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The Project Plan The Project Plan Plan Your Work Plan Your Work , then , then Work Your Plan Work Your Plan Will Brimberry, Program Manager Will Brimberry, Program Manager Project Management Office Project Management Office Office of the Chief Information Officer Office of the Chief Information Officer ProjectPlan ProjectPlan Integrated M anagem entC ontrolPlan ProjectPerform ance B aseline ProjectScope ProjectScope Solutions A rchitecture Solutions A rchitecture ProjectA uthorization (ProjectC harter) ProjectPerform ance B aseline Integrated M anagem entC ontrolPlan Scope M anagem entPlan Tim e (Schedule)M anagem entPlan C ost(B udget)M anagem entP lan Q uality M anagem entPlan ProjectH um an R esource (Team )M anagem entPlan C om m unication M anagem entPlan Risk M anagem entPlan P rocurem ent(and C ontract)M anagem entPlan Tim e (S chedule)E stim ates C ost(Budget)Estim ates Scope M anagem entPlan Tim e (Schedule)M anagem entPlan C ost(B udget)M anagem entP lan Q uality M anagem entPlan ProjectH um an R esource (Team )M anagem entPlan C om m unication M anagem entPlan Risk M anagem entPlan P rocurem ent(and C ontract)M anagem entPlan Tim e (S chedule)E stim ates C ost(Budget)Estim ates ProjectA uthorization (ProjectC harter) Supporting D ocum entation Supporting D ocum entation
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The Project PlanThe Project Plan Plan Your WorkPlan Your Work, then, then Work Your PlanWork Your Plan

Will Brimberry, Program ManagerWill Brimberry, Program ManagerProject Management OfficeProject Management Office

Office of the Chief Information OfficerOffice of the Chief Information Officer

Project PlanProject Plan

Integrated Management Control Plan

Project Performance Baseline

Project ScopeProject Scope

Solutions ArchitectureSolutions Architecture

Project Authorization(Project Charter)

Project Performance Baseline

Integrated Management Control PlanScope Management Plan

Time (Schedule) Management PlanCost (Budget) Management Plan

Quality Management PlanProject Human Resource (Team) Management Plan

Communication Management PlanRisk Management Plan

Procurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Project Human Resource (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Project Authorization(Project Charter)

Supporting DocumentationSupporting Documentation

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Talking PointsTalking Points StandardsStandards DefinitionDefinition The OMB Process and Project ManagementThe OMB Process and Project Management

Project ManagementProject Management CPICCPIC ArchitectureArchitecture

Elements of the Project PlanElements of the Project Plan AuthorizationAuthorization Project ScopeProject Scope Integrated Management Control PlanIntegrated Management Control Plan Project Resource EstimatesProject Resource Estimates Supporting DocumentationSupporting Documentation

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What, Who, Why, How What, Who, Why, How andand When ? When ?

What is a Project Plan?What is a Project Plan? Why do we need a Project Plan?Why do we need a Project Plan? How is a Project Plan used?How is a Project Plan used? When is a Project Plan used?When is a Project Plan used? Who uses the Project Plan?Who uses the Project Plan? What makes up a project plan?What makes up a project plan? Where does it come from?Where does it come from? How does architecture play into the project plan?How does architecture play into the project plan?

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Project Plan StandardsProject Plan Standards

American National Standards Institute (ANSI): ANSI/PMI 99-001-2004American National Standards Institute (ANSI): ANSI/PMI 99-001-2004

Project Management Body Of KnowledgeProject Management Body Of Knowledge(PMBOK)(PMBOK)

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The Project PlanThe Project PlanWhy do we need a Project Plan? How is a Project Plan used?Why do we need a Project Plan? How is a Project Plan used?

The project plan is a consistent and coherent document that guides both project The project plan is a consistent and coherent document that guides both project execution and project control. The plan is used to:execution and project control. The plan is used to:

Guide the project’s through execution and control.Guide the project’s through execution and control.

Document the planning assumptions.Document the planning assumptions.

Document planning decisions regarding alternatives choices.Document planning decisions regarding alternatives choices.

