General Aviation/Business Aviation Parking Stand Booking ...extranetapps.hongkongairport.com/iwov_extra... · BAPS Business Aviation Parking Management System GA/BA General Aviation

Issue 11 Page 1 of 8 May 2019

General Aviation/Business Aviation Parking Stand Booking Guidelines

1. Definitions and Abbreviations

AA Airport Authority Hong Kong

BAPS Business Aviation Parking Management System

GA/BA General Aviation/ Business Aviation

GA/BA Guidelines Guidelines on Slot Application for General Aviation/Business Aviation

at the Hong Kong International Airport

HKBAC Hong Kong Business Aviation Centre

CAD Hong Kong Civil Aviation Department

HKIA Hong Kong International Airport

HKSCO Hong Kong Schedule Coordination Office

HMRF Hangar Maintenance Record Form

OCS Online Coordination System

Operators GA/BA operators

SC Guidelines Schedule Coordination Guidelines for Hong Kong International Airport

UID Unique Booking ID

Users OCS/BAPS users

2. General

As described in GA/BA Guidelines, all OCS/BAPS accounts should be aligned for

interface between the two systems. Subject to the approval of OCS login ID

application and related Appendices of GA/BA Guidelines, successful applicants will


receive the BAPS login account names and passwords within 3 working days after

acknowledgement of receipt.

3. Parking Application

3.1. With effect from 27 September 2016, OCS users can view and reserve runway slots

up to 14 calendar days in advance of planned air service operations. BAPS also shows

parking availability up to 14 calendar days in advance of planned operations.

3.2. Applications for parking should be made in BAPS. The maximum duration of parking

is 14 calendar days. Applicants should indicate extension application under the Revise

Booking Info function by adjusting the Revised Departure Time. One time extension

request up to 14 calendar days without a valid departure UID will be facilitated.

Extension approval is subjected to stand availability.

3.3. BAPS users should take into account the lead time for processing. OCS generated

UID is valid for 24 hours from receipt. Expired UID implies slot cancellation by the

system and released back to the pool for other users to apply.

3.4. To optimize stand utilization during each SLA, applications are processed on a first-

come, first-served basis with priority given to those releasing parking resources.

Approval is based on the availability of parking stands at HKIA and the ground

services confirmation from HKBAC for related arrival and departure operations.

3.5. All parking applications should be supplemented with a 14-digit UID, i.e.

VHHHAGNXXXX000, assigned for a conditionally approved slot with a prefix “T”

generated by OCS and sent to the OCS users’ registered email addresses. Do not

input “Operator Code” when applying slot in OCS which will create system error.

For departure operations yet to receive a UID, a Booking Departure Time must be


inserted. User is expected to log into BAPS and update the related parking booking

with a valid UID for departure operation once the runway slot is secured from OCS.

Related ground services application should also be arranged for in order to obtain

BAPS booking approval.

3.6. Requests for parking stand booking through BAPS are processed as per following

schedule:

BAPS applications submitted (UTC) BAPS applications responded by (UTC)

On or before 0400Z 0500Z



After 1200Z and before 0100Z next day 0200Z next day

3.7. No merging or overlapping of two or more applications is allowed in BAPS. A new

application is to be submitted should any modification arise.

3.8 Any new requests or modifications for arrival operations should be made at least 2

hours before the slot time, taking into account the lead time required for processing

schedule listed under para. 3.6, otherwise the requests cannot be processed.

4. Hangar Use

4.1. Hangar Use Booking

4.1.1. Maintenance in hangar should be done via BAPS application type “Hangar Use” with

valid and fully completed “Hangar Maintenance Record Form (HMRF)” and

supporting document (e.g. works order) when submitting a BAPS application. All

applicable fields in HMRF are mandatory, should there be inapplicable fields,

applicants are required to denote as “N/A”. In case of insufficient information, user

will receive email notifications and the booking status will be marked as ‘Waiting for


Supplementary Document’. User is required to resubmit a revised HMRF with valid

supporting documents in BAPS within 24 hours from the application’s first

submission time. Applications without satisfactory and complete information will be

rejected promptly after the deadline. Towing to or from hangars without approved

HMRF is not allowed with effect from 1 January 2018 onwards. The latest submitted

version of HMRF will supersede the previous version of HMRF submitted (if any).

