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Page 1: Getting Started With E-Banking for SCB | Tally Implementation Services | Tally Remote Support | Tally Corporate Services

Getting Started with e-Banking

Page 2: Getting Started With E-Banking for SCB | Tally Implementation Services | Tally Remote Support | Tally Corporate Services

The information contained in this document is current as of the date of publication and subject to change. Because Tally must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Tally, and Tally cannot guarantee the accuracy of any information presented after the date of publication. The information provided herein is general, not according to individual circumstances, and is not intended to substitute for informed professional advice.

This document is for informational purposes only. TALLY MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT AND SHALL NOT BE LIABLE FOR LOSS OR DAMAGE OF WHATEVER NATURE, ARISING OUT OF, OR IN CONNECTION WITH THE USE OF OR INABILITY TO USE THE CONTENT OF THIS PUBLICATION, AND/OR ANY CONDUCT UNDERTAKEN BY PLACING RELIANCE ON THE CONTENTS OF THIS PUBLICATION.

Complying with all applicable copyright and other intellectual property laws is the responsibility of the user. All rights including copyrights, rights of translation, etc., are vested exclusively with TALLY SOLUTIONS PRIVATE LIMITED. No part of this document may be reproduced, translated, revised, stored in, or introduced into a retrieval system, or transmitted in any form, by any means (electronic, mechanical, photocopying, recording, or otherwise), or for any purpose, without the express written permission of Tally Solutions Pvt. Ltd.

Tally may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this document. Except as expressly provided in any written licence agreement from Tally, the furnishing of this document does not give you any licence to these patents, trademarks, copyrights, or other intellectual property.

© 2012 Tally Solutions Pvt. Ltd. All rights reserved.

Tally, Tally 9, Tally9, Tally.ERP, Tally.ERP 9, Shoper, Shoper 9, Shoper POS, Shoper HO, Shoper 9 POS, Shoper 9 HO, TallyDeveloper, Tally Developer, Tally.Developer 9, Tally.NET, Tally Development Environment, Tally Extender, Tally Integrator, Tally Integrated Network, Tally Service Partner, TallyAcademy & Power of Simplicity are either registered trademarks or trademarks of Tally Solutions Pvt. Ltd. in India and/or other countries. All other trademarks are properties of their respective owners.

Version: Getting Started with e-Banking/Release 3.4/April 2012

Page 3: Getting Started With E-Banking for SCB | Tally Implementation Services | Tally Remote Support | Tally Corporate Services

Contents

Getting Started with e-Banking

1.1 Introduction .......................................................................................................................................1

1.2 Deployment of Standard Chartered Bank E-Banking Solution ........................................................2

1.3 Features of e-Banking in Tally.ERP 9 .............................................................................................. 9

1.4 e-Banking in Tally.ERP 9 ...............................................................................................................101.4.1 Altering e-Banking Workflow .................................................................................................................. 11

1.4.2 Setting E-Banking Configurations .......................................................................................................... 14

1.4.3 Creating/Altering Bank and Party (Payee) Ledger ................................................................................. 15

1.4.4 Import Bank Details ................................................................................................................................ 18

1.4.5 Recording Payment Transactions ........................................................................................................... 22

1.4.6 Generating Payment Instruction(s) ......................................................................................................... 24

1.4.7 Auto Bank Reconciliation ........................................................................................................................ 30

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1.1 IntroductionThe e-Banking feature of Tally.ERP 9 is exclusively developed to act as an seamless interface between the bank and the business. It caters the business with a host of facilities while adhering to the required standards laid down by various agencies, the built-in security controls ensure prompt management by authorised users without any intrusion or interruption ensuring complete safety of your finances.

An end-to-end solution, the e-Banking module enables the user to create required masters, record transactions, make vendors or internal payments by fund transfers/cheques with necessary checks and balances where ever required, while the Payee can be informed by an e-advice generated from the system. All this is done from and within Tally.ERP 9 without interacting or using any third party application.

