Hampton Coliseum FY15 Budget Sheets

Office of Budget and Management Analysis City of Hampton

Hampton Coliseum ~ Hampton Arts Commission ........................... 20-2 Hampton Roads Convention Center ................................................ 20-5 The Hamptons Golf Course ................................................................. 20-8 The Woodlands Golf Course ............................................................... 20-11 The Enterprise Funds include those City departments that charge a fee to users of their services. Typically the service provided is to the public. These departments operate as a business and it is the City’s expectation that the revenues collected offset the expenses related to conducting business. The exception to the above listed departments is the Hamptons Golf Course which requires a subsidy from the General Fund to help pay for its debt service (mortgage).

ENTERPRISEFUNDS

FY 15 Budget

FY 15 Positions

Leadership & Management $ 196,207 1.0

Coliseum/Arts $ 1,505,678 32.0

Events - Hampton Coliseum $ 3,527,174 0.0

Exhibitions Series - Charles H. Taylor Arts Center $ 199,358 0.0

The American Theatre $ 877,047 0.0

Arts Commission Grant $ 42,500 0.0

Fixed Costs $ 403,585 N/A

Total FY 15 Budget 6,751,549$ Total FY 15 Positions 33.0

Performance IndicatorsType of

MeasurementFY 12 Actual

FY 13 Actual

FY 14 Estimate

FY 15 Target

Operating Revenues Outcome $5,156,182 $3,758,087 $5,756,801 $5,830,391

Transfer from the General Fund $0 $0 $921,158 $921,158

HAMPTONCOLISEUM~HAMPTONARTSCOMMISSION

Provide financial, administrative, box office, food and beverage, marketing, event production, mechanical, maintenanceand custodial staff for the Hampton Coliseum, The American Theatre, and the Charles H. Taylor Art Center.

Maintain an enviable reputation as one of Hampton Roads' favorite venues for the performing arts. The goals andobjectives are to generate $421,500 in revenues and accommodate 65 total performances, shows and attractions on stageduring the season.

Allocate funds as determined by Hampton Arts Commission. Annual allocation is competitive and shared by a largenumber of outside art agencies.

Present changing exhibitions, art classes, lectures, workshops, gallery talks, critiques, etc. throughout the year. Produce$100,500 in revenues and attract 12,750 visitors.

Provide managerial oversight, set goals, objectives and strategies and provide office administration for the department inorder to ensure the provision of attractive and varied entertainment, athletic, cultural, religious and educational events forarea residents and visitors and ensure excellent service to patrons.

Offer balanced event programming that addresses an expressed community need for events such as concerts, familyshows, consumer shows, etc. Add to the economic vitality of the City by hosting convention and meeting types of eventsin order to generate visitation and visitor spending in Hampton. Provide a place of large public assembly for Hamptoncommunity events such as high school graduations, public service functions, town hall meetings, etc.

The mission of the Hampton Coliseum – Hampton Arts Commission is unique in that the HamptonColiseum contributes to the corporate mission by providing an exceptionally managed multipurposepublic assembly facility for the presentation of concerts, family shows, sports events, trade/consumershows, conventions and meetings, and civic/community events in a safe and enjoyable environment thatwill: 1. Enhance the quality of life for the community’s diverse residents and visitors; and 2. Add to theeconomic vitality of the city. The Hampton Arts Commission ensures that world class performing andvisual arts are accessibly and appeal to the divers citizenry of the Hampton Roads region.

The total budget for the department is $6,751,549 which funds the following services in theseapproximate amounts:

FY 12 Actual

FY 13 Actual

FY 14 Budget

FY 14 AdjustedBudget

FY 15 Budget

Increase/ (Decrease)

ExpendituresPersonal Services 1,175,656 1,142,740 1,636,684 1,636,684 1,668,655 31,971

Operating Expenses 3,364,410 3,131,996 4,455,275 4,455,275 4,493,894 38,619

Capital Outlay 616,116 580,235 586,000 586,000 589,000 3,000

Grand Total 5,156,182 4,854,971 6,677,959 6,677,959 6,751,549 73,590

FY 12 FY 13 FY 14FY 14

Adjusted FY 15

Net Increase/

(Decrease)Positions (PFT) 28 28 33 33 33 0

1 Director 1 Custodian 3 Operations Foreman1 Assistant Director 1 Mechanic Systems Tech 1 Asst Marketing Manager1 Box Office Manager 1 Account Clerk III 1 Maintenance Foreman1 Box Office Assistant 1 Clerk I 1 Maintenance Mechanic6 Maintenance Worker 1 General Accounting Sup 1 Event Production Mgr1 Senior Electrician 1 Marketing Manager 1 Food & Beverage Manager1 Asst Dir Finance & Admin 1 Asst Box Office Manager 1 Changeover/Housekeeping Mgr1 Artistic Director 1 Manager Charles Taylor 1 Business Manager1 Hampton Arts Asst Mgr 1 Production Manager


