Fi_Co_Notes

FINANCIAL ACCOUNTING & CONTROLLING

Run Server

Double Click Sap R/3 Console On DesktopWhen Double click Select E.R.PAttention:Go to Action Select Screen in Gray Color Then turns to Green Color Expand the Server FreeThen Double Click On W/P Table First Status Of Parameters in Run ModeWait up to Status of Parameters turns in to Wait ModeThen Minimize the ScreenDouble click on Sap Logon on Desk Top

1. Select Sap Click on LogonClint – 800User – SapuserPassword – India

2. Select the Continue LogonGive Spro in Command Field & EnterSPRO Means Sap Reference OrganizationThen Click on Sap Reference IMGIMG Means Implementation Guide

CREATION OF COMPANY

1. Define Company……………………………………………………………………….……OX152. Define Company Code (Using 4 Characters)……………………………………………..OX023. Assign Company Code to Company…………………………………………………….…OX164. Define Business Areas………………………………………………………………….…...OX035. Define Consolidation Business Areas……………………………………………………..OCC16. Assign Business Areas to Consolidation Business Areas………………….………….….OBB67. Define Financial Management Areas……………………………………………………...OF018. Assign Company Code Financial Management Area…………………………………….OF189. Define Chart Of Accounts List…………………………………………………………….OB1310. Assign Company Code to Chart Of Accounts…………………………………………...OB6211. Define Account Group……………………………………………………………………OBD412. Define Retain Earnings Group…………………………………………………………...OB5313. Define Fiscal Year Variant………………………………………………………………..OB2914. Assign Company Code to Fiscal Year Variant…………………………………………..OB3715. Posting Periods

A) Define Variant for Open Posting Periods………………………………….……OBBOB) Assign Variants to Company Code………………………………………….…...OBBPC) Open and Close Posting Periods…………………………………………….……OB52

16. Define Document Type and Analization………………………………………………...OBA717. Define Field Status Variant………………………………………………………………OBC418 Assign Company Code to Field Status Variant………………………………………….OBC519. Define Tolerance and Groups

A) Define Tolerance Groups for General Ledger Accounts……………………….OBA0B) Define Tolerance Groups for Employees………………………………………..OBA4

20. Enter Global Parameters…………………………………………………………………OBY6

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1. Define Company Tr Code OX15

Path: - SproImgEnterprises StructureDefinitionFinancial AccountingDefine Company

Double Click on Execute ButtonGo to New Entries On Application BarCompany Short Name SACHCompany Name Surendra Agro Chemicals Hyderabad Save (Ctlr+S) Enter

2. Define Company Code Tr Code OX02

Path: - SproImgEnterprises Structure

. DefinitionFinancial AccountingEdit, Copy, Delete, Check Company Code

Double Click on Edit Company Code DataGo to New Entries Give Company Code 6789Give Company Full Address Save

3. Assign Company Code To Company Tr Code OX16

Path: - SproImgEnterprises StructureAssignmentFinancial AccountingAssign Company Code to Company

Go to Position Give Company Code – 6789 Enter Give SACH SaveCountries – 237 Languages – 41 Currencies – 185

4. Define Business Area Tr Code OX03

Path: - SproSproImgEnterprises Structure

. DefinitionFinancial AccountingDefine Business Area

Go to New EntriesSACA – Business Area Ahamadabad For SACHSACB – Business Area Banglore For SACHSACC – Business Area Chennai For SACHSACD – Business Area Delhi For SACH Save

5. Maintain Consolidation Business Area Tr Code OCC1

Path: - Spro

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ImgEnterprises StructureDefinitionFinancial AccountingMaintain Consolidation Business Area

Go to New EntriesSACS – South Consolidation Business Area For SACHSACN – North Consolidation Business Area For SACH Save

6. Assign Business Area to Consolidation Business Area Tr Code OBB6

Path: - SproImgEnterprises StructureAssignmentFinancial AccountingAssign Business Area to Consolidation Business Area

Go to Position Give Business AreasSACA – SACNSACB – SACSSACC – SACSSACD – SACN Save

7. Define Financial Management Area Tr Code OF01

Path: - SproImgEnterprises StructureDefinitionFinancial AccountingMaintain Financial Management Area

Go to New EntriesGive Company Code – 6789, FM Area Text FM Area for SACH, FM Area Currency INR Save

8. Assign Company Code To Financial Management Area Tr Code OF18

Path: - SproImgEnterprises StructureAssignmentFinancial AccountingAssign Company Code to Financial Management Area

Go to Position Give Company – 6789, Name FM Area For SACH Save

9. Define Chart Of Accounts Tr Code OB13

Path: - SproImgFinancial AccountingGeneral Ledger AccountingG/L AccountsMaster RecordsPreparationsEdit Chart Of Accounts

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Go to New EntriesCompany Code 6789Description Chart For Accounts For SACHMaintain Language EnglishLength Of G/L Accounts 6 Save

10. Assign Company Code To Chart Of Accounts Tr Code OB62

Path: - SproImgFinancial AccountingGeneral Ledger AccountingG/L AccountsMaster RecordsPreparationsAssign Company Code To Chart Of Accounts

Go to PositionGive Company Code 6789 Save

11. Define Accounts Groups Tr Code OBD4

Path: - SproImgFinancial AccountingGeneral Ledger AccountingG/L AccountsMaster RecordsPreparationsDefine Accounts Groups

Go to New EntriesGive Chart Of Accounts

Chart Of Accounts Account Group Name From Account To Account

6789 SHAP Share Capital 100000 1000996789 RESP Reserves Surp 100100 1001996789 SELO Secured Loans100200 1002996789 USLO Un Se Loans 100300 1003996789 CULA Current Libili 100400 1004996789 FIAS Fixed Assets 200000 2000996789 INVE Investments 200100 2001996789 CUAS Current Assets200200 2002996789 MIEX Misc Expen 200300 2003996789 PLDB P/L Debit Bal 200400 2004996789 OTIN Other Incomes300000 3000996789 OTEX Other Expence400000 400099 6789 DEPR Depreciation 400500 400599 Save

12. Define Retain Earning Group Tr Code OB53

Path: - SproImg

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Financial AccountingGeneral Ledger AccountingG/L AccountsMaster RecordsPreparationsDefine Retain Earnings Account

Give Chart Of AccountsGive P/L Statement X, Account 100100 EnterSystem Gives Message Save

13. Define Fiscal Year Tr Code OB29 (GVAR)

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsFiscal YearMaintain Fiscal Year Variant

System Defined Fiscal Year Variants V3, V6, V9V3 April To March, 4 Special PeriodsV6 July To June, 4 Special PeriodsV9 October To September, 4 Special PeriodsGo to Position Give Fiscal Year Variant V3Double Click On PeriodsGo to Entry

Month Days Periods Year Shifting

1 31 10 -12 28 11 -13 31 12 -14 30 01 05 31 02 06 30 03 07 31 04 08 31 05 09 30 06 010 31 07 011 30 08 012 31 09 0

We are using Two Calendar Years & One Fiscal Year in Indian ScenarioThe Non-defined Calendar Year is to be Shifting is to defined Calendar YearDouble on Period TextGo to New EntriesLanguage-En Period-1 Text-4 Text-April

14. Assign Company Code To Fiscal Year Variant Tr Code OB37 Path: - Spro

ImgFinancial Accounting

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Financial Accounting Global SettingsFiscal YearAssign Company Code To Fiscal Year Variant

Go to New EntriesGive Company Code 6789 EnterAssign V3 Save

15. Posting Periods

A). Define variant For Open Closing Posting Periods Tr Code OBBO

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsDocumentPosting PeriodsDefine Variant For Open Posting Periods

Go to New EntriesGive Company Code 6789Posting Variant For SACH Save

B). Assign Variants to Company Code Tr Code OBBP

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsDocumentPosting PeriodsAssign Variants to Company Code

Go to PositionGive Company Code 6789 Save

C). Open & Closing Posting Periods Tr Code OB52

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsDocumentPosting PeriodsOpen & Close Posting Periods

Go to New Entries

Variant A Fr Period1 Year To Period1 Year Fr Period2 Year To Period2 Year 6789 + 1 2005 12 2005 13 2005 16 2005 Save

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16. Define Document Type Tr Code OBA7

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsDocumentDocument HeaderDefine Documents Types

Go to PositionGive Document Type SA EnterSelect SAGot Details Button Number Range-01Click Number Range Information Give Company Code 6789Select Change Interval, Select Insert IntervalNumber Range 01 To 1000 EnterSystem Gives Message Enter Save

17. Define Field Status Variant Tr Code OBC4

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsDocumentLine ItemControlsMaintain Field Status Variant

Select 0001 Select Copy as Button Give Company Code 6789 Field Status Variant For SACH EnterSelect Copy AllSystem Gives Message Number 41 Copied EnterSelect 6789 Double Click on Field Status GroupsDouble Click on G001Double Click on General DataMake Text as Required Entry Go BackDouble Click Additional Data Make Business Area Required Entry Go BackDouble Click on G005Double Click on General DataMake Text as Required Entry Go BackDouble Click on Additional DataMake Business Area Required Entry Save

18. Assign Company Code To Field Status Variant Tr Code OBC5

Path: - SproImgFinancial Accounting7Financial Accounting Global SettingsDocument

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Line ItemControlsAssign Company Code to Field Status Variant

Go to PositionGive Company Code 6789 Enter Assign Field Status variant 6789 Save

19. Define Tolerance Group

A). Define Tolerance Groups For G/L Accounts Tr Code OBA0

Path: - SproImgFinancial AccountingGeneral Ledger AccountingBusiness TransactionsOpen Item ClearingClearing DifferencesDefine Tolerance Group For General Ledger Accounting

Go to New EntriesGive Company Code 6789Give Description Tolerance Group For NACH Save

B). Define Tolerance Group For Employees TR Code OBA4

Path: - SproImgFinancial AccountingGeneral Ledger AccountingBusiness TransactionsOpen Item ClearingClearing DifferencesDefine Tolerance Group For Employees

Go to New EntriesGive Company Code 6789Upper Limit Posting ProcedureAmount Per Document 9999999999999 (13Digits)Amount Per Open Item Account Item 99999999999 (11Digits)Cash Discount Per Line Item 5% Save

20. Enter Global Parameters Tr Code OBY6

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsCompany CodeEnter Global Parameters

Select 6789Select Details Button F2Fiscal Year Variant V3Select Business Area Financial StatementsSelect Propose Fiscal YearSelect Negative Postings Allowed Select Cash Management Activated Save

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GENERAL LEDGER MASTER CREATION Tr Code FS00

Path: - AccountingFinanancial AccountingGeneral LedgerMaster RecordsIndividual ProcessingFS00-Centrally

1. Equity Share Capital

Give GL Account No. 100000Give Company Code 6789 and select CreateGive Account Group Share CapitalSelect Balance Sheet AccountGive Description Short Text Equity Share Capital A/cGive General Ledger Long Text Equity Share Capital A/c

Select Control Data TabGive Account Currency InrSelect Only Balances In Local CurrencySelect Line Item DisplayGive Sort Key 002 (Doc No. Fiscal Year)

Select Create Bank Interest Data TabField Status Group G001 Save

2. Preference Share Capital

Give Account No. 100010Give Account Group Share CapitalGive Description Short Text Preference Share Capital A/cGive General Ledger Long Text Preference Share Capital A/c



3. Retained Earning Reserves & Surplus

Give Account No. 100100Give Account Group Reserves & SurplusSelect Balance Sheet AccountGive Description Short Text Profit & Loss A/cGive General Ledger Long Text Profit & Loss A/c

Select Control Data TabGive Account Currency InrSelect Only Balances In Local Currency

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Select Line Item DisplayGive Sort Key 002 (Doc No. Fiscal Year)


4. Bank Account

Give Account Group Current Assets Loans & AdvancesGive Description Short Text H.D.F.C Bank A/cGive General Ledger Long Text Housing Development Finance Corporation Bank A/c

Select Control Data TabGive Account Currency InrSelect Only Balances In Local CurrencySelect Open Item, Select Line Item DisplayGive Sort Key 002 (Doc No. Fiscal Year)

Select Create Bank Interest Data TabField Status Group G005Select Relevant Cash Flow Save

POSTING OF THE TRANSACTION

Path: - Accounting Tr Code F-02Financial AccountingGeneral LedgerDocument EntryGeneral LedgerF-02 General Posting

Give Document DateGive Company Code 6789Give Currency InrGive Posting Key 40Give Bank G/L Account 200200Give Amount 500000Give Business Area SACCGive Text Equity Share Capital ReceivedGive Posting Key 50Give Equity Share Capital A/c 100000To View the Entry Go to Document on Menu Bar Select Simulate Save

How to view Document Tr Code FB03

Path: - AccountingFinancial AccountingGeneral LedgerDocumentFB03 – Display

Give Company Code 6789Give Fiscal Year Execute

To Look the Document in database

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Select Document List On Application BarGive Company Code 6789Give Fiscal YearSystem Gives Message Execute

How to view G/L Balances Tr Code FS10N

Path: - AccountingFinancial AccountingGeneral LedgerAccountFS10N – Display Balances

Give General Account No.200200Give Company Code 6789Give Fiscal Year 2005 Execute

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How To View Customers Balances List Tr Code S_ALR_87012172

Path: - AccountingFinancial AccountingAccounts ReceivableInformation SystemReports For Accounts Receivable AccountingCustomer BalancesS_ALR_87012172 – Customer Balances In Local Currency

General Ledger Account Master Record Change

Give G/L Account No.200200Give Company Code 6789Select Change Button (or) Go to Change Menu Bar

How to Block the G.L Account

Give G/L Account No. 200200 Which to be BlockGo to G/L Account on Menu Bar Select BlockSelect Blocked for in Company Code Save

How to Unblock the G.L Account

Give G/L Account No. 200200, Which is to be UnblockSelect Block Icon De Select the Blocked Field Save

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1. HELD DOCUMENT Tr Code F-02

Held Document is a Temporary & Shorter Period, Used for External People Only

Held Document Trouble Shooting Tr Code SE38

Give Program RFTMPBLU ExecuteSelect No Termination For Read Error ExecuteSystem Gives Message Held Document Execute Successfully

Use

When you want to create a group of objects that contain similar data or the same data (say, a group of purchase orders), you use the functions Hold data or Set data. Both of these functions automatically enter the specified data for a specified field, with only one difference:

Hold data: You can change the held data. Set data: You cannot change the held data.

For example, suppose you want to enter 20 purchase orders (POs). Each PO has the same delivery date, and the ordered goods will be delivered to the same plant and storage location. Instead of entering the same data 20 times, you can enter the data in the input fields once and "hold" it on the screen. Then, every time you create an invoice, the system enters the same data – the held data – in the appropriate input fields.