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1.2 Deployment of Standard Chartered Bank E-Banking Solution

To install Standard Chartered Bank E-Banking solution,

Run Tally.ERP 9

In the Info Panel, under Configuration section click on the space below the Stat file Information to view TDL Configuration.

Figure. 1 Gateway of Tally

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In TDL Configuration screen, a new button F10: Tally Extensions is provided to view the Tally Extensions.

Figure. 2 Tally Extensions button in TDL Configuration screen

Click on F10: Tally Extensions or press F10 key to view List of Tally Extensions.

Figure. 3 List of Tally Extensions Screen

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Standard Chartered Bank E-Banking solution can be installed from List of Tally Extensionsscreen or from the Tally Extensions Description screen

Install Tally Extensions from List of Tally Extensions

In the List of Tally Extensions screen, select the Tally Extension - Standard Chartered Bank E-Banking.

Click on I: Install button or press Alt+I key to view Add Tally Extension to Account screen.

Figure. 4 Click on Install Button

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In Add Tally Extension to Account screen, By default Tally.ERP 9 will pick the Account ID (if Tally.ERP 9 running with license).

Figure. 5 Add Tally Extension to Account Screen

Press Enter to Add Tally Extension to Account.

On successful Addition, Tally.ERP 9 will display the Success Message as shown:

Figure. 6 Successful Tally Extension Addition to Account

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Install Tally Extensions from Tally Extensions Description screen

To understand the requirements and the complete description and then to install the Tally extension, select SCB e-Banking and press enter or click on More to view Tally Extension’s Description screen.

Figure. 7 Tally Extensions Description Screen

This screen displays the Requirements, Description along with Install, Add to Local System and View Help File (click this button to view the help file) buttons.

Click on Install button key to view Add Tally Extension to Account screen.

In Add to Tally Extension to Account screen, By default Tally.ERP 9 will pick the Account ID (if Tally.ERP 9 running with license).

Figure. 8 Add Tally Extension to Account Screen

Press Enter to Add Tally Extension to Account.

On successful Addition, Tally.ERP 9 will display the Success Message

On Successful Installation of Tally.ERP 9 will Restart to include the features of Newly added Tally Extension.

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How to check the Installed Tally Extension?

On Restart, Tally.ERP 9 will display the TDL installed under Configuration section in Info Panel.

Figure. 9 Display of TDL Installed

Click on the 1 TDL(s) Loaded to view the TDL Configuration screen. TDL Configuration screen displays the TDL(s) installed & active.

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How to un-install the Tally Extensions?

To un-install Tally Extensions follow the given steps:

in Tally.ERP 9, click on K: Control Centre button or press Ctrl+K key to login to Control Centre

In Login As Remote Tally.NET User screen

Enter your Tally.NET ID in Your E-Mail ID field

Enter your the password in Your Tally.NET Password field.

Figure. 10 Remote Login Screen

In Control Centre, select D: TDL Management under L: Licensing & Configuration

In List of TDLs screen, select the appropriate TDL and press Alt+D key or click on D: Delete button. Delete operation will un-install the Tally Extension.

Figure. 11 List of TDLs

Update the License, after un-installing (deleting) the Tally Extension.

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1.3 Features of e-Banking in Tally.ERP 9

1. Supports different payment modes Cheque

Inter Bank Transfer (NEFT - National Electronic Funds Transfer)

Same Bank Transfers

Electronic Cheque

Electronic DD/PO

Others

It provides the facility to Approve payments before exporting vouchers

It allows to Export Payment instructions on Payment Voucher Creation or from e-Pay-ments report.

It supports to Export Payment Instructions in Encrypted format

You can set the common location for Export of Payment Instruction(s)

It comes with the capability to reset the status of Approved /Exported vouchers on trans-action alteration.

It allows to Export the Approved Transactions with a click of a button

It enables to View and Import Bank Statement for Bank Reconciliation

Allows to import the Intermediate Files (IMF) to update cheque number and date for e-Cheque transactions

It provides the Facility to Reset the Status of Approved/ Exported Vouchers

It comes with in-built error finding mechanism, to ensure the export of accurate vouch-ers

For better tracking of e-payment transactions, Warnings are displayed in e-Payments report

It allows to import Payees Bank Details maintained in Excel.