Communicate with stakeholders. Communicate with stakeholders.

Define management reviews (as to content, extent, and timing).Define management reviews (as to content, extent, and timing).

Establish project baselines for progress measurements and control.Establish project baselines for progress measurements and control.

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The Project PlanThe Project PlanWhat is a Project Plan? Formal DefinitionsWhat is a Project Plan? Formal Definitions

Project management processes selected by the project management teamProject management processes selected by the project management team Level of implementation of each selected processLevel of implementation of each selected process Tools and techniques descriptions selected to accomplish the selected processesTools and techniques descriptions selected to accomplish the selected processes Description of how the selected process will be used for the specific projectDescription of how the selected process will be used for the specific project Description of how work will be executed to accomplish the project objectivesDescription of how work will be executed to accomplish the project objectives Description of how change will be monitored and controlledDescription of how change will be monitored and controlled Description of how configuration management will be performedDescription of how configuration management will be performed Description of how the performance baseline will be maintained and usedDescription of how the performance baseline will be maintained and used Stakeholder communication requirements and planStakeholder communication requirements and plan Selected project life cycle for multi-phase projectSelected project life cycle for multi-phase project Management reviews processes for content, extent, and timing to address open issues and Management reviews processes for content, extent, and timing to address open issues and

pending decisionspending decisions

PMBOK Definition:PMBOK Definition: The project management plan defines how the project is executed, monitored and The project management plan defines how the project is executed, monitored and controlled, and closed. The project management plan documents the collection outputs of the planning processes controlled, and closed. The project management plan documents the collection outputs of the planning processes of the Planning Process Group, including:of the Planning Process Group, including:

PMBOK Glossary Definition:PMBOK Glossary Definition: a project plan is a “formal, approved document that defines how the project is a project plan is a “formal, approved document that defines how the project is executed, monitored and controlled. It may be summary or detailed and may be composed of one or more executed, monitored and controlled. It may be summary or detailed and may be composed of one or more subsidiary management plans and other planning documents.”subsidiary management plans and other planning documents.”

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The Project PlanThe Project PlanWhat is a Project Plan? Informal DefinitionsWhat is a Project Plan? Informal Definitions

The project plan is a consistent and coherent document that guides both project The project plan is a consistent and coherent document that guides both project execution and project control. The plan is a product of the iterative planning execution and project control. The plan is a product of the iterative planning process.process. The plan addresses the following questions in the following sections:The plan addresses the following questions in the following sections:

WhatWhat is to be done? is to be done? Project ScopeProject Scope Who’sWho’s authority? authority? Authorization/CharteringAuthorization/Chartering HowHow it is to done? it is to done? Integrated Management PlanIntegrated Management Plan WhatWhat time and dollars are needed? time and dollars are needed? Resource Estimates (Baseline)Resource Estimates (Baseline)

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OMB Life CycleOMB Life Cycle

Develop, D/M/E Steady State, O&M DisposalPlan

Good Portfolio (Investment) Decision Making

Good Architecture facilitated by a Good Project Planning Process

· OMB A-11 - Three Stages: Planning, Develop, Steady State· OMB A-130 - The Fourth Stage: Disposal PE060417-Project EVM-mgV.3-wBrimberry

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CPIC & Project Management ArtifactsCPIC & Project Management Artifacts

OMB Life CycleOMB Life Cycle

Pre-Select Select Control Evaluate Steady State (O&M) DisposalDOI CPIC Process (Acquisition and Operations & Maintenance)

Develop Steady State, O&MOMB

Investment Management Process & Interior Accounting (ABC Code)

Disposal

Acquisition (Plan & Develop) Phases of the Life Cycle (New Investments or Portions of Investments Being Enhanced)

Plan

O&M Phase of the Life Cycle(Investments In Steady State)

300 or 300-1(Version 1)

CPIC Phase: Pre-Select OMB Phase: Plan (ABC: 80) PM Phase: Plan Approval: IRB via CPIC Required: to start planning Comment: Investment’s 300; defined business, conceptual solution