When you use Hold data, you can change the held data when it appears in the input fields; when you use Set data, you cannot. For example, if you are entering invoices, suppose the date and document type are the same for most of the invoices, but not all. If you use Hold data, you can change (that is, overwrite) the date or document type for the few invoices that differ. If you use Set data, you cannot change the date or document type for the few invoices that differ.

Using Set data also has an advantage, however. When you use Set data, the cursor skips over input fields with held data, so that you do not always have to press TAB to move to the next input field.

You can hold data for as many different screens as you like.The data you enter and hold on a screen is held for that screen until you delete it or until you log off the SAP System.

Give Document Date Give Amount 50000 Give Business Area SACC.Go to Document on Menu Bar Select Hold Give Temporary Doc No. S1Select Hold Document How to Complete / Delete Hold Document Tr Code FB50

Give Document Date Select Hold Document on Application Bar Temporary Doc No.S1Select Delete on Application Bar Completion Give Temporary Document No.S1 Enter Give Posting Key 50 for Cr Give G/L Account No. Save

How to Display Held Document Tr Code FB11

Give Document No. S1 Shift+F6 Enter

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2. PARKED DOCUMENT Tr Code F-65

Use

You can use document parking to enter and store (park) incomplete documents in the SAP System without carrying out extensive entry checks. For more information, see Document Parking Parked documents can be completed, checked, and then posted at a later date - if necessary by a different accounting clerk.

When documents are parked, data (for example, transaction figures) is not updated. The only exception to this is in Cash Management (TR-CM).

Data from parked documents can however be used for evaluations by the system. For example, amounts from parked invoices can be used for the advance return for tax on sales and purchases. Using payment requests, parked invoices can be paid punctually and without loss of discount.

You can use the tax amounts determined on the basis of the data in parked documents to apply in advance to the tax authorities for any tax receivables that are due to you. From the SAP Easy Access screen, choose Accounting ® Financial accounting ® General ledger ® Reporting ® Tax reports ® General ® Input tax from parked documents.

Integration

In contrast to document parking, the holding documents function is merely designed to allow you to interrupt your work on a document and temporarily save the data you have entered so far until you can resume posting. No document number is assigned. You cannot use data entered in this way for evaluations.

Substitution is not supported in document parking. Substitution takes place via the posting transaction after you generate an accounting document from the parked document.

Prerequisites

You make the appropriate settings in Customizing for Financial Accounting under Financial Accounting Global Settings ® Document ® Parked Documents.

Path: - Accounting Financial AccountingGeneral LedgerDocument EntryF-65 General Document Parking

Give Document DateGive Company Code 6789Give Currency InrGive G.L AccountGive Amount 50000Give Business Area SACCGive Value Date Text Adv For Park DocGo to Document On Menu BarSelect Parked Doc System Gives Message Document Was Parked Save

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How to Complete/Delete Parked Document Tr Code FBV0

Path: - Accounting Financial AccountingGeneral LedgerDocumentParked DocumentsF-65 General Document ParkingFBV0-Post/Delete

Give Company Code 6789 Document No. Fiscal Year Enter

For Deletion

Go to Document on Menu Bar Select Delete For Posting Give Posting – 40 Give Relevant G.L Account Enter Give Amount *, Business Area SACC Text + SaveSystem Gives Message Document No.4 Was Posted In Company Code 6789.Display Parked Document Tr Code FBV3

3. RECURRING DOCUMENT

By specifying a wage type in the Recurring Payments/Deductions infotype (0014), you can enter an amount and/or a value and a unit of measurement that should always be paid or deducted by Payroll. Recurring payments/deductions are wage elements which are paid or deducted in every payroll period. In contrast to additional payments, recurring payments/deductions are paid or deducted within a defined periodicity.

In addition, you have the possibility to enter default cost assignment settings for recurring payments/deductions for the application component Controlling (CO). This enables you, for example, to store a different cost center and company code combination than the one in the Organizational Assignment info type (0001); the additional payments will then be charged to this cost center. Select Edit ® Maintain cost assignment. The Default Cost Assignment Settings dialog box appears. Enter the relevant data. If any data has already been entered for the cost assignment it will be displayed on the info type single screen. You can set up further controlling objects in the Customizing for Personnel Administration under Recording Cost Assignment Specifications.

The standard system contains, amongst others, the following wage types:

· Subtype M110: Vacation bonus

· Subtype M120: Christmas bonus

· Subtype M30: Special payment

Recurr. Payments/Deductions

Enter the wage type that is to be paid or deducted in the Wage Type field. In conjunction with the Wage type you must process either the Amount field or the Number and Unit fields. The system checks the combination entered. The currency is defaulted according to the company code. This can be overwritten.

Date of Payment

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The wage type should only be paid in certain periods or on certain days; this can be defined either in the fields 1st payment period and Interval in periods, thus defining the interval to the next and all subsequent periods, or in the fields 1st payment date and Interval/Unit, thus defining the interval to the next day and all subsequent days. Enter the payment period without the payroll year. The subsequent payment periods will be determined by adding the intervals.

Recurring Document is used Amount is Fixed & Date is Fixed For PaymentEx: - Factory Building Rent, Employees Salaries, and Hire Purchase Installments

Creation of G.L Accounts

Give G.L Account No.400000Account Group Administrative ExpensesSelect Profit & Loss AccountGive Description Short Text Rent A/cGive General Ledger Long Text Rent A/c



Give G.L Account No. 100400Give Account Group Current Liabilities AccountSelect Balance Sheet AccountGive Description Short Text Rent Payable A/cGive General Ledger Long Text Rent Payable A/c

Select Control Data TabGive Account Currency InrSelect Only Balances In Local CurrencySelect Open Item ManagementSelect Line Item DisplayGive Sort Key 002 (Doc No. Fiscal Year)


Define Number Ranges Tr Code FBN1

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsDocumentDocument Number RangesDefine Document Number Ranges

Give Company Code 6789Select Change IntervalSelect Insert Interval

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Give X1 Fiscal Year 2005 From No.1001 To Number 2000 Save

Create Recurring Document Tr Code FBD1

Path: - AccountingFinancial AccountingGeneral LedgerDocument EntryReference DocumentRecurring Document

Give Company Code 6789Give Run Date 01.07.2005 (Previous Month)Last Run Date 31.07.2005Interval In Month 01Give Document Type SAGive Posting Key 40Give G.L Account Rent EnterGive Amount 50000Give Business Area SACCGive Text RentGive Posting Key 50Give Bank G.L Account 200200 EnterGive Amount * Business Area SACC Value Date Text + Save

Posting Of Recurring Document Tr Code F.14

Path: - AccountingFinancial AccountingGeneral LedgerPeriodic ProcessingRecurring EntriesF.14-Execute

Give Company Code 6789Give Fiscal Year 2005Give Settlement Period 1.7.2005 To 31.3.2006 ExecuteSystem gives Message Session SAPF120 Was not created

How To Process The Batch Input Session Tr Code SM35

Go to Systems on Menu BarSelect ServicesSelect Batch Input Select SessionSelect Sap 120Select Process (F8)Select Display Errors OnlySelect ProcessSystem gives Message Batch Input Session Completed

How to View the Recurring Document Tr Code F.15

Path: - AccountingFinancial AccountingGeneral Ledger

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Periodic ProcessingRecurring EntriesF.15-Execute

Give Company Code 6789Give Fiscal Year 2005 ExecuteDisplay Recurring Tr Code FBD3

SAMPLE DOCUMENT

Use

Sample documents are used as a reference when you enter accounting documents manually. They simplify document entry. You can post regularly recurring entries using the recurring entry program. To do this, the program requires a recurring entry document. Transaction figures are not updated by a sample document or recurring entry document. They are special documents that are only used to create accounting documents.

For sample and recurring entry documents, you need to set up special number ranges in every company code in which these special documents are used.

Procedure

1. In Customizing for Financial Accounting, carry out the activity Define Document Number Ranges under Financial Accounting Global Settings ® Document ® Document Number Ranges.

2. Define the number range for sample documents using key X2, the number range for recurring entry documents using X1.

Define Number Range Tr Code FBN1

Give Company Code 6789Select Change Interval Select Select Interval Give Number Range X2 Fiscal Year 2005 From No. 2001 To Number 3000 Save

Creation of Sample Document Tr Code F-01

Path: - AccountingFinancial AccountingGeneral LedgerDocument EntryReference DocumentF-01 Sample Document

Give Document Date Give Posting Key 40Give G.L Account RentGive Amount 50000Give Business Area SACCGive Text RentGive Posting Key 50Give G.L Account Payable A/cGive Amount * Business Area SACC Text + Save

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Posting of a Document By Taking Sample Document is Recurring Tr Code F-02

Give Document DateGo to Document On Menu BarSelect Post With Reference Give Document No.2001 Enter Save

How to View (or) Display of Sample Document Tr Code FBM3

Path: - AccountingFinancial AccountingGeneral LedgerDocumentReference DocumentSample DocumentDisplay

Give Document No. 2001 Give Company Code 6789 Fiscal Year 2005 EnterChange Sample Doc – FBM2 Display, Change – FBM4 Delete Sample Doc – F.57

REVARSALS1. Individual Reversals2. Mass Reversals3. Accrual & Deferral Document4. Reversals of Reversals

1. Individual Reversals Tr Code FB08

Path: - AccountingFinancial AccountingGeneral LedgerDocumentReverseFB08-Individual Reversal

Give Company Code 6789Give Fiscal Year 2005To view the Original Entry Before Reversal on Application Bar go back & Save

2. Mass Reversal Tr Code F.80

Path: - AccountingFinancial AccountingGeneral LedgerDocumentReverseF.80 Mass Reversal

Give Company Code 6789Give Document From 1 To 1Give Fiscal Year 2005Reason For Reversal – 01 (Reversal In Current Period)Select Test Run ExecuteSelect Reverse Document On Menu Bar

3. Accrual / Deferral Document Tr Code FBS1

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Path: - AccountingFinancial AccountingGeneral LedgerPeriodic Processing ClosingValuateEnter Accrual / Deferral Document

Give Document DateGive Document Type SAGive Reversal Reason – F1 (Reversal In Current Period)Give Reversal DateGive Posting Key 40Give Rent A/c EnterGive Amount 50000Give Business Area SACCGive Text RentGive Posting Key 50Give G.L Account Rent Payable A/c EnterGive Amount * Give Business Area SACC Text + Save

Reverse Accrual / Deferral Document Tr Code F.81Reversal of Reversal Not Advised In SAPMass Reversal also Not Advised In SAP

FORIEGN CURRENCY

System Defined Three Types Exchange Rates1. Bank Buying Rate – G2. Bank Selling Rate – B3. Bank Average Rate – M

1. Check Exchange Rate Type Tr Code OB07

Path: - SproImgGeneral SettingsCurrencies Check Exchange Rate Types

Go to Position Give B EnterSelect B, G, MGo to Copy as on Application EnterChange B-SB, G-SG, M-SM Enter Save

2. Define Transaction Ratios For Currency Transaction Tr Code OBBS

Path: - SproImgGeneral SettingsCurrenciesDefine Transaction RatioFor Currency Transaction Ratio

System Gives Message Say Yes

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Go to New EntriesEx Rate From Cur To Cur Valid From Ratio From Ratio To

SG USD INR 1.4.2005 1 1SB USD INR 1.4.2005 1 1SM USD INR 1.4.2005 1 1SG INR USD 1.4.2005 1 1SB INR USD 1.4.2005 1 1SM INR USD 1.4.2005 1 1 Save

3. Define Exchange Rates Tr Code OB08

Path: - SproImgGeneral SettingsCurrenciesDefine Transaction RatioEnter Exchange Rates

Go to New EntriesEx Retype Value Date Ratio From From Cur Dire quote Ratio To To Cur

SG 1.4.2005 1 USD 45 1 INRSB 1.4.2005 1 USD 47 1 INRSM 1.4.2005 1 USD 46 1 INR

SG 1.4.2005 1 INR 45 1 USDSB 1.4.2005 1 INR 47 1 USDSM 1.4.2005 1 INR 46 1 USDSave

4. Assign Exchange Rate Type To Document Type Tr Code OBA7

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsDocument Document HeaderDefine Document Type

Go to Position Give Document Type SA EnterSelect SA Go to Details Button Give Exchange Type – SM Save

4. Posting Of TransactionGive Document Date Give Company Code 6789Give Currency – USDGive Bank G.L Account No. 200200 EnterGive Amount 5000Give Business Area SACCGive Value Date Give Text Equity Share CapitalGive Posting Key 50Give Equity Share Capital Account No.100000 EnterGive Amount * Give Business Area SACC Give Value Date Text + Save

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ACCOUNT PAYABLES

1. Creation of Vendor Account Groups2. Create Number Ranges For Vendor Account Group3. Assign Number Ranges For Vendor Account Group4. Define Tolerance Groups For Vendor/Customer Groups5. Creation of General Ledger Accounts6. Creation of Vendor Master7. Define Number Ranges For Postings8. Posting of Purchase Invoice9. How to View Vendor Account10. How to Make Vendor Payment

1. Creation of Vendor Master Tr Code OBD3

Path: - SproImgFinancial Accounting

Account Receivable and Account PayableVendor Accounts Master DataPreparations for Creating Vendor Master DataDefine Account Groups With Screen Layout (Vendor)

Go to New EntriesGive Vendor Account Group SACMGive Name MM Vendor For SACHDouble Click On Company code DataDouble Click On Account ManagementReconciliation Account Required Entry SaveGo to Next EntryGive Vendor Account Group SACFGive Name FI Vendor For SACHDouble Click On Company code DataDouble Click On Account ManagementReconciliation Account Required Entry Save

2. Create Number Ranges For Vendor Accounts Tr Code XKN1

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsAccount Receivable and Account PayableVendor Accounts Master DataPreparations for Creating Vendor Master DataCreate Number Ranges For Vendor Accounts

Select Change IntervalsGo to Insert IntervalGive Number Range 25 Give From Number 400301 To Number 400400Give Number Range 26 Give From Number 400401 To Number 400500

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3. Assign Number Ranges For Vendor Account Groups Tr Code OBAS

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsAccount Receivable and Account PayableVendor Accounts Master DataPreparations for Creating Vendor Master DataAssign Number Ranges For Vendor Account Groups

Go to PositionGive SACF Assign 26, SACM Assign 25 Save

4. Define Tolerance Groups Tr Code OBA3

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsAccount Receivable and Account PayableBusiness TransactionsOpen Item Clearing Clearing DifferencesDefine Tolerances For Vendors/Customers

Go to New EntriesGive Company Code 6789Give Tolerance Group For SACH Save

5. Creation Of G.L Accounts

Inventory AccountGive G.L Account No. 200205Give Company Code 6789Select Create ButtonGive Account Group Current Assets & Loans Advances A/cSelect Balance Sheet A/cGive Description Short Text Inventory A/cGive General Ledger Long Text Inventory A/c