To set Standard Chartered Bank’s e-Banking, here we have taken the example of ABC Company.

NEFT is a nation-wide payment system facilitating one-to-one funds transfer. Under this scheme, individuals, firms and corporate can electronically transfer funds from any bank branch to any individual, firm or corporate having an account with any other bank branch in the country participating in the Scheme. For being part of the NEFT funds transfer network, a bank branch has to be NEFT- enabled

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1.4 e-Banking in Tally.ERP 9Setting up e-Banking and generating payment instruction from Tally.ERP 9 is a FIVE step process. The following steps will guide you on how to get started with the e-Banking feature:

Altering e-Banking Workflow

Setting E-Banking Configurations

Creating/Altering Bank and Party (Payee) Ledger

Recording Payment Transactions

Generating Payment Instruction(s) from,

e-Payments

Payment Voucher

Auto Bank Reconciliation

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1.4.1 Altering e-Banking Workflow

To enable e-Banking Workflow,

Go to Gateway of Tally > F11: Features > Accounting Features

In Accounting Features screen

Enable the option Alter e-Banking Features to Yes

Figure. 12 Accounting Features Screen

Press Enter to view e-Banking Features screen

Figure. 13 e-Banking Features Screen

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In e-Banking Features screen, you can enable the features as per your company’s requirement

Approve Transactions before Exporting: Tally.ERP 9 provides the facility to approve all the e-Banking entries before exporting these entries for upload to the Bank.

Set this option to Yes if your company is following the system of approval where the payment entry is recorded by one employee and the voucher is approved for payment by another employee.

Export Payment Instructions on Voucher Creation: Set this option to Yes to export pay-ment instruction on voucher creation. This option can be set to Yes if the user is not follow-ing approval system.

Allow Export of Payment Instruction with Error(s): Set this option to Yes to export e-banking transactions containing Error(s). Retain No, if you don't want to export payment instructions with errors.

Error(s) will be displayed when the mandatory informations like the Account Number, IFC Code etc. are missing. Example: Account Number is Mandatory.

Reset Approved/Exported Status on Transaction Alteration: Set this option to Yes to change/reset the status on altering the approved/exported vouchers.

Export Payment Instruction(s) in Encrypted Format: Set this option to Yes to Export the Payment instruction in encrypted format to protect the file from alteration before uploading it to the Bank Portal.

Set/Alter Common Location for Export of Payment Instruction(s): Set this option to Yes to specify the Common Location for Exporting Payment Instructions. This option can be used by the users, who are working in LAN environment and payment instruction is gen-erated by multiple employees.

On enabling this option Tally.ERP 9 will open the Common Location for Payment Instruction(s) Export sub-screen to select the Name of the Bank (e-Banking enabled) and Location for Exporting the Payment Instruction(s).

Once Approval process is enabled by the user, each entry has to go through approval and only approved entries will be allowed to Export.

Security levels can be defined and people can be assigned as of who can approve the payment instructions before they are exported.

If the option Approve Transactions before Exporting is set to Yes, cursor skips the Export Payment Instructions on Voucher Creation option indicating that company is using approval system and the person recording the voucher cannot export the payment instructions.

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Figure. 14 Common Location for Payment Instruction(s) Export Screen

Import Payee Bank A/c Details: Set this option to Yes to import Payee Bank Details. This feature is detailed under the topic - Import Bank Details

The Location defined in this screen will be considered as default location for Exporting the Payment Instructions by ignoring the location path defined in F12: Configuration > Banking Configuration. Application will not allow to alter the export location path in Export Payment Instruction(s) screen.

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1.4.2 Setting E-Banking Configurations

This option allows you to configure the display of Unique Reference ID and location for Exportand Import of e-banking Files.

