death;

3) Name and address of the applicant;

4) His/her relationship with the deceased;

5) Home town of the deceased government servant or the place where

the family intends to proceed;

6) Names of family members along with age of each of them; and

7) Approximate weight of personal effects to be transported.

The application should be counter-signed by a class I civilian officer,

or a Commissioned Armed Forces Officer, who will record a certificate

thereon in the following words:-

“Certified that I personally know the above particulars to be correct”.

These orders will take effect from the 1st January, 1973, but the

concession sanctioned in this office memorandum will be admissible also to

the families of those government servants, whose death occurred on or after

the 1st July, 1972.

Authority: - Fin.Div. O.M. No. F.2 (1)-Rev.1/72. DT: 06-02-1973

JSI 23/79

Transfer Grant

In addition to the above concession (i.e. in addition to the amount of

TA and cost of transportation of personal effects) the bereaved family shall

also be entitled to “Transfer Grant” to the extent admissible to the deceased

civil servant as on transfer from one station to another station.

These orders shall take effect from 1st November 1978.

Authority: -Fin. Div (RW) O.M. No. F.2 (62)-R.9/78 dated 12-12-78

38

2. FINANCIAL ASSISTANCE IN DEATH CASES

When Dead Body is Buried Locally.

The actual cost of the local burial may be re-imbursed by the Govt. to

the extent specifically applied by the bereaved family, subject to a maximum

of Rs.5000/- in each case of non-gazetted govt. servants.

When Dead Body is transported to Home Town

(a) By Rail: - Actual cost of transportation of the dead body of the

deceased from his last station of duty to his home town shall be met

by Government.

(b) By Road. Actual cost of such transportation shall be met by

Govt. subject to the maximum of Rs.8/- KM. The distance shall be

calculated from the residence of the deceased in his last station of

duty to his home town.

( c ) By Air. Actual cost of transportation will be permissible if

direct air service is available from the last station of duty to his home

town or the nearest airport and transportation by Rail or Road would

involve a trip exceeding 24 hours. For journey from such an airport

dead body shall be transported by road at the rate prescribed at (b)

above.

NOTE: - Actual cost of transportation of dead body shall also

include charges on crating where necessary not

exceeding Rs.1600/-

Authority: - Fin Div (RW) O.M.No.F.2 (12).R-9/73-917 dated 20-08-73

Fin.Div No.F.3 (2)-R-9/95 dt: 21-09 1995 & dt: 06-02-96

3. ATTENDANT ALONG WITH DEAD BODY

If the dead body is transported by air, one single fare by economy

class will also be allowed for all family members, if accompanying the dead

body. The air fare claimed on this account shall be in lieu of the attendants’

normal entitlement for TA as admissible on retirement.

Authority: - Fin. Div (RW) O.M.No. F.2 (12)-R-9/93-917 dated 20-08-73

Fin.Div.No.F.2 (70) R-9/85-D/1003/85 Dated: 22-10-1985

4. CONVEYANCE OF DEAD BODIES OF WIVES OF ARMED

FORCES PERSONNEL

In the event of the death of the wife of a member of the Armed Forces

at an out-station, the expenditure connected with transportation of the dead

body and one attendant to his home town, shall be borne by the government.

Authority: - Rule 632 P R 1980 as added vide C.S. No. 13/1/86

39

5. TRANSPORTATION OF DEAD BODY OF FAMILY

MEMBERS OF GOVT SERVANTS

(1) In case of death of the wife of a government Servant (only one

wife), her dead body shall also be allowed to be transported to

the home town of the Government Servant concerned at

Government expense in addition to the facility of an attendant

as laid down in Fin. Div. OM dt. 20-8-73. (see item 2 above).

Authority: - Fin. Div. OM No. F.2 (5)-R9/80-D.213/80 dt. 4-3-80

(2) In the event of death of a family member of a Government

Servant which has been occurred in an accident or is un-

natural, the dead body of such family member shall also be

transported to the home town of the Government Servant

concerned at Government expense to the extent as admissible

in the case of death of government servant. Additional facility

of an attendant shall also be available to the Government

Servant.