Select Control Data TabGive Account Currency InrSelect Only Balances In Local CurrencySelect Line Item DisplayGive Sort Key 012 (Vendor Number)


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Sundry Creditor AccountGive G.L Account No. 100401Give Account Group Current Liabilities AccountSelect Balance Sheet AccountGive Description Short Text Sundry Creditor A/cGive General Ledger Long Text Sundry Creditor A/c

Select Control Data TabGive Account Currency InrGive Reconciliation Account VendorSelect Line Item DisplayGive Sort Key 012 (Vendor Number)Select Create Bank Interest Data TabField Status Group G067 Save

Note: - Reconciliation Account is a Parlal Account Normal G.L Account Entries Cannot be Posting Directly to the Reconciliation Accounts

6. Creation of Vendor Master Tr Code XK01

Path: - AccountingFinancial AccountingAccount PayableMaster RecordsMaintain CentrallyCreate

Give Company Code 6789Give Account Group SACM EnterGive Title CompanyGive Name Nagarjuna Agro Chemicals Hyderabad Give Search Item NACHGive Remaining All Address Fields Enter If Vendor is going to be Customer Give That Details EnterIf Vendors Bank Details Available Give That Details EnterGive Reconciliation Account F4 Select Sundry Creditor Give Sort Key 012 (Vendor Number)Give Cash Management Group A1 (Domestic Payments) EnterGive Payment Terms – 0001 (Payable Immediately Due Net)Select Check Double Inv Save

7. Define Number Ranges For Postings Tr Code FBN1

Document Type Number Range Reason

KR 19 Vendor InvoiceKZ 15 Vendor PaymentKA 17 Vendor Transfer ReversalKG 17 Vendor Credit Memo

No Year From Number To Number19 2005 3001 400015 2005 4001 500017 2005 5001 6000 Enter Save

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8. Purchase Invoice Posting Tr Code F-43

Path: - AccountingFinancial AccountingGeneral AccountingAccount PayableDocument EntryInvoice General

Give Document DateGive Company Code 6789Give Currency INRGive Posting Key 31Give Vendor Account Number EnterGive Amount 100000Give Business Area SACCGive Text Purchase InvoiceGive Posting Key 40Give Inventory Account EnterGive Amount * Business Area SACC Text + Save9. How to View Vendor Account

Path: - Accounting TR Code FBL1NFinancial AccountingAccounts PayableAccountsFBL1N-Display/Change Line Items

Give Vendor Account Number Give Company Code 6789Select Open Item Execute

10. How to Make Vendor Payment Tr Code F-53

Path: - AccountingFinancial AccountingAccounts PayableDocument EntryOut Going PaymentF-53 – Post

Give Document DateGive Bank G.L Account No.200200Give Business Area SACCGive Amount 50000Give Value DateGive Text Part PaymentGive Vendor Account 400301Select Process Open Item on ApplicationSelect Partial Data TabKeep Payment Item In Blue ColorDouble Click On Payment Amount Field Save

Down Payment

1. Creation G.L Account2. Link Between Reconciliation Account & Special G.L Account

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3. Down Payment Entry4. Purchase Invoice Posting5. Transfer of Amount From Special G.L Account To Normal G.L Account6. Clearing Normal G.L Account

Create G.L Account Advance to Vendor

Give G.L Account No. 200206Give Company Code 6789Select Create ButtonGive Account Group Current Assets & Loans Advances A/cSelect Balance Sheet A/cGive Description Short Text Advance To Vendor A/cGive General Ledger Long Text Advance To Vendor A/c

Select Control Data TabGive Account Currency InrReconciliation Account – VendorsSelect Line Item DisplayGive Sort Key 012 (Vendor Number)


Link Between Reconciliation Account & Special G.L Account Tr Code OBYR

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts PayableBusiness Transactions Down Payment MadeDefine Alternative Reconciliation Account For Down Payments

Double Click On Special G.L Indicator “A”Give Chart of Accounts 6789Give Reconciliation Account 100401 (Sundry Creditor)Give Special G.L Account 200206 (Advance To Vendor) Save

Down Payment Entry Tr Code F-48

Path: - AccountingFinancial AccountingAccounts PayableDocument Payment EntryDown PaymentF-48 Down Payment

Give Document DateGive Company Code 6789Give Currency INRGive Vendor Account 400301Give Special G.L Indicator – A (Down Payment On Current Assets)Give Bank G.L Account 200200Give Business Area SACC

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Give Amount 50000Give Value Date Give Text Advance EnterGive Amount * Business Area SACC Give Date Text + Save

Purchase Invoice Posting Tr Code F-43

Give Document DateGive Company Code 6789Give Currency INRGive Posting Key 31Give Vendor Account Number EnterGive Amount 100000Give Business Area SACCGive Text Purchase InvoiceGive Posting Key 40Give Inventory Account EnterGive Amount * Business Area SACC Text + Save

Transfer of Amount for Special G.L Account To Normal G.L Account Tr Code F-54

Path: - AccountingFinancial AccountingAccounts PayableDocument Payment EntryDown PaymentF-54 Clearing

Give Document DateGive Vendor Account Number 400301Give Text Transfer of AmountSelect Process Down PaymentsDouble Click Transfer of Posting Save

How to View Vendor Account

Path: - Accounting Tr Code FBL1NFinancial AccountingAccounts PayableAccountsFBL1N-Display/Change Line Items

Give Vendor Account Number Give Company Code 6789Select Open Item Execute

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Clearing Normal Account Tr Code F-44

Path: - AccountingFinancial AccountingAccounts PayableAccountF-44 – Clear

Give Vendor Account Number 400301 EnterGo to Process Open Item On Application BarKeep Relevant Item in Blue Color Save

Statement of Account Tr Code OB78

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts PayableVendor AccountsLine ItemCorrespondenceCarry Out Check Settings For CorrespondenceAssign Programs for Correspondence Type

Go to PositionSelect Sap-06Select Copy As ButtonGive Company Code 6789 Enter Save

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Request For Correspondence Tr Code FB12

Path: - AccountingFinancial AccountingAccount PayableAccountCorrespondenceFB-12 – Request

Give Company Code 6789 EnterDouble Click on Sap-06Give Vendor Number 400301Give From Period 1.4.2005 To Period 31.3.2006 Enter

Maintain Statement Tr Code F.64

Path: - AccountingFinancial AccountingAccount PayableAccountCorrespondenceF.64 – Maintain

Give Correspondence – Sap-06Give Company Code 6789Give Account Type – K (Vendors) ExecuteDouble Click On PostingsSystem Gives Message Enter Give Out Put Device LP01 Continue

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FOREIGN CURRENCY DIFFERENCE RATES

Creation of G.L Accounts Tr Code FBKP

Give G.L Account 300004 (Exchange Rate Difference A/c)Give Company Code – 6789 Give Account Group – Other IncomesSelect P&L Statement Account Give Short Text – Exchange Rate Difference A/cSelect Control Data Tab Select Only Balances In Local CurrencySelect Line Item Give Sort Key – 002Select Create Bank Interest Tab Give Field Status Group – G001Select Post Automatically Only Save

Give G.L Account 200209 (Exchange Rate Difference A/c)Give Company Code – 6789 Give Account Group – Current AssetsSelect Balance Sheet Account Give Short Text – Exchange Rate Difference A/cSelect Control Data Tab Select Only Balances In Local CurrencySelect Line Item Give Sort Key – 002Select Create Bank Interest Tab Give Field Status Group – G001Select Post Automatically Only Save

Double Click Automatic PostingsDouble Click Exchange Rate DifferencesDouble Click Exchange Rate Difference Open Items G.L AccountsGive Chart of Accounts – 6789Go to New Entries Give G.L Account – 100402 (Sundry Creditor)Give Currency Type – 10 (Company Code Currency)Exchange Rate Difference Realized

Loss 300004 (Exchange Rate Difference A/c)Gain 300004 (Exchange Rate Difference A/c)

Valuation

Valuation Loss.1 300004 (Exchange Rate Difference A/c)Valuation Gain.2 300004 (Exchange Rate Difference A/c)Balance Sheet Adju.1 200209 (Exchange Rate Difference A/c) SaveGo to New Entries Give G.L Account – 200204 (Sundry Debtor)Give Currency Type – 10 (Company Code Currency)

Exchange Rate Difference Realized

Loss 300004 (Exchange Rate Difference A/c)Gain 300004 (Exchange Rate Difference A/c)

Valuation

Valuation Loss.1 300004 (Exchange Rate Difference A/c)Valuation Gain.2 300004 (Exchange Rate Difference A/c)Balance Sheet Adju.1 200209 (Exchange Rate Difference A/c) Save

Purchase Invoice Posting

Give Document Date 1.5.2005

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Give Company Code – 6789Give Currency – USDGive Posting Key 31Give Vendor Account Number EnterGive Amount – 100000Give Business Area – SACCGive Text – Purchase InvoiceGive Posting Key 40Give Inventory Account EnterGive Amount * Business Area SACC Text + Save

Vendor PaymentGive Document Date 1.6.2005Give Company Code – 6789Give Currency – USDGive Bank G.L Account No.200200Give Business Area – SACCGive Amount – 50000Give Value Date 1.6.2005Give Text Part PaymentGive Vendor Account 400301Select Process Open Item on ApplicationSelect Partial Data TabKeep Payment Item In Blue ColorDouble Click On Payment Amount Field Save

WITHHOLDING TAX

1. Check With Holding Tax Countries

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsWithholding TaxExtended Withholding TaxBasic SettingsCheck Withholding Countries

Go to New EntriesGive Cty IN Description Sales Tax India Save

2. Define Withholding Tax Type For Invoice Posting

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsWithholding TaxExtended Withholding TaxCalculation

Define Withholding Tax Type For Invoice PostingGive Country Key In Enter

31

Go to New Entries

Withholding Tax Type Description

S1 2% IT For Invoice Posting S2 2% Surcharge On I.T For Invoice PostingS3 2% Education Cess On I.T For Invoice Posting

Select Gross AmountSelect Withholding Tax Common RoundingSelect Post With Tax AmountSelect No AccumulationSelect with Tax Base ManualSelect Manual Withholding Tax AmountSelect No Certification Numbering Save

3. Define Withholding Tax Type For Payment Posting

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsWithholding TaxExtended Withholding TaxCalculationDefine Withholding Tax Type For Payment Posting

Give Country Key In EnterGo to New EntriesWithholding Tax Type Description

S4 2% IT For Payment Posting S5 2% Surcharge On I.T For Payment PostingS6 2% Education Cess On I.T For Payment Posting

Select Gross AmountSelect Withholding Tax Common RoundingSelect Post With Tax AmountSelect No AccumulationSelect with Tax Base ManualSelect Manual Withholding Tax AmountSelect No Certification Numbering Save

4. Define Withholding Tax Codes

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsWithholding TaxExtended Withholding TaxCalculationWithholding Tax CodesDefine Withholding Tax Codes

32

Give Country Key InGo to New Entries

Withholding Type Code Description Perse Sub To Tax Posting Indi With Rate Typ

S1 S 2% I.T Invoice 100 1 2S2 S 2% Surcharge 2 1 2S3 S 2% Ed Cess 2 1 2.4S4 S 2% I.T Payment 100 1 2S5 S 2% Surcharge 2 1 2S6 S 2% Ed Cess 2 1 2.4Save

5. Define Formulas For Calculating Withholding Tax

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsWithholding TaxExtended Withholding TaxCalculationWithholding Tax CodesDefine Formulas For Calculating Withholding Tax

Give Country Key In Enter Go to New Entries

Currency Withholding Tax Type Tax Code Valid From

INR S1 S 1.4.2005INR S2 S 1.4.2005INR S3 S 1.4.2005INR S4 S 1.4.2005INR S5 S 1.4.2005INR S6 S 1.4.2005 Save

Select S1 Double Click On Formulas For Calculating Withholding TaxSystem Gives Message EnterGo to New Entries

Withholding Tax Type To Base Amount Withholding Tax

S1 999999999 2S2 999999999 2S3 999999999 2S4 999999999 2S5 999999999 2S6 999999999 2 Save

6. Assign Withholding Tax


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Financial Accounting Global SettingsWithholding TaxExtended Withholding TaxCompany CodeAssign Withholding Tax Types To Company Codes

Go to New EntriesGive Company Code 6789

Withholding Tax Type Withholding Tax Agent Withing Oblted From Until

S1 Select 1.4.2005 31.3.2006S2 Select 1.4.2005 31.3.2006S3 Select 1.4.2005 31.3.2006S4 Select 1.4.2005 31.3.2006S5 Select 1.4.2005 31.3.2006S6 Select 1.4.2005 31.3.2006Save

7. Active Withholding Tax

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsWithholding TaxExtended Withholding TaxCompany CodeActivate Extended Withholding Tax

Go to PositionGive Company Code 6789Select Extended Withholding Tax Check Box SaveSystem Gives Message Enter

G.L Accounts Creation

Income Tax Payable AccountGive G.L Account No. 100402Give Company Code 6789Select Create ButtonGive Account Group Current Liabilities A/cSelect Balance Sheet A/cGive Description Short Text Income Tax Payable A/cGive General Ledger Long Text Income Tax Payable A/c

Select Control Data TabGive Account Currency InrOnly Balances In Local CurrencySelect Open ItemSelect Line Item DisplayGive Sort Key 012 (Vendor Number)


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Education Cess Recovered Payable Account

Give G.L Account No. 100403Give Company Code 6789Select Create ButtonGive Account Group Current Liabilities A/cSelect Balance Sheet A/cGive Description Short Text Education Cess Recovered Payable A/cGive General Ledger Long Text Education Cess Recovered Payable A/c

Select Control Data TabGive Account Currency InrSelect Open Item DisplaySelect Line Item DisplayGive Sort Key 012 (Vendor Number)


8. Define Automatic Postings

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsWithholding TaxExtended Withholding TaxPostingsAccounts For Withholding TaxDefine Accounts For Withholding Tax to be Paid Over

Give Chart of Accounts 6789 EnterSelect Debit/CreditSelect Withholding Tax CodeSelect Withholding Tax Type Save

Withholding Tax Type Withholding Tax Code Debit Credit

S1 S 100402 100402S2 S 100402 100402S3 S 100403 100403S4 S 100402 100402S5 S 100402 100402S6 S 100403 100403 Save

9. Assignment of Withholding Tax For Vendor Master TR Code XK02

Give Vendor Number 400301Give Company Code 6789Select Withholding Tax EnterGive Withholding Tax Country Key IN

