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Generic INSETA Logbook and Workplace Evidence Template Page 1 Generic Logbook and Workplace Evidence Record Qualification Title: ______________________________________________________________________ Qualification Number: ______________________________________________________________________ Learnership LGA Nr: _____________________________________________________________________________ Learner Name and Surname: _____________________________________________________________________________ Learner Contact Number: _____________________________________________________________________________ Learner Email Address: _____________________________________________________________________________ Learner ID Number: Mentor Name and Surname: _____________________________________________________________________________ Mentor Job Title: _____________________________________________________________________________ Mentor Contact Number: _____________________________________________________________________________ Mentor Email Address: _____________________________________________________________________________
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Generic Logbook and Workplace Evidence Record - … Logbook v2014 Generic.pdf · Generic INSETA Logbook and Workplace Evidence Template Page 1 Generic Logbook and Workplace Evidence

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Page 1: Generic Logbook and Workplace Evidence Record - … Logbook v2014 Generic.pdf · Generic INSETA Logbook and Workplace Evidence Template Page 1 Generic Logbook and Workplace Evidence

Generic INSETA Logbook and Workplace Evidence Template Page 1

Generic Logbook and Workplace Evidence Record

Qualification Title: ______________________________________________________________________

Qualification Number: ______________________________________________________________________

Learnership LGA Nr: _____________________________________________________________________________

Learner Name and Surname: _____________________________________________________________________________

Learner Contact Number: _____________________________________________________________________________

Learner Email Address: _____________________________________________________________________________

Learner ID Number:

Mentor Name and Surname: _____________________________________________________________________________

Mentor Job Title: _____________________________________________________________________________

Mentor Contact Number: _____________________________________________________________________________

Mentor Email Address: _____________________________________________________________________________

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Generic INSETA Logbook and Workplace Evidence Template Page 2

Roles and Responsibilities Employer Responsibilities:

Select and Appoint Accredited Training Provider that has current scope for the qualification

Select, inform, induct and sign learnership contract

Submit learnership contract to INSETA timeously as stipulated on the agreement

Adherence to learnership contract

Appoint an internal mentor for every 3 to 5 learners

Monitor that the mentorship is effective and that regular mentor – monthly meetings are occurring

Relevant resources to be made available to assist learner with completion of assignments and on-the-job training e.g Internet, library, subject matter expert/s, etc.

Learners must be rotated or be sufficiently exposed to all areas within the organisation relevant to the qualification

Submit a motivation to INSETA for approval where rotation is not possible and indicate how exposure is going to be provided

Allow learners time off to write the summative assessment and/or any remediation’s required

Ensure that a minimum of six month’s workplace experiencing is offered and recorded in the INSETA Logbook

Mentor Responsibilities:

Mentor to meet with Learner and Assessor, on or before the first workplace day, to discuss the functions on the Job Description to enable assessor to linking these to

the functions and natural occurring evidence to be provided

Mentor must meet with the learners on a monthly basis (or as often as necessary)

Mentor to indicate a performance rating per function on a monthly basis

Mentor to provide feedback on the learners’ areas of development and their strengths on a monthly basis

Mentor to sign logbook on a monthly basis

Mentor to oversee the submission of the logbook and natural occurring evidence to the training provider at the Progress and Closure stages of the learnership

Mentor- learner contract to be signed

Oversee and mentor learners w.r.t. workplace assessments

Oversee that learners meet the submission due dates of formative assessments and workplace assessments

Provide guidance in areas needed

Refer to other subject matter experts to job shadow or to obtain information and guidance (when the need arises)

Training Provider Responsibilities:

Induction session with mentors at the start of a learnership (Expectations, overview of logbook and workplace assessments, etc.)

Provide each learner with the logbook template

Currently there is a generic template for one month which should be copied to ensure records for a minimum six month period of the Learnership

Duplicate the logbook template to cover six months of experiential learning

By provide sufficient copies to cover the number of months in the workplace in preparation for the Progress and Closure verifications

e.g. Two separate logbooks to be supplied, one for Progress and one for Closure.