Authority: - Fin. Div (RW) O.M. No. F.3 (2) Reg-9/95 dated 24-09-1995

40

CHAPTER – 6

TA ON MISC. DUTIES

1. EXAMINATION AND COURSE

Conveyance is admissible to individuals ordered or permitted to

attend any of the following whether they pass or fail:-

a. An authorized course of instruction.

b. An examination in professional subjects.

c. A prescribed language examination, including each class of

interpretership.

d. A language requalification examination.

e. For admissibility of conveyance in respect of officers

attending further course of instructions or training after being

commissioned (see rule 636 P R 1980)


2. D.A. ON COURSES LESS THAN THREE MONTHS

D.A. Admissible when Attending Courses of Instruction

An individual detailed or permitted by competent authority to

attend an authorized course of instructions either as a student or as an

instructor at a station other than his own shall be entitled to draw daily

allowance as shown below provided the journey is not classified as

permanent under rule 288.

i. A Student: - daily allowance at the full rate to which

he is entitled for the first ten days of the course and at

half of this rate for each day of the course thereafter

subject to the proviso that the daily allowance shall not

be drawn for more than 42 days in all.

Note: - Daily allowance before and after a course will also be

granted to a student subject to the proviso that daily

allowance shall not be drawn for more than 42 days in

all. Further provided that this allowance will be

granted only if the administrative authority concerned

certifies that the early arrival and late departure of the

individual was due to exigencies of service and was of

the minimum possible duration.

ii. An Instructor: - daily allowance at the full rate to

which he is entitled for the first ten day of actual duty

before or during the course and half of this rate for

each day of actual duty (including duty after the

course) thereafter subject to the proviso that daily

allowance shall not be drawn for more than 42 days in

all.


41

Note: - Room rent/hotel charges are not admissible to Govt.

Servants attending courses of instructions.

Authority: - MAG No. AT/T/6466-II/P-113 dated 08-04-1980

Management Courses at outstations in the Institutions where

accommodations are not provided may be treated as Temporary Duty

and Hotel charges admissible under Rule-328 as in normal cases.

Authority: MAG No.AT/T/6466-V/P-134 dt: 10-07-1999

Where an individual is employed as an instructor on the

completion of a course as a student, the entire period of his detention

shall be viewed as one continuous period of duty and daily allowance

restricted to the first 42 days of his stay at the outstation.


When a course of instruction is conducted partly at one station

and partly at another situated more than 8 k.m. apart daily allowance

at full rate will be allowed for the first ten days of the course at each

station and half the rate thereafter, subject to the condition that the

total period for which daily allowance is allowed for halts at both the

stations does not exceed 42 days in all.

Authority: - Rule-373-A P.R-1980

3. D.A. ON EXAMINATIONS IN PROFEESSIONAL SUBJECTS

Daily allowance is admissible for halts on duty (or on a

holiday occurring during such duty) in connection with examinations

in professional subjects, including entrance examinations for the Staff

College, whether as a member of a board, superintending officer,

examiner or examinee, except:-

(a) To an individual who may be on leave at the station

where the examination is held; and

(b) An individual who presents himself for examination in

any subject after having once failed in the same, unless

he is ordered to attend the examination at a station

outside the Corps/Div./Log Area in which he is

stationed.


Note: - The appearance in Entrance Examination may be treated as

temporary duty and hence the room rent charges be allowed

accordingly.

Authority: - MAG No. AT/T/6466/VII/P-93 dt. 30-9-2002

4. ATTACHMENTS (i) D.A. Admissible to Officers Attached to the Staff to

Qualify for the Staff College Entrance Examination

An officer who is attached to the staff at a station other

than his permanent station for the purpose of the completion

42

of certificate ‘D’ of A.F.C.-2112 is entitled to daily

allowance at the full rate for the first 10 days and a half the

rate for each subsequent day, upto 42 days in all.


(ii) D.A. Admissible to Officers Appointed as Attached

Officers

Officers, who are appointed as attached officers at

General, Naval, Air, Corps and Divisional Headquarters or on

the staff of a formation or Logistics Area, who move on the

temporary duty scale, will be eligible for daily allowance as in

rule 380.


(iii) D.A. to Officers on Attachment or Officers Accompanying

Detachments

Daily allowance will be admissible to officers on

attachment with units at outstations and to officers

accompanying detachments under the same conditions as

applicable to officers attached to Formations Headquarters.


Note: - Re-imbursement of Hotel charges will not be

admissible on courses/attachments.

