fINAL Pm Ppt

8/6/2019 fINAL Pm Ppt

1/51

Project ManagementKarachi High School

Presented By: Nabeel Qamar

Muhammad Faizan Salim

Yahya Hafeez Bhatti

Muhammad Ishaq Azhar Hashmi

Atif Abdul Razzak


2/51


3/51

Layout of Karachi High SchoolLayout of Karachi High School


4/51


5/51

SCOPESCOPE


6/51


7/51

TOOLS AND TECHNIQUES

Interviews: interview people for education quality

Focus Groups: survey parents about the new educational

requirements

Internet Researches: survey internet new researches

Questionnaires and surveys:

Observations

SCOPESCOPE


8/51

DEVELOP THE PROJECT

TO MARKET THE PRODUCTTO WORK FOR THE

REGISTERATION

APPLY WITH THE MINISTRY OF

EDUCATION

CONTROL THE SCOPE

DEFINE SCOPEDEFINE SCOPE


9/51

Karachi High School Scope

Location: National Highway,

Stories: 2

Floor Area (S.F.): 10,000 Basement Included: yes


10/51

SCOPE STATEMENT

To develop a school with two buildings in close

proximity covering an area of 10 000 sq. Feet. The

schools will be able to accommodate approximately2500 students, with, 1 playground, 40 air-conditioned

class rooms, 5 Well equipped computer and science

labs, 1 Cafeteria, 2L

ibraries, 1 gymnasium, 1activity center and a parking Lot with a parking space

of 50 cars.


11/51


12/51

Work BreakDown Structure

Phase 1: Layout

Excavation

Leveling

Phase 2: Grid Marking Iron Works

Phase 3: Building the Concrete Structure

Marking

Shuttering

Phase 4: Plaster

Flooring

Painting


13/51

Verification is done in the following steps :

At the time of a formulation of scope

At the time of registration with the Ministry ( HSE)

At the time of making of business plan

At the time of cost and Quality assessment of

education

Verification


14/51


15/51


16/51

Time management

Definition : To develop two buildings with a basement , ground andfirst floor.

Sequence: Layout

Excavation Leveling

Grid marking

Laying the Foundation and Iron Works

Building the concrete structure

Marking Shuttering

Plaster

Flooring

Painting


17/51

Sequence

1) Layout ( 1 month )

2) Excavation ( 1 month )

3) Leveling ( 5 month )

4) Grid marking ( 2 month )5) Laying the Foundation and Iron Works ( 1 month )

6) Making Columns ( Simultaeously carried out with theabove activity)

7) Building the concrete structure ( 3 month )

8) Marking ( 1 month )9) Shuttering ( Plumbing and wiring ) ( 3 months )

10) Plaster, wood work and block masoning ( 6 months )

11) Flooring ( 3 months )

12) Painting ( 2 months )


18/51

Gantt Chart


19/51

Costs

Different tools and techniques were used inestimating the projects cost and then determining

its Budget namely.

Expert Judgement Vendor bid anlysis.

Forecasting.

Cost aggregation.

Historical relationships.


20/51

Estimate of CostsThe Following are approximate prices:

Construction including material and labour per square ft=Rupees 3500 to 4000

Electricity & Plumbing per square ft= 20 Rupees each

Cement bag= Rs 350

Stone crush= Rs.14000 per dumper truck Sand Truck= Rs 10,000 (500 cubic ft.)

Bathroom Tiles= Rs 500 to 1800 per square meter

Marble= Rs.100 per square ft.

Cement Blocks= Rs.4400 to 6000 per thousand blocks Iron works= Rs. 65000 per tonn

Cutting and Fixing= Rs. 4000 per tonn

Labour ( Unskilled ) = Rs.400/day

Labour ( Skilled ) = Rs.800/day


21/51

BudgetCategory Cost Usage Total

Construction including

material per square ft

4000 10,000 40,000,000

Electricity & Plumbing

per square ft

20 2500 50,000

Cement bag 350 5500 1,925,000

Stone crush/truck 14000 48 672,000

Sand Truck(500 cubic ft) 10000 56 560,000

Bathroom Tiles/sq. m 1000 700 700,000

Marble per sq. ft. 200 9000 1,800,000

Cement Blocks/1000

blocks

5000 78650 393,250,000

Iron works/tonn 70000 16 1,120,000

Cutting and Fixing/tonn 4500 15 67,500

Labour ( Unskilled )

/day

400 950 380,000

Labour ( Skilled ) /day 800 960 768,000

Cosumable Material

and Printing

600,000

Total PKR 441,892,500/-


22/51

Quality Quailty is an important part of all aspects and therefore maintaing

total quality to ensure excellence in work and reducing costs is of highimportance.

To ensure that Total Quality is managed through out the life cycle of

the project, all activities and documentation is going to be certified

through ISO 9001

To avoid any environmental costs or hazards to the enviornment ISO

14001 certification will also be acquired.

To keep in view saftey of all the employees OSHAS certificaton

will also be acquired.

Both certifications will be acquired from BureauVeritas a leadingagency in auditing and providing certifications in ISO`s.


