Getting started with_banking | Tally Corporate Services | Tally sales| Tally Customization

Getting Started with Banking in Tally.ERP 9

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Version: Getting Started with Banking in Tally.ERP 9/Release 3.1/April 2011

i

Contents

Introduction

Features of Banking in Tally.ERP 9 ......................................................................................................... 1

Migrating Banking Vouchers for Existing Data ....................................................................................... 2

Cheque Printing

Accessing Cheque Printing ....................................................................................................................... 5

Bank Not Configured for Cheque Printing ............................................................................................... 7

Printing Cheques / Cheque Printing Reports .......................................................................................... 11

Configuring Cheque Printing .................................................................................................................. 15

Bank Reconciliation

Accessing Bank Reconciliation .............................................................................................................. 17

Printing Bank Reconciliation Statement ................................................................................................. 22

Configuring Bank Reconciliation ........................................................................................................... 24

Deposit Slip

Accessing Deposit Slip ........................................................................................................................... 27

Printing Deposit Slip / Deposit Slip Report ............................................................................................ 30Printing Deposit Slip .........................................................................................................................................30

Printing Deposit Slip Report .............................................................................................................................32

Configuring Deposit Slip ........................................................................................................................ 33

Payment Advice

Accessing Payment Advice .................................................................................................................... 35

Printing Payment Advice ........................................................................................................................ 36

Introduction

Banking Module has been enhanced in Tally.ERP 9 to simplify the overall banking experience. A separate menu Banking has been provided under Utilities in the Gateway of Tally and the user need not go to different menus to operate the banking related operations in Tally.ERP 9, such as printing cheques, BRS, printing deposit slips, printing payment advices, etc.

The banking transactions can now be provided with bank allocation details such as the transac-tion type, instrument no, date, etc. A single bank amount can also be allocated to multipletransaction types such as cheque, Electronic Cheque, Electronic DD/PO, Inter BankTransfer, Others and Same Bank Transfer based on the requirement.

The BRS screen will now provide detailed information with regard to transaction types, instrument no., instrument date, cheque favouring, etc. The user can also provide opening BRS for unrecon-ciled transactions.

Features of Banking in Tally.ERP 9The salient features of Banking in Tally.ERP 9 are as follows:

Cheque printing:

Allows the user to print the pending or already printed or the required cheques continuously from a single screen.

It also allows the user to update the cheque details and have track of cheques to be printed, of a selected or all banks.

Bank Reconciliation:

The BRS screen allows the user to reconcile the bank account.

This screen will now provide detailed information with regard to transaction types, instru-ment no., instrument date, cheque favouring, etc.

The user can also provide opening BRS for unreconciled transactions.

Deposit Slips:

The deposit slips for the selected Bank with complete details in-house may be generated through an automated system.

1

Introduction

Payment Advice:

The payment advice sent to the suppliers / other parties along with the cheques/other instruments may be generated quickly from the voucher itself.

To access Banking, go to Gateway of Tally > Banking

Figure 1.1 Banking Menu

A separate chapter on each banking utility is available.

Migrating Banking Vouchers for Existing DataWhen the existing users of Tally.ERP 9 access their company data using Tally.ERP 9 Release 3.0 for the first time, will migrate the Banking vouchers.

On completion of migration, the following has to be considered for Bank Reconciliation:

The Transaction Type row in the Bank Reconciliation screen will be blank. The user may alter the vouchers and select the appropriate transaction type (Cheque/DD) in the Bank Allocation table and accept the vouchers, in case required.

2

Introduction

Figure 1.2 Bank Allocation

The Instrument Date displayed in the Bank Reconciliation screen will be the Voucher Date. The reconciliation will be based on the Instrument Date provided in the Bank Alloca-tion table and not on the Voucher date.

3

Introduction

Figure 1.3 Bank Reconciliation

The Bank Reconciliation screen lists the transactions on the basis of each transaction type selected in the voucher.

Example: A single banking voucher having Cheque/DD and Electronic Cheque as Trans-action type will be considered as two transactions in the Bank Reconciliation screen.

4

Cheque Printing

The Cheque Printing option in the Banking menu allows the user to print all the pending, already printed or the required cheques continuously from a single screen. It also allows to update the cheque details of a transaction, i.e., the instrument no, instrument date, cheque favouring, etc.,

Accessing Cheque PrintingTo access Cheque Printing screen,

Go to Gateway of Tally > Banking > Cheque Printing.