To view E-banking Configuration

Go to Gateway of Tally > F12: Configure > Banking Configuration

The E-Banking Configuration screen appears as shown:

Figure. 15 E-Banking Configuration

e-Banking Configuration

Export of Payment Instruction(s)

Location of Payment Instruction(s) files: By default, it displays the path where Tally.ERP 9 is installed. In this field specify the path to export the Payment Instruction files.

Show details before export during voucher creation: Set this option to Yes to display the Export Prompt in Voucher Creation. Set this option to No to Export the files without dis-playing the prompt screen.

Import of Bank Files

Location of MT940 files (Bank Statement) files: By default, it displays the Tally.ERP 9 installation path. In this field specify the location of MT940 (Bank Statement) files received form the Bank.

The MT940 (MT = Message Type) electronic account statement is an international standard that was developed by S.W.I.F.T (Society for Worldwide Interbank Financial Telecommunication). for the paperless transmission of account information. This standard is used by banks all over the world. In particular, MT940 is used to provide bank information to clients' cash management, treasury systems and accounting appli-cations.

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Location of Intermediate files (IMF): In this filed specify the Location of Intermediate files received from the Bank.

1.4.3 Creating/Altering Bank and Party (Payee) Ledger

1. Bank Ledger

Create/Alter the bank Ledger by selecting Standard Chartered Bank in e- banking for field to enable the e-Banking facility for the ledger.

In Mailing Address, specify Address, State, PIN Code, A/C No, A/C Holder Name, Branch Name, BSR Code and IFS Code of the Bank.

Figure. 16 Completed Bank Ledger

In case of payments where e-cheque is involved, user will not know the instrument number, which is generated by the bank later, i.e. after user has generated the Payment Instruction. For such transactions, Bank will send a separate File (IMF in excel format) containing the instrument number and other details like the amount, name, date etc.

BASIC STATASTICAL RETURNS (BSR) code is a 7 digit number allotted by Reserve Bank of India (RBI) to bank branch.

IFS Code is Indian Financial System Code, which is an ELEVEN character code assigned by RBI to identify every bank branches uniquely, that are partic-ipating in NEFT system in India. This code is used by electronic payment sys-tem applications such as RTGS, National Electronic Fund Transfer and CFMS.

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Press Enter or Y to accept.

2. Party (Payee) Ledger

Create/Alter the Party (payee) Ledger by setting the option Provide e-Bank Details to Yes.

Figure. 17 Enabling e-Banking Details Option

In Ledger Bank Details screen, select the appropriate Transaction Type, enter the Favouring Name, A/c No, IFS Code, Bank Name and Bank Branch name.

Here you can also set any one of the Transaction Type as Default. To set the transaction type as default enable the option Set as Default to Yes.

Set the option Set as Default to Yes only for that mode of payment which is most preferred mode of payment. This will eliminate the need to select the mode of Payment for each transaction.

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Figure. 18 Ledger Bank Details Screen

Completed Party (Payee) ledger appears as shown:

Figure. 19 Completed Party Ledger Screen

Press Enter or Y to accept.

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1.4.4 Import Bank Details

While carrying on business, it is common to collect the Payee's (Party) Bank Details for making Payments. The collected Bank details may be recorded in Excel/Word or any other form which ever is in practice.

Tally.ERP 9, now brings you the facility to maintain the Bank Details in set format which can be easily imported into Payee's ledger.

To import Payee's Bank Details,

Step 1: Export Sample File

To import the Bank Details for Payee Ledger the e-Bank Details collected should be maintained in the prescribed format. To make the import procedure easy, we have given the SAMPLE FILEwhich can be exported and saved in any preferred location.

Go to Gateway of Tally > F11: Features > Accounting Features > tab down to the option Alter e-Banking Features and set it to Yes.