Authority: - MAG NO. AT/T/6466-II/P-113, dated 08-04-80

5. SPORTS

i. Admissibility of Travelling and Daily Allowances

Admissibility of Travelling and Daily Allowances to Service

Officers / Personnel participating as Players, Officer-in-charge of

Teams, Referees/Judges, in Sports Events:- Service

Officers/Personnel, participating as players, officer-in-charge teams

and referees/judges in the National (all Pakistan)/Provincial/Inter

Services recognized Sports Championships (inclusive of elimination

tournaments i.e. Inter Unit, Inter Command, Inter Brigade, Inter

station, Inter Base Championships etc.) and the services selection

trails/training camps when organized by the Services Sports Control

Board and or various National Sports Federations will be provided

free conveyance from their place of duty to the place of Sports events

and back. Daily allowance will be admissible to all such personnel for

the period of their stay at the place of sports events. Following are the

recognized sports events:-

S.No. Events S.No. Events S.No. Events

i. Swimming. viii Basket-ball xv Polo

ii. Hockey. ix Cross Country

Race

xvi Rifle

Shooting

iii Boxing x Squash xvii Kabaddi.

iv Athletics. xi Sailing. xviii Weight-

43

Lifting

v Foot-ball xii Tennis. xix Cycling.

vi Cricket. xiii Volley-ball

vii Wrestling xiv Golf

Authority: Rule 385 P.R. 1980. JSI 30/80

ii. Journeys to Attend Meetings of the Services Sports

Control Board Etc:- Members travelling from one station to another to

attend committee meetings convened by S.S.C.B. or

committees subordinates thereto, Referees or Umpires

selected to attend the meeting of Referees or Umpires, Sub

Committees and individuals representing S.S.C.B. on

recognized civilian sports associations of an all Pakistan

nature will be considered as travelling on duty. All claims

for the travelling and daily allowances on this account will

be countersigned by the officer convening the meeting.


iii. TA/DA – Teams/Individuals Taking Part in the Annual

Central Meetings of Pakistan Army Rifles Association

Free conveyance will be admissible to service

Officers/Personnel of Defence Forces and Azad Kashmir

Regular Forces with arms/stores for journeys in connection

with attending meetings of the Pakistan Army Rifle

Association held at Jhelum annually and 32 Lancers Cup ‘O’

Moore Creagh Cup and Anti Tank Sub Calibre Matches at

Nowshera in their capacity, as participants, officer-in-charge

of teams and supervisory staff. Daily allowance will be

admissible for the period of their stay at Jhelum and

Nowshera. Journey by rail will be performed on PAFT-1736

and the cost thereof will be claimed from Cs.M.A concerned.

Officers of Azad Kashmir Regular Forces are also entitled to

draw daily allowance for the period of halt while attending

Non-Central Matches of the Pakistan Army Rifle Association

in Pak. Territory.

Authority: - Rule 369-B P.R. 1980

6. COURT ATTENDANCE i. Civilian Witnesses Attending Military Courts, Summary of

Evidence and Courts of Inquiry held by Civil Authorities

a. A civilian witness in Government service who is

summoned to attend a military court or summary of

evidence is entitled to conveyance and will receive

travelling allowance under the rules applicable to him,

provided that the facts as to which he is to give evidence

have come to his knowledge in the discharge of his

public duties.

44

b. A civilian witness not entitled to receive travelling

and detention allowances under civil rules or these

regulations will, when attending military courts,

summary of evidence and courts of inquiry held by

civil authorities, receive travelling and subsistence

allowances at the rates fixed by local Government,

High courts or administrations for non-official

witnesses appearing before courts of law under their

jurisdiction. The allowances will be ascertained from

and paid through the magistrate through whom the

witnesses are called.

c. It is the duty of the summoning authority to advance to

the witness, through the magistrate concerned, a

sufficient sum to cover his travelling expenses, and to

arrange payment to him of his expenses on account of

carriage, boarding and return conveyance before he

leaves the station to which summoned.

Authority: - Rules 614 P.R. 1980

ii. Witnesses Attending Civil Courts

An individual detailed or summoned either as a

witness or as an accused to attend a civil court in a case

involving the interests of the state, provided that in the case of

a witness the facts as to which he is to give evidence have

come to his knowledge to in the discharge of his public duties,

will be entitled to free conveyance. When such conveyance is

provided, a witness may not accept any payment on account of

travelling or subsistence allowance from the court. Any fees

which, may be deposited in the court for the travelling and

subsistence allowances of the witness must be credited to

Government. If the court in which he gives evidence is

situated within 8.047 k.m. of his headquarters and no

travelling allowance is, therefore, admissible for the journeys,

he may, if he be not in receipt of permanent travelling

allowance accept such payment of actual travelling expenses

as the court may make.