Withholding Tax Type Withholding Tax Code Liable

S1 S Select

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S2 S SelectS3 S Select Enter Enter Enter

10. Purchase Invoice Posting Tr Code F-43

Give Document DateGive Vendor Number 400301 EnterGive Amount 100000Select Calculate TaxGive Business Area SACCGive Posting Key 40Give Inventory Account EnterGive Amount * Business Area SACC Text + SaveDouble Click on Blue ItemText Income Tax Payable Next For Shift+F7 Surcharge Next Education Cess Save

TROUBLE SHOOTING

Path: - SproImgLogistic GeneralTax on Goods MovementIndiaBasic SettingsMaintain Company Code Settings

Go to New EntriesGive Company Code 6789CEN Vat Document Type KR FI Document Type SAGive First Month April Save

HOUSE BANKING

1. Creation Of House Banking Tr Code FI12

We are Operating Bank Called House BankingPath: - Spro

ImgFinancial AccountingBank AccountingBank AccountsDefine House Banking

Give Company Code 6789Go to New EntriesGive House Bank HDFCBank Country INBank Key 9848087565Select Create ButtonGive Bank Name Housing Development Finance CorporationGive Street Bhasheer BagGive City HyderabadGive Branch Ameerpet Enter SaveDouble Click on Bank AccountsGo to New EntriesGive Account ID CRAC

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Give Description Current AccountGive Bank A/c No. 9848580020Give Currency INRGive Bank G.L A/c 200200 Save

2. Create Of Cheque Lot Tr Code FCHI

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts PayableBusiness TransactionsOutgoing PaymentsAutomatic Outgoing PaymentsPayment MediaCheck ManagementDefine Number Ranges for Checks

Give Company Code 6789Give House Bank HDFCGive Account ID CRACSelect Change Status On Application BarSelect Display/Change ButtonAgain Select Display/Change ButtonSelect Create ButtonGive Lot Number – 1 Give From No. 100001 Give To No. 10200Give Sort Info 1st Lot of 10BooksGive Purchase Date Enter Save

Purchase Invoice Posting

Give Document DateGive Company Code 6789Give Currency INRGive Posting Key 31Give Vendor Account Number EnterGive Amount 200000Give Business Area SACCGive Text Purchase InvoiceGive Posting Key 40Give Inventory Account EnterGive Amount * Business Area SACC Text + Save

Vendor Payment Posting

Give Document DateGive Bank G.L Account No.200200Give Business Area SACCGive Amount 100000Give Value DateGive Text Part PaymentGive Vendor Account 400301Select Process Open Item on Application

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Select Partial Data TabKeep Payment Item In Blue ColorDouble Click On Payment Amount Field Save

3. Manual Cheque Lot Creation Tr Code FCH5

Path: - AccountingFinancial AccountingAccount PayablesEnvironmentCheck InformationCreateFCH5 – Manual Checks

Give Payment Document No. 4005Give Paying Company Code 6789Give Fiscal Year 2005Give House Bank HDFCGive Account Type CRACGive Check 100001 Save

4. Display Cheque Register Tr Code FCHN

Path: - AccountingFinancial AccountingAccount PayablesEnvironmentCheck InformationDisplayFCHN – Check Register

Give Company Code 6789Give House Bank HDFCGive Account I.D CRAC Execute

38

5. Cheque Encashment Tr Code FCH6

Path: - AccountingFinancial AccountingAccount PayablesEnvironmentCheck InformationChangeFCH6 – Additional Info/Cash

Give Company Code 6789Give House Bank HDFCGive Account I.D CRACGive Check No. 100001 EnterGive Check Encashment Date SaveCheck Register FCHNSystem Gives Message Check is Encash

6. Cheque Cancellation Tr Code FCH3

Path: - AccountingFinancial AccountingAccount PayablesEnvironmentCheck InformationVoidFCH3 – Unused Checks

Give Company Code 6789Give House Bank HDFC

39

Give A/c ID CRACGive From No 100002 To No. 100005Give vide reason coed 04 (Ripped during Printing) Select Vide

Cheque Issue

Give Payment Document Number 4002Give Paying Company Code 6789Give Fiscal Year 2005Give House Bank HDFCGive A/c ID CRACGive Check No. 100006 EnterGive Amount Paid 50000 Save

7. Issued Cheque Cancellation Tr Code FCH9

Path: - AccountingFinancial AccountingAccount PayablesEnvironmentCheck InformationVoidFCH9 – Issued Checks

Give Company Code 6789Give House Bank HDFCGive A/c ID CRACGive Check No. 100006Give vide reason code 07 (Stolen)Select Vide on Menu Bar

8. Cancel Payment Tr Code FCH8

Path: - AccountingFinancial AccountingAccount PayablesEnvironmentCheck InformationVoidFCH8 – Cancel Payment

Give Company Code 6789Give House Bank HDFCGive Account ID CRACGive check No 100006Give vide reason code 05 (Printed Incorrectly)Give reversal reason 01 (Reversal In Current Period)Select Cancel Payment on Menu Bar

FCH1 – Display Cheque InformationFCH2 – Display Payment Document ChequesFCH4 – Renumber ChequesFCH7 – Reprint Cheques

BANK RECONCELIATION STATEMENT1. Create Account Symbols

40

2. Assign to Accounts to Account Symbol3. Create Key For Posting Rules4. Define Posting Rules5. Create House Bank6. Create G.L Accounts

Create House Bank Tr Code: - FI12

Give Company Code – 6789Give House Bank – HDFCGive Bank Country – INGive Bank Key – 9848087565Go to Bank Accounts Give Account ID – CRACGive Description – Current A/cGive Bank Account Number – 9848080020Give G/L – Main Bank A/c No.200000Give Currency – INR Save

Creation Of General Ledgers1) Main Bank2) Cheque Issued3) Cheque Deposit4) Direct Deposit5) Bank Charges6) Interest Received

Main Bank General Ledger Tr Code: - FS00

Give Company Code – 6789Give General Ledger Number – 200000General Data TabAccount Group – Current AssetsShort Text – HDFC Bank A/cG.L Account Long Text – Housing Development Finance Corporation Bank A/cControl Data TabAccount Currency – INRSelect Only Balances in Local CurrencySelect Open Item, Select Line ItemSort Key – 002 (Doc No. Fiscal Year)Create Bank Interest Data TabField Status Group – G005Select Relevant Cash FlowHouse Bank – HDFCAccount ID – CRAC Save

Cheque Issued General Ledger

Give Company Code – 6789Give General Ledger Number – 200010General Data TabAccount Group – Current AssetsShort Text – Cheque Issued A/cG.L Account Long Text – Cheque Issued HDFC A/c

41

Control Data TabAccount Currency – INRSelect Only Balances in Local CurrencySelect Open Item, Select Line ItemSort Key – 002 (Doc No. Fiscal Year)Create Bank Interest Data TabField Status Group – G005Select Relevant Cash FlowHouse Bank – HDFCAccount ID – CRAC Save

Cheque Deposited General Ledger

Give Company Code – 6789Give General Ledger Number – 200020General Data TabAccount Group – Current AssetsShort Text – Cheque Deposited HDFC A/cG.L Account Long Text – Cheque Deposited HDFC A/cControl Data TabAccount Currency – INRSelect Only Balances in Local CurrencySelect Open Item, Select Line ItemSort Key – 002 (Doc No. Fiscal Year)Create Bank Interest Data TabField Status Group – G005Select Relevant Cash FlowHouse Bank – HDFCAccount ID – CRAC Save

Direct Deposit General Ledger

Give Company Code – 6789Give General Ledger Number – 200030General Data TabAccount Group – Current AssetsShort Text – Direct Deposited HDFC A/cG.L Account Long Text – Direct Deposited HDFC A/cControl Data TabAccount Currency – INRSelect Only Balances in Local CurrencySelect Open Item, Select Line ItemSort Key – 002 (Doc No. Fiscal Year)Create Bank Interest Data TabField Status Group – G005Select Relevant Cash FlowHouse Bank – HDFCAccount ID – CRAC Save

Bank Charges General Ledger

Give Company Code – 6789Give General Ledger Number – 400001General Data TabAccount Group – Other Expenses

42

Short Text – Bank Charges HDFC A/cG.L Account Long Text – Bank Charges HDFC A/cControl Data TabAccount Currency – INRSelect Only Balances in Local CurrencySelect Line ItemSort Key – 002 (Doc No. Fiscal Year)Create Bank Interest Data TabField Status Group – G001 Save

Bank Interest Received General Ledger

Give Company Code – 6789Give General Ledger Number – 300000General Data TabAccount Group – Other IncomesShort Text – Bank Interest HDFC A/cG.L Account Long Text – Bank Interest HDFC A/cControl Data TabAccount Currency – INRSelect Only Balances in Local CurrencySelect Line ItemSort Key – 002 (Doc No. Fiscal Year)Create Bank Interest Data TabField Status Group – G001 Save

Define Posting Keys and Posting Rules For Manual Bank Statement

Path: - SproImgFinancial AccountingBank AccountingBusiness TransactionsPayment TransactionsManual Bank Statement Define Posting Keys and Posting Rules For Manual Bank Statement

Create Account Symbols

Account TextA Main Bank B Cheque Issued C Cheque DepositedD Direct DepositedE Bank ChargesF Bank Interest Received

Assign Accounts to Account Symbol

Account Symbol Currency G/L AccountA INR ++++++++++B INR ++++++++10C INR ++++++++20D INR ++++++++30

43

E INR 400000F INR 300000

Create Key For Posting Rules

Posting Rule TextB Cheque IssuedC Cheque DepositedD Direct DepositE Bank ChargesF Bank Interest Received

Define Posting Rules

Posting Rule – B Cheque IssuedPosing Area – 1 (Bank Accounting)Posting Key Debit – 40 Cheque Issued A/c DrAccount Symbol – B To Bank A/cPosting Key Credit – 50Account Symbol – ADocument Type – SAPosting Type – 1 (Post To G/L Accounts)

Posting Rule – C Cheque DepositedPosing Area – 1 (Bank Accounting)Posting Key Debit – 40 Bank A/c DrAccount Symbol – A To Cheque Deposited A/cPosting Key Credit – 50Account Symbol – CDocument Type – SAPosting Type – 1 (Post To G/L Accounts)

Posting Rule – D Direct DepositPosing Area – 1 (Bank Accounting)Posting Key Debit – 40 Bank A/c DrAccount Symbol – A To Direct Deposit A/cPosting Key Credit – 50Account Symbol – DDocument Type – SAPosting Type – 1 (Post To G/L Accounts)

Posting Rule – E Bank ChargesPosing Area – 1 (Bank Accounting)Posting Key Debit – 40 Bank Charges A/c DrAccount Symbol – E To Bank A/cPosting Key Credit – 50Account Symbol – ADocument Type – SAPosting Type – 1 (Post To G/L Accounts)

Posting Rule – F Bank InterestPosing Area – 1 (Bank Accounting)

44

Posting Key Debit – 40 Bank A/c DrAccount Symbol – A To Bank Interest A/cPosting Key Credit – 50Account Symbol – FDocument Type – SAPosting Type – 1 (Post To G/L Accounts)

Create and Assign Business Transactions

Path: - SproImgFinancial AccountingBank AccountingBusiness TransactionsPayment TransactionsManual Bank StatementCreate and Assign Business Transactions

Transaction +/- Post Rule Text

B - B Cheque IssuedC + C Cheque DepositedD + D Direct DepositE - E Bank ChargesF + F Bank Interest Received

Define Variant For Manual Bank Statement

Path: - SproImgFinancial AccountingBank AccountingBusiness TransactionsPayment TransactionsManual Bank StatementDefine Variant For Manual Bank Statement

Select Copy Give From Variant – 0010Give To Variant – 6789 Save

Process Manual Bank Statement Tr Code: - FF67

Path: - AccountingTreasuryCash ManagementManual Bank StatementFF – 67 Enter

Give Bank Key – 9848087565Give Bank Account No. – 9048580020Give Currency – INRGive Statement No – 1Give Statement Date – XXXXXGive Beginning Balance – 0

45

Give Closing Balance – 1000Give Posting Date – XXXXXGive Statement Date – XXXXX Enter

Transaction Value Date Amount

C XXXXX 2000 (Cheque Deposit) C XXXXX 2000 B XXXXX -1500 B XXXXX -1500 Enter Save

Go to Bank Statement On Menu BarSelect Post

Go to Systems on Menu BarSelect SessionsSelect Batch InputSelect HDFC – CRACSelect ProcessGive Text Interest on Cheque DepositGive Business Area SACCGive Text Interest on Cheque IssuedGive Business Area SACCSystem Input Session Completed

VALIDATIONS Tr Code: - GGB0

Path: - Financial AccountingLine ItemFi-ValStep-1Prerequisite

Go to Validation on Menu BarGive Validation Name – SuriGive Validation For Company NameSelect Suri go to step on Menu BarSuri under created Step-1 validation Step Name Company Code

Select Prerequisite and double click structure BSEG Accounting Document SegmentGo to find and give their Company Code and select BSEG –BUKRS (Company Code)Double click BSEG-BUKRS select Equal Indicator and click on Constant ButtonGive Company Code – 6789

Select Check and double click structure BSEG Accounting Document SegmentGo to find and give Business Area and select BSEG – GSBER (Business Area)Double click BSEG – GSBER select Equal Indicator and click on Constant ButtonGive Business Area - SACC

Select Message and give Message variable Give Message Number 014Go to 1 F4 Find and give Company Code 1.Select BSEG-BUKRSGo to 1 F4 Find and give Business Area 2.Select BSEG-GSBER Save

VALIDATION OVER VIEW Tr Code: - OB28

46

Go to New EntryGive Company Code Give Call Pnt – 2 (Line Item)Give Validation – SuriGive Activation Level – 1 (Activate) SaveDouble click on Company Code and Total ColumnGo to Validation on Menu Bar and select SimulateGive Company Code – 6789Give Business Area – SACC ExecuteReport Condition – TrueCheck – True

CASH JOURNALPath: - Spro

ImgFinancial AccountingBank AccountingBusiness TransactionsCash JournalCreate G/L Account For Cash Journal Tr Code: - FS00

Give Company Code 6789 Give G/L Account No. 200106Give G/L Account Group – Current Assets Loans and AdvancesGive Description Short Text – Cash AccountSelect Control Data Tab Give Account Currency – InrSelect Only Balances in Local CurrencySelect Line Item and Sort Key – 002 (Document No. Fiscal Year)Select Create Bank Interest Data TabGive Field Status Group – G001 Save

Give Company Code 6789 Give G/L Account No. 300000Give G/L Account Group – Other IncomesGive Description Short Text – Discount ReceivedSelect Control Data Tab Give Account Currency – InrSelect Only Balances in Local CurrencySelect Line Item and Sort Key – 002 (Document No. Fiscal Year)Select Create Bank Interest Data TabGive Field Status Group – G001 Save