Present logbook and Natural Occurring Evidence Portfolio to the INSETA Verifier at the 6 months and 12 months verification visits during the learnership

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Generic INSETA Logbook and Workplace Evidence Template Page 3

Learner Responsibilities:

Adhere to all employer/provider/INSETA codes of conduct, policies and ethics

Be a responsible learner

attend and actively participate in facilitation sessions

ask questions when not sure or need clarity

do self-study

seek opportunities to broaden your knowledge and skills

allow sufficient time for your assignments

be responsible of your own learning

prepare adequately for the formative, workplace and summative assessments

Complete workplace assessments and formative assessments with quality, comprehensive and relevant information

Submit all assessments by the agreed submission due date to be permitted to write the summative assessment

Complete the logbook on a weekly basis, indicating times spent in the workplace

e.g. 8am – 4pm = 8 hours per day

Complete the logbook giving a comprehensive outline of functions performed daily

e.g. 4 x assessed claims

Indicated the natural occurring evidence you are supplying to proof the function performed

Attached at least 3 x samples (per type of evidence) for each function performed, per month, for a minimum of 6 months.

Present the logbook and natural occurring evidence portfolio to the mentor at the monthly meeting for sign-off

Submit the logbook and natural occurring evidence portfolio to the training provider to be assessed and presented to the INSETA for verification

Assessor Responsibilities:

Copy the exit level outcome and associated assessment criteria, into the logbook based on the qualification learner is registered on

Ensure that learners’ Natural Occurring Evidence is sufficient and relevant to the unit standard/qualification being assessed

Link functions performed (as per job description) to the Associated Assessment Criteria

Check whether the natural occurring evidence is Relevant, Sufficient and Current.

Record a competency judgment(s) based on the achievement of the ELOs

Make recommendations to the learner and mentor on areas that need exposure within the next month

Give feedback to the learner and mentor within 10 days of monthly submission

Give constructive guidance to the learners on development areas

Ensure assessment of the logbook at monthly intervals.

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Moderator Responsibilities:

Validate the functions performed (as per job description)

Assessor Competency Judgment

Alignments of Exit Level Outcomes and Associated Assessment Criteria

Mentor performance rating

Validate whether the natural occurring evidence

Relevant, Sufficient and Current.

Make a Moderator competency judgment(s) based on the achievement of the ELOs

NOTES:

Uploading of Credits:

Where all knowledge components are trained before the workplace placement commence, no credits can be uploaded unto the SMS at the progress stage

Where the knowledge and workplace components are rotated throughout the learnership (e.g. provider-employer-provider-employer), the credits achieved at

progress stage can be uploaded in the event that the progress logbook is competent and verified

No credits can be uploaded at progress or closure stage of the learnership, in the event a learner is deemed Not Yet Competent on the Logbook requirement

Assessor/Training Provider to provide regular feedback to the mentor/employer in the event learners is not achieving the workplace requirement in order to be

deemed competent on the logbook. (Keep proof of the feedback provided).

In the event it is proven that the Employers do not enable their learnership learners to achieve the logbook requirements not attempted to address developmental

areas identified by the assessor/training provider, a recommendation will be made by INSQA to the learnership division to not consider the employer for future

learnerships.

Stakeholder Signatures Date

Employer

Mentor

Learner

Training Provider

Assessor

Moderator

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Declaration of authenticity

Declaration by Learners

I (learner name and surname) ________________________________, ID Nr __________________________ hereby declare that the work and natural

occurring evidence contained herein was completed by me and is my own.

Where assistance or advice was received or where I used resource material form a workbook, policy wording, internet or any other printed sources, this has

been acknowledged and referenced.

I further declare that I understand that plagiarism is a punishable offence as it constitutes the theft of another’s intellectual property rights.

________________ ___________

Learner Signature Date

Declaration by Mentor

I (mentor name and surname) _______________________, ID Nr __________________________ hereby declare that the learner is being mentored by

myself and that the functions listed, natural occurring evidence and the working hours is a true reflection of the learners situation.