Note: -1 An individual summoned to give evidence while on

leave will be entitled to conveyance under this rule,

from and to the place from which he is summoned,

as if he were on duty.

2. When a witness attends a civil court in his private

capacity, he is only entitled to such travelling and

subsistence allowances as are admissible in

accordance with the rules of the court. If the court

pays him any sum as subsistence allowances or

compensation, apart from travelling expenses, he

must credit that sum to Government before

drawing full pay for the day or days of absence. An

individual ordinarily eligible to travel on warrant

45

will be entitled to receive advance of travelling

expenses for both the forward and the return

journeys which will be refunded as soon as such

charges are paid to him by the Court.


iii. Enforcement of Attendance of Witnesses by Enquiry

Officers in Departmental Proceedings Provision of

T.A.The position of the complainant

When a Government Servant who is under suspension

and is required to perform official journey as a witness or as

an accused would be entitled to travelling allowance of his

grade and salary for the purposes would be taken as if he was

not under suspension.


iv. TA to Government Servants Summoned by a Criminal

Court to Depose as Witnesses on Behalf of the State: -

Armed Forces Officers, service personnel and civilian

Government Servants when summoned by a criminal court as

complainant to depose facts within his knowledge and

information shall be entitled to travelling allowance in respect

of journey undertaken under the orders of the court even if the

property involved was his personal property.


7. IMPORTANT DUTIES i. DA at out Station in Connection with Medical

Advice/Certificate

Normal D.A. will be admissible only for the period of halt at

out stations.

Authority: - Rule-369 P.R. – 1980

ii. TA/DA to Officers/JCOs/Personnel below Commissioned

Rank/Civilians when Called up in Connection with Courts

of Inquiry etc. Convened for Auditing Regimental/Non-

Public Funds

Travelling and daily allowances to Service

Officers/JCOs/Personnel below commissioned rank/civilians

of Defence Services will be admissible for moves in

connection with investigations, courts of inquiry or courts

martial relating to non-public funds/regimental funds.

Authority: - Rule 369-A P.R – 1980

iii. TA/DA Admissible to Students Attached to

Units/Formations for Pre-course Training Prior to

46

Attending Courses at Training Establishment in

Pakistan/Abroad.

A) The move of students for pre-course training/before

being detailed on courses at the Schools of

Instructions/Training Establishments in Pakistan and

abroad under the orders of the competent authority, to

a unit outside his formation area, will be authorized by

the Director Military Training GHQ or his equivalents

in PN/PAF.

Authority:- Rule-374 P.R. 1980

(B) The period of pre-course study with other units and

formations will be treated as temporary duty and

individuals will be entitled to normal travelling and

daily allowances as admissible under existing rules.


iv. TA/DA to Officers of Inter Services Selection Board Kohat

Detailed on Temporary Duty for Liaison Visits to Various

Civil and Military Institutions and Services Headquarters

Officers of Inter Services Selection Board Kohat will

be entitled to draw travelling and daily allowances when

moving on temporary duty as under:-

a. Liaison visits to the Civil and Military Institutions in

connection with the selection of the candidates for the

three services.

b. Follow up visits one per batch i.e. two visits in a

Calendar year to officers training establishments.

c. Liaison visits to service Headquarters.


v. DA for Attending Regimental Corps Conferences

Daily allowance is admissible to the officers attending

authorized Regimental Corps Conferences laid down in rules

409 to 415 Army Regulations (Rules)


vi. DA when Ordered to Attend an Investiture

A. Daily allowance admissible under ordinary rules to

persons ordered to attend an investiture for the purpose

of receiving decorations is limited to an amount not

exceeding a maximum of three days.

Authority: - 390 P.R. 1980

B. Individuals ordered to attend an investiture to receive a

decoration awarded for field or other service are

47

entitled to conveyance on both, the outward and

return journeys.