The Select Bank screen displaying the List of Bank appears as shown:

Figure 1.1 Select Bank for Cheque Printing

Select All or the required Bank account and press Enter.

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Cheque Printing

The Cheque Printing screen of the selected Bank is displayed as shown:

Figure 1.2 List of Pending Cheques

By default, this screen displays list of pending cheques of the current date’s month.

Press F6: Show All to display all the cheques.

Figure 1.3 Cheque Printing - Show All Cheques

6

Cheque Printing

Bank Not Configured for Cheque PrintingThe cheque printing screen will prompt with a message Bank not configured for Cheque Printing when the bank ledger not configured for cheque printing is selected, as shown:

Figure 1.4 Cheque Printing - Bank ledger selected not configured for Cheque Printing

The user may set the Cheque Printing Configuration from the above screen, i.e.,

Press F11: Accounting Features

Set /Alter Cheque Printing Configuration to Yes

Company Cheque Details screen is displayed

This button toggles between Show All / Hide Printed

7

Cheque Printing

Select the Bank account under Name of Bank

Figure 1.5 Cheque Printing - Select a Bank ledger to Configure for Cheque Printing

Cheque Dimensions screen for the selected Bank is displayed.

Provide the details as shown:

Figure 1.6 Cheque Printing - Configuring Cheque Printing for a Bank account

Accept to save the settings.

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Cheque Printing

The Cheque Printing screen of the Bank ledger configured displays the pending cheques screen as shown:

Figure 1.7 List of Pending Cheques

Select the required row from the Cheque Printing list to open the voucher in alteration mode.

F2: Period: Allows to change the period.

F4: Bank: Allows to select All / Other required Bank from the list.

F7: Edit Ch Details: Allows to edit/update the Favouring Name, Instrument No, and Instrument Date columns, as shown:

9

Cheque Printing

Figure 1.8 Cheque Printing - Edit Cheque Details

Accept the screen to save the settings.

F12: Range: Allows to filter the Cheque printing screen. The user may filter the transac-tions based on the Amount, Bank Date, Date, Favouring Name, etc as shown:

When the user tries to access F12: Range for filters in Edit Cheque Detailsscreen, will prompt to Accept the current screen before proceeding.

10

Cheque Printing

Figure 1.9 Cheque Printing - Filters

Printing Cheques / Cheque Printing ReportsThe user may print All or selected cheque from the Cheque Printing list.

Printing All Cheques

To Print All Cheque from the list,


Select All or required Bank account from List of Bank.

The Cheque Printing screen is displayed.

Click Print or Press Alt+P.

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Cheque Printing

The Print Report screen appears.

Figure 1.10 Cheque Printing - Print Report

Accept to Print all the cheques.

The Cheque Printing proceeds and displays confirmation for each cheque with Cheque Details, as shown:

Figure 1.11 Cheque Printing - Confirm Cheque Printing

Confirm to print cheque one by one.

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Cheque Printing

The Printed Cheque is displayed as shown:

Figure 1.12 Cheque Printing - Cheque Printed

Printing Selected Cheques

To Print selected Cheques from the list,




Press spacebar to select the required row(s)


The Cheque Printing screen appears.

Accept to print the cheque(s).

Cheque Report Printing

To print the Cheque report,





Cheque Report Printing screen appears confirming to print

Click No or Press N or Esc

Print Cheque: Set No to this optionInclude Printed Cheques also: Set this option to Yes to display the printed cheques

also in the report.

13

Cheque Printing

Show Forex Transactions only: Set this option to Yes in case you need only the forex transactions to be displayed in the report.

This option appears only in case Multi Currency feature is enabled for the company

Show Payment Favouring: Set this option to Yes to print Favouring Name details in the report.

Show Remarks also: Set this option to Yes to print the Remarks in the report.Accept to print.

The Cheque Report Printing screen is displayed as shown:

Figure 1.13 Cheque Report Printing confirmation

Confirm to Print.

14

Cheque Printing

The Cheque Report Printing is displayed as shown:

Figure 1.14 Cheque Report Printing

Configuring Cheque PrintingThe user may configure the Cheque Printing screen based on his requirement.

To configure,

Press F12: Configure, the Configuration screen is displayed as shown:

Figure 1.15 Cheque Printing Configuration

Confirm each Cheque before Print:

By default this is set to Yes. The cheque printing will confirm for each cheque before printing.

Include Printed Cheques also:

By default, this option is set to No. Set it to Yes to display the Printed Cheques also

15

Cheque Printing

Show Forex Transactions only:

By default, this option is set to Yes. The cheque printing screen displays only the forex transac-tion.