According to my knowledge I declare that this is his/her own work.

________________ ___________

Employer Signature Date

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Generic INSETA Logbook and Workplace Evidence Template Page 6

Job Description/s

A copy of the learners Job Description/s should be included here:

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Logbook

The assessor is required refer to the relevant Qualifications listed in the Annexure and indicate the the exit level outcomes and associated assessment criteria

for the qualification that the learner is completing within the space provided below.

The Qualification Exit Level Outcomes are what the learner must achieve in order to be found competent at the qualification level, rather than only at the unit

standard level. They integrate all the learning that has taken place and use multiple assessment methods in order to demonstrate the learners’ competence.

Each Exit Level Outcome (ELO) has Associated Assessment Criteria (AAC) which helps to explain how the learners can achieve the ELO.

As in the unit standards were there are specific outcomes which are the overall learning outcomes for the unit standard, the ELO has the same function for the

qualification. The assessment criteria in the unit standard help to meet the specific outcome, as do the AAC’s help to meet the ELO.

Assessor to complete:

For this qualification ___________________________ there are ____________ exit level outcomes which have to be met, note the associated assessment

criteria underneath them which help explain:

Notes:

Assessor to indicate relevant ELO and AAC number, next to the functions performed in the logbook template below.

Assessor to indicate whether natural occurring evidence is relevant, sufficient and current.

50% of the AACs per ELO Section to be covered in the workplace in order to sufficiently achieve the ELO

Qualification is only achieved after the ELOs have been assessed

AAC Workplace Task List

The following AAC Workplace Task List is to be completed prior to the workplace learning and must be signed off by the learner, mentor and assessor.

The document needs to be reviewed after three and six months, to add any additional functions that the learner may have been assigned after being placed

in the workplace.

It documents what tasks specific to the workplace the learner has been placed in/is employed in, are appropriate to meeting the exit level outcomes and

associated assessment criteria. These will then be used in the logbook with a time allocation, performance rating and sign off from the mentor and assessor.

Time should be spent, clearly noting what is required and finding a solution if the workplace or the job function the learner is employed does not offer this

opportunity.

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ELO 1 -

AAC Tasks that meets this

related to the learners job

functions.

Where there is more than one list

them one underneath each other

and number them accordingly.

Alternate options in the

workplace should there be no

relevant tasks- list department

and task.

Where there is more than one list them

one underneath each other and number

them accordingly.

Alternate options in other

workplace or tasks which will

require the learner to shadow

and work with someone as a

mentee. –

list organisation and task.

Where there is more than one list them

one underneath each other and number

them accordingly.

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Generic INSETA Logbook and Workplace Evidence Template Page 9

ELO 2 -

ELO 3 -

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Generic INSETA Logbook and Workplace Evidence Template Page 10

ELO 4 -

ELO 5 -

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Generic INSETA Logbook and Workplace Evidence Template Page 11

ELO 6 -

Start date of experiential learning

Completion date of experiential learning (note this must be a minimum of six months)

Stakeholder Signatures Date

Mentor

Learner

Assessor

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The following six pages should be duplicated to ensure a formal record for a minimum of six months of workplace learning

JAN FEB MARCH APR MAY JUN JUL AUG SEPT OCT NOV DEC

Month: Tick the month in question

Week 1: ___/___/20____to ___/____/20_____ Department: ________________________________

Functions performed

(comprehensive/quantitative)

Hours Worked on this

item during the week Natural Occurring

Evidence Attached

Performance Rating

by Coach/Mentor (1 = poor to 5 =

Excellent)

Alignment of AAC to

functions (Assessor)

Evidence -

Relevant

Sufficient

Current

E. g. Compiled 4 Short term insurance quotations

4 hours Quotation 3 1.1, 1.4, 1.5. 3.5, 3.6

Leave/Public Holidays taken

Learner Comments Learner Signature

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Generic INSETA Logbook and Workplace Evidence Template Page 13

JAN FEB MARCH APR MAY JUN JUL AUG SEPT OCT NOV DEC

Month: Tick the month in question

Week 2: ___/___/20____to ___/____/20_____ Department: ________________________________

