System Landscape Optimization Services (SLO) Reflecting changed business requirements in SAP SLO, Field Services & Support Olaf Haisch 16th of July 2009
Oct 22, 2014
System Landscape OptimizationServices (SLO)Reflecting changed business requirements in SAP
SLO, Field Services & SupportOlaf Haisch16th of July 2009
1. Typical Business Challenges2. The SLO Service Portfolio
2.1. Consolidate & Unite2.2. Buy & Sell2.3. Harmonize & Unify2.4. Convert Currencies
3. Our Delivery Model4. The Benefits
Agenda
ReduceIT cost
Adaptingto changes
Ensurefast and safe
realization
Plan
Re-model
Typical Business challenges
Increaseagility
Sell & buy
Consolidate& unitesystem
landscapes
Value driver … and typical business scenarios
Build Run
Harmonize &unify data
DataAccuracy
CurrencyChanges
Simplify
System Consolidation
Reducing IT TCO / TCI
Centralization or De-Centralization
Internal re-organizations (divisional or functional)
Legal changes
Mergers & Acquisitions
Divestitors
Shared Service Center HR
Optimise system efficiency
Currency Conversion
Align Acquired Company to Group Standards
Align Controlling Standards (IFRS)
Financial Data Harmonization
Operations & Logistic Data Harmonization
System Landscape Optimization- How to reflect customer challenges to IT
© SAP 2008 / Page 4
SLOPortfolio
Governance & Legal changes
Organisational & Businesschanges
TCO & System efficiency
SLO support you to adapt IT due to
Buy & Sell
Consolidate &Unite
Harmonize &Unify
ConvertCurrencies
1. Typical Business Challenges2. The SLO Service Portfolio
2.1. Consolidate & Unite2.2. Buy & Sell2.3. Harmonize & Unify2.4. Convert Currencies
3. Our Delivery Model4. The Benefits
Agenda
Business scenarios forSystem Landscape Optimization
Adapt your system landscapeThe need to integrate or to restructure companies, or part of companiesconstantly increases. Are you planning to adapt your system landscape tonew or changed business requirements in the near future?
Buy & Sell
Consolidate & unite system landscapesCreating a more flexible and simplified system landscape becomes moreand more important. Are you currently planning to consolidate andharmonize your SAP systems or applications?
Consolidate &Unite
Harmonize business processesProviding accurate data is a crucial factor for a successful business. SAPData Harmonization services enable you to significantly increase the qualityof your company data. Unify and align your financial and controllingprocesses.
Harmonize &Unify
Convert currenciesThe introduction of a new currency - for example US Dollar - is only onereason to convert the local currency within your SAP system. SAP CurrencyConversion services help you to realize your individual requirements.
ConvertCurrencies
© SAP 2008 / Page 6
SLO Consolidation andMigration services
Client Transfer
System/Client Merge
Business Process Migration
HR System Merge & Split
Business ScenarioConsolidate & Unite
© SAP 2008 / Page 7
System A System B
Client 010
Client 020
Client 030
System A
System B
System C
Client 030Client 020
Client 010
Client 040
Reduce number of systemsRedesign system landscapeImplement new Business Templates
Set-up a multi client environment viaClient Transfer
Keep your system landscape current in the face ofmergers, acquisitions, and divestituresReduce the complexity of your system landscape asyou restructure your business organization and alignyour business processesMinimize your total cost of ownership
Business Challenges
Transfer one or more clients from one or moresource systems to a multiclient systemReduce maintenance costs and costs for upgrade orsupport packagesRe-centralize, consolidate servers and applicationsPrepare target environment - reduce size of systemlandscape and simplify
Reasons for a Client Transfer
© SAP 2008 / Page 8
System A System B
Client 010
Client 020
Client 030
Target SystemSource System
3
Client Transfer
Performance issuesApplication specific problems
Client transfer requiresseveral test runs prior toproductive conversion
Analysis of cross-clientcustomizingAnalysis of R/3 RepositoryAnalysis of user exits
Analysis by SAP SystemLandscape Optimization
RepositoryCross client customizingUser existsSupport packages
System harmonizationbased on the results ofthe system analysis
System alignment
2
Analysis1. Repository2. Cross ClientCustomizing
?