4.1.2. Requests for hangar use should be made according to the following procedures:

i) Aircraft with mixed parking use requests: Applicants are required to submit

“Hangar Use” booking request together with completed HMRF and supporting

documents at BAPS. Approval will be made based on availability.

ii) Revision on the approved BAPS application with hangar use booking:

Applicants are required to submit “Revision Request” together with the revised

HMRF and supporting documents at BAPS.

iii) Cancellation of the approved BAPS application with hangar use booking:

Should hangar use is no longer required for the entire booking period,

applicants are required to submit revision request to change the booking type

from “Hangar Use” to “Normal Booking”.

4.2. Hangar Lease Booking

4.2.1. For HKBAC Hangar Lease Aircraft, select ‘Hangar Lease Aircraft’ under Application

Type under Create Booking. Aircraft registration of the aircraft must be accurate and

the duration of parking must be aligned with records provided by HKBAC, otherwise

the booking application will not be processed.


5. Special Booking Application

5.1. Split Booking

5.1.1. One time split is allowed under an approved and valid BAPS booking with confirmed

arrival and departure slot by using the Split Booking function on the original booking.

Valid UIDs must be obtained for all Arrival and Departure legs at the time of split

request. The start and end time of all split requests must be within the original booking

period. Split requests are irreversible after approval. If split requests are rejected, the

booking will fall back to original status with valid slots and approved parking status.

After successful split, unused parking resources will be released in BAPS for

reallocation.

5.2. Oversized Aircraft(s)

5.2.1. GA/BA designated apron area is designed to accommodate aircraft of size up to Code

C of length up to B737-900 (42.11m). In the event of an aircraft exceeding the above

parameters, application for parking stand booking will only be processed for quick

turnaround operation (ground time less than 6 hours) supported by valid arrival and

departure runway slots. Approval is subject to the availability of parking stands.

Together with BAPS application, additional email to [email protected] is

required for approval.

5.3. De-registration and Re-registration of Aircraft(s)

5.3.1. GA/BA operators are required to submit a completed Undertaking by Business

Aviation/ General Aviation Aircraft Operators to Airport Authority Hong Kong

(“Letter of Undertaking”) (Appendix II) which sets out the rights of AA and

responsibilities of a GA/BA operator for the purpose of arranging for de-registration

mailto:[email protected]


and re-registration of the aircraft in Hong Kong in view of a third party who has

acquired the Aircraft.

5.3.2. All fields in Letter of Undertaking are mandatory. GA/BA operators shall complete

and submit the Letter of Undertaking when making a BAPS application. AA reserves

the right not to process the application for parking stand if a GA/BA operator fails to

submit a satisfactory and completed Letter of Undertaking along with its application.

5.4. Types of Operations Exempted from Obtaining Slot Clearances

5.4.1. Some types of operations are exempted from the booking policy per Annex 1 of SC

Guidelines.

6. Parking Slot Compliance

Capacity at HKIA is near saturation. Resources such as runway slots and parking

stands are in high demand. In order to effectively and efficiently manage such scarce

resources at HKIA, approval for GA/BA operations is based on genuine demand.

Under such principle, each user must have approved a runway slot from CAD, parking

confirmation from AA, and ground services arrangement from HKBAC before

commencing an operation to/from HKIA. All GA/BA operators are obliged to comply

with the Penalty Scheme laid out in GA/BA Guidelines, paragraph 4.

7. Parking Slot Monitoring and Penalty Scheme

7.1. All users are reminded to strictly comply with the Parking Stands application

requirements as stipulated in this document with reference to the GA/BA Guidelines.


7.2. To enhance compliance and combat misuse, HKSCO and AA conduct routine

monitoring of runway and parking slots application and utilization, including but not

limited to various discrepancy checks on runway slots and related facilities.

7.3. HKSCO and/or AA may seek clarifications from users for potential misuse listed in

GA/BA Guidelines. Notification of any misuse related to that operation will be sent

via email from [email protected] to OCS users’ registered email addresses. Users

are required to respond to enquiries raised and send all justifications and clarifications

within 14 calender days (1559 UTC) from the receipt of such notice. Late responses

and submissions will not be accepted. Silent confession will be assumed if no

response is received within the set time limit.

7.4. Only the following circumstances supported with documentary proofs will be

regarded as acceptable justifications:

7.4.1. Interruption of air services due to unforeseeable and unavoidable causes, for example

a closure of an airport’s airspace or severe weather, or

7.4.2. Notified aircraft malfunctions with recognized justifications substantiated with third-

party documentary proof where applicable, e.g. engineer’s log or certification on

aircraft malfunction.