Authority: - 605 P.R.1980

vii. Clerks of Recruiting Offices when Accompanying

Recruiting, Assistant Recruiting or Extra Assistant

Recruiting Officers on Tour

A recruiting, assistant recruiting or extra assistant

recruiting officer may, when he considers it necessary,

authorize a clerk of a recruiting office accompanying him on

tour, to travel by public motor bus or lorry between stations

which are connected by rail or sea. In such cases the actual

cost of conveyance by motor bus or lorry shall be admissible,

irrespective of the cost of the warrant between the two

stations.


viii. D.A. to Officiating Officer in a Combined Leave Vacancy

An officer officiating in a combined leave vacancy not

exceeding three months shall be eligible for daily allowance

during the furlough portion of the leave only. In the privilege

leave portion, whether such leave is taken by itself or

combined with furlough, daily allowance shall be in-

admissible (see rule 643-644).


ix. Conveyance for Officers Officiating in Leave Vacancies

a When an officer officiates in a purely privilege leave

vacancy travelling allowance on the temporary duty

scale shall be granted and be subject to the deduction

of the value of Form ‘E’ irrespective of whether the

journey is performed by rail, or by road between places

connected by rail. Daily allowance shall not admissible

nor shall conveyance be allowed for motor cars.

b. When an officer officiates in a combined leave

vacancy extending up to period of three months or less

travelling allowance on the temporary duty scale shall

be admissible but daily allowance shall be restricted to

the extent admissible under rule 332.

c. When an officer officiates in a combined leave

vacancy extending over a period of more than three

months, travelling allowance on the permanent duty

scale shall be admissible but Daily Allowance shall not

be granted.


x.

48

xi. Conveyance for Education Officers

Education officers when detailed to inspect and

supervise the local educational courses/training or to conduct

the examinations in that connection will be entitled to

travelling allowance/daily allowance as on normal temporary

duty rates.


xi. Recall from Leave

An individual belonging to any of the classes

enumerated below and who is in a country abroad on duty and

goes on leave other than privilege leave, taken by itself in that

country and recalled to Pakistan on public grounds under

instructions from Ministry of Defence before the expiration of

such leave, is entitled to conveyance to his station in Pakistan.

a. Officers.

b. Civilian officers and subordinates.

c. Nursing Officers.

An individual recalled from leave, other than privilege

leave taken by itself in a country abroad may be refunded his

actual expenses incurred on the return journey upto the cost

from leave station in a country abroad, to Pakistan.

Authority: - Rule 580 PR. 1980

An individual of the above mentioned classes on leave

in Pakistan, other than casual leave, recalled for active service

or for duty with his corps or unit or in his appointment by the

Corps/Divisional Log Area or Brigade Commander and

officers of equivalent rank in Navy and PAF before the expiry

of his leave, is entitled to conveyance to his station, provided

that the emergency necessitating his return could not have

been foreseen at the time of his proceeding on leave.


When an individual’s leave is curtailed by a short

period only i.e. by one third or less of the total leave granted, a

competent authority a Corps/Division/Log Area or Brigade

Commander and their equivalents in Navy and PAF will

decide whether conveyance under the rule 580 and 581 is

admissible.

Note: -1. In case of Air Force Officers/Personnel, Group

HQ/Section Commander are also the deciding

authorities for allowing conveyance under this

rule.

2. Officers on recall from leave under this rule

will travel on cash travelling allowance in

accordance with rule 29.


49

xii. Attendance of Officers at University and Degree College

Convocations to receive their Degrees:

Officers, who graduated before they were

commissioned but have not yet formally received their degrees

and are permitted to attend convocation of their University in

order to do so, will be considered as travelling to and from the

University on duty if they attend the convocation in uniform.


xiii. Journeys in connection with Interview/ Examination for

the Central Civil Services

Service Officers will be allowed one A.C.C fare each

way for the journeys in connection with the interview/

examination for the Central Civil Services.


xiv. Journeys in connection with interviews for grants of

permanent regular commission

Serving Officers (SSRCOs/ECOs) called for interview

by Commission Review Board at GHQ will be entitled to free

conveyance on warrant and daily allowance for the period of

halts.


xv. TA / DA to Service Officers and Personnel taking part in

Pakistan Day Ceremonial Parades

Moves of Service Officers and personnel when taking

part in Pakistan Day Ceremonial Parades or moving separately

in advance, or subsequent to the move of the contingent will

be treated as bonafide duty. Travelling allowance/Daily

allowance will be admissible as on normal temporary duty.