Mission StatementCPIC Phase: Early Pre-SelectOMB Phase: Plan (ABC: 80)PM Phase: InitiateApproval: IRB via CPICComment: Pre-300; conceptual business

300 or 300-1(Version 2)

CPIC Phase: SelectOMB Phase: Development (ABC: 81)PM Phase: PlanSDLC: AnalyzeApproval: IRB via CPIC, ARB, PRBRequired: start developmentComment: Investment’s 300; defined business, defined solution (Functions, Standards, Specifications, App), defined PM plan (cost, schedule, scope-baselines)

Project PlanCPIC Phase: Early SelectOMB Phase: Plan (ABC: 80)PM Phase: PlanSDLC: Post-AnalyzeApproval: IRB via IEARB, CTOC, PMRequired: before 300 (v2)Comment: defined business, defined solution, defined PM plans & CCM description

300 or 300-1(Version N)

CPIC Phase: Select, Control, EvaluateOMB Phase: Development (ABC: 81) or OMB Phase: O&M (ABC: 82)PM Phase: Plan, Execute, Control, then CloseSDLC: Design, Build, Test, ImplementControl & CCM: ARB and PRBComment: Investment’s 300; defined business, defined solution (Functions, Standards, Specifications, App), defined/updated PM plan, performance and CCM/re-baselining

Project CharterCPIC Phase: Late Pre-SelectOMB Phase: Plan (ABC: 80)PM Phase: InitiateSDLC: Pre-AnalyzeApproval: IRB via PM ReviewRequired: before PM PlanComment: 300 (v1); PRM & BRM business, conceptual solution, no PM plans

Pre-300

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Architecture & Project Management & CPICArchitecture & Project Management & CPIC

OMB Life CycleOMB Life CycleWhen should the plan be mature?When should the plan be mature?

Develop (ABC Code: 81)Plan (ABC Code: 80)

Process Artifacts

q Project Plan - Integrated Work Management Plan - Scope, Schedule & Resource Estimates

q Solution and Aligned Architecture- Solution Architecture

- Technical Reference Model

- Service Reference Model

- Data Reference Model

- Business Reference Model

- Performance Reference Model BusinessRequirements

TechnicalRequirements & Specifications

Mature Project Plan(Scope-Schedule-Cost)

Investment Review BoardInvestment Portfolio (CPIC) Governance’s

Key Decision Point

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CPIC & Project Management ProcessesCPIC & Project Management Processes OMB Life CycleOMB Life Cycle

Start Planning & Define Scope(For Entire Scope)

Processes:- Enterprise Architecture- Solution Architecture- Project Management

Develop Plan & WBS

(For Entire Scope)Identifying

Deliverables & Acquisition StrategyProcesses:- Solution Architecture- Project Management

Develop Budget(For Approved Scope)

Processes:- Portfolio (CPIC)- Project Management

Develop Schedule(For Approved Scope)

· Processes:· - Portfolio (CPIC)· - Project Management

Finalize Project Planwith

Performance BaselineScope, Cost & Schedule Agreements

Processes:- Portfolio (CPIC)- Project Management

Project Execution& Performance

Monitoring & Reporting

Processes:- Portfolio (CPIC)- Project Management

OMB (A-11) Planning Phase

OMB (A-11) Development Phase

(D/M/E)

IRB Decision Point(Agreements Based on a Mature Project Plan)

Portfolio Select - Architecture -

Project Management Planning - Project Execution -

PE060417-Project EVM-mgV.3-wBrimberry

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CPIC & Project Management ProcessesCPIC & Project Management Processes OMB Life CycleOMB Life Cycle

DevelopPlan

Investment Review BoardPortfolio (Investment) Governance

Decision

Project Plan

Project Scope

Project Plan

Integrated Work Management Plan

Project Resource Estimates

Project ScopeProject ScopeSolutions ArchitectureSolutions Architecture

Project Authorization(Project Charter)

Project Resource Estimates

Integrated Work Management PlanScope Management Plan

Time (Schedule) Management PlanCost (Budget) Management Plan

Quality Management PlanHuman Resources (Team) Management Plan

Communication Management PlanRisk Management Plan

Procurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Human Resources (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Project Authorization(Project Charter)