Show Payment Favouring:

By default, this option is set to Yes. The cheque printing screen displays the Favouring Namecolumn.

Show Remarks also:

By default, this option is set to No. Set this option to Yes to display the Remarks in the report.

Appearance of Name:

Select the required Display Name Style from the list to display in cheque printing screen.

Scale Factor for Values:

Select the required Scale Factors from the list.

Sorting Method:

Select the required Sorting Methods from the list.

This option is similar to the function key F6: Show All / Hide Printed.

This option appears only in case the company is enabled with multi currencyfeature.

The Favouring Name column displays only those names which are differentfrom the Party/Ledger account names.

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Bank Reconciliation

The Bank Reconciliation option in the Banking menu allows the user to perform the following operations:

Reconcile the Bank accounts.

Create vouchers from the BRS screen itself.

The user can also provide opening BRS for unreconciled transactions.

Alter the voucher by selecting the required transaction from the Bank Reconciliation screen.

Filter the report to display transactions based on Amount, Bank Date, Instrument No, Instrument Date, Party ledger, etc.

Accessing Bank ReconciliationTo access Bank Reconciliation screen,

Go to Gateway of Tally > Banking > Bank Reconciliation


Figure 2.1 Select Bank for Reconciliation

17

Bank Reconciliation

Select the required Bank account and press Enter.

The Bank Reconciliation screen of the selected Bank is displayed as shown:

Figure 2.2 Bank Reconciliation screen

F2: Period: Allows the user to change the period to display the Bank Reconciliation screen for the specified period.

S: Set All Dates: Allows the user to specify the bank date to set for all the transactions at once.

C: Create Voucher: Allows the user to create voucher from the reconciliation screen itself.

U: Opening BRS: In Tally.ERP 9 Series A Release 3.0 onwards the user may provided opening BRS to the unreconciled transactions using this function.

The Bank Reconciliation screen can also be accessed from Gateway of Tally > Display > Accounts Books > Cash/Bank Books > Select Bank Ledger > Select a month > F5: Reconcile.

By default, the screen displays the period range from date specified in the Effective Date for Reconciliation in the Bank ledger master till the date of last entry.

The Bank Date has be to be provided based on the Instrument Date and not on Voucher Date.

18

Bank Reconciliation

The opening BRS will be used in the following scenarios:

The BRS feature was used in the middle of the financial year by setting Effective Date of Reconciliation in Bank ledger master in Tally.ERP 9, or

Accounting was started in Tally.ERP 9 in the middle of the financial year.Opening balance of Bank having unreconciled transactions brought forward to

Bank ledger created in Tally.ERP 9, or for other reasons.In these cases the user had to manually have track of the unreconciled transaction until they are reconciled.

To provide Opening BRS:

Click U: Opening BRSThe Opening Bank Allocation screen for the selected Bank is displayed as shown:

Figure 2.3 Opening Bank Allocation

Provide the unreconciled transaction details based on the nature of transactions (Deposit/Withdrawal) as shown:

19

Bank Reconciliation

Figure 2.4 Unreconciled Details for Bank Reconciliation

Save the screen.When the company data is split the unreconciled transactions will automatically get

updated in the Opening BRS details.The Bank Reconciliation screen is displayed with opening BRS provided as shown:

Figure 2.5 Bank Reconciliation with Opening BRS details

20

Bank Reconciliation

Provide the date of the realised transactions (the amount reflecting in the bank pass-book) in the Bank Date field provided.

Save the Bank Reconciliation screen.

Press Ctrl+Enter on the required transaction row to open the voucher in alteration mode.

F12: Range: Allows to filter the Bank Reconciliation screen. The user may filter the trans-actions based on the Amount, Bank Date, Date, Favouring Name, etc as shown:

Figure 2.6 Bank Reconciliation Filters

When the user tries to access F12: Range for filters in the Bank Reconciliation screen, will prompt to Accept the current screen before proceeding.

21

Bank Reconciliation

Printing Bank Reconciliation StatementThe user may print the Bank Reconciliation statement for the required Bank.

To Print Bank Reconciliation Statement:

Go to Gateway of Tally > Banking > Bank Reconciliation.

Select the required Bank account from List of Bank.

The Bank Reconciliation screen is displayed.


The Print Report screen appears.

Figure 2.7 Bank Reconciliation Print Report

Click No or Press N or Esc to set the following options:

Select Vouchers to Show: By default this is selected as All Vouchers, select the required option from the Ledger Entries list.