1
200 100100 200200
100
Three step set up of a multi client system
© SAP 2008 / Page 9
100
Set-up a single client environment viaSystem / Client Merge
Leverage data knowledge and data consistencyEnsure high data qualityEnable clear and transparent reportingLower administration costCombination of upgrade and system consolidation inone project
Benefits
Reduce and simplify your system landscapeFacilitate maintenanceDownsize and recentralize existing structureIntegrate companies currently running on a separateinstanceHarmonize business structures and processes
Reasons for a Client/System Merge
© SAP 2008 / Page 10
System A
System B
System C
Client 030
Client 020
Client 010
Client 040
Target System
Source Systems
SystemCopy
P 04
System / Client Merge
SAP R/3 3.1HSource Systems
SAP R/3 4.7ext. 2.0
Target System
Data transfer from sourcesystems into target systemStep 5
P 02
P 01
P 08P 03
P 06
P 05
P 07
P 00
P 09
Existing System Landscape
© SAP 2008 / Page 11
Activities after transferStep 6
Preparation of sourcesystemStep 4
Preparation of targetsystem – incl. upgradeStep 3
Create system copy ofP06 as target system P21Step 2
Analysis of the existingsystem landscapeStep 1
P21
Client 100Client 100
Client 100Client 100
Client 100Client 100
Client 100Client 100
Client 100Client 100
Client 100
MarubeniSystem / Client Merge
System / Client Merge
Key ChallengesConsolidate 10 SAP R/3 systems into asingle target systemUpgrade from release 3.1H to 4.7 ext. 2.0Transfer existing company code –distributed across 9 systems into asingle system/serverMerge purchasing organization (distributedacross 4 systems, used in SD and MMoperations) into a single client/system
HighlightsConsolidation and migration in a singleprojectSource and target systems running ondifferent releases of SAP R/3 softwareSuccessful data transfer of Marubeni-specific development into the new targetsystemHarmonization of master and transactiondata
Project ObjectivesConsolidation of multiple systemsSystem upgradeReduction in IT infrastructure and total costof ownership
General FiguresProductive conversion during “GoldenWeek”Number of servers reduced – significantdecrease of hardware
© SAP 2008 / Page 12
Business Scenarios forSystem Landscape Optimization
Adapt your system landscapeThe need to integrate or to restructure companies, or part of companiesconstantly increases. Are you planning to adapt your system landscape tonew or changed business requirements in the near future?
Buy & Sell
Consolidate & unite system landscapesCreating a more flexible and simplified system landscapes becomes moreand more important. Are you currently planning to consolidate andharmonize your SAP systems or applications?
Consolidate &Unite
Harmonize business processesProviding accurate data is a crucial factor for a successful business. SAPData Harmonization services enable you to significantly increase the qualityof your company data. Unify and align your financial and controllingprocesses.
Harmonize &Unify
Convert currenciesThe introduction of a new currency - for example US Dollar - is only onereason to convert the local currency within your SAP system. SAP CurrencyConversion services help you to realize your individual requirements.
ConvertCurrencies
© SAP 2008 / Page 13
Business ScenarioBuy & Sell
SLO organizational structurechanges
Company code delete
Company code carve out
Plant reallocation
Controlling area merge/separationPr
ior t
o M
igra
tion
System 1
0800
0800
0810
0800
System 20605
605
Afte
r Mig
ratio
n
0800
0801
0801
0800
0800
0810
0810
0810
Incl. FI, CO, FM reallocation and rebuild
0820
0820
0820
Restructuring business organizationsMergers, acquisitions and divestituresAlignment with best-of-industry business processesReduction of IT complexity
Harmonization of accounting & naming rulesCC transfer + Split of CC & FM areaCC transfer + Split of Controlling& FM Area (not Company Code)CC transfer + Split of Company Code
© SAP 2008 / Page 14
Both systems nowcontain only relevant
controlling areas
Both systems nowcontain only relevant
controlling areas
© SAP 2008 / Page 15
Restructure your System Landscape viaCompany Code Deletion
Leverage data knowledge and data consistencyEnsure high data qualityEnable clear and transparent reportingLower administration cost
Benefits
Divestiture of a legally independent company orparts of a company:
System copy of sold or separated part of thecompany to new hardwareAdjustment of data structure
System cleanup:Company codes are no longer in useNew storage capacity available
Reasons for a Company Code Deletion
Controllingarea0002
PlantB002
Companycode002
System CopySource System
Controllingarea0001
Companycode001
PlantA001
Controllingarea0002
PlantB002
Companycode002
Controllingarea0001
Companycode001
PlantA001
Original businessunit
Original businessunit
Sold businessunit
Sold businessunit
Company A Company B
Deletion of irrelevantcontrolling areas and
company codes
Deletion of irrelevantcontrolling areas and
company codes
Rieter – realize buy and sell scenario viaCompany Code Deletion
Company carve out via Company Code Deletion