In the e-Banking Features screen,

Set the option Import Payee Bank A/c Details to Yes to view Import of Data screen

To import Bank Details for Payee Ledger the e-Bank Details collected should be maintained in the prescribed format. To make the import procedure easy, SAMPLE FILE is given. Which can be exported and saved in any preferred location. You can Export the Sample File by clicking on S: Sample File button

Export the sample file to preferred Location. The exported Bank Details File appears as shown

Figure. 20 Sample File

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Specify the Bank Details as shown in the sample file:

Figure. 21 Bank Details File

Step 2: Import Bank Details

i. The Payee Ledgers has to be created in Tally.ERP 9.

Example: In Tally.ERP 9 we have created a payee Ledger by the Name Abhishek.

ii. Specify e-Bank Details in Sample File

iii. Import Bank Details

Go to Gateway of Tally > F11: Features > Accounting Features > tab down to the option Alter e-Banking Features and set it to Yes.

In the e-Banking Features screen,

Set the option Import Payee Bank A/c Details to Yes to view Import of Data screen

The Bank Details File comes with Help. Help will provide the Do's and Don'ts for col-lecting e-Bank details in Excel file.

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In the Importing of Bank Details screen, enter the Import File Name with the File Extension.

Figure. 22 Importing of Bank Details

On Importing, Tally displays the Success message with the Total Count and Updated Count of the line items.

Figure. 23 Successful Import of Bank Details

The recommended file (extension) type to be used for importing e-Bank details is .xls (Excel 97-2003 workbook).

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The Bank Details will be dynamically updated to the Ledger. The updated Ledger Bank Details screen appears as shown:

Figure. 24 Updated Ledger Bank Details Screen

If the Payee Ledger is already configured with e-Bank Details and if the user imports the e-Bank Details the imported e-Bank information will be ADDED to the existing information instead of replacing.

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1.4.5 Recording Payment Transactions

To records the payment follow the steps shown:

Go to Gateway of Tally > Accounting Voucher > F5: Payment

In Accounting Voucher Creation screen, select the Party (Payee) Ledger and enter the payment amount in the Debit column of the payment voucher.

Select Standard Chartered Bank (Current A/c) from the List of Ledger Accounts displayed. Amount entered in Debit column will be defaulted in Credit column. Press Enter from Credit column to view Bank Allocations.

In Bank Allocations screen, the Payee Bank Details are pre-filled based on the details entered while creating the party ledger. If the details displayed in Bank Allocations are correct, press Enteror Y to accept.

Figure. 25 Bank Allocation Screen

The completed payment Voucher appears as shown:

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Figure. 26 Completed Payment Voucher

Press Enter or Y to accept.

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1.4.6 Generating Payment Instruction(s)

In Tally.ERP payment instructions can be generated

After Creation of Payment Voucher: This can be used by the Customers (does not follow approval system) who export the payment instruction on creation of e- banking Payments.

From e-Payments report: This can be used by the customers who are following approval system. Where one employee records the transaction and another employee approves and exports the transactions.

To Export Payment Instruction, users should have valid Tally.NET Subscription and working Internet Connection.

To generate Payment Instructions,

Go to Gateway of Tally > Banking > e-Payments

In Select Bank screen select the Bank for which the Standard Chartered Bank’s e-Banking is enabled and press enter to view e-Payments report.

Figure. 27 e-Payments Report

e-Payments report displays the errors in e-banking transactions and warnings if the voucher is altered.

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Error(s) will be displayed when the mandatory informations required for generating Pay-ment Instructions like the Account Number, IFC Code etc are missing. If any transaction with errors are uploaded will not be processed successfully in Bank portal.

Example: if Bank Account Number is not given then the error message - Account Number is Mandatory will be displayed.

Warnings will be displayed when the e-Banking details defined in the Payee ledger is being altered during voucher entry. Warnings are displayed for ensuring better validation & control on the transactions entered. The transactions with warnings can be exported, uploaded and processed on the Bank Portal.

Example: When Bank Account Number is altered the warning message - Account Number Altered.

If company is following the Approval System, FIRST APPROVE the transaction and then EXPORT the approved transactions.