FY 2015 Position Summary

TOTAL PFT POSITIONS 33

Expenditure Summary

Department Staffing History

$3,500,000

$4,000,000

$4,500,000

$5,000,000

$5,500,000

$6,000,000

$6,500,000

$7,000,000

FY 12 ActualFY 13 ActualFY 14 AdjustedBudget

FY 15 Budget

Budget Comparison FY 12-15

Budget Note: The increase in Personal Services is attributed to funds to provide for a 1% cost of livingincrease and a merit adjustment of up to $1,000 added to base salary for all employees in FY14 but notbudgeted in FY14. The increase in Operating Expenses is due to the increase in benefits along withfixed costs.

Leadership & Management

$196,207

Events-Coliseum

$3,527,174 Coliseum/Art $1,505,678

Fixed Costs $403,585

Exhibitions -Art Center $199,358

American Theatre

$877,047

Arts Commission

Grant $42,500

FY 2015 Services Summary

FY14FY 12 FY 13 FY 14* Adjusted FY 15 Increase/Actual Actual Budget Budget Budget (Decrease)

RevenuesColiseum Admissions, Rental, etc. 3,411,679 2,673,545 3,758,087 3,758,087 3,905,697 147,610

Arts Commission Admissions, Rental, etc. 0 0 519,500 519,500 450,830 (68,670)

Coliseum Concessions 506,201 388,253 898,524 898,524 898,524 0

Arts Commission-Concessions 0 0 2,500 2,500 6,000 3,500

Coliseum Parking, Vending, Taxes, etc. 1,449,092 894,077 578,190 578,190 569,190 (9,000)

0 0 0 0 150 150Transfer from Retained Earnings 0 0 0 0 0 0

Transfer from General Fund 0 0 921,158 921,158 921,158 0

Total Revenues 5,366,972 3,955,875 6,677,959 6,677,959 6,751,549 73,590

*Effective July 1, 2013 Hampton Arts Commission was moved from the General Fund to merge with Hampton Coliseum

Revenue Summary


Arts Commission Parking, Vending, Taxes, etc

Convention Center Operations $3,436,606

Debt Service $6,473,854

Fixed Costs $34,267

Total FY15 Budget $9,944,727

Total FY15 Positions N/A


MeasurementFY12

ActualFY13

ActualFY14

EstimateFY15

Target

Total Rental Income Dollars Outcome $1,161,559 $1,146,367 $1,232,309 $1,266,508

Number of Event Days Output 984 957 816 748

Number of Attendees Output 277,622 253,536 261,695 257,897

Debt service requirement to pay the interest on the Convention Center Revenue Bond Series 2002, a portion of whichwas refunded on June 13, 2012 (Convention Center Refunding Revenue Bonds Series 2012A).

The HRCC is under contract with SMG to oversee the general operations and maintenance of the Convention Centerand facilitate rental sales of the exhibit hall and meeting room space utilizing the skill set of a highly experiencedstaff. Technical equipment and services are also provided.

HAMPTONROADSCONVENTIONCENTER

The Hampton Roads Convention Center (HRCC) serves as a generator of meeting/convention-relatedrevenue for the economic benefit of the city and acts as an enhancer of the city's image nationally,regionally and locally.

The total budget for the HRCC is $9,944,727, which funds the following services in these approximateamounts:

FY15Budget

FY12 Actual

FY13 Actual

FY14Budget

FY14Adjusted

BudgetFY15

BudgetIncrease

(Decrease)

Expenditures

1,015,891 1,103,448 1,137,444 1,137,444 1,216,795 79,351

Operating Expenses 2,146,150 2,167,576 2,221,594 2,221,594 2,254,078 32,484

2,857,221 0 0 0 0 0

Debt Service 4,202,246 6,887,694 6,506,460 6,506,460 6,473,854 (32,606)

Grand Total 10,221,509 10,071,223 9,865,498 9,865,498 9,944,727 79,229


Expenditure Summary

Personal Services

Capital Outlay

The HRCC staff are employees of the management company SMG.

Budget Note: The Hampton Roads Convention Center is managed by a private entity. The budget presentedrepresents estimated expenditures based on usage and earnings. The net increase is attributed to an increasein personnel costs which includes fringe benefits.