Project ObjectivesSale and divestiture of the division „TextileSystems“Company code carve outSafeguard all historical dataCreate target system containing all relevantcompany codes for the divested division,ready for handover to the buyer
HighlightsFull-scale system analysis to determine theexact percentage of all relevant transactiondataFinal deletion performed withoutinterrupting day-to-day business
Key ChallengesIdentify all relevant organizationalstructures (e.g. company codes, salesorganizations, plants, business units)during the first test conversionDeletion of all sensible data from the targetsystem sold to the acquiring companyDeletion of all data in the source systemonly relevant to the divested subsidiary
Key FiguresProject completed within 3 months2 full test cycles1.3 terabyte systemDeletion of 11 company codes
© SAP 2008 / Page 16
Rieter performs SLO serviceCompany Code Deletion
P 12P 12
Source System Target System
CCs to bedeleted
CCs tobe kept
CC 6000
CC 6100
CC 0001
CC 0020
CC 0040
CC 0050
CC 3900CC 4000
CC 8000
CC 2000
CC 4200
CC 7000
CC 5000CC 6000
CC 6100
CC 0001
CC 0020
CC 0040
CC 0050
CC 3900
CC 4000
CC 8000
CC 2000
CC 4200
CC 7000
CC 5000
© SAP 2008 / Page 17
Create complete system copyStep 1
Deletion of all unneededCCs in target systemStep 2
Deletion of all CCs related tothe divested divisionStep 3
Both systems now containonly the relevant CCsTarget system is ready forhandover to the buyer
Step 4
Business Scenarios forSystem Landscape Optimization
Adapt your system landscapeThe need to integrate or to restructure companies, or part of companiesconstantly increases. Are you planning to adapt your system landscape tonew or changed business requirements in the near future?
Buy & Sell
Consolidate & unite system landscapesCreating a more flexible and simplified system landscapes becomes moreand more important. Are you currently planning to consolidate andharmonize your SAP systems or applications?
Consolidate &Unite
Harmonize business processesProviding accurate data is a crucial factor for a successful business. SAPData Harmonization services enable you to significantly increase the qualityof your company data. Unify and align your financial and controllingprocesses.
Harmonize &Unify
Convert currenciesThe introduction of a new currency - for example US Dollar - is only onereason to convert the local currency within your SAP system. SAP CurrencyConversion services help you to realize your individual requirements.
ConvertCurrencies
© SAP 2008 / Page 18
Business ScenarioHarmonize & Unify
SLO data harmonizationChart of Accounts Conversion
Customer and Vendor Conversion
Fiscal Year Conversion
Material Number Conversion
Controlling Area Rename/Merge
Data HarmonizationIntroduce unified accounting standards and roll-out global template forcost accountingUnify and standardize financial and controlling processesIncrease reporting reliabilityAlign Business Information Warehouse data
© SAP 2009 / Page 19
Chart of Accounts Conversion
© SAP 2008 / Page 20
Consolidate financial reportingEase global reportingHeighten transparancyLower administrative costs
Benefits
Introduction of a global chart of accounts due tocountry specific requirements and regulationsIntroduction of International Financial ReportingStandards (IFRS)Business driven change due to corporationrestructuringIntroduction of a unified chart of accounts
Reasons for a Chart of AccountsConversion
Prior to chart ofaccounts
conversion
After successfulchart of accounts
conversion
ControllingArea
CompanyCode
Chart ofAccounts
ControllingArea
CompanyCode
Chart ofAccounts
Handan Iron and Steel GroupChart of Accounts Conversion
Chart of Accounts ConversionProject Objectives
Introduction of chart of accounts for newChinese Accounting Standard (China GAAP)Fully align all accounts within ERP and BWsystemSubstantial harmonization of customizing
Activities/scopeProject planningSAP(SLO) - delivery of the system analysisand the technical conversionCustomer – mapping, customizing,adaptations and test runsCutover planning and go-live
Key ChallengesIS-MILL solution especially challengingbecause production must not be interruptedCommitment item conversion is included inthe projectConversion affected not only ERP, but alsoBusiness Warehouse conversion.
Key FiguresOverall project duration of 3 months3 test cycles – last one exclusively fordowntime minimization purposesProductive conversion within one weekendConversion covered mapping of1046 accountsDatabase size of 600 GB
© SAP 2008 / Page 21
© SAP 2008 / Page 22
Handan Iron and Steel GroupChart of Accounts Conversion
1000
2000
1000
INT
ControllingArea
CompanyCode
Chart ofAccounts
INT
INT
AccountNumber
………
11010000
11010001
11010002
AccountNumber
11010000Merging
accounts
Renaming
accounts
4000000 50000000
4001000 50010000
INT
INT
INT
Chart ofAccounts
Prior to conversion After conversion
Business Scenarios forSystem Landscape Optimization
Adapt your system landscapeThe need to integrate or to restructure companies, or part of companiesconstantly increases. Are you planning to adapt your system landscape tonew or changed business requirements in the near future?
