Florida Association of Management Information Systems Summer Conference 2011 Exceptional Student Education.

Florida Association of Florida Association of Management Information Management Information Systems Systems Summer Conference 2011Summer Conference 2011Exceptional Student Education

Changes to Student Data Changes to Student Data BaseBase

Format EliminationFormat EliminationExceptional Student Program format

eliminatedSelected elements from the format

moved to the Exceptional Student format

Referral reason Date of consent for evaluation Evaluation completion date Eligibility determination date Placement date Placement status

Format EliminationFormat EliminationOld:

◦Districts submit one Exceptional Student format for each exceptional student

◦Districts submit one Exceptional Student Program format for each exceptionality for which the student is eligible

Format EliminationFormat EliminationNew:

o Districts submit one Exceptional Student format for each exceptional student

o Instead of submitting separate date elements for each exceptional program, submit ONE date for:• Date of consent for INITIAL evaluation as an

exceptional education student• Evaluation completion date of the INITIAL

evaluation• Eligibility determination date of INITIAL eligibility• Placement date of INITIAL placement

Format EliminationFormat EliminationNew (continued)

◦ Also submit Referral reason for INITIAL referral for exceptional

Education Placement status for INITIAL placement

Use P for in-state transfers Use T for out-of-state transfers

Slight wording changes made to reflect that elements refer to initial dates, referral reasons or placement status.

Exceptional Student Exceptional Student FormatFormatWill continue to collect data on

Exceptionality Other

New ElementNew ElementExceptional Student, 60-Day

Exception◦added to Exceptional Student Format◦to meet requirements of Individuals

with Disabilities Education Act (IDEA)◦indicates whether parent and district

agreed to an extension to the 60-day timeline for initial evaluation

◦not meeting timeline without agreed to extension has ramifications

ClarificationsClarificationsDiscipline/Resultant Action

(formerly Discipline/Referral Action), Code I

Time, Total School Week

Discipline/Resultant Action, Discipline/Resultant Action, Code ICode INote: In accordance with IDEA,

this code must be used for all instances in which a child with a disability is temporarily removed from his/her regular classroom(s) for disciplinary purposes but remains under the direct supervision of school personnel.

Time, Total School WeekTime, Total School WeekNote: For students with disabilities

ages 3-5, Time, Total School Week must reflect all programs the child is attending including childcare, private kindergarten or preschools, home services, Head Start, and service provider locations, as well as public preschool classes and kindergarten

Data VerificationData VerificationEmail sent to district directors

October 1, 2010 regarding educational environment data

Districts were asked to submit corrections by the end of state processing (November 12, 2010)

Data VerificationData VerificationA total of 4,227 errors were

identified prior to the emailFollowing the correction period,

there were 810 errors (81% or errors corrected)

Data VerificationData VerificationRemaining errors:

◦489 students ages 3-5 who were reported using codes for students ages 6-21

◦321 students ages 6-21 reported using codes for students ages 3-5

◦inaccurate data has ramifications for districts

◦district reporting has improved every year since data verification activities were undertaken

ReminderReminderFund Source, Code IIf districts are required to set aside

funds or voluntarily set aside funds for coordinated early intervening services (CEIS), they must use this code for students receiving CEIS supported by IDEA, Part B funds

inaccurate data has ramifications for districts

ReminderReminderContracted staff providing

services to students with disabilities should be reported in the staff data base.

Districts should compare what they submit on the web with the staff database for obvious omissions.

ReminderReminderDistricts must report parentally

placed private school students via the automated student data base if they have a service plan.

Marie Lacap, Program SpecialistBureau of Exceptional Education and Student [email protected] 245-0475

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