Functions performed

(comprehensive/quantitative)

Hours Worked on this

item during the week Natural Occurring

Evidence Attached

Performance Rating

by Coach/Mentor (1 = poor to 5 =

Excellent)

Alignment of AAC to

functions (Assessor)

Evidence -

Relevant

Sufficient

Current

E. g. Compiled 4 Short term insurance quotations

4 hours Quotation 3 1.1, 1.4, 1.5. 3.5, 3.6

Leave/Public Holidays taken

Learner Comments Learner Signature

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JAN FEB MARCH APR MAY JUN JUL AUG SEPT OCT NOV DEC

Month: Tick the month in question

Week 3: ___/___/20____to ___/____/20_____ Department: ________________________________

Functions performed

(comprehensive/quantitative)

Hours Worked on this

item during the week Natural Occurring

Evidence Attached

Performance Rating

by Coach/Mentor (1 = poor to 5 =

Excellent)

Alignment of AAC to

functions (Assessor)

Evidence -

Relevant

Sufficient

Current

E. g. Compiled 4 Short term insurance quotations

4 hours Quotation 3 1.1, 1.4, 1.5. 3.5, 3.6

Leave/Public Holidays taken

Learner Comments Learner Signature

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Generic INSETA Logbook and Workplace Evidence Template Page 15

JAN FEB MARCH APR MAY JUN JUL AUG SEPT OCT NOV DEC

Month: Tick the month in question

Week 4: ___/___/20____to ___/____/20_____ Department: ________________________________

Functions performed

(comprehensive/quantitative)

Hours Worked on this

item during the week Natural Occurring

Evidence Attached

Performance Rating

by Coach/Mentor (1 = poor to 5 =

Excellent)

Alignment of AAC to

functions (Assessor)

Evidence -

Relevant

Sufficient

Current

E. g. Compiled 4 Short term insurance quotations

4 hours Quotation 3 1.1, 1.4, 1.5. 3.5, 3.6

Leave/Public Holidays taken

Learner Comments Learner Signature

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JAN FEB MARCH APR MAY JUN JUL AUG SEPT OCT NOV DEC

Month: Tick the month in question

Week 5: ___/___/20____to ___/____/20_____ Department: ________________________________

Functions performed

(comprehensive/quantitative)

Hours Worked on this

item during the week Natural Occurring

Evidence Attached

Performance Rating

by Coach/Mentor (1 = poor to 5 =

Excellent)

Alignment of AAC to

functions (Assessor)

Evidence -

Relevant

Sufficient

Current

E. g. Compiled 4 Short term insurance quotations

4 hours Quotation 3 1.1, 1.4, 1.5. 3.5, 3.6

Leave/Public Holidays taken

Learner Comments Learner Signature

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Generic INSETA Logbook and Workplace Evidence Template Page 17

Month: _________________________

Mentor/Coach Signature Mentor / Coach

Comments

Natural Occurring Evidence Relevant, Sufficient,

Current Yes No

Assessor Signature Assessor Comments C NYC

Areas needed exposure

Moderator Signature Moderator Comments Uphold Overturned

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Generic Logbook and Workplace Evidence Overall Competency Record

Qualification Title: ______________________________________________________________________

Qualification Number: ______________________________________________________________________

Learnership LGA Nr: _____________________________________________________________________________

Learner Name and Surname: _____________________________________________________________________________

Learner Contact Number: _____________________________________________________________________________

Learner Email Address: _____________________________________________________________________________

Learner ID Number:

Months covered in the workplace Assessor Competency Judgment Moderator Competency Judgment

Month 1 C NYC Uphold Overturn

Month 2 C NYC Uphold Overturn

Month 3 C NYC Uphold Overturn

Month 4 C NYC Uphold Overturn

Month 5 C NYC Uphold Overturn

Month 6 C NYC Uphold Overturn

Month 7 (if applicable) C NYC Uphold Overturn

Assessor Signature Assessor Comments C NYC

Moderator Signature Moderator Comments Uphold Overturned