Defined

ScopeClear vs Not Clear (Vague)

Authority(Span of Control)

Consolidated vs Fragmented

Resources(Dollars & Staff)

Appropriate vs Not Appropriate

Mature Project Plan

ServiceArtifacts

BusinessData &

InformationArtifacts

BusinessProcess

Artifacts

BusinessPerformanceArtifacts

Develop Budget(For Approved Scope)

Processes:- Portfolio (CPIC)- Project Management

Develop Schedule(For Approved Scope)

· Processes:· - Portfolio (CPIC)· - Project Management

Portfolio Select -

Technical

ArtifactsSolutions

Architecture

Architecture -

Project Planning - Project Execution - PE060417-Project EVM-mgV.3-wBrimberry

Project Scope

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The Project Plan’s Key ElementsThe Project Plan’s Key ElementsWhat makes up a project plan?What makes up a project plan?

Authorization

Project Scope

Integrated Management Plan

Resource Estimates (Baseline)

Project PlanProject Plan

Integrated Management Control Plan

Project Resource Estimates (Baseline)

Project ScopeProject Scope

Solutions ArchitectureSolutions Architecture

Project Authorization(Project Charter)

Project Resource Estimates (Baseline)

Integrated Management Control PlanScope Management Plan

Time (Schedule) Management PlanCost (Budget) Management Plan

Quality Management PlanHuman Resources (Team) Management Plan

Communication Management PlanRisk Management Plan

Procurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Human Resources (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Project Authorization(Project Charter)

Supporting DocumentationSupporting Documentation

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The Project Plan’s Key ElementsThe Project Plan’s Key ElementsWhat makes up a project plan?What makes up a project plan? A Collection of ArtifactsA Collection of Artifacts

Threaded within the document, major artifacts (PMBOK reference) make up the plan, include:

Project Authorization or Charter (Section 4.1)Scope Statement (Section 5.2.3.1)Work Breakdown Structure, WBS (Section 5.3.3.2)- Project Schedule Network Diagram (Section 6.2.3)Project Management Approach (Section 4.3)Integrated Management Control Plan - Scope Management Plan (Section 5.1.3.1) - Schedule (Management Plan) (Section 6.5.3.8)- Cost (Budget) Management Plan (Section 7.1.3.4)- Quality Management Plan (Section 8.1.3.6)- Staffing (HR) Management Plan (Section 9.1.3.3)- Communication Management Plan (Section 10.1.3.1)- Risk Management Plan (Section 11.1.3.1)- Risk Register (Section 11.2.3.1)Procurement (and Contract) Management Plan (Section 12.1.3.1)Performance (Measures) Baseline- Schedule Estimates (Selection 6.5.3) - Major Milestones (Section 6.1.3.3)- Cost Estimates (Selection 7.1.3.1) - Cost Baseline (Selection 7.2.3.1)

Project PlanProject Plan

Integrated Management Control Plan

Project Performance Baseline

Project ScopeProject Scope

Solutions ArchitectureSolutions Architecture

Project Authorization(Project Charter)

Project Performance Baseline

Integrated Management Control PlanScope Management Plan

Time (Schedule) Management PlanCost (Budget) Management Plan

Quality Management PlanProject Human Resource (Team) Management Plan

Communication Management PlanRisk Management Plan

Procurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Project Human Resource (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Project Authorization(Project Charter)

Supporting DocumentationSupporting Documentation

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The Project Plan’s Key ElementsThe Project Plan’s Key Elements

Authorization

Project Scope

Integrated Management Plan

Resource Estimates (Baseline)

Project PlanProject Plan

Integrated Management Control Plan

Project Performance Baseline

Project ScopeProject Scope

Solutions ArchitectureSolutions Architecture

Project Authorization(Project Charter)

Project Performance Baseline

Integrated Management Control PlanScope Management Plan

Time (Schedule) Management PlanCost (Budget) Management Plan

Quality Management PlanProject Human Resource (Team) Management Plan

Communication Management PlanRisk Management Plan

Procurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Project Human Resource (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Project Authorization(Project Charter)

Supporting DocumentationSupporting Documentation

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Project AuthorizationProject AuthorizationProject Authorization

(Project Charter)Project Authorization

(Project Charter)

The project charter is the document that formally authorizes a project.