Show Narrations also: Set this option to Yes to display the narration in the report.Show Remarks also: Set this option to Yes to display the remarks in the report.Show Forex details also: Set this option to Yes to display the forex details in the

report.Show Forex Transactions only: Set this option to Yes to display the forex transac-

tions only in the report

The options Show Forex details also and Show Forex Transactions onlyappear only in case Multi Currency feature is enabled for the company

22

Bank Reconciliation

Show Reconciled Transactions also: Set this option to Yes to display the reconciled vouchers also in the report.

Show Payment Favouring/Received From: Set this option to Yes to display the Pay-ment Favouring/Received From details in the report.

Accept to Print.The Bank Reconciliation Statement appears as shown:

Figure 2.8 Bank Reconciliation Statement

23

Bank Reconciliation

Configuring Bank ReconciliationThe user may configure the Bank Reconciliation screen based on his requirement.

To configure,


Figure 2.9 Bank Reconciliation Configuration

Select vouchers to show:

By default, all the vouchers are displayed. Select the required Ledger Entries type from the list.

Show Narrations also:

Set this option to Yes to display the narration in the Bank Reconciliation screen.

Show Remarks also:

Set this option to Yes to display the remarks in the Bank Reconciliation screen as shown:

24

Bank Reconciliation

Figure 2.10 Bank Reconciliation with Remarks

Show Forex details also:

Set this option to Yes to display the forex details also in the report.


By default, this option is set to Yes. The cheque printing screen displays only the forex transac-tion.

Show Reconciled Transactions also:

Set this option to Yes to display the reconciled transactions also in the Bank Reconciliation screen.

Allow Back dated Reconciliation:

Set this option to Yes to allow reconciling back dated transactions also.

The options Show Forex details also and Show Forex Transactions onlyappear only in case Multi Currency feature is enabled for the company

25

Bank Reconciliation

Show Payment Favouring / Received From:

Set this option to Yes to display the Payment Favouring / Received From details in the Bank Reconciliation screen.

The Bank Reconciliation screen with Narration, Remarks and Payment Favouring/ReceivedFrom details is displayed, as shown:

Figure 2.11 Bank Reconciliation with options Remarks, Payment Favouring and Narration enabled.

Show all Unreconciled Transactions Till Date

Set this option to Yes to display all the Unreconciled Transactions till the given date, irrespec-tive of the From date set in the Bank Reconciliation Statement.

Appearance of Name:

Select the required Display Name Style from the list to display in cheque printing screen.

The Favouring Name column displays only those names which are differentfrom the Party/Ledger account names.

The option set will be applicable to all the banks for the selected company.

This option is also available in Gateway of Tally > F12:Configure > General.

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Deposit Slip

The Deposit Slip option in the Banking menu allows the user to generate the deposit slip for payments received through cheque/dd which need to be deposited into the bank.

Accessing Deposit SlipTo access Deposit Slip screen,

Go to Gateway of Tally > Banking > Deposit Slip.


Figure 3.1 Select Bank for Deposit Slip

Select the required Bank account and press Enter.

27

Deposit Slip

The Deposit Slip screen of the selected Bank is displayed as shown:

Figure 3.2 Deposit Slip screen

Select the required row from the Deposit Slip list and press Enter to open the voucher in alteration mode.


F4: Bank: Allows to select other required Bank from the list.

The Deposit Slip screen displays only those transactions which have Cheque/DD as Transaction type allocated in the Bank Allocation table in the Receipt voucher entry.

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Deposit Slip

F7: Edit Ch Details: Allows to edit/update the Received From Name and Instrument No as shown:

Figure 3.3 Deposit Slip - Edit Cheque Details

Accept the screen to save the settings.

The Received From is an addition field available in the Deposit Slip screen to specify the name of Individual/Business Organisation who has issued the cheque, to be printed in the deposit slip/report.

When the user tries to access F12: Range for filters in Edit Cheque Detailsscreen, will prompt to Accept the current screen before proceeding.

29

Deposit Slip

F12: Range: Allows to filter the Deposit Slip screen. The user may filter the cheque details based on the Amount, Bank Date, Date, Party Ledger, etc as shown:

Figure 3.4 Deposit Slip - Filters

Printing Deposit Slip / Deposit Slip ReportThe user may select All or the required receipts to be included in the Deposit Slip. The DepositSlip report will print all the receipts for the selected period.

Printing Deposit Slip

To Print the Deposit Slip:

Go to Gateway of Tally > Banking > Deposit Slip


The Deposit Slip screen is displayed with the list of receipts.