23/51

Quality Tools

Following the Total Quality Management

principles and ensuring quality at every

process the following tools and techniques will

be implemented :

The PDCA cycle will be used for solving problems

Product Liability assessment will be conducted to

quantify the contingent liability and their relativeprobabilities


24/51

Pareto Anaylsis will be carried to asses thecritical few activites and their aggregateimpact. According to out analysis our critical

few activities are : Plaster

Leveling

Shuttering ,Plumbing, flooring

Building the concrete structure

Painting

Quality Tools


25/51

Gantt Chart as shown earlier will be used to

monitor the costs and time of various

activities.

Quality Tools


26/51

Fish Bone Analysis will be used to determine

root causes to a problem, which will be in turn

used with the PDCA cycle to arrive at effective

solutions to problems.

Quality Tools


27/51


28/51

All the skilled human resource will be hired by

advertisements ,daily wage workers are sub contracted.

The deadline for the project is 2.4 years with 6 milestones

e.g. excavation, basement , ground floor, 1st floor, plumbingand wiring, flooring, painting etc

The teams will be divided according to the phase in the

WBS . the architect will make a plan, then the excavation

team will level the ground and the number of people on site

will decrease as the project nears completion


29/51

Tools and techniques

Board of trustees and stakeholder meetings were

done to analyze the perception and ideas of all

concerned.

Competitor Analysis e.g : KGS, The City School and

Lyceum School.

Organizational resources constraints taken

considered in setting up the human resource plan forKarachi high.


30/51

Project team after construction

Board of governance comprise of 6 members

1 principal ( head master / head teacher)

2 doctors with availability of necessary medications

15 sweepers

Canteen Staff 5 people ( head chef)

Departments heads ( 6 departments )

30 teachers

3 assistants


31/51

Human resource hierarchy


32/51

Communication- all these are took under

considerations.

- all the stakeholders should be

recognized and their needs and

expectations should be identified

before setting objectives and goalsfor the school

Effective communication plays aEffective communication plays a

major rolemajor role


33/51

IDENTIFICATION OF

STAKEHOLDERS

Board of school and trustee committee

Higher education commission ,

University of Cambridge.

Students currently registered and Parents Staff members

Local business owners and Professionalorganizations

Local Community groups and leaders Potential enrollments various youth

organizations

All who are affected by the school's

actions


34/51

Stakeholder communications

TenderNotices. Local work permits.

License to administer Secondary Education

Quality Audit reports. Tax exemption certificates.

Annual financial results disclosure.

Academic Progress of students.

Funding requests.

Expansion plans and forecasts.


35/51

COMMUNICATING AND

EXPECTATIONS


36/51


37/51

RISK MANAGEMENT

In this world, nothing is certain but death and

taxes

Benjamin Franklin


38/51

Project risk management

The risk management part of the

school includes

the process of conducting risk

management planning,

identification,

analysis,

monitoringcontrolling the risks.


39/51

The overview

Project risk management

Analysis

definition

Planning


40/51

Definition

It involves those early factors that must be taken tomitigate those risks .

These factors include: EEF(environmental

enterprise factor) organization own tolerance ofthe risk was evaluated keeping in view the pasttrack of the organization.

Organizational process assets; this includesorganization have pre-defined risk system.

Project Scope statement would help us to define

the project risk definition.


41/51

Risk identification

This was done by analyzing the publishinformation present by the education Board,Pakistan engineering Council and accessing the

database available. Organiztion last project completed of the school

was analyzed .

Reviewing the scope of the project helped us to

identify the uncertainties of the project. The tools used for this were brainstorming and

delphi technique.


42/51

Risk analysis

Both qualitative and quantitative risk analysis

was performed of the project.


43/51

Risk monitoring

Risk monitoring plan was evaluated and risk

register analyzed.

This was done by evaluating what things can

change during the life cycle of the project.

Risk monitoring and controlling was done with

the help of performance report ,risk audit, risk

variance calculation . Reserve analysis was done to evaluate how many

reserves were available to mitigate the risk.


44/51

PROJECT PROCUREMENT

MANAGEMENT

In Project Procurement Management we have

included the processes necessary to purchase

or acquire products, services, or results

needed from outside the project team.

The organization can be either the buyer or

seller of the products, services, or results of a

project


45/51

Overview

An overview of the Project Procurement Managementprocesses which include the following:

Plan ProcurementsThe process of documenting projectpurchasing decisions, specifying the approach, and

identifying potential sellers. Conduct ProcurementsThe process of obtaining seller

responses, selecting a seller, and awarding a contract.

Administer ProcurementsThe process of managingprocurement relationships, monitoring contract

performance, and making changes and corrections asneeded.

Close ProcurementsThe process of completing eachproject procurement.


46/51


47/51

Cost effective analysis

Cost effective analysis was performed at

various level of procurement to decide upon

the supplier.


48/51

Enterprise Environmental Factors

The enterprise environmental factors thatinfluenced the Plan Procurements processinclude,

Marketplace conditions;

Suppliers, including past performance orreputation;

Typical terms and conditions for products,services, and results or for the specific industry;and

Unique local requirements.


49/51


50/51


51/51

fINAL Pm Ppt

Documents