Chartering links the project to ongoing work of the organization.

The project sponsor external to the project organization authorizes the project.

Key Elements of a Project Charter: Business Needs (Statement)

Project Scope Statement and Product Scope Description

Strategic Plan

“Enterprise Environmental Factors” (Organizational Factors & Constraints)

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The Project Plan’s Key ElementsThe Project Plan’s Key Elements

Authorization

Project Scope

Integrated Management Plan

Resource Estimates (Baseline)

Project PlanProject Plan

Integrated Management Control Plan

Project Performance Baseline

Project ScopeProject Scope

Solutions ArchitectureSolutions Architecture

Project Authorization(Project Charter)

Project Performance Baseline

Integrated Management Control PlanScope Management Plan

Time (Schedule) Management PlanCost (Budget) Management Plan

Quality Management PlanProject Human Resource (Team) Management Plan

Communication Management PlanRisk Management Plan

Procurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Project Human Resource (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Project Authorization(Project Charter)

Supporting DocumentationSupporting Documentation

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Project ScopeProject ScopeProject ScopeProject ScopeProject Scope

Solutions ArchitectureSolutions Architecture

1) Solutions Architecture Work

- including the technical product specifications

2) Project’s Management Activities.

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Project ScopeProject ScopeProject ScopeProject ScopeProject Scope

Solutions ArchitectureSolutions Architecture

Defined (authorized), risk adjusted, scheduled and planned work of the project.

Project plan is founded on a mature project scope statement.

Project scope statement is founded on detailed solution architecture (SA).

Solutions architecture is found on mature enterprise architecture (EA).

Project scope is the product of the iterative scope management processes that is generally done by the project team, using a WBS.

Using the WBS, the team to capture and then decompose all of the work of the project, project scope.

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Project ScopeProject ScopeWhat makes up the Solution Architecture?What makes up the Solution Architecture?

Using IBM architecture nomenclature, for the project plan should summarize and reference the major artifacts, including:

Architecture Overview Architecture Decisions Architecture Templates Business Context Diagrams Use Case Model Data & Information Models (and Specifications) (Technical) Performance Model Systems Context Operational Model Deployment Units

Solutions ArchitectureSolutions Architecture

Business Context Diagram

System Context

Architectural Decisions

Use Case Model Performance Model

Operational Model

Architectural Template

Architecture Overview

Component ModelDeployment Unit

Change Cases

Data & Information Models

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Project ScopeProject ScopeWhere does the Solution Architecture come from?Where does the Solution Architecture come from?

TechnicalFunctionDefinition

ServicesComponentDefinition

BusinessData & InfoDefinition

BusinessProcessDefinition

BusinessPeformance

Definition

Maturing Solutions Architecture

Project Plan

Project Scope

Project Plan

Integrated Work Management Plan

Project Resource Estimates

Project ScopeProject Scope

Solutions ArchitectureSolutions Architecture

Project Authorization(Project Charter)

Project Resource Estimates

Integrated Work Management PlanScope Management Plan

Time (Schedule) Management PlanCost (Budget) Management Plan

Quality Management PlanHuman Resources (Team) Management Plan

Communication Management PlanRisk Management Plan

Procurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Human Resources (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Project Authorization(Project Charter)

Project Management ProcessFacilitates the Maturing Architecture that Defines Scope

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Project ScopeProject ScopeWhere does the Solution Architecture come from?Where does the Solution Architecture come from?