Give Company Code 6789 Give G/L Account No. 400000Give G/L Account Group – Other ExpensesGive Description Short Text – Transport ExpensesSelect Control Data Tab Give Account Currency – InrSelect Only Balances in Local CurrencySelect Line Item and Sort Key – 002 (Document No. Fiscal Year)Select Create Bank Interest Data TabGive Field Status Group – G001 Save

DEFINE NUMBER RANGE INTERVALS FOR CASH JOURNAL DOCUMENTS

Path: - Spro Tr Code: - FBCJC1ImgFinancial AccountingBank Accounting

47

Business TransactionsCash JournalCreate G/L Account For Cash JournalDefine Number Range Intervals for Cash Journal Documents

Give Company Code 6789Select Change IntervalsGive No.01 From No.1 To No.1000 EnterSystem gives Message Save

SETUP CASH JOURNAL

Path: - Spro Tr Code: - FBCJC0ImgFinancial AccountingBank AccountingBusiness TransactionsCash JournalCreate G/L Account For Cash JournalSetup Cash Journal

Go to New EntriesGive Company CodeGive Cash Journal Number 0001Give G/L Account – Cash G/L Account No.200106Give Currency – INRGive Doc – SA, Doc – KR, Doc – KZ, Doc – DR, Doc – DZ, Give Cash Journal Name Ameerpet Branch Save

MAINTAIN CASH JOURNAL TRANSACTION NAMES

Path: - Spro Tr Code: - FBCJC2ImgFinancial AccountingBank AccountingBusiness TransactionsCash JournalCreate G/L Account For Cash JournalCreate Change Delete Business Transactions

Go to New EntriesGive Company Code – 6789Give Transaction – 1Give Business Transaction Type – C (Cash Received From Bank)Give G/L Account No.200103 (Cash Account)Give Cash Journal Business Transaction – Cash Received From BankSelect Account Mod

Give Company Code – 6789Give Transaction – 2Give Business Transaction Type – B (Payment To Bank)Give G/L Account No.200103 (Cash Account)Give Cash Journal Business Transaction – Cash Deposit To BankSelect Account Mod

48

Give Company Code – 6789Give Transaction – 3Give Business Transaction Type – R (Revenue Account)Give G/L Account No.300000 (Revenue)Give Cash Journal Business Transaction – RevenueSelect Account Mod

Give Company Code – 6789Give Transaction – 4Give Business Transaction Type – E (Expenses)Give G/L Account No.200103 (Expenses Account)Give Cash Journal Business Transaction – ExpensesSelect Account Mod Save

CASH JOURNAL POSTING

Path: - Accounting Tr Code: - FBCJFinancial AccountingGeneral LedgerDocument EntryCash Journal Posting

Change Cash Journal on Menu Bar Give Company Code – 6789Give Cash Journal – 0002Go to Cash Receipts TabGive Business Transaction – RevenueGive Amount – 100000Give Text – Discount ReceivedGive Business Area – SACCSelect that row Save Selected Entries

Go to Cash Payments TabGive Business Transaction – RevenueGive Amount – 50000Give Text – Transport Charges PaidGive Business Area – SACCSelect that row Save Selected Entries

ACCOUNT RECEIABLES

1. Creation of Customer Account Groups2. Create Number Ranges For Customer Account Group3. Assign Number Ranges For Customer Account Group4. Creation of General Ledger Accounts5. Creation of Customer Master6. Define Number Ranges For Postings7. Posting of Sales Invoice8. How to View Customer Account9. Customer Receipt

1. Creation Of Customer Master Tr Code OBD2

49


Financial Accounting Global SettingsAccount Receivable and Account PayableCustomer Accounts Master DataPreparations for Creating Customer Master DataDefine Account Groups With Screen Layout (Customer)

Go to New EntriesGive Customer Account Group SACSGive Name MM Customer For SACHDouble Click On Company code DataDouble Click On Account ManagementReconciliation Account Required Entry SaveGo to Next EntryGive Customer Account Group SACFGive Name FI Customer For SACHDouble Click On Company code DataDouble Click On Account ManagementReconciliation Account Required Entry Save

2. Create Number Ranges For Customer Accounts Tr Code XDN1

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsAccount Receivable and Account PayableCustomer Accounts Master DataPreparations for Creating Customer Master DataCreate Number Ranges For Customer Accounts

Select Change IntervalsGo to Insert IntervalGive Number Range 65 Give From Number 600401 To Number 600500Give Number Range 66 Give From Number 600501 To Number 600600

3. Assign Number Ranges For Customer Account Groups Tr Code OBAR

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsAccount Receivable and Account PayableCustomer Accounts Master DataPreparations for Creating Customer Master DataAssign Number Ranges For Customer Account Groups

Go to Position Give SACF Assign 66, SACM Assign 65 Save4. Creation Of G.L Accounts

50

Sales AccountGive G.L Account No. 300002Give Company Code 6789Select Create ButtonGive Account Group Other Incomes A/cProfit & Loss A/cGive Description Short Text Sales A/cGive General Ledger Long Text Sales A/cSelect Control Data TabGive Account Currency InrSelect Line Item DisplayGive Sort Key 031 (Customer Number)

Select Create Bank Interest Data TabField Status Group G029 (Revenue Accounts) Save

Sundry Debtor Account

Give G.L Account No. 200204Give Account Group Current Assets & Loans advances AccountSelect Balance Sheet AccountGive Description Short Text Sundry Debtor A/cGive General Ledger Long Text Sundry Debtor A/c

Select Control Data TabGive Account Currency InrGive Reconciliation Account CustomerSelect Line Item DisplayGive Sort Key 031 (Customer Number)


Note: - Reconciliation Account is a Parlal Account Normal G.L Account Entries Cannot be Posting Directly to the Reconciliation Accounts

6. Creation of Customer Master Tr Code XD01

Path: - AccountingFinancial AccountingAccount ReceivableMaster RecordsMaintain CentrallyCreate

Give Company Code 6789Give SD Group For SACH EnterGive Title – CompanyGive Name Nagarjuna Agro Chemicals Hyderabad Give Search Item NACHGive Remaining All Address Fields Enter If Customer is going to be Customer Give That Details EnterIf Customer Bank Details Available Give That Details Enter

51

Select Company code data on Application BarGive Reconciliation Account F4 Select Sundry Debtor Give Sort Key 031 (Customer Number)Give Payment Transaction Tab – 0001 (Immediately Due Net) Save

7. Define Number Ranges For Postings Tr Code FBN1

Document Type Number Range Reason

DR 18 Customer InvoiceDZ 14 Customer ReceiptDA 16 Customer Transfer ReversalDG 16 Customer Credit Memo

No Year From Number To Number

18 2005 6001 700014 2005 7001 800016 2005 8001 9000 Enter Save

8. Sales Invoice Posting Tr Code F-22

Path: - AccountingFinancial AccountingGeneral AccountingAccount ReceivableDocument EntryInvoice General

Give Document DateGive Company Code 6789Give Currency INRGive Posting Key 01Give Customer Account Number 600401 EnterGive Amount 100000Give Business Area SACCGive Text Sales InvoiceGive Posting Key 50Give Sales Account EnterGive Amount * Business Area SACC Text + Save

9. How to View Customer Account

Path: - Accounting Tr Code FBL5NFinancial AccountingAccounts ReceivableAccountsFBL5N-Display/Change Line Items

Give Customer Account Number 600401Give Company Code 6789Select Open Item Execute

10. Customer Receipt Entry Tr Code F-28

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Path: - AccountingFinancial AccountingAccounts ReceivableDocument EntryIncoming PaymentF-28 – Post

Give Document DateGive Bank G.L Account No.200200Give Business Area SACCGive Amount 50000Give Value DateGive Text Part Amount ReceivedGive Customer Account 600401Select Process Open Item on ApplicationSelect Partial Data TabKeep Payment Item In Blue ColorDouble Click On Payment Amount Field Save

Down Payment

1. Creation G.L Account2. Link Between Reconciliation Account & Special G.L Account3. Down Payment Entry4. Sales Invoice Posting5. Transfer of Amount From Special G.L Account To Normal G.L Account6. Clearing Normal G.L Account

Create G.L Account Advance to Customer

Give G.L Account No. 100406Give Company Code 6789Select Create ButtonGive Account Group Current Liabilities A/cSelect Balance Sheet A/cGive Description Short Text Advance From Customer A/cGive General Ledger Long Text Advance Customer A/c

Select Control Data TabGive Account Currency InrReconciliation Account – CustomerSelect Line Item DisplayGive Sort Key 031 (Customer Number)


Link Between Reconciliation Account & Special G.L Account Tr Code OBXR

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts PayableBusiness Transactions

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Down Payment ReceiptDefine Reconciliation Accounts For Customer Down Payments

Double Click On Special G.L Indicator “A”Give Chart of Accounts 6789Give Reconciliation Account 200204 (Sundry Debtor)Give Special G.L Account 100406 (Advance To Vendor) Save

Advance Receipt Tr Code F-29

Path: - AccountingFinancial AccountingAccounts ReceivableDocument EntryDown PaymentF-29 Down Payment

Give Document DateGive Company Code 6789Give Currency INRGive Customer Account 600401Give Special G.L Indicator – A (Down Payment On Current Assets)Give Bank G.L Account 200200Give Business Area SACCGive Amount 50000Give Value Date Give Text Advance EnterGive Amount * Business Area SACC Give Date Text + Save

Sales Invoice Posting Tr Code F-22

Give Document DateGive Company Code 6789Give Currency INRGive Posting Key 01Give Customer Account Number EnterGive Amount 100000Give Business Area SACCGive Text Sales InvoiceGive Posting Key 50Give Sales Account EnterGive Amount * Business Area SACC Text + Save

Transfer of Amount for Special G.L Account To Normal G.L Account Tr Code F-39

Path: - AccountingFinancial AccountingAccounts ReceivableDocument EntryDown PaymentF-39 Clearing

Give Document DateGive Customer Account Number 600401Give Text Transfer of AmountSelect Process Down Payments Double Click Transfer of Posting Save

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How to View Customer Account

Path: - Accounting Tr Code FBL5NFinancial AccountingAccounts ReceivableAccountsFBL5N-Display/Change Line Items

Give Customer Account Number Give Company Code 6789Select Open Item Execute

Clearing Normal Account Tr Code F-32

Path: - AccountingFinancial AccountingAccounts PayableAccountF-32 – Clear

Give Customer Account Number 600401 EnterGo to Process Open Item On Application BarKeep Relevant Item in Blue Color Save

Statement of Account Tr Code OB78

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts PayableCustomer AccountsLine ItemCorrespondenceCarry out Check Settings For CorrespondenceAssign Programs for Correspondence Type

Go to PositionSelect Sap-06Select Copy As ButtonGive Company Code 6789 Enter Save

Request For Correspondence Tr Code FB12

Path: - AccountingFinancial AccountingAccount ReceivableAccountCorrespondenceFB-12 – Request

Give Company Code 6789 EnterDouble Click on Sap-06Give Customer Number 600401Give From Period 1.4.2005 To Period 31.3.2006 Enter

Maintain Statement Tr Code F.64

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Path: - AccountingFinancial AccountingAccount ReceivableAccountCorrespondenceF.64 – Maintain

Give Correspondence – Sap-06Give Company Code 6789Give Account Type – D (Customer) ExecuteDouble Click On PostingsSystem Gives Message Enter Give Out Put Device LP01 Continue

BILLS OF EXCHANGE

Bills of Exchange are Two Types1. Bills Receivable2. Bills Payable

Bills are created under Negotiable Instrument Act. And it can be endorsed to any body and can be discounted with Bank. The Customer according to the Negotiable Instrument Act should sign sales Invoice Generated. Then it is called as Payable/Receivable. Bills of Exchange called contingent Liability and it are to be shown in noted forming parts of Balance Sheet.

Creation of G.L Accounts

1. Sundry Debtors Bills of Exchange Account (Same as Sundry Debtor Account)2. H.D.F.C Bank Bill Discount Account (Liabilities)3. Bank Bill Discount Expenses Account (Other Expenses)

Sundry Debtors Bills of Exchange Account

Give G.L Account No. 200207Give Company Code 6789Select With TemplateGive Sundry Debtor G.L Account No. 200206Give Company Code 6789Change Text Sundry Debtor Bills of Exchange Account Save

H.D.F.C Bank Bill Discount Account

Give G.L Account No. 100407Give Company Code 6789Give G.L Account Group Current LiabilitiesSelect Control Data TabGive Country Currency INRSelect Only Balances in Local CurrenciesSelect Open Item ManagementSelect Line Item DisplayGive Sort Key 031 (Customer Number)Select Create Bank Interest Data TabGive Field Status Group G005

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Select Post Automatically Check BoxSelect Relevant Cash Flow Save

Bank Bill Discount Expenses Account

Give G.L Account No. 400003Give Company Code 6789Give G.L Account Group Other ExpensesSelect Control Data TabGive Country Currency INRSelect Only Balances in Local CurrenciesSelect Line Item DisplayGive Sort Key 031 (Customer Number)Select Create Bank Interest Data Tab Give Field Status Group G001 Save

Link between Reconciliation Account & Special G.L Account Tr Code OBYN

Path: - SproImgFinancial AccountingBank AccountingBusiness TransactionsBills of Exchange TransactionsBills of Exchange ReceivablePost Bills of Exchange Receivable Define Alternative Reconciliation Account For Bills of Exchange Receivable

Double Click on Special G.L Indicator “W” Give Chart of Accounts 6789 EnterGive Reconciliation Account Sundry Debtor 200206Give Special G.L Account Sundry Debtor Bills of Exchange Account 200207 Save

Define Account for Bills of Exchange Transactions Tr Code OBYH

Path: - SproImgFinancial AccountingBank AccountingBusiness TransactionsBills of Exchange TransactionsBills of Exchange ReceivablePost Bills of Exchange Receivable Define Accounts For Bills of Exchange Transactions

Double Click on Bank Discount ChargesGive Chart of Accounts 6789Give Bank Bill Discount Charges Account 400003

Link Between Bank Account Reconciliation Account & H.D.F.CBank Bill Discount

Path: - Spro Tr Code OBYKImgFinancial AccountingBank Accounting

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Business TransactionsBills of Exchange TransactionsBills of Exchange ReceivablePresent Bills of Exchange Receivable at BankDefine Bank Sub Accounts

Go to New EntriesGive Chart of Accounts 6789Give Bank G.L Account Number 200200Give Usage DiscountingGive Special G.L Indicator “W”Give Customer Reconciliation Account Sundry Debtor Account 200206Give Bank Sub Account for Liable H.D.F.C Bank Bill Discount Account 100407 Save