$0

$3,000,000

$6,000,000

$9,000,000

$12,000,000

$15,000,000

FY12Actual

FY13Actual

FY14AdjustedBudget

FY15Budget

Budget Comparison FY12-15

Convention Center

Operations $3,436,606

Debt Service $6,473,854

Fixed Costs $34,267

FY 2015 Service Summary

FY14FY12 FY13 FY14 Adjusted FY15 Increase/

Revenue Sources Actual Actual Budget Budget Budget (Decrease)

Amusement/Meal/State Sales Tax

$458,187 $472,448 $450,000 $450,000 $490,000 $40,000

Exhibit Hall/Meeting Room Rentals

1,161,559 1,135,830 1,232,309 1,232,309 1,266,508 34,199

Event Refunds 76,976 163,923 118,520 118,520 182,786 64,266

Food & Beverage Commissions

343,061 318,236 380,000 380,000 385,465 5,465

Concession Sales 60,803 66,073 64,419 64,419 70,135 5,716

Other/Miscellaneous 15,570 24,394 0 0 0 0

Interest Income 399,812 270,597 123,662 123,662 125,015 1,353

Appropriation of Bond Interest

0 0 0 0 0 0

Amortization of Premium

478,921 665,513 0 0 0 0

Net Unrealized Gain(Loss)

(283,965) (479,171) 0 0 0 0

Transfer from General Fund 2+2 Taxes

5,603,489 5,548,040 5,469,252 5,469,252 5,770,884 301,632

Appropriation of 2+2 Operating Reserve

0 0 927,336 927,336 553,934 (373,402)

Transfer from General Fund for Debt Service/Operations

1,100,000 2,032,729 1,100,000 1,100,000 1,100,000 0

Total Revenues $9,414,413 $10,218,611 $9,865,498 $9,865,498 $9,944,727 $79,229

Revenue Summary


FY 15 Budget

FY 15 Positions

Maintenance $ 825,466 6.0

Pro Shop Operations 187,329$ N/A

Fixed Costs 469,683$ N/A

Total FY 15 Budget 1,482,478$ Total FY 15 Positions 6.0



FY 13 Actual

FY 14 Estimate

FY 15 Target

Rounds of Golf Play Output 43,167 43,713 52,000 52,000

Merchandise Sales - Revenue Outcome $40,000 $44,911 $55,000 $56,000

Total # of Tournaments Held Output 48 42 46 46

THEHAMPTONSGOLFCOURSE

The goal of the Pro Shop staff is to provide a high quality customer service at the golf course. They will providedirection, information, and support for visitors and customers, and are responsible for taking payments and balancingthe daily receipts. They monitor the flow of play, general safety on the course and premises, and maintain and ensuregood condition of City equipment and property. Every effort is made to create customer delight and a high-quality golfexperience for all customers.

The goal of the maintenance staff is to achieve and maintain excellent course condition and grounds appearance. Thefirst priority is the area "in play" where customers play their rounds of golf. There is a constant need to renovate and/orrestore isolated areas of the course, in addition to maintaining and grooming the 27 holes and the surrounding property.

The mission of The Hamptons Golf Course is to provide a well-conditioned, 27-hole regulationcourse with a practice range and putting green. Revenues for the golf course come from greensfees, equipment rentals, driving range, merchandise sales, and a contribution from theGeneral Fund.

The total budget for the department is $1,482,478, which funds the following services in these approximateamounts:

FY12Actual

FY 13Actual

FY14Budget

FY14AdjustedBudget

FY15Budget


ExpendituresPersonal Services 346,812 422,514 405,933 405,933 401,705 (4,228)

Operating Expenses 1,056,343 1,103,538 1,029,817 1,029,817 1,080,773 50,956Capital Outlay 0 0 19,032 19,032 0 (19,032)

Grand Total 1,403,155 1,526,052 1,454,782 1,454,782 1,482,478 27,696

FY 12 FY 13 FY14FY14

Adjusted FY 15

NetIncrease/


1 Superintendent 1 Club House Manager

1 Assistant Superintendent 1 Greenskeeper

1 Golf Equipment Mechanic 1 Sr. Technician



Expenditure Summary



Budget Note: The FY2014 budget included funds to provide for a 1% cost of living increase and a meritadjustment of up to $1,000 added to base salary for all employees. The net increases is attributed to anincrease in maintenance costs.