7.5. Penalty will be imposed to aircraft in accordance with paragraph 4.3 of GA/BA

Guidelines. The performance register of any aircraft that has operated into Hong Kong

in a particular month will be published on the website of HKSCO no later than the

last working day of the following month. It is the OCS users’ responsibility to notify

aircraft owners of the misuse and penalty points accrued accordingly.



8. Contact Details

8.1. For enquiries related to BAPS login and system issues, please contact

[email protected];

8.2. For compliance related matters, please contact [email protected].

9. References

This Guideline should be read in conjunction with the GA/BA Guidelines which

describe slot application for GA/BA at HKIA issued by HKSCO, CAD.



FAQ Page 1 of 4 May 2019

Frequently Asked Questions

BAPS application

1) When should I submit my T-slot(s) to BAPS?

Answer: Users should submit application on BAPS for parking and arrange with HKBAC for

the related ground handling service(s) within 24 hours upon receipt of the slot UID(s)

from the OCS, otherwise the slot(s) will be cancelled. Any new requests /

modification requests shall be made at least 2 hours before the slot time. Otherwise,

the requests cannot be processed.

2) I encounter an error message saying “invalid UID”, what should I do?

Answer: There could be a delay of information flow (up to 15 minutes) between OCS and BAPS.

Please try to submit afterwards. If the error message recurs, you may contact

[email protected] or [email protected] for assistance.

3) Can I change the info of my booking aircraft registration after submission on

BAPS?

Answer: No. OCS and BAPS applications are aircraft registration-specific. BAPS will verify

all the information submitted by the applicants with the information from OCS.

Change should be done through cancellation and new application.

4) What should I do to change the origin/destination of an approved slot?

Answer: Changes to origin/destination will not affect the slot validity. Users should indicate

the latest route and destination information in the flight plan.

5) Can a cancelled UID be used in a new application?

Answer: NO. All UIDs can only be used once and for one booking for the specific aircraft

originally applied with on OCS. It cannot be reused in a new booking even if the

user initiated a BAPS cancellation. The cancelled UID is irreversible and will be

released back to the pool in OCS.

6) Can multiple bookings for the same aircraft be submitted in one go?

Answer: Yes, as long as the user can provide relevant UIDs, and the BAPS bookings do not

overlap.

7) How to extend parking period?

Answer: Extension without Departure UID is allowed once per BAPS booking. You can revise

by clicking ‘Revise Booking Info.” to raise the request. Extension approval is subject

to real time parking stand availability.




Hangar Use

8) What should we do if maintenance in hangar is required?

Answer: Hong Kong Aircraft Engineering Company Limited (HAECO), China Aircraft

Services Limited (CASL) and Hong Kong Business Aviation Centre (HKBAC) are

licensed to conduct designated aircraft maintenance at HKIA. However, storage of

aircraft in HAECO and CASL hangars are not allowed. Valid and completed Hangar

Maintenance Record Form (HMRF) and relevant documents such as Works Order

should be submitted when submitting BAPS applications for maintenance carried out

at hangars.

9) How to cancel a submitted Hangar Maintenance Record Form (HMRF)?

Answer: To optimize resource allocation, applicants are required to cancel hangar use booking

and initiate a change on the booking type from “Hangar Use” to “Normal Booking”

for apron parking application should hangar use is not required for entire booking

period. If apron parking is unavailable, the related aircraft is not allowed to reposition

from the originally approved hangar location.

Special Booking Application

10) Are there any parking stands available for business jet sized bigger than Code C

or above?

Answer: There is no long-term parking stand available for business jet sized bigger than Code

C or above, BAPS approval is subject to the below criteria and parking stand

availability

.

a) Arrival/ departure operation:

Operation, either arrival (single leg) or departure (single leg) operations, which is

within 3 hours. After which, aircraft with approved hangar use must be towed

away. Otherwise, aircraft must obtain an approved short turnaround operation

with less than 6 hours ground time.

b) Approved maintenance work at hangar:

A completed and valid Hangar Maintenance Record Form (HMRF) should be

submitted for each request via BAPS when submitting a BAPS Hangar Use

application. Relevant documents such as Works Order may be required as

supplementary information.

c) Idle power engine run.


11) What are the procedures to apply as humanitarian flights?