50

CHAPTER – 7

COMPETENT AUTHORITY/ CONTROLLING OFFICER

1. DELEGATION OF POWERS OF COMPETENT AUTHORITY

The powers delegated to a “Competent Authority” are personal and

cannot be exercised by staff officers for, or on behalf of the competent

authorities specifically named. During the absence of the permanent

incumbent on privilege or other leave his powers may be exercised by his

“locum tenens” or the officiating incumbent, as the case may be.


A competent authority may, however, permit a selected staff officer,

holding, or officiating in, a first grade appointment, to sign “for” him, but in

such cases the name of the staff officer selected should be communicated to

the audit officer concerned, who will accept the subordinate officer’s

signature as implying that the orders have been approved by the superior

officer.


A competent authority is, however, personally and un-reservedly

responsible if any orders purporting to be issued in exercise of the powers

delegated to him.


A competent authority, Corps/Division/Log Area/Brigade

Commander and Officers of equivalent rank in Navy and Air Force may

authorize the move of an individual to attend a conference or for any other

purposes which are not covered by any specific rule or order provided that he

first satisfies himself that the move is in the interests of the public service and

will not involve departure from the principles of the rules which govern the

grant of travelling allowance. It will be open to audit officers to bring to the

notice of Government any case in which they consider that this power has not

been properly exercised. Officers permitted at their own request to attend

meetings or conferences shall not be regarded as on bonafide duty.

Note: - For disposal of petty travelling allowance claims not specifically

covered by the rules, see Financial Regulations Vol-I,Rule 26.


51

2. DUTIES/POWERS OF CONTROLLING OFFICER

It is the duty of a controlling officer, before signing or countersigning

a travelling allowance bill:

a. To scrutinize the necessity , frequency and duration of

journeys and halts for which travelling allowance is claimed,

and to disallow the whole or any part of the travelling

allowance claimed for any journey or halt if he considers that

a journey was unnecessary or unduly protracted or that a halt

was of excessive duration; and having regard to the principle

laid down in rule 242 to reduce the rate of daily allowance,

when satisfied that the particular circumstances do not justify

the grant of the full rate claimed;

Note: Occasion for considering reduction by the controlling

authority will arise whenever an officer visiting an outstation

uses, free of charge, a car or other conveyance owned by or

hired at the expense of, government, or conveyed at public

expense from the headquarters station to the outstation under

the provision of rule 739. Officers shall, therefore, submit to

that authority with their travelling allowance claims,

particulars of the nature and extent of all such facilities

enjoyed within the period covered by their claims.

b. To scrutinize carefully the distance entered in travelling

allowance bills:

c. To satisfy himself that mileage allowance for journeys by

railway has been claimed at the rate applicable to the class of

accommodation actually used and that, where the actual cost

of transporting servants, personal effects, etc., is claimed

under these rules, the scale on which such servants, effects,

etc., were transported was reasonable and to disallow any

claim which, in his opinion, does not fulfil that condition.

d. To check any tendency to abuse the option of exchanging

daily allowance for mileage allowance.

e. To observe any subsidiary rules or orders, which a competent

authority may make for his guidance;

f. To decide what scale of travelling allowance will be drawn for

the particular journey, referring doubtful cases to superior

authority; and

g. To satisfy himself, with reference to rule 435, that an

individual actually bought a through ticket at the rate claimed

and that it was not possible for him to get a through ticket at a

cheaper rate by paying only for the appropriate class of

52

accommodation over that portion of the journey where

accommodation of that class was available;

h. To demand a certificate in the following form before passing a

travelling allowance bill for road mileage: -

“I certify that I performed / did not perform the road

journey(s) for which mileage allowance has been claimed at

the higher rate prescribed in rules 412-422, passage

regulations, by engaging a whole taxi / a taxi, motor omnibus

or motor lorry plying for hire”

An officer, who claims to have traveled by engaging a whole

taxi, will also furnish a certificate in the following form:

“I also certify that I had to engage a whole taxi because a seat

in a taxi, motor lorry or motor omnibus plying for hire on

single seat basis on the route traveled by me, was not

available”

Authority: - Rule – 296 PR-1980

53

CHAPTER - 8

AUDIT OF T.A. BILLS

While conducting audit of TA Bill the following points should be kept

in mind:-

Audit of TA Bills / Claims

1. Revenue stamps of appropriate value where the net amount of the

claim exceeds Rs.20/- must be affixed.

Authority: -Item 1 of Annex to PAO 39/93 Rule 45 F.R. Vol-II

2. A copy of the Movement Order (PAFT-1762) Transfer Order/Office

Order showing the move of an individual which is the basic document

is invariably required in support of a claim.