Sales Invoice Posting

Give Document DateGive Company Code 6789Give Currency INRGive Posting Key 01Give Customer Account Number 600401 EnterGive Amount 100000Give Business Area SACCGive Text Sales InvoiceGive Posting Key 50Give Sales Account EnterGive Amount * Business Area SACC Text + Save

Bills of Exchange Receipt Tr Code F-36

Path: - AccountingFinancial AccountingAccounts ReceivableDocument EntryBills of ExchangeF-36 Payment

Give Document Date Give Customer Account No. 600401Give Special G.L Indicator “W” EnterGive Amount 100000Give Business Area SACCGive Due One MonthSelect Process Open Item Again Process Open ItemKeep Relevant Items in Blue Save

Bank Bill Discounting Tr Code F-33

Path: - AccountingFinancial AccountingAccounts ReceivableDocument EntryBills of ExchangeF-33 Discounting

Give Doc Date

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Usage DiscountingGive Value DateGive Bank G.L Account No. 200200Give Business Area SACCGive Amount 95000Give Bank Charges 5000Give Text DiscountingSelect Select Bills of Exchange on Application BarClick Blue Line Item Give Document No. 7001Give Fiscal Year 2005Give Text Discounting Charges Save

Reverse Contingent Liability Tr Code F-20

Path: - AccountingFinancial AccountingAccounts ReceivableDocument EntryBills of ExchangeF-20 Reverse Contingent Liability

Give Document DateGive Sundry Debtors Bills Exchange Account 200207Give Usage Discounting Give Due Date Save

INTEREST CALCULATION

Interest Calculation is Two Types1. Balance Interest Calculation 2. Item Interest Calculation

System Define Balance Interest Indicators is “S”System Define Item Interest Indicator is “P’Balance Interest type Calculation is G.L Account BalancesItem Interest Calculation is used Customer/Vendor Balances

1. Define Interest Calculation Type Tr Code OB46

Path: - SproImgFinancial AccountingGeneral Ledger AccountingBusiness TransactionsBank Account Interest CalculationInterest Calculation Global SettingsDefine Interest Calculation Types

Go to New EntriesInterest Indicator S1Give Name Balance Interest Calculation Give Interest Calculation Type “S”Interest Indicator S2Give Name Item Interest CalculationGive Interest Indicator “P” Save

2. Prepare Account Balance Interest Calculation Tr Code OBAA

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Path: - SproImgFinancial AccountingGeneral Ledger AccountingBusiness TransactionsBank Account Interest CalculationInterest Calculation Global SettingsPrepare Account Balance Interest Calculation

Go to New EntryGive Interest Calculation Indicator S1Give Interest Calculation Freq – 01 (1 Month)Give Interest Calculation Type – GGive Number Range – 03Select Balance plus Interest Save

3. Define Reference Interest Rates Tr Code OBAC

Path: - SproImgFinancial AccountingGeneral Ledger AccountingBusiness TransactionsBank Account Interest CalculationInterest Calculation Define Reference Interest Rates

Go to New EntriesGive Reference S1 Long Text 12% Balance Interest Date From 1.4.2005 Currency INRGive Reference S2 Long Text 15% Item Interest Date From 1.4.2005 Currency INR Save

4. Define Time Dependent Terms Tr Code OB81

Path: - SproImgFinancial AccountingGeneral Ledger AccountingBusiness TransactionsBank Account Interest CalculationInterest Calculation Define Time Dependent Terms

Go to New EntriesGive Interest Calculation Indicator S1Give Currency INREffect From 1.4.2005Give Sequential Number – 01 Give Terms – Debit Interest Balance Interest CalculationGive Reference Interest Rate – S1

Go to Next EntryGive Interest Calculation Indicator S1Give Currency INREffect From 1.4.2005Give Sequential Number – 02 Give Terms – Credit Interest Balance Interest Calculation

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Give Reference Interest Rate – S1

Go to Next EntryGive Interest Calculation Indicator S2Give Currency INREffect From 1.4.2005Give Sequential Number – 01 Give Terms – Debit Interest Arrears Interest CalculationGive Reference Interest Rate – S2

Go to Next EntryGive Interest Calculation Indicator S2Give Currency INREffect From 1.4.2005Give Sequential Number – 02 Give Terms – Credit Interest Arrears Interest CalculationGive Reference Interest Rate – S1 Save

5. Enter Interest Values Tr Code OB83

Path: - SproImgFinancial AccountingGeneral Ledger AccountingBusiness TransactionsBank Account Interest CalculationInterest Calculation Enter Interest Values

Go to New EntryS1 Short Text 12% Balance Interest Effect From 1.4.2005 Interest Rate 12%S2 Short Text 15% Item Interest Effect From 1.4.2005 Interest Rate 15%Save

6. Define Number Ranges Tr Code FBN1

Give Company Code 6789Select Change IntervalSelect Insert IntervalAssign – 03 2005 From 9001 To 10000 Enter

7. Creation of G.L Accounts

H.D.F.C Bank Over Draft Account

Give G.L Account No. 100200Give Company Code 6789Select Create ButtonGive G.L Account Group Secured LoansSelect Balance Sheet AccountSelect Control Data TabGive Country Currency INRSelect Only Balances in Local CurrenciesSelect Line Item Display

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Give Sort Key 002 Select Create Bank Interest Data TabGive Field Status Group G005Select Relevant Cash Flow Give Interest Indicator S1 Save

Interest on O.D Account

Give G.L Account No. 400004Give Company Code 6789Select Create ButtonGive G.L Account Group Other ExpensesSelect Profit Loss AccountSelect Control Data TabGive Country Currency INRSelect Only Balances in Local CurrenciesSelect Line Item DisplayGive Sort Key 002 Select Create Bank Interest Data TabGive Field Status Group G001 Save

8. Prepare G.L Account Balance Interest Calculation Tr Code OBV2

Path: - SproImgFinancial AccountingGeneral Ledger AccountingBusiness TransactionsBank Account Interest CalculationInterest PostingPrepare G.L Account Balance Interest Calculation

Select Accounts on Application BarGive Chart of Accounts 6789Give Account Symbol 0002 (Interest Paid)Give Currency INRGive G.L Account 400003Give Account Symbol 2000 (G.L Account Paid)Give Currency INRGive G.L Account 100200 Save

9. Loan Receipt Entry Tr Code F-02

Give Document Date 1.4.2005Give Company Code 6789Give Currency INRGive Bank Account 200200Give Amount 100000Give Business Area SACCGive Text Bank LoanGive Posting Key 50Give Bank O.D Account 100200Give Amount * Business Area SACC Value Date Text + Save

10. Interest Run Tr Code F.52

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Path: - AccountingFinancial AccountingGeneral Ledger Periodic ProcessingInterest CalculationF.52 – Balances

Give Chart of Accounts 6789Give Bank O.D Account 100200Give Company Code 6789Select Leaf YearSelect Post InterestSelect Same Pan Value Date in PastSelect Update Master Record ExecuteSystem gives Message Session RFSZIS00 Not Created

HOW TO RUN BATCH INPUT SESSION

Go to Systems on Menu Bar Tr Code SM35Select SessionsSelect Batch InputSelect RFSZIS00Select ProcessGive Text Interest on O.DGive Business Area SACCGive Text Interest on O.DGive Business Area SACCSystem Input Session Completed

ITEM INTEREST CALCULATION Tr Code OB82

Path: - SproImgFinancial AccountingAccount Receivable and PayableBusiness TransactionsInterest CalculationPrepare Interest On Arrears Calculation

Go to New Entries Give Interest Indicator S2 Select Open and All Cleared ItemsCalculation Type – G Select Only Calculate Interest On Debit ItemsSelect Interest Calculation Numerator Give Number Range – 03Select Out Put Document Type Text SaveCreation of G.L Account

Interest On Customer Account

Give G.L Account No. 300002Give Company Code 6789Select Create ButtonGive G.L Account Group Other IncomesSelect Profit Loss AccountSelect Control Data TabGive Country Currency INR

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Select Only Balances in Local CurrenciesSelect Line Item DisplayGive Sort Key 002 Select Create Bank Interest Data TabGive Field Status Group G029Select Post Automatically Only Save

AR Calculation Of Interest On Arrears Tr Code OBV1

Path: - SproImgFinancial AccountingAccount Receivable and Accounts PayableBusiness TransactionsCustomer AccountsBusiness TransactionsInterest PostingAR Calculation of Interest on Arrears

Select Accounts on Application BarGive Chart of Accounts 6789Give Account Symbol 0001 (Interest Received)Give Currency INRGive G.L Account 300002Give Account Symbol 1000 (Customer Posting)Give Currency INRGive G.L Account 200206 Save

Assign Forms for Interest Indicators Tr Code OB84

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts PayableBusiness TransactionsInterest CalculationPrintAssign Forms For Interest Indicators

Select 01 Go to Copy as Button on Menu Bar Change Interest Indicator S2Change Company Code 6789 Enter Save

Customer Interest Calculation Run Tr Code F.24

Give Customer No. 600001Give Company Code 6789Give Calculation Period – 31.3.2006Select Create Form Select Print Interest Rate Table Select Print Account OverviewExecute

DUNNING

Dunning is German word it Means RemainderIn SAP Maximum Dunning Levels 8 + 1 In General Clint Operate 4 + 1 Dunning Levels

1.Define Dunning Area Tr Code OB61

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Path: - Spro

ImgFinancial AccountingAccounts Receivable and Accounts PayableBusiness TransactionsDunningBasic Settings For DunningDefine Dunning Area

Go to New EntriesGive Company Code 6789Give Dunning Area BlankGive Dunning Area Text – Dunning Area For SACHSystem Gives Message Enter

2. Define Dunning Procedure Tr Code FBMP

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts PayableBusiness TransactionsDunningDunning ProcedureDefine Dunning Procedure

Go to New EntriesGive Dunning Procedure 6789Give Name Dunning Procedure For SACHGive Dunning Interval Days 7Give No. Dunning Levels 4Give Interest Indicator S1Select Standard Transaction DunningSelect Dunning Levels on Application BarSystem Gives Message EnterCalculate Interest 7,14,21 Select Three Check BoxesSelect Charges On Application BarGive Currency INRGive Dunning Level 1 From Dunning Amount 200 Dunning Charges 20Select Maximum Amounts On Application BarGive Currency INRGive Dunning Level 2 Give Maximum Amount 3000 Minimum Percentage 6Select Dunning Texts On Application BarGive Company Code 6789 Select Customer EnterGo to New Company Code On Application Bar Give Company Code 6789 EnterSelect Dunning By Dunning AreaSelect Separate Notice For Dunning Levels SaveThen Click Dunning Texts On Application Bar Give Company Code 6789Select Customer EnterOpen a New Session go to Tr Code FBMPDouble Click on 0001 Select Dunning Texts On Application BarGive Company Code 0001 Select Customer EnterCopy the Format (or) Proforma goes back on original Screen Paste the Format again go back0001 Screen Copy Legal Dunning Procedures go back to original Screen Go back 6789 Save 4. Assign Dunning Procedure to the Customer Tr Code XD02

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Give Company Code 6789 Give Customer Number 600401Select Company Code Date On Application BarSelect Correspondence Assign Dunning Procedure SACH Save

5. Dunning Letter Run Tr Code F150

Path: - AccountingFinancial AccountingAccounts ReceivablePeriodic ProcessingF-150 Dunning

Go to Dunning Individual Notice On Menu Bar Give Out Put Device LP01 Give Company Code 6789 Give Customer Account Select Print PreviewSelect Sample Printout

TAX ON SALES / PURCHASE

1. Check Calculation Procedures Tr Code OBQ3

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsTax on Sales/PurchasesBasic SettingsCheck Calculation Procedure

Double Click on Define ProcedureGo to New EntriesGive TAXINJ Description Sales Tax India SaveSelect TAXINJ Double Click on Control Data TabGo to New Entries Step Condition Type Description From To Account Key10 BASB Base Amount20 MWVS Input Tax 10 10 VST30 MWAS Output Tax 10 10 MWS Save

2. Assign Tax Procedure To Country Tr Code OBBG

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsTax on Sales/PurchasesBasic SettingsAssign Country to Calculation Procedure

Go to Position Give Country Key In EnterAssign TAXINJ Save

3. Define Tax Codes For Sales and Purchases Tr Code FTXP

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Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsTax on Sales/PurchasesBasic SettingsCalculationDefine Tax Codes For Sales and Purchases

Give Country In EnterGive Tax Code S1 EnterGive Description 4% Input Tax Give Tax Type – V EnterGive Tax Code S2 EnterGive Description 4% Output Tax Give Tax Type – A Enter Save

Creation of G.L Account

Sales Tax Payable AccountGive G.L Account No. 100407Give Company Code 6789Select Create ButtonGive G.L Account Group Current LiabilitiesSelect Balance Sheet AccountSelect Control Data TabGive Country Currency INRSelect Only Balances in Local CurrenciesSelect Open Item ManagementSelect Line Item DisplayGive Sort Key 031 Select Create Bank Interest Data TabGive Field Status Group G001 Save

4. Assign Tax Accounts Tr Code OB40

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsTax on Sales/PurchasesBasic SettingsPostingsDefine Tax Accounts

Double Click On VST In Put Tax Give Chart Of Accounts 6789 EnterSelect Tax Code SaveGive S1 Account 100407 (4% In Put Tax Account) SaveDouble Click On MWS Out Put Tax Select Tax Code SaveGive S2 Account 100408 (4% Out Put Tax Account) Save

Assign Tax Code To Customer Master Tr Code XD02

Give Customer Number 600401 Give Company Code 6789 EnterSelect Control Data Tab Give Tax No.2 (Output Tax)Select Sales/Purchase Tax SaveGo to Tr Code FS00 Give Sales Account Select Change ButtonSelect Control Data Tab Give Tax Category + (Only Output Tax Allowed)

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Select Posting Without Tax Allowed Save

Sales Invoice Posting

Give Document DateGive Company Code 6789Give Currency INRGive Posting Key 01Give Customer Account Number 600401 EnterGive Amount 100000Select Calculate TaxGive Business Area SACCGive Text Sales InvoiceGive Posting Key 50Give Sales Account EnterGive Amount * Give Tax Code S2 Business Area SACC Text +Select Overview On Menu Bar Select Taxes On Menu BarRemove The Tick Mark Calculate Tax Select Calculate On Menu Bar Go BackSystem Gives Message Say Yes Save System Gives Message Say YesSelect Blue Line Item Give Business Area SACC Give Text Sales Tax Save Give FS10N To See The Balances

AUTOMATIC PAYMENT

1. Setup All Company Codes For Payment Transactions Tr Code FBZP

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts PayableBusiness TransactionsOutgoing PaymentsAutomatic Outgoing PaymentsPayment Method/Bank Selection For Payment ProgramSetup All Company Codes For Payment Transactions