Buy & Sell
Consolidate & unite system landscapesCreating a more flexible and simplified system landscapes becomes moreand more important. Are you currently planning to consolidate andharmonize your SAP systems or applications?
Consolidate &Unite
Harmonize business processesProviding accurate data is a crucial factor for a successful business. SAPData Harmonization services enable you to significantly increase the qualityof your company data. Unify and align your financial and controllingprocesses.
Harmonize &Unify
Convert currenciesThe introduction of a new currency - for example US Dollar - is only onereason to convert the local currency within your SAP system. SAP CurrencyConversion services help you to realize your individual requirements.
ConvertCurrencies
© SAP 2008 / Page 23
Business ScenarioConvert Currencies
Introduction of a new currency due to:changed legal requirementsIntroduction of a parallel currencyChanging the number of decimal points
ERP
1st Local Currency(Functional Currency) Group Currency
Copy
Convert
Controlling Currency
FI-Solution
CO-Solution
$ € €
$
CO-Area
CO-PA
PC
Conversion of…HCM
BI
SLO Currency Conversion
Local Currency Conversion
Group Currency Conversion
Parallel Currency Introduction
Controlling Currency Conv.
Currency Decimal Conversion
© SAP 2008 / Page 24
Other SAP
Currency Conversion
Key ChallengesBoth - group currency and profit centercurrency - cannot be changed from RMB toUSD simply by standard customizing dueto system constraints.The group currency is able to change withthe system strategy in system migration,but not for system upgrade with historicaldata
HighlightsSLO conversion tool, as a special solution,to change group currency and profit centercurrency and convert all affected historicaltransaction data from RMB to USD.Combination with upgradeAll historical data could be included intothe conversion
Project ObjectivesUSD is decided to be the future profitcenter and group currency and replacesthe RMB in the SAP systemTransaction data in controlling area, FIspecial ledger and material ledger are allset up with group currency RMB and needto be considered
General FiguresLarge database (about 1,4 TB)2 full test cycles and Go Live
Lenovo realizes aCurrency Conversion
© SAP 2008 / Page 25
Individual Customer Solution:Accelerated by tool-based method
Preconfigured SLO modules guarantee a highly-standardized andflexible solution approach for customer-specific needs
SAP SLO offers more than 50 “technical” services
SAP Systems & Clients
Organizational Units
Master Data
Currencies
ArchivesRepositoryObjects
tailoredcombination
SLO Construction Kit:Tool-based method
FAST – SAFE – EFFECTIVEImplementation of business-driven
changes or harmonizationrequirements
SLO Service PortfolioHow to come to a Customer specific solution?
System Landscape Optimizationproject excellence and successes
© SAP 2008 / FS SLO Hub / Kick-off 2008 / MW / Page 27
… and many more
1. Typical Business Challenges2. The SLO Service Portfolio
2.1. Consolidate & Unite2.2. Buy & Sell2.3. Harmonize & Unify2.4. Convert Currencies
3. Our Delivery Model4. The Benefits
Agenda
The SAP SLO team
© SAP 2008 / Page 29
The SAP SLO team consists of experts for SLO issuesfrom all areas of SAP development and consulting
SLO has its own development groupand a specialized SLO consulting team
SAP System Landscape Optimization
SLOConsulting
SLODevelopment
Best practices, numerous successful projects,and longstanding experience The SLO service portfoliodelivered by expert teams uniting development andconsultancy skills
Productivemigration /conversion on aweekend
SLO Standardized Project Approach
© SAP Deutschland AG & Co.KG 2008 / Wolf Konrad Kothe / Stefan Hoeltl / FamilyMart / Page 30
Set up scope
Set up project plan
Kick Off
IVI
Technical analysis
Technicalspecification
II
Conflict solution
III
Application specificconcept
II. TestConversion/Migration
III. Test Conversion/Migration
I. TestConversion/Migration
TechnicalRealization/
QualityCycles
GoLive /Post GoLive
Support
Analysis &BlueprintProject preparations
Post Go-LiveSupport
Customer specific 1 – 2 Months 2 – 4 Months 1 – 2 Weeks
* Timeline based on completed SLO projects till date
© SAP 2008 / Page 31
SLO Delivery mixGD joined delivery
SLO Hub Resourcescore resourcesdelivery of the whole SLO Portfolioregardless of the maturity level
3rd Party / Special ExpertisePartners
filling the lack of expertise(e.g. IS-U)delivery of specific services (BI)
SLO Customer Project
AGS-SLO Standard Deliveryutilized for a defined set of serviceshighly standardized services only
Global Delivery (GD)utilized for a defined set of servicesoffering of complementary services
1. Typical Business Challenges2. The SLO Service Portfolio
2.1. Consolidate & Unite2.2. Buy & Sell2.3. Harmonize & Unify2.4. Convert Currencies
3. Our Delivery Model4. The Benefits
Agenda
© SAP Deutschland AG & Co.KG 2008 / Wolf Konrad Kothe / Stefan Hoeltl / FamilyMart / Page 33
=
SLO Standardized Project Approach- project benefits -
1.