Answer: As stated in SC Guidelines Annex 1, humanitarian flights such as medical

emergencies or air ambulance flights are exempted from obtaining slots. To avoid

delay, the “position leg” prior to or after the mission is also exempted from slots at

HKIA.

Operators should clearly indicate in Item 18 of the FPL. For flights ferrying out for

a mission, they should declare as “medical”. For flights ferrying back to base for next

mission, they may declare as “position out after/for medical” in item 18. Briefing

Office will not conduct slot checking for these flights. A copy of documentary proof

should be sent to [email protected] for record. This is to prevent operations

without slots.

Runway Slots

12) Will the list in Annex 3 of SC Guidelines be reviewed in the future to

accommodate more exempted aircraft types during night period?

Answer: The list in Annex 3 was based on AA’s 3RS EIA Submission in 2011 to the

Environmental Protection Department (EPD). The list is bounded by the Federal

Aviation Administration (FAA) under EIA Submission, and is not amendable by AA.

Aircraft owners are encouraged to contact the FAA directly for noise level update.

With a view to optimize utilization of runway capacity with reference to paragraph 16

of the SC Guidelines and the Notice from HKSCO regarding Night Slots issued on 15

Mar 2019, six night slots for operations between 1600-2059 UTC will be made

available daily for those aircraft types not currently listed in Annex 3 of Schedule

Coordination Guidelines.

Users can request via the "Ask Us" function in OCS. Consistent with the instant

confirmation procedures of slot application via OCS, application via “Ask Us”

function are processed principally on a first-come, first-served basis. A General

Aviation Clearance Response (GCR) will be issued to the OCS registered email

address only when a runway slot is conditionally approved.

13) How to make requests for ad hoc availability (within 2 days)?

Answer: To further maximize the utilization of last minute cancelled slots in the day period by

commercial services, slot requests within two calendar days from the day of

application for GA/BA operations may be considered from time to time depending

on availability of various capacity constraints.

Users can request via the "Ask Us" function in OCS. Consistent with the instant

confirmation procedures of slot application via OCS, application via “Ask Us”

function are processed principally on a first-come, first-served basis. A General

Aviation Clearance Response (GCR) will be issued to the OCS registered email

address only when a runway slot is conditionally approved.


http://www.cad.gov.hk/reports/SC%20Guidelines%20for%20HKIA%20(Issue%2013%20-%20Mar%202017).pdf


Misuse and Penalty

14) How long in advance should I cancel my application?

Answer: At least 2 days before parking slot time. As stipulated in GA/BA Guidelines,

paragraph 4, cancellation of parking slot less than 48 hours before parking slot time

will be considered as slot misuse under the penalty scheme. Once the OCS slot has

been cancelled, the parking slot will also be cancelled accordingly.

15) Why is my flight marked as “No Show” even though my aircraft has landed?

Answer: The aircraft will be marked as “No Show” if the actual time of arrival exceeds by 24-

hours from the original scheduled arrival time in BAPS. The parking slots as well as

the associated arrival and departure slots in the BAPS application will be released for

re-allocation. Operators should contact [email protected] for departure

arrangement.


Appendix I

HMRF May2019

⬚ I agree that the subject aircraft will remain at hangar per the duration stated above. I understand that no parking

stands at apron will be reserved for aircrafts for the duration stated in the approved HMRF. Early release from

hangar and use of parking stands is subject to further evaluation based on availability.

General Aviation/Business Aviation (GA/BA)

Hangar Maintenance Record Form - All fields are mandatory unless otherwise specified

- The latest submitted version of HMRF will supersede the previous version submitted (if any)

Aircraft Registration No.: Aircraft Type

(ICAO Code):

Maintenance Hangar Location:

(✓ as appropriate) ☐ HKBAC ☐ HAECO ☐ CASL

BAPS Ref. No.:

(✓ as appropriate)

☐ ☐ New Application without BAPS Ref. No.

Maintenance Period: (Hong Kong Local Time)

BAPS Arrival Date: BAPS Arrival Time:

BAPS Departure Date: BAPS Departure Time:

1

In-Hangar Date: In-Hangar Time:

Out-Hangar Date: Out-Hangar Time:

Fill in the fields below if applicable, otherwise indicate “N/A”

2



3



Maintenance Item Description:*

* Supporting documents i.e. works order is required to support the above description

Requested By:

Company Name Name and Title of

Person Responsible

Company Chop &

Signature Date

Confirmed By Maintenance Hangar:

Company Name Name and Title of

Person Responsible

Company Chop &

Signature Date

Letter of Undertaking Page 1 of 5 May19

Appendix II

Undertaking by Business Aviation/ General Aviation Aircraft Operators to

Airport Authority Hong Kong

Introduction

1. In accordance with the Guidelines on Slot Application for General

Aviation/Business Aviation at the Hong Kong International Airport published by

the Airport Authority Hong Kong (“Authority”), GA/BA operators should arrange

for runway slots and parking stands before commencing operations at HKIA.