1. Approve the e-Banking Payment Transactions

To approve the e-Banking payment transactions, select the transaction using Spacebar or Ctrl + Spacebar (to select all the transactions) and click on F6: Approve button or press Alt+F6 key to approve the e-Banking transactions.

Figure. 28 Approving e-Banking Transaction

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On approval, status for the transaction will be displayed as Approved

Figure. 29 e-Banking Transaction with Status - Approved

2. Export the e-Banking Payment Transactions

To export the e-Banking payment transactions, select the transaction using Spacebar or Ctrl + Spacebar (to select all the transactions) and click on E: Export button or press Alt+E key to Export the e-Banking transactions.

Figure. 30 Exporting e-Banking Transaction

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If the selected transaction(s) contain errors, system displays the error message as shown below:

If the User is following Approval System and tries to export the e-banking vouchers without approval, system displays the error message as shown below:

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In Export Payment Instruction(s) screen,

By default, the Language and Format is preset as Default (All Languages) and ASCII (Comma delimited) respectively.

Export Location: By default, it displays the path where Tally.ERP 9 is installed or the path specified as export location for e-banking files in E-banking Configuration (F12: Configura-tion). In this field specify the path to export the e-banking files.

Output File Name: Tally.ERP 9 displays 14 digit Output File Name which cannot be altered or deleted by the users. The Output File Name format is fixed. File Name Format is - SC (abbreviation of Standard Chartered) Year Month Date Hour Minutes Seconds.csv

Example: SC120201133600.csv

Include Bill Details: Set this option to Yes to include the bill details in exported file.

Standard Chartered provides the service of sending a Payee's payment advice to his vendor and supplier concerned. In this case, the Payment advice will contain the bill details if the Payee had uploaded the payment instruction with bill details.

Figure. 31 Exporting Payment Instruction(s) Screen

Press Enter to Export the File.

The Output File Name Format is fixed to avoid the overwriting of existing files during subsequent exports.

Currently Tally.ERP 9 supports to export Payment Instructions only in .csv (Comma Separated Value) format.

If the voucher contains Multiple Bills or Multiple Bank Allocations, the bill details will not be exported even when the option Include Bill Details is enabled.

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Tally.ERP 9 displays the following Confirmation Message on successful export of File.

Figure. 32 Export Successful Message

Message displays the Export Status along with the Export Location and File Name.

Tally.ERP 9 generates the payment Instructions as prescribed by the Standard Chartered Bank

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1.4.7 Auto Bank Reconciliation

Standard Chartered Bank provides the service of sending Bank Statements electronically in MT940 Format (TXT file). The bank statement received from the bank in the form of MT940 file format (txt) are used for auto reconciliation of e-banking transactions.

In Tally.ERP 9, capability has been enhanced to view, import the e-Bank Statements and Auto Reconcile the transactions.

For Auto Bank Reconciliation (importing Bank Statement/MT940), users should have valid Tally.NET Subscription and working Internet Connection.

Figure. 33 Bank Reconciliation Screen

To view, import and to auto reconcile the e-banking transactions:

Go to Gateway of Tally > Banking > Bank Reconciliation > select the Bank > Bank Reconcil-iation Statement

Click on B: Bank Statement button or press Alt+B key to view Bank Statements

On pressing the button, the Bank Statement File screen displays the Directory which was specified as the Location of Bank Statements in F12: Configuration > Banking Config-uration. In File Name filed, a list of MT940 files will get displayed.

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Figure. 34 Selection of MT940 Files

Select the file and press Enter to Import the Bank Statement details.

Tally.ERP 9 displays the Success message with Count of Total Entries in bank Statement, transactions Reconciled and Additional Bank Entries.

Figure. 35 Auto Reconciliation Success Message

The Bank Reconciliation Statement with Imported Bank Statement details appears as shown:

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Figure. 36 Bank Reconciliation Statement with Auto Filled Bank Date

Save the Bank Reconciliation Statement to accept the auto reconciliation of Bank Dates.

For know more about e-Banking features refer e-Banking Reference Manual using H: Help

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