2.
3.
4.
5.
6.
More than 15 years experience inreorganization projects
Experience of more than 2300reorganization projects
Flexible adaptation to specialrequirements
Extensive knowledgebase; one-stop shopfor all relevant services
High quality of tried-and-tested solutions
data consistency retained by changing alldata (including historical data)
Six reasons for choosingSAP SLO consulting
1.
2.
3.
4.
5.
6.
Project on time and within budget
Fast and cost-effective implementation ofchanges
High quality of tried-and-tested solutions
To be sure to have a SAP supportedsolution
To minimize the downtime of theproductive system
Post Go-live support from SAP
Your project success / benefit
High degree of standardization: fast, safe, flexible and cost-efficient
SAP System Landscape Optimization- business benefits -
The Challenge
Adapting systemlandscape to changedrequirements
Data HarmonizationInternal reorganizationSystem mergeSplit of organizationalunits
Tailor landscape tobusiness
The Solution
System LandscapeOptimizationTechnology-based servicesStandardized projectapproach (templates,plans)Project guidanceFull service packages(from planning toimplementation)Long-standing projectexperienceExtensive knowledge basedelivered via contentpackagesConfigurable, extendablesolutions for newrequirements
The Benefits
Reduce operating costsReduce IT complexityAlign with best-of-industrybusiness processes and/orIT strategiesLeverage SAP and partnerexpertiseImprove efficiency of ITsystemsCentralize distributedsystemsApply a proven andstandardized technology
Adapting systemlandscape to changedrequirements
Data HarmonizationInternal reorganizationSystem mergeSplit of organizationalunits
Tailor landscape tobusiness
The Solution
System LandscapeOptimizationTechnology-based servicesStandardized projectapproach (templates,plans)Project guidanceFull service packages(from planning toimplementation)Long-standing projectexperienceExtensive knowledge basedelivered via contentpackagesConfigurable, extendablesolutions for newrequirements
Adapting systemlandscape to changedrequirements
Data HarmonizationInternal reorganizationSystem mergeSplit of organizationalunits
Tailor landscape tobusiness
The Solution
Adapting systemlandscape to changedrequirements
Data HarmonizationInternal reorganizationSystem mergeSplit of organizationalunits
Tailor landscape tobusiness
© SAP 2009 / Page 34
The System LandscapeOptimization group offersin-depth knowledge, experttools, and the experience,not only to perform atechnical merge, but alsoto guarantee processcontinuity after go-live asuccessful data transfer.”
Thomas Wind, Project Manager,Heidelberger DruckmaschinenAG
Unique, technology-based and method-based approach
Full service offering from strategy to implementation
Benefits from SLO services I
High degree of standardization: fast, safe, flexible andcost-efficientHigh quality of tried-and-tested solutionsFlexible adaptation to special requirements
Extensive knowledgebase; one-stop shop for allrelevant services
Experience
More than 15 years experience in reorganization projectsMore than 2300 successfully completed projects world-wideOver 7500 successful local currency conversionsProjects are completed on time and within budget
© SAP 2009 / Page 35
The combination of SAPapplications and technicalknowledge, as well as theextensive experience ofexperts at armasuisse andthe System LandscapeOptimization group wereessential for the success ofthe project.”
Max Bär, Leader of the DataMigration Subproject,armasuisse
Technical implementation with special features
Benefits from SLO services II
Easy transfer of all data and documents into targetstructure
Particularly important for long-term projects or ordersOperation of source system not necessary since alldata are available in target structure after systemmerge
High performance conversion
NO key dateTechnical conversion not bound to key date
© SAP 2009 / Page 36
Further Information
SAP Service Marketplacehttp://service.sap.com/slo
Pricing and conditionsContact your local SAP Subsidiary
General enquiriesSend an e-mail to [email protected]
Thank you!
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