Go to New Entries Give Company Code 6789Give Sending Company Code 6789Give Paying Company Code 6789Give Special G.L Transaction To Be Paid Vendor AFH A Down Payment On Current AssetsF Down Payment RequestH Security Deposit

Give Special G.L Transaction To Be Paid Customer AFP A Down Payment On Current AssetsF Down Payment RequestP Payment Request Save

2. Setup Paying Company Codes For Payment Transactions

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts Payable

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Business TransactionsOutgoing PaymentsAutomatic Outgoing PaymentsPayment Method/Bank Selection For Payment ProgramSetup Paying Company Codes For Payment Transactions

Go to New Entries Give Company Code 6789Give Minimum Amount For Incoming Payment 1000Give Minimum Amount For Outgoing Payment 1000Select Sender DetailsGive Text Id ADRS (Standard Texts For adr Include)Give Letter Header F_0001Give Letter Footer F_0001 Save

3. Setup Payment Methods Per Country For Payment Transactions

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts PayableBusiness TransactionsOutgoing PaymentsAutomatic Outgoing PaymentsPayment Method/Bank Selection For Payment ProgramSetup Payment Methods Per Country For Payment Transactions

Go to New Entries Give Country – In Give Payment Method – CGive Description – Check PaymentSelect Outgoing Payments Select Check Select Allowed For Personal PaymentsGive Document Type For Payment KR Clearing Document Type KZ Save

4. Setup Payment Methods Per Company Code For Payment Transactions

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts PayableBusiness TransactionsOutgoing PaymentsAutomatic Outgoing PaymentsPayment Method/Bank Selection For Payment ProgramSetup Payment Methods Per Company Code For Payment Transactions

Go to New Entries Give Company Code 6789 Give Payment Method – CGive Minimum Amount 1000Give Maximum Amount 9999999999 Save

5. Setup Bank Determination For Payment Transactions

Path: - SproImgFinancial AccountingAccounts Receivable and Accounts PayableBusiness TransactionsOutgoing PaymentsAutomatic Outgoing PaymentsPayment Method/Bank Selection For Payment Program

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Setup Bank Determination For Payment TransactionsSelect 6789Double Click On Ranking OrderGo to New Entries Payment – C Currency – Inr House Bank – HDFCDouble Click On Bank AccountsGo to New Entries House Bank – HDFC Payment – C Currency – Inr Account Id – CRACBank Sub Account 200200Double Click On Available AmountsGo to New Entries House Bank – HDFC Account ID – CRAC Currency – InrAvailable Amount For Out Going Payment 5000000 Incoming 4000000Double Click On Value DateGo to New Entries Payment Method – C House Bank – HDFC Account ID – CRAC Save

6. Payment With Print Tr Code F-58

Path: - AccountingFinancial AccountingAccount PayableDocument EntryOutgoing PaymentF-58 – Post + Print Forms

Give Company Code 6789Give Payment Method – C Give House Bank – HDFCGive Check Lot Number – 2Give Alternative Form – F110_PRENUM_CHCKGive Print For Forms – LP01Select Print ImmediatelySelect Enter Payments On Application BarGive Amount 50000Company Code Gray ColorGive Business Area SACCGive Value Date Give Text Part PaymentGive Vendor Account No. 600401Select Process Open Item Keep Relevant Items In Blue ColorSelect Partial Payment Tab Double Click Payment Amount Field Save

7. Display Of Letter Tr Code SP01

Go to Systems On Menu Bar – Services – Output Control ExecuteSelect Spool – Display

ASSET ACCOUNTING

Rules1. Sub Assets is to be created in Main Asset.2. Main Asset Master is to be Created Asset Class.3. In Asset Class is Assigned Account Determination Screen Layout Number Range

Depreciation.4. In Account Determination we Assign Accounts based upon the transaction like Purchase

Sales Scrap Lose Deprecation Accumulated Depreciation.We Used the Chart of Depreciation in SAP it is a Copy Chart of Depreciation. 0DE Chart of Depreciation is German Company Chart of Depreciation.

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Structure Asset Relation 10000 Lands11000 Buildings20000 Plant & Machinery30000 Furniture & Fixture31000 Vehicles40000 Work In Progress

1. COPY CHART OF DEPRECIATION TR Code EC08

Path: - SproImgFinancial AccountingAsset AccountingOrganizational StructureCopy Reference Chart of Depreciation/Depreciation Area

Double Click Copy Reference Chart of DepreciationGo to Organizational Object on Menu BarSelect Copy Organizational ObjectGive from Chart of Depreciation 0DE Give to Chart of Depreciation 6789 EnterSystem gives Message Continue Go Back

Double Click Specify Depreciation of Chart of DepreciationGive Chart of Depreciation for SACH Save

Double Click Copy/Delete Depreciation Areas Give Chart of Depreciation 6789 EnterGo to Edit On Menu Bar Select Selections Select All De Select 01 Book DepreGo to Edit On Menu Bar Select/Delete SaveSystem gives Message Depreciation Area 02 Cannot Be Deleted Enter SaveSystem gives Message 30 Will Not Be Deleted Enter SaveGo on entering up to data Saved Message.

2. CREATE TAX CODE FOR NON TAXABLE TRANSACTIONS TR Code FTXP

Unless We Create 0% Tax Codes & Assign For non Taxable Transactions system will not accept Assigning Chart of Depreciation to Company Code.Give Country In EnterGive Tax Code P1 Enter 0% Input Tax Give Tax Type – V SaveGive Tax Code P2 Enter 0% Output Tax Give Tax Type – A Save

3. ASSIGN 0% TAX CODES TO NON-TAXABLE TRANSACTIONS Tr Code OBCL

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsTax on Sales/PurchasePostingAssign Tax Codes for Non Taxable Transactions

Go to Position Give Company Code 6789 EnterGive P1 Input Tax Give P2 Output Tax Save4. ASSIGN CHART OF DEPRECIATION TO COMPANY CODE Tr Code OAOB

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Path: - SproImgFinancial AccountingAsset AccountingOrganizational StructureAssign Chart Of Depreciation To Company Code

Go to Position Give Company Code 6789 Save

5. SPECIFY ACCOUNT DETERMINATIONS

Path: - SproImgFinancial AccountingAsset AccountingOrganizational StructureAsset ClassesSpecify Account Determination

Select 10000,20000,30000,40000 Four ItemsSelect Copy As Button Enter Number Entries – 4 Copied SaveThen Select 10000,20000 Select Copy As Button Enter Save

6. CREATE SCREEN LAYOUT RULES

Path: - SproImgFinancial AccountingAsset AccountingOrganizational StructureAsset ClassesCreate Screen Layout Rules

System Define 1000 For Lands, 1100 For Buildings, 2000 For Plant Machinery, 3000 For Furniture & Fixtures, 3100 For Vehicles, 4000 For Work ProgressSelect 1000,1100,2000,3000,3100,4000 Select Copy as Button

PS – 10 LandPS – 11 BuildingsPS – 20 Plant & MachineryPS – 30 Furniture & Fixtures PS – 31 Vehicles PS – 40 Work In Progress Enter Save

7. DEFINE ASSET CLASS Tr Code OAOA

Path: - SproImgFinancial AccountingAsset AccountingOrganizational StructureAsset ClassesDefine Asset Classes

Go to New Entries Give PS1000 Description Land Short Text LandGive Account Determination PS10000 Give Screen Layout Rule PS10Give Number Range – 01 Select No AuC or Summary Management of AuC Save

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Next EntryGive PS1100 Description Buildings Short Text BuildingsGive Account Determination PS11000 Give Screen Layout Rule PS11Give Number Range – 02 Select No AuC or Summary Management of AuC SaveNext EntryGive PS2000 Description Plant & Machinery Short Text Plant & MachineryGive Account Determination PS20000 Give Screen Layout Rule PS20Give Number Range – 03 Select No AuC or Summary Management of AuC Save

Next EntryGive PS3000 Description Furniture & Fixture Short Text Furniture & FixtureGive Account Determination PS30000 Give Screen Layout Rule PS30Give Number Range – 04 Select No AuC or Summary Management of AuC SaveNext EntryGive PS3100 Description Vehicles Short Text VehiclesGive Account Determination PS31000 Give Screen Layout Rule PS31Give Number Range – 05 Select No AuC or Summary Management of AuC Save

Next EntryGive PS4000 Description Work In Progress Short Text Work In ProgressGive Account Determination PS40000 Give Screen Layout Rule PS40Give Number Range – 06 Select No AuC or Summary Management of AuC Save

8. DEFINE NUMBER RANGES Tr Code AS08

Path: - SproImgFinancial AccountingAsset AccountingOrganizational StructureAsset ClassesDefine Number Range Interval

Give Company Code 6789 Select Change Interval Select Insert Interval

No. From No. To No.

01 1 100002 1001 200003 2001 300004 3001 400005 4001 500006 5001 6000 Enter Save

9. DEFINE ACCOUNT GROUPS Tr Code OBD4

6789 FXAS Fixed Assets 200500 2005996789 ACDP Accumulated Depreciation 100500 1005996789 OTIN Other Incomes 300500 3005996789 OTEX Other Expenses 400500 4005996789 DEPR Depreciation 400600 400699 Save

CREATION OF G.L ACCOUNTS

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LandsGive G.L Account No. 200500Give Company Code 6789Select Create ButtonGive Account Group Fixed AssetsGive Text Lands A/cSelect Balance SheetSelect Control Data TabGive Reconciliation Account AssetsGive Tax Category - (Only Input Tax Allowed)Select Without Posting Tax AllowedSelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data Tab Field Status Group G067 Save

BuildingsGive G.L Account No. 200501Give Company Code 6789Select Create ButtonGive Account Group Fixed AssetsGive Text Buildings A/cSelect Balance SheetSelect Control Data TabGive Reconciliation Account AssetsGive Tax Category - (Only Input Tax Allowed)Select Without Posting Tax AllowedSelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G067 Save

Plant & MachineryGive G.L Account No. 200502Give Company Code 6789Select Create ButtonGive Account Group Fixed AssetsGive Text Plant & Machinery A/cSelect Balance SheetSelect Control Data TabGive Reconciliation Account AssetsGive Tax Category - (Only Input Tax Allowed)Select Without Posting Tax AllowedSelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G067 Save

Furniture & FixtureGive G.L Account No. 200503Give Company Code 6789Select Create ButtonGive Account Group Fixed AssetsGive Text Furniture & Fixture A/cSelect Balance Sheet

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Select Control Data TabGive Reconciliation Account AssetsGive Tax Category - (Only Input Tax Allowed)Select Without Posting Tax AllowedSelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G067 Save

VehiclesGive G.L Account No. 200504Give Company Code 6789Select Create ButtonGive Account Group Fixed AssetsGive Text Vehicles A/cSelect Balance SheetSelect Control Data TabGive Reconciliation Account AssetsGive Tax Category - (Only Input Tax Allowed)Select Without Posting Tax AllowedSelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G067 Save

Work In ProgressGive G.L Account No. 200505Give Company Code 6789Select Create ButtonGive Account Group Fixed AssetsGive Text Work In Progress A/cSelect Balance SheetSelect Control Data TabGive Reconciliation Account AssetsGive Tax Category - (Only Input Tax Allowed)Select Without Posting Tax AllowedSelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G067 Save

ACCUMULATED DEPRECIATION G.L ACCOUNTS CREATION

BuildingsGive G.L Account No. 100501Give Company Code 6789Select Create ButtonGive Account Group Current LiabilitiesGive Short Text Accumulated Depreciation Buildings A/cSelect Balance SheetSelect Control Data TabGive Reconciliation Account AssetsSelect Line Item DisplayGive Sort Key 18 (Asset Number)

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Select Bank Interest Data Tab Field Status Group G067 Save

Plant & MachineryGive G.L Account No. 100502Give Company Code 6789Select Create ButtonGive Account Group Current LiabilitiesGive Short Text Accumulated Depreciation Plant & Machinery A/cSelect Balance SheetSelect Control Data TabGive Reconciliation Account AssetsSelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G067 Save

Furniture & FixersGive G.L Account No. 100503Give Company Code 6789Select Create ButtonGive Account Group Current LiabilitiesGive Short Text Accumulated Depreciation Furniture & Fixtures A/cSelect Balance SheetSelect Control Data TabGive Reconciliation Account AssetsSelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G067 Save

VehiclesGive G.L Account No. 100504Give Company Code 6789Select Create ButtonGive Account Group Current LiabilitiesGive Short Text Accumulated Depreciation Vehicles A/cSelect Balance SheetSelect Control Data TabGive Reconciliation Account AssetsSelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G067 Save

DepreciationGive G.L Account No. 400500Give Company Code 6789Select Create ButtonGive Account Group Other ExpensesGive Short Text Depreciation A/cSelect Profit & Loss AccountSelect Control Data TabSelect Only Balances In Local CurrencySelect Line Item Display

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Give Sort Key 18 (Asset Number)Select Bank Interest Data Tab Field Status Group G001 Save

Loss Due To ScrapGive G.L Account No. 400501Give Company Code 6789Select Create ButtonGive Account Group Other ExpensesGive Short Text Loss Due To Scrap A/cSelect Profit & Loss AccountSelect Control Data TabSelect Only Balances In Local CurrencySelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G001 Save

Loss On Sale Of AssetGive G.L Account No. 400502Give Company Code 6789Select Create ButtonGive Account Group Other ExpensesGive Short Text Loss On Sale Of Asset A/cSelect Profit & Loss AccountSelect Control Data TabSelect Only Balances In Local CurrencySelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G001 Save

Sale Of Asset AccountGive G.L Account No. 300500Give Company Code 6789Select Create ButtonGive Account Group Other IncomesGive Short Text Sale Of Asset A/cSelect Profit & Loss AccountSelect Control Data TabSelect Only Balances In Local CurrencySelect Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G052 Save

Profit On Sale Of AssetGive G.L Account No. 300501Give Company Code 6789Select Create ButtonGive Account Group Other IncomesGive Short Text Profit On Sale Of Asset A/cSelect Profit & Loss AccountSelect Control Data TabSelect Only Balances In Local Currency

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Select Line Item DisplayGive Sort Key 18 (Asset Number)Select Bank Interest Data TabField Status Group G001 Save

10. INTEGRATION WITH G.L ACCOUNTS Tr Code AO90

Path: - SproImgFinancial AccountingAsset AccountingIntegration With The General LedgerAssign G.L Accounts

Give Chart Of Depreciation 6789 EnterSelect 6789 Double Click On Account DeterminationGo to Position Give PS1000 EnterSelect PS1000 Double Click On Balance Sheet AccountsGive Acquisition Account Assignment 200500 Lands