TechnicalFunctionsDefinition

ServiceComponents

Definition

Business Data & InfoDefinition

BusinessProcessesDefinition

BusinessPerformance

Definition

Project Plan

Project Scope

Project Plan

Integrated Work Management Plan

Project Performance Baseline

Project ScopeProject Scope

Solutions ArchitectureSolutions Architecture

Project Authorization(Project Charter)

Project Performance Baseline

Integrated Work Management PlanScope Management Plan

Time (Schedule) Management PlanCost (Budget) Management Plan

Quality Management PlanHuman Resources (Team) Management Plan

Communication Management PlanRisk Management Plan

Procurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Human Resources (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Project Authorization(Project Charter)

FOIA

Analysis&

Specifications

Privacy

Analysis&

Specifications

508

Analysis&

Specifications

Busines Data & Information and RulesAnalysis & Specifications

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Architecture & Project ManagementArchitecture & Project Management

OMB Life CycleOMB Life CycleMature Project Plan Mature Project Plan Based on Detailed Solution Architecture Based on Detailed Solution Architecture Based on Good Enterprise Architecture Based on Good Enterprise Architecture

DevelopPlan

Process Artifacts

q Project Plan - Integrated Work Management Plan

- Scope, Schedule & Resource Estimates q Solution and Aligned Architecture

- Solution Architecture

- Technical Functions Definition

- Service Component Definition

- Business Data & Information Definition

- Business Process Definition

- Business Performance Definition Business

Requirements

TechnicalRequirements & Specifications

Mature Project Plan(Scope-Schedule-Cost)

Investment Review Board(Investment Portfolio Governance - CPIC)

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The Project Plan’s Key ElementsThe Project Plan’s Key Elements

Authorization

Project Scope

Integrated Management Plan

Resource Estimates (Baseline)

Project PlanProject Plan

Integrated Management Control Plan

Project Performance Baseline

Project ScopeProject Scope

Solutions ArchitectureSolutions Architecture

Project Authorization(Project Charter)

Project Performance Baseline

Integrated Management Control PlanScope Management Plan

Time (Schedule) Management PlanCost (Budget) Management Plan

Quality Management PlanProject Human Resource (Team) Management Plan

Communication Management PlanRisk Management Plan

Procurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Project Human Resource (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Project Authorization(Project Charter)

Supporting DocumentationSupporting Documentation

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Integrated Management Control PlanIntegrated Management Control PlanIntegrated Management Control PlanIntegrated Management Control Plan

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Human Resources (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Human Resources (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Integrated Management Control Plan or what is often referred to as Control Account Plan (CAP) is all of the defined (authorized), risk adjusted, scheduled and planned work. The sum of all the integrated management control plans constitutes and defines the management of the total project scope. The scope management section details the verification and control processes, including formal acceptance process, configuration and change controls. The management control plans include:

Scope Management Plan Schedule (Time) Management Plan Cost (Budget) Management Plan Quality Management Plan Human Resource Management Plan Communication Management Plan Risk Management Plan Procurement (and Contract) Management Plan

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Scope Management PlanScope Management Plan

Scope Management Plan: Scope management identifies and addresses the project deliverables and how the related work is accomplished.

Includes: 1) solutions architecture work (that include the technical product specifications and related activities) and 2) all the project’s management activities. This management section summarizes how the project scope will be/was determined, including its planning methodology, assumptions and decisions. The scope management section underpins the verification and control processes, including formal acceptance process, configuration and change controls.

Major Artifacts: Scope Statement Product Definition. Project Objectives Scope Management (and control) Plan

Management Processes, include: 1) scope planning, 2) scope definition, 3) create the WBS, 4) scope verification and 5) scope change control.

Note: Scope verification, a part of the formal acceptance process, is tightly coupled with integration and quality management’s acceptance criteria.

Scope Management PlanScope Management Plan

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Time (Schedule) Management PlanTime (Schedule) Management Plan

Time (Schedule) Management Plan: Time management addresses the schedule issues and schedule needed complete project objectives.

Includes: Descriptions of how the project schedule will be/was determined, including its planning methodology, assumptions and decisions.

Major Artifacts: produced in this section are the: Schedule Management (and control) Plan Project Schedule (including project network diagram, “Gantt” chart, milestone chart, updated WBS)

Management Processes, include the 1) activity definition, 2) activity sequencing, 3) activity resource estimating, 4) activity duration estimating, 5) schedule development, and 6) schedule control.

