Dec 30, 2015
FY2010 Application Training
By the end of this session, participants will understand :
– How to complete MOU/MOA’s and understand the need and requirements.
– What are allowable and unable costs that can be purchased through the program.
• Memorandum of Understanding (MOU) - required by USDA for all agencies providing Local Share (1-3 years)
• Memorandum of Agreement (MOA) – recommended working agreement with agencies where you provide SNAP-Ed.
• There is no perfect MOU or MOA that will work for everyone
USDA requires the following statements be included within your MOU:
• None of the funds used in this MOU are federal funds or funds being used to match other federal funds.
• No portion of the proposed Local Share funds are being counted more than once, or for another LIA contact.
The following statements are required on an MOA:
• This MOA does not include the reimbursement of funds between the two partners.
• Program activities do not supplant existing nutrition education programs, and where operating in conjunction with existing programs, enhance and supplement them. This applies to all activities and costs under both Federal and Local budget shares.
A template and instructions are available for your use on the website. You can create your own if you prefer, but remember to include the required USDA statements.
Must be reviewed and approved by AzNN
Requirements are the same for both
Local Share Funds and Federal Share Funds
Allowable and Unallowable Costs Criteria apply in the following areas:
– Literature/Materials/Audiovisuals– Social Marketing Campaigns– Equipment– Food Samples, Supplies and Provisions– Nutrition Education– Physical Activity
Allowable and Unallowable Costs Criteria apply in the following areas:
• Reinforcement Items• Gardening• Space Allocation• Staff and Training Costs• Costs Associated with Other Activities
Literature/Materials/Audiovisuals - Allowable:
• Nutrition education brochures,
posters, books• New materials only when no
other comparable materials
Literature/Materials/Audiovisuals - Unallowable:• Materials with brand names• Cents off coupons• Disparaging messages
Network messages may not convey negative written, visual, or verbal expressions about any specific foods, beverages, or commodities.
Examples on what NOT to say:• Drink milk and not soda• Red meat has too much fat –
eat chicken• Sweet treats are bad – eat more
vegetablesExamples on what is OKAY to say:
• Drink milk to help build strong bones• Eat lean cuts of red meats and poultry• Limit foods high in sugars and include adequate
amounts of fruit and vegetables every day.
Equipment – Allowable:• Office equipment• Equipment cost-shared with
other programs• Kitchen appliances with justification
Equipment – Unallowable:• Medical Equipment (scales, glucometers,
pedometers, blood pressure cuffs, etc.)
Food Samples, Supplies and Provisions – Allowable: • Food for recipe development or taste testing• Food demonstration supplies• Sample size portions for
Food Samples, Supplies and Provisions – Unallowable: • Ongoing snack or food service• Meal size portions or
complete meal service• Food costs as groceries or
Nutrition Education – Allowable: • Classroom space• Physical activity
demonstrations• Cost-share of classes
provided in conjunction
with another program• Breastfeeding education coordinated by WIC
Nutrition Education – Unallowable: • Life skills training• Medical Nutrition Therapy• Weight loss classes/obesity
treatment• Ongoing physical activity classes or equipment• Health screenings
Physical Activity – Allowable:• Physical activity promotion as part of nutrition
education sessions• Brief exercise demonstrations• Materials to teach physical
activity concepts along with
nutrition education• Physical activity and nutrition messages
Physical Activity – Unallowable• Health or gym club memberships• Exercise equipment • Physical activity supplies for class participants
except for instructor demonstration• Ongoing physical activity classes
Reinforcement Items – Allowable Costs• Calendars or magnets with nutrition messages• Measuring cups, spoons or other items of
nominal value which reinforce a nutrition message
• Nutrition education aids
Reinforcement Items – Unallowable Costs
• Items that cost more than $4.00• Items (even of nominal value) that are
not reasonable or necessary• Items that have no nutrition message• Any item intended for persons not
Gardening – Allowable Costs• Educational supplies, curricula,
and staff salaries designed to
teach the beneficial nutritional
aspects of gardening.
Gardening – Unallowable Costs• Rental or purchase of garden
equipment• Rental or purchase of land for gardens• Costs associated with creating or maintaining a
Staff and Training Costs – Allowable • Staff training• Volunteers in Public Agencies• Time must be charged proportionate with duties
being performed• Presentations about SNAP to community care
providers serving low-income people
Staff and Training Costs – Unallowable• Volunteers in a non-public agency• University courses not relevant to SNAP• Training for food service workers
Costs Associated with Other Activities – Allowable
• Reimbursement of personal costs (child care, meals, etc.) for participants of SNAP-Ed focus groups only
• Nutrition education that promotes the selection of healthy foods from vending machine
• Participation on relevant state and local advisory panels
Costs Associated with Other Activities – Unallowable
• Lobbying• Surveys of the general
population• Environmental or policy changes• Personal costs of SNAP
recipients (meals, childcare, etc.)• Childcare or transportation costs for
Besides “allowable”, nutrition education funds must be spent only for modest, reasonable, and necessary activities.
Example: Nutrition education training for your local staff is OK! (and encouraged)
Nutrition education training located in Canada is not OK!! (and not reimbursable).
Unallowable costs: – May have to be paid back by local agency,
may not use federal funds to do so.– Will not qualify as State/Local Share funds
and will be not be approved.
QUESTION:• Do you agree that what is allowable and
unallowable for Local Share is the same for Federal Share portions of your program?
– Yes or No?
QUESTION:• Allowable and unallowable guidelines state that
physical activities must be combined with a nutritional message.
Do you agree or disagree?
QUESTION:• Why is Medical Nutrition Therapy (MNT)
considered unallowable?– a. MNT does not address primary prevention
intervention – it treats the disease or condition after it becomes a health threat not before.
– b. MNT is considered to be a type of counseling that will not help to identify your audience.
– c. MNT is an assessment of nutritional status and makes it difficult in identifying what type of incentive items you can use.
QUESTION:• Dr. Hansome is employed at ABS University and
has a wonderful but small part of the LIA program where he occasionally hands out SNAP-Ed materials at health fairs. His wages are $75.00/hr. Would this be an allowable hourly rate to include in your budget?– Yes or No
FY2010 LIA Application Training
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