Maint.$825,466

Pro Shop$187,329

Fixed Costs$469,683

FY 2015 Service Summary

$500,000

$850,000

$1,200,000

$1,550,000

$1,900,000

FY12Actual

FY 13Actual

FY14Adjusted…

FY15Budget


FY14FY 12 FY 13 FY 14 Adjusted FY 15 Increase/

Actuals Actual Budget Budget Budget (Decrease)Revenues

Green Fees 584,043 532,153 669,828 669,828 689,678 19,850

Cart Fees 269,853 181,409 294,954 294,954 291,100 (3,854)

Driving Range 5,040 4,823 5,000 5,000 6,000 1,000Other Rentals 0 3,572 0 0 9,700 9,700Pro Shop Sales 44,846 48,228 55,000 55,000 56,000 1,000General Fund Transfer 630,000 430,000 430,000 430,000 430,000 0

Total Revenues 1,533,782 1,200,185 1,454,782 1,454,782 1,482,478 27,696

Revenue Summary


FY 15 Budget

FY 15 Positions

Leadership & Management $ 86,328 1.0

Pro Shop / Operations 162,841$ N/A

Maintenance 566,446$ 5.0

Fixed Costs 20,947$ N/A

Total FY 15 Budget 836,562$ Total FY 15 Positions 6.0



FY 13 Actual

FY 14 Estimate

FY 14 Target

Number of Rounds of Golf Output 50,167 46,381 52,000 52,000Merchandise Sales Revenue Outcome $47,168 $50,161 $51,600 $51,600

Number of Tournaments held Output 48 38 46 46

THEWOODLANDSGOLFCOURSE

The goal of the Maintenance staff is to achieve and maintain excellent course conditions and grounds appearance.The first priority is the area "in play" where the customers play their rounds of golf. Replenish sand and maintainedges of the bunkers throughout the golf course; work various projects that include fixing drainage problems;amending and leveling tees, paint and staining projects.

To create a beautiful environment for customers to participate in recreational activities; provide services andproducts to support customers; provide learning opportunities for all ages to pursue goals; to promote healthycustomer delight, healthy business, growth and development of youth.

The goal of the Pro Shop staff is to provide high quality customer service at the golf course. Reaching out tovirtually every part of the community, we will offer professional leagues, forming a couples league, Family FunNights, a tournament venue for many diverse local charities and other organizations for fund-raising initiatives aswell as competitive golf, hosting at least 51 tournaments and sponsoring "The Hampton Amateur", Mixed TeamTournament and "The Daily Press Holiday Tournament."

The Woodlands Golf Course provides a well-conditioned, 18-hole regulation course. Revenues forthe facility come from greens fees, equipment rentals, and pro shop sales.

The total budget for the department is $836,562, which funds the following services in these approximateamounts:

FY12Actual

FY 13 Actual

FY14Budget

FY14AdjustedBudget

FY15Budget


ExpendituresPersonal Services 337,090 333,562 376,223 376,223 377,334 1,111

Operating Expenses 510,173 557,926 438,097 438,097 459,228 21,131Capital Outlay 0 0 0 0 0 0

Grand Total 847,263 891,488 814,320 814,320 836,562 22,242

FY 12 FY 13 FY14FY14

Adjusted FY 15

NetIncrease/


1 Superintendent 1 Club House Manager

1 Assistant Superintendent 1 Greenskeeper

1 Golf Course Mechanic 1 Sr. Technician



Expenditure Summary



Budget Note: The FY2014 budget included funds to provide for a 1% cost of living increase and amerit adjustment of up to $1,000 added to base salary for all employees. The increase inOperating Expenses is due primarily to the increase benefits costs.

Leadership & Mgmt.$86,328

Maintenance$566,446

Fixed Costs$20,947

Pro ShopOperations$162,841

FY 2015Service Summary

$-

$250,000

$500,000

$750,000

$1,000,000

FY12Actual

FY 13Actual

FY14AdjustedBudget

FY15Budget


FY14FY 12 FY13 FY 14 Adjusted FY 15 Increase/Actual Actual Budget Budget Budget (Decrease)

Revenues

Green Fees 497,248 434,053 493,000 493,000 508,230 15,230Cart Fees 221,600 141,376 222,800 222,800 236,200 13,400Other Rentals 10,358 17,121 15,600 15,600 10,360 (5,240)

Pro Shop Sales & Concessions 71,758 52,796 82,920 82,920 81,772 (1,148)0 94,161 0 0 0 0

Total Revenues 800,965 739,508 814,320 814,320 836,562 22,242


Revenue Summary

Capital Contribution

Hampton Coliseum FY15 Budget Sheets

Documents