Time (Schedule) Management PlanTime (Schedule) Management Plan

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Cost Management PlanCost Management Plan

Cost Management Plan: Cost management addresses the cost of the resources needed to complete project activities. Additionally, project cost management should also consider the effect of project decisions on the cost of using the product, often referred to as the life-cycle costing.

Includes: Descriptions of how the project cost estimates and baseline will be/was determined, including its planning methodology, assumptions and decisions.

Major Artifacts: produced in this section are: Resource Requirements Cost Estimates (and cost baseline) Updated WBS Cost Management (and control) Plan.

Management Processes, includes 1) cost estimating, 2) cost budgeting, and 3) cost control.

Cost (Budget) Management PlanCost (Budget) Management Plan

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Quality Management PlanQuality Management Plan

Quality Management Plan: Quality management addresses the assurance that the defined product characteristics meet the stakeholders’ expectations and how the project management processes realize the stakeholders’ expectations.

Includes: Descriptions of how the work quality will be/was planned, determined and assured, including assumptions and decisions.

Major Artifacts: produced in this section are the Quality Management (and control) Plan Quality Metrics Quality Checklists Process Improvement Plan Quality Baseline

Management Processes, includes 1) quality planning, 2) quality assurance, and 3) quality control.

Quality Management PlanQuality Management Plan

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Project Human Management PlanProject Human Management Plan

Project Human Resource (Team) Management Plan: Human resource (HR) management addresses what appropriate human resources (internal staffing and external stakeholders) are needed and how to use them to accomplish project objectives.

Includes: Descriptions of how the team members and (all) stakeholders will be/were identified for and effectively used/involved with the project, including its planning methodology, assumptions and decisions.

Major Artifacts: produced in this section are: Stakeholder Analysis Role & Responsibility Assignments (Responsibility Matrix) Project Organization Charts (and project directories) Staffing Management Plan

Management Processes, includes 1) human resource planning, 2) acquiring project team, 3) team development, and 4) managing project team.

Project Human Resource (Team) Management PlanProject Human Resource (Team) Management Plan

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Management PlanManagement Plan

Communication Management Plan: addresses how the project ensures timely and appropriate generation, collection, dissemination, storage, and disposition of project information.

Includes: Descriptions of how project stakeholder communications requirements will be/were determined and met, including its planning methodology, assumptions and decisions. Special attention should be given to earned value management (EVM) as an integrating practice and technique for project control and performance reporting.

Major Artifacts: Based on a stakeholders’ needs analysis, the major artifacts are the Control Data & Reporting Requirements Performance Reporting Specifications Communications Management Plan.

Management Processes, include 1) communication planning, 2) information distribution, 3) performance reporting, and 4) managing stakeholders.

Communication Management PlanCommunication Management Plan

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Risk PlanRisk Plan

Risk Management Plan: addresses how risks are systematically identified analyzed and responded to throughout the project.

Includes: Descriptions of how the project risks will be/were determined, including its planning methodology, assumptions and decisions.

Major Artifacts: Risk Management (and control) Plan, including: - Risk Inventory with Thresholds - Prioritized Probability-Impact Ranking (matrix) - Response Plan (Workarounds and Corrective Actions)

Management Processes, include 1) risk management planning, 2) risk identification, 3) qualitative risk analysis, 4) quantitative risk analysis, 5) risk response planning, and 6) risk monitoring and control.

Note: Projects baselines are developed via the time (schedule), cost, and risk processes.

Risk Management PlanRisk Management Plan

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Procurement (and Contract) PlanProcurement (and Contract) Plan

Procurement Management Plan: addresses how goods and service are attained from outside the performing organization.

Includes: Descriptions of how the project procurement strategies and actions will be/were determined, including its planning methodology, assumptions and decisions.