Authority:-Item 2 of Annex to PAO 39/93 & Rule 294 P.R. 1980

3. TA claim should be countersigned by the Controlling Officer.

Authority:-Item 6 of Annex to PAO 39/93 & Rule – 294 P.R. 1980

4. A baggage certificate from the claimant duly countersigned by the

Controlling Officer to the effect that the actual expenditure incurred

on the conveyance of luggage (giving actual weight) is not less than

the amount claimed, is required to be furnished with the claim.

Authority: - Item 14 of Annex to PAO 39/93

Min. of Fin. O.M. No. F.2 (1)-Rev-I/72 dated 11-7-73

5. The mode of payment should be specified on the claim.


8. The rate of pay in terms of Definition “Pay” is required to be shown

in the space printed on the bill to determine the amount of transfer

grant.


Definition of “Pay” in P.R. 1980

Note: -Transfer grant is authorized equal to one/half months’ basic

pay/rank pay.

Authority: - MAG No. AT/T/6467/XXVI/ P-77 dt 18-10-2000

7. Mode of conveyance viz. Rail/Road/Air/Own car/Govt. Transport

should be stated in the claim.

54


8. TA claims submitted after 12 months are required to be supported

with sanction of C.F.A.

Authority:-Item 17 of Annex to PAO 39/93 Rule 53 FR Vol-I

9. If original TA claim is lost, duplicate claim with the following

certificate, furnished by the controlling officer, may be preferred in

the light of Rule 36 of FR Vol II 1986

“Certified that (here enter missing document) has been lost and, to

avoid the possibility of a double charge being made, a note has been

made in (here enter in which document) on record in my office”.

Authority: - Item 18 of Annex to PAO 39/93 Rule 36 FR Vol-II

10 Transfer classified as “temporary” shall be reclassified as

“permanent” if and when the period of duty in the said station does

exceed three months and the TA claim is required to be supported

with an order of the competent authority regarding reclassification of

duty as permanent.


11 Sanction of the competent authority, when the nature of duty is not

covered under normal TA rules, be attached with the claim.

Authority: - Item 3 of Annex to PAO 39/93 & Rule 259 PR – 1980

12 The concession to declare the duty of secret nature in the light of JSI

24/62 to certain officer under certain conditions has been allowed. In

most of cases such as sports events, exam, courses and collection of

stores, the certificate of secret nature on TA/DA claims is endorsed. It

is not only against the spirit of Govt. orders but also an attempt to

forestall the audit check. The controlling officer should invariably

observe the certificate before endorsing on above lines.

Authority: - Item 5 of Annex to PAO 39/93, JSI 24/62

Min. of Fin. Karachi O.M. No. F.1 (57)-R.2/60 dated: 22-03-61

13. Detention certificate should be attached with the TA claim on the

following occasions:-

a. During detention at ports of embarkation/disembarkation.

b. When appearing in an exam.

55

c. When attending courses of instructions including courses

for the purposes of renewing certificates obtained at a previous

course.

d. During enforced halts.

e. When supervising, arranging or attending as competitor

PARA meets.

f. When attending committee meetings of the Sport Control

Board or its subordinate committees of the referees/umpires

sub-committees and meetings of Recognized Civilian Sports

Associations of an all Pakistan nature and during detention at

place of sports events.

g. When detailed as member to attend quarterly meetings of

Pakistan Armed Services Board.

h. When attending a conference (Including regimental

conference).

Authority: - Item 9 of Annex to PAO 39/93 & Item 26 of

Annexure ‘A’ F.R. Vol-II

14. The following certificate, when proceeding for an authorized exam,

must be endorsed on the TA claims by the claimant;

“Certified that I have not attended a previous similar exam at my own

station / other station nor have I drawn TA/DA for attending a similar

examination held at an outstation”

Authority: - Item 11 of Annex to PAO 39/93 & Item No.26 of annexure ‘A’

F.R. Vol-II.

15. When travelling on Ty. Duty in between the places connected by rail

in own car, the sanction of the competent authority is required for

claiming mileage allowance for own car.


Note (2) below Rule 266 PR –1980

16. Requisitions of TA/DA Advance are required to be supported with a

copy of Movement Order PAFT-1762/posting Order/Office Order

authorizing the move.


17. Advances, drawn for the journey, are required to be shown in the TA

claims.


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