To include all the receipts in the Deposit Slip:


To include selected receipts in the Deposit Slip:

Press Spacebar to the required receipt row(s).


30

Deposit Slip

The Printing Deposit Slip screen appears.

Figure 3.5 Printing Deposit Slip

Click No or Press N or Esc to set the other options as follows:

Print Deposit Slip: By default, this option is set to YesDate of Printing: By default, the current date is displayed. Specify the required date to

be printed in the Deposit Slip.Space to leave on top (default 0.5 inches): Set the required space.Show Received From: Set this option to Yes to print the Received From details in the

deposit slip.Print Comany’s Telephone Number: Set this option to Yes to print the Company’s

Telephone Number

Print Company’s PAN/IT Number: By default, this option is set to Yes.

The options Show Forex Transactions only will skip when you are opting to print the Deposit Slip.

Accept to Print.

31

Deposit Slip

The Deposit Slip is displayed as shown:

Figure 3.6 Deposit Slip Print

Printing Deposit Slip Report

To Print the Deposit Slip Report,

Go to Gateway of Tally > Banking > Deposit Slip.



The Printing Deposit Slip screen appears.


Print Deposit Slip: By default, this option is set to Yes. Set this option to No to print the report.

Show Forex Transactions only: By default, this option is set to No. Set this option to Yes in case you need only the forex transactions to be displayed in the report

This option appears only in case Multi Currency feature is enabled for the company

Show Received From: Set Yes to print the Received From details in the report.Show Bank/Branch Name also: Set this option to Yes to display the Bank and

Branch columns in the report.Show Remarks also: By default, this option is set to No. Set Yes to print the Remarks

in the report. Accept to Print.

32

Deposit Slip

The Deposit Slip Report is displayed as shown:

Figure 3.7 Deposit Slip Report

Configuring Deposit SlipThe user may configure the Deposit Slip screen based on his requirement.

To configure,


Figure 3.8 Deposit Slip Configuration


By default, this option is set to No. Set it to Yes to display only the forex transactions.

The Received From column displays the receiver’s name (provided in the BankAllocation), only if it is different from the Party/Ledger Name displayed in Particulars column.

33

Deposit Slip

Show Received From:

By default, this is set to No. Set it to Yes to display Received From column in the Deposit Slip screen to specify the details as shown:

Figure 3.9 Deposit Slip with Received From details

Show Bank/Branch Name also:

By default, this is set to No. Set it to Yes to display the Bank and Branch columns in the Deposit Slip screen.

Show Remarks also:

By default, this is set to No. Set it to Yes to display Remarks in the Deposit Slip screen.

Appearance of Name:

Select the required Display Name Style from the list to display in deposit slip screen.

Scale Factor for Values:

Select the required Scale Factors from the list.

Sorting Method:

Select the required Sorting Methods from the list.

This option appears only in case the company is enabled with multi currencyfeature.

34

Payment Advice

The Payment Advice option in the Banking menu allows the user to generate the payment advice sent to the suppliers / other parties along with the cheques/other instruments.

Accessing Payment AdviceTo access Payment Advice screen,

Go to Gateway of Tally > Banking > Payment Advice

The Ledger selection screen displaying the List of Ledgers appears as shown:

Figure 4.1 Payment Advice - Select Ledger

Select the required Ledger and press Enter.

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Payment Advice

The Payment Advice screen displays the payment list of the selected ledger as shown:

Figure 4.2 Payment Advice - Ledger Payment list

Select the required row from the Payment Advice list and press Enter to open the voucher in alteration mode.


F4: Ledger: Allows to select other required Ledger from the list.

Printing Payment AdviceTo print the Payment Advice,

Go to Gateway of Tally > Banking > Payment Advice

Select the required Ledger account from List of Ledgers

The Payment Advice screen is displayed with list of payment vouchers.

To print the payment advice of all the payments


To print the payment advice for the selected payments

Press Spacebar to the required payment row

Click Print or Press Alt+P

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Payment Advice

The Printi Report screen appears

Figure 4.3 Payment Advice Printing


Payment Advice Date: By default, the current date is displayed. Provide the required date.

Print Due Date: By default, this option is set to No. Set it to Yes to print the due date in the payment advice.

Print Company’s PAN/IT Number: By default, this option is set to No. Set Yes to print the PAN/IT No.

Accept to Print.

37

Payment Advice

The Payment Advice is displayed as shown:

Figure 4.4 Payment Advice Print

38

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