Major Artifacts: include: Acquisition strategy Procurement Management Plan Statement of Work (SOW) Make-or-Buy Decisions Request for changes Evaluation criteria Request for Proposal (RFP) and Others (RFI and RFC) Contract Contract Change Process Formal Acceptance and Contract Closure Procedures

Management Processes, include 1) plan purchases and acquisitions, 2) plan contracting, 3) request seller responses, 4) select sellers, 5) contract administration, and 6) contract closure.

Procurement (and Contract) Management PlanProcurement (and Contract) Management Plan

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The Project Plan’s KeyThe Project Plan’s Key

Authorization

Project Scope

Integrated Management Plan

Resource Estimates (Baseline)

Project PlanProject Plan

Integrated Management Control Plan

Project Performance Baseline

Project ScopeProject Scope

Solutions ArchitectureSolutions Architecture

Project Authorization(Project Charter)

Project Performance Baseline

Integrated Management Control PlanScope Management Plan

Time (Schedule) Management PlanCost (Budget) Management Plan

Quality Management PlanProject Human Resource (Team) Management Plan

Communication Management PlanRisk Management Plan

Procurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Project Human Resource (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Project Authorization(Project Charter)

Supporting DocumentationSupporting Documentation

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Project Resource Estimates (Baseline)Project Resource Estimates (Baseline)Project Resource Estimates (Baseline)Project Resource Estimates (Baseline)

Time (Schedule) Estimates Cost (Budget) Estimates

Time (Schedule) Estimates Cost (Budget) Estimates

Schedule Estimate: The schedule estimate is primarily the product of the Time (Schedule) Management processes. This section summarizes the risk-adjusted schedule estimate, estimate assumptions and methodologies.

Cost (Budget) Estimate: The cost (budget) estimates are primarily the products of the Cost (Budget) Management processes. This section summarizes the risk-adjusted cost estimate, estimate assumptions and methodologies.

This section should summarize how these performance baselines (estimates) are used within the integrated control process and by its primary control tool, earned value management (EVM). The work breakdown structure (WBS) is used to develop (planning) cost & scheduled work baseline estimates, guide the scheduled-work (executing), and monitor (controlling) the cost & scheduled-work baseline estimates. Estimating involves primarily scope, time, cost and risk management processes.

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Supporting DocumentationSupporting DocumentationSupporting DocumentationSupporting Documentation

The supporting documentation section quotes, summarizes and/or references documentation that gives more meaning, understanding, context, authority to the project plan. Supporting documentation may include:

Mission or Strategic Plans Organizational Policies Legal Mandates and Legislation Technical and Management Standards Lessons Learned Business Issues Details (resulting in a formal project) Project Manager’s and Team Credentials Prior Business and Technical Studies Issues Paper on Business or Project Assumptions and Limitations

Formatting: If possible and appropriate, the supporting documentation should be a verbatim. All documentation should be accurately concisely summarized and authoritatively referenced. If available, all documentation should include authoritative internet addresses. If applicable, all supporting documentation should reference the applicable project plan section.

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The Project PlanThe Project PlanPlan Your WorkPlan Your Work, , thenthen Work Your PlanWork Your Plan

Thanks You!Thanks You!Will Brimberry, Program ManagerWill Brimberry, Program Manager

Project Management OfficeProject Management OfficeOffice of the Chief Information OfficerOffice of the Chief Information Officer

[email protected][email protected]

Project PlanProject Plan

Integrated Management Control Plan

Project Performance Baseline

Project ScopeProject Scope

Solutions ArchitectureSolutions Architecture

Project Authorization(Project Charter)

Project Performance Baseline

Integrated Management Control PlanScope Management Plan

Time (Schedule) Management PlanCost (Budget) Management Plan

Quality Management PlanProject Human Resource (Team) Management Plan

Communication Management PlanRisk Management Plan

Procurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Scope Management PlanTime (Schedule) Management Plan

Cost (Budget) Management PlanQuality Management Plan

Project Human Resource (Team) Management PlanCommunication Management Plan

Risk Management PlanProcurement (and Contract) Management Plan

Time (Schedule) Estimates Cost (Budget) Estimates

Project Authorization(Project Charter)

Supporting DocumentationSupporting Documentation