2. The General Aviation / Business Aviation Parking Stand Booking Guidelines

published by the Authority (“Booking Guidelines”) sets out the information that

GA/BA operators should know when arranging for parking stands at HKIA.

3. The Authority notes one of the purposes for which a GA/BA operator brings an

aircraft to HKIA is to arrange for de-registration and re-registration of the Aircraft

in Hong Kong in view of a third party who has acquired the Aircraft (“Acquiring

Party”).

4. This Undertaking sets out the rights of the Authority and responsibilities of a

GA/BA operator in this regard.

5. GA/BA operators are required to complete this Undertaking when making an

application for a parking stand. GA/BA operators shall provide all information

required in this Undertaking. The Authority reserves the right not to process the

application for parking stand if a GA/BA operator fails to submit a completed

Undertaking along with its application.


Information of the GA/BA Operator, the Aircraft and Other Relevant Parties

6. Company Information of GA/BA Operator

Company Name in Full

Capacity of the GA/BA Operator

(Please tick as appropriate)

□ Owner of the Aircraft

□ Operator of the Aircraft

□ Agent of seller of the Aircraft

□ Agent of the purchaser / Acquiring Party of

the Aircraft

□ Others, please specify:

Registered Address

Full name of the Contact Person

Contact Person Position

Email Address of the Contact Person

Telephone Number of the Contact Person

7. Information of the Aircraft

Original Registration Number

Aircraft Serial Number

Aircraft Type

Country of Original Registration of the

Aircraft


8. Information of Acquiring Party1

Company Name in Full

Registered Address

Full Name of Contact Person

Position of Contact Person



9. Information of Local Agent Acting for the Acquiring Party

Name of Company

Registered Address in Hong Kong

Full Name of Contact Person

Position of Contact Person



1 If the GA/BA operator cannot provide both information as required in Clause 8 and 9, it should at least

provide the information required in either Clause 8 or Clause 9.


Rights of the Authority in respect of the Aircraft

10. To minimize disturbance to operations at HKIA, GA/BA operator authorizes the

Authority, and at the GA/BA operator’s own risk, cost and expense to take

appropriate actions concerning the Aircraft, including and not limited to

repositioning the Aircraft in order to free up resources to support other operations.

Responsibilities of the GA/BA Operator

11. In the event that the Acquiring Party (or the local agent acting for the Acquiring

Party) fails to provide a confirmed departure schedule, the GA/BA operator shall

take full responsibilities of the Aircraft during the Aircraft’s stay at HKIA, which

shall include but not limited to the following:

(a) securing confirmed departure runway slot(s);

(b) securing a parking stand;

(c) arrangement for ground handling services;

(d) payment of landing and parking charges;

(e) making arrangement for removal of Aircraft from HKIA; and

(f) ultimate departure of the Aircraft by no later than a date to be fixed by the

Authority.

12. The GA/BA operator shall indemnify the Authority from and against all costs,

claims, expenses, demands and liabilities whatsoever arising out of:

(a) its failure to observe and perform its obligations under this Undertaking; and

(b) the Authority’s exercise of its rights under this Undertaking.

13. Notwithstanding Clause 11, nothing in this Undertaking shall be construed as to

limit the Authority’s rights to recover any loss, damages or costs incurred against

any third party as a result of the Aircraft being brought to HKIA.


14. This Undertaking shall be governed by and construed in accordance with the laws

of Hong Kong, each party hereby irrevocably submits to the non-exclusive

jurisdiction of the Hong Kong Courts.

15. The Authority and the GA/BA operator do not intend that any of this Undertaking

shall be enforceable by virtue of the Contracts (Rights of Third Parties) Ordinance

Cap 623, by any person who is not a party to this Undertaking.

The GA/BA operator hereby declares that all information given in this Undertaking

is true to the best of its knowledge and belief.

Signature: Date:

Name:

Position:

For and on behalf of

[Name of the GA/BA operator]

Company Chop

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