Give Retirement Account Assignment 400500 Loss Due To ScrapClearing Account Revenue From Asset Sale 300500 Sale Of Asset Gain From Asset Sale 300501 Profit On Sale Of AssetLoss From Asset Sale 400501 Loss On Sale Of Asset

Select PS11000 Double Click On Balance Sheet AccountsGive Acquisition Account Assignment 200501 Buildings

Give Retirement Account Assignment 400500 Loss Due To ScrapClearing Account Revenue From Asset Sale 300500 Sale Of Asset Gain From Asset Sale 300501 Profit On Sale Of AssetLoss From Asset Sale 400501 Loss On Sale Of AssetDouble Click Depreciation

Give Acc Dep Accnt for Ordinary Depr 100500 Acc Depreciation on BuildingsGive Expense Account for Ordinary Dep 400500 Depreciation A/c

Select PS20000 Double Click On Balance Sheet AccountsGive Acquisition Account Assignment 200502 Plant & Machinery


Give Acc Dep Accnt for Ordinary Depr 100500 Acc Depreciation on BuildingsGive Expense Account for Ordinary Dep 400500 Depreciation A/cSelect PS30000 Double Click On Balance Sheet AccountsGive Acquisition Account Assignment 200503 Furniture & Fixtures

Give Retirement Account Assignment 400500 Loss Due To ScrapClearing Account Revenue From Asset Sale 300500 Sale Of Asset Gain From Asset Sale 300501 Profit On Sale Of Asset

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Loss From Asset Sale 400501 Loss On Sale Of AssetDouble Click Depreciation


Select PS31000 Double Click On Balance Sheet AccountsGive Acquisition Account Assignment 200504 Vehicles



Select PS40000 Double Click On Balance Sheet AccountsGive Acquisition Account Assignment 200505 Work In Progress

Give Retirement Account Assignment 400500 Loss Due To ScrapClearing Account Revenue From Asset Sale 300500 Sale Of Asset Gain From Asset Sale 300501 Profit On Sale Of AssetLoss From Asset Sale 400501 Loss On Sale Of Asset

11. DETERMINE DEPRECIATION AREAS IN THE ASSET CLASS Tr Code OAYZ

Path: - SproImgFinancial AccountingAsset AccountingValuationDetermine Depreciation Area in the Asset Class

Give Chart of Accounts 6789 Enter Go to PositionGive PS1000 Enter Select PS1000 Double Click On Depreciation Area Save

Select PS1100 Double Click on Depreciation Area Select 01 Book DepreciationGo to Details Button Give Screen Layout 2000 De Select Area Deactivation Save



Select PS3100 Double Click on Depreciation Area Select 01 Book DepreciationGo to Details Button Give Screen Layout 2000 De Select Area Deactivation SaveSelect PS4000 Double Click on Depreciation Area Select 01 Book Depreciation Save

12. DEFINE SCREEN LAYOUTS FOR ASSET MASTER DATA

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Path: - SproImgFinancial AccountingAsset AccountingMaster DataScreen LayoutDefine Screen Layout For Asset Master Data

Double Click Define Screen Layout For Asset Master DataGo to Position Give PS10 Enter Select PS10 Double Click On Logical Field GroupsSelect 2 Posting Information Double Click On Field Group RuleMake Capitalization Date Required EntrySelect Sub Number Go BackSelect 3 Time Dependent Data Double Click On Field Group RuleMake Business Area Required Entry Save

Select PS11 Double Click On Logical Field GroupsSelect 2 Posting Information Double Click On Field Group RuleMake Capitalization Date Required EntrySelect Sub Number Go BackSelect 3 Time Dependent Data Double Click On Field Group RuleMake Business Area Required Entry Save




13. DEFINE SCREEN LAYOUTS FOR ASSET DEPRECIATION AREA Tr Code AO21

Path: - SproImgFinancial AccountingAsset AccountingMaster DataScreen LayoutDefine Screen Layout For Asset Depreciation Area

Select 2000 Double Click On Field Group RulesMake Depreciation as Required Entry

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Useful Life as Required EntryOrdinary Depreciation Start Date as Required Entry Save

14. SPECIFY INTERVALS & POSTING RULES Tr Code OAYR

Path: - SproImgFinancial AccountingAsset AccountingIntegration With the General LedgerPost Depreciation to the General LedgerDefine Screen Layout For Asset Master DataSpecify Intervals & Posting Rules

Select 6789 Double Click on Posting RulesSelect 01 Book Depreciation Select Details ButtonSelect Monthly Postings Save

15. Specify Rounding of Net Book Value and/or Depreciation Tr Code OAYO

Path: - SproImgFinancial AccountingAsset AccountingValuationAmount SpecificationsSpecify Rounding of Net Book Value and/or Depreciation

Select 6789 Double Click Rounding SpecificationsSelect 01 Book Depreciation Select Details ButtonSelect Automatically Calculated DepreciationSelect Rnd to nearest whole Save

16. DEPRECIATION KEYS Tr Code AFAMR

Path: - SproImgFinancial AccountingAsset AccountingDepreciation Valuation MethodsDepreciation KeyCalculation MethodsDefine Base Methods

Select 0014 Save

17. DEFINE DECLINING BALANCES METHOD Tr Code AFAMS

Path: - SproImgFinancial AccountingAsset AccountingDepreciation Valuation MethodsDepreciation KeyCalculation Methods

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Define Multi Level MethodsGo to New Entries Give Multi Level Method S1 12% Strait Line MethodValidity Start From Ordinary Depreciation Start DateDouble Click on Levels Go to New EntriesGive Aqu Year – 9999, Year – 999, Per – 12, Base Values – 01, Percentage – 12 Save

Select Next Entry Give Multi Level Method S2 15% Written Down MethodValidity Start From Ordinary Depreciation Start DateDouble Click on Levels Go to New EntriesGive Aqu Year – 9999 Year – 999, Per – 12, Base Values – 24, Percentage – 15 Save

18. MAINTAIN PERIOD CONTROL METHOD Tr Code AFAMP

Path: - SproImgFinancial AccountingAsset AccountingDepreciation Valuation MethodsDepreciation KeyCalculation MethodsDefine Multi Level Methods

Go to New Entries Give Period Control Method 006Give Aquisition 01 (Pro rata at Period Start Date)Give Add 01 (Pro rata at Period Start Date)Give Ret 08 (At the end of the year)Give Trn 06 (At the start of the year) Give Description 01/01/08/06 Save

19. DEFINE DEPRECIATION KEY Tr Code AFAMA

Path: - SproImgFinancial AccountingAsset AccountingDepreciation Valuation MethodsDepreciation KeyMaintain Depreciation Key

Go to New Entries Give Depreciation Key 12% Start Line MethodSelect Period Control Accounting to Fiscal YearSelect Depreciation to the dayAcq Only Allowed Capitalization Year No Double Click on Assignment of Calculation MethodGo to New Entries Give Depreciation Type Ordinary Depreciation Phase From The Start of the DepreciationBase Method 0014 (Ordinary Explicit Percentage (After end of the Life))Give Declining Balances Method 006 Give Multi Level Method S1 (Start Line Method)Give Class - Strait Line Depreciation Go back Two Times Activate on Application Bar SaveGo to New Entries Give Depreciation Key 15% Written Down Value MethodSelect Period Control Accounting to Fiscal YearSelect Depreciation to the dayAcq Only Allowed Capitalization Year No

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Double Click on Assignment of Calculation MethodGo to New Entries Give Depreciation Type Ordinary Depreciation Phase From The Start of the DepreciationBase Method 0014 (Ordinary Explicit Percentage (After end of the Life))Give Declining Balances Method 001 Give Multi Level Method S2 (Written Down Value Method)Give Class – Declining Balances Depreciation Activate on Application Bar Save

20. DEFINE NUMBER RANGES FOR DEPRECIATION POSTING Tr Code FBN1

Give Company Code 6789 Select Change Interval Select Insert Interval04 2005 10001 11000 Select External Check Box Save

21. ASSET MASTER CREATION Tr Code AS01

Path: - AccountingFinancial AccountingFixed AssetsAssetCreateAsset

Give PS1100 Give Company Code 6789 Give Asset No.1 EnterDescription – Factory Buildings Give Capitalization Date 1.4.2005Give Business Area SACC Select Depreciation Area Tab Dep Key S1Give Useful Life – 12 Give Depreciation Date 1.4.2005 Save

Give PS2000 Give Company Code 6789 Give Asset No.1 EnterDescription – Plant Give Capitalization Date 1.4.2005Give Business Area SACC Select Depreciation Area Tab Dep Key S1Give Useful Life – 12 Give Depreciation Date 1.5.2005 Save

CREATE SUB ASSET Tr Code AS11

Path: - AccountingFinancial AccountingFixed AssetsAssetCreateAsset

Give 2001 Enter Sub Asset Factory Compressor Capitalization Date 1.5.2005 Save

22. PURCHASE INVOICE POSTING Tr Code F-90

Path: - AccountingFinancial AccountingFixed AssetsPostingAcquisition External AcquisitionWith Vendor

Give Doc Date 1.4.2005 Give Vendor Number EnterGive Amount 500000 Give Business Area SACCGive Text Factory Building Purchase Posting Key 70Give Asset Account No. Give Tr Type 100 Enter

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Give Amount * Text + Save System gives Message Enter

23. DEPRECIATION RUN Tr Code AFAB

Path: - AccountingFinancial AccountingFixed AssetsPeriodic ProcessingDepreciation RunExecute

Give Company Code 6789 Give Fiscal Year 2005 Give Posting Period – 01Select Planned Posting Run Select Test Run ExecuteSystem gives Message Say Yes Go back Remove Text RunGo To Programs on Menu Bar Select Execute in Background Output Device LP01Select Immediate Select Check Select SaveSystem gives Message Background Job Scheduled For Program Rapost 2000

Go to System On Menu Bar Select Services Select JobsSelect Job Overview Execute Select Rapost 2000 Select Spool ButtonGive Select Spool Number Select Display

24. SALE OF ASSET Tr Code F-92

Path: - AccountingFinancial AccountingFixed AssetsPostingRetirementRetirement With RevenueWith Customer

Give Document Date 1.6.2005 Give Customer No. EnterGive Amount 450000 Give Business Area SACC Text Sale of Factory BuildingsGive Posting Key 50 Give Sale Of Asset Account Give Tr Type 210 EnterGive Amount * Give Business Area SACC Text + Select Asset Retirement EnterGive Asset Number Give Asset Value Date 1.6.2005 Select Complete Retirement Continue Save

25. ASSET RETIREMENT BY SCRAPPING Tr Code ABAVN

Path: - AccountingFinancial AccountingFixed AssetsPostingRetirementAsset Retirement By Scrapping

Give Asset Account Number Give Document Date 1.6.2005Give Posting Date 1.6.2005 Give Asset Value Date 1.6.2005Give Text Scrapping Select Additional Details TabGive Document Type AA Save

26. TRANSFER OF ASSET Tr Code ABUMN

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Path: - AccountingFinancial AccountingFixed AssetsPostingTransferTransfer with in Company Code

Give Asset Account No. Give Document Date 1.6.2005 Give Posting Date 1.6.2005Give Asset Value Date 1.6.2005 Text Transfer Give Existing Asset No.2001Select Additional Details Tab Give Document Type AA Save

OPENING BALANCES SETTING

CREATION OF G.L ACCOUNT

Give G.L Account 100010 Give Company Code – 6789 Give Account Group – Current LiabilitiesSelect Balance Sheet AccountGive Short Text – Opening Balances A/cSelect Control Data TabSelect Only Balances In Local CurrencySelect Line ItemGive Sort Key – 002Select Create Bank Interest TabGive Field Status Group – G001 Save Entries F-02

Opening Balances A/c Dr 100000To Equity S.C A/c 100000

H.D.F.C Bank A/c Dr 100000To Opening Balances A/c 100000

Opening Balances A/c Dr 500000To Sundry Creditors A/c 500000

Sundry Debtors A/c Dr 500000To Opening Balances A/c 500000

LIABILITIES OPENING BALANCES A/C ASSETS100000 100000 100000 100000500000 500000 500000 500000

CONTROLLING

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1. Maintain Controlling AreaPath: - Spro Tr Code: - OKKP

ImgControllingGeneral ControllingOrganizationMaintain Controlling Area

Double Click Maintain Controlling AreaGo to New Entry Give Controlling Area 6789Company Name Surendra Agro ChemicalsPerson Responsible Use F4 Key Select AccountantControlling Area Same as Company CodeGive Currency Type use F4 Select 10Currency INR Chart Of Accounts 6789 Fiscal Year 2005 Cost Center Hierarch SACH_Hierarch Double click on Activate Components/control IndicatorSystem gives Message Say Yes.

Go to New Entry Fiscal Year 2005Cost Center Component ActivateSelect Activity TypeOrder Management ActivateCommitment Management ActivateActivity Based Costing Component Activate for Parlal CalculationsSelect Profit CenterSelect all CurrenciesDouble Click on Assessment of Company CodeGo to New EntriesGive Company code 6665 SaveSystem gives Message Enter

2. Define Number Ranges For Controlling Documents Path: - Spro Tr Code: - KANK

ImgControlling General Controlling Organization Maintain Number Ranges For Controlling Documents

Give Controlling Area 6789Select Maintain Group on Application Bar (F6)Select Group on Menu Bar.Select InsertControlling Area Text SACHNumber Ranges 1 To 1000 EnterSelect Coin Co Through Posting From FIGo to Edit on Menu BarSelect Select ElementSelect RKIU Actual Overhead AssessmentGo to Edit Select Select ElementSelect RKP1 Planning Primary Costs

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Go to Edit Select Select ElementSelect RKP2 Planning ActivitiesGo to Edit Select Select ElementSelect RKP3 Planning Secondary CostGo to Edit Select Select ElementSelect RKU1 Repost CostsGo to Edit Select Select ElementSelect RKU2 Repost RevenuesGo to Edit Select Select ElementSelect RKU3 Repost Co Line ItemsGo to Edit Select Select ElementSelect Controlling Area For SACHTop of the Area Go to Edit Assign Element Group Save

3. Maintain Versions

Path: - Spro Tr Code: - OKEQImgControlling General Controlling OrganizationMaintain Versions

Select 0 Plan/Actual Version.Double click Settings on Each Fiscal AreaGive Company code 6789 EnterSelect Integrated Planning Select Copying Allowed SaveSystem Gives Message Say YesGive Output Devise LP01 Continue ExecuteTr Code SM-37 Enter Give Job Name Surendra Execute Select SurendraSelect Spool on Application Bar, Select spool Select, Display Contents on Application Bar (F6)

1. COST ELEMENT ACCOUNTING

There are Two Types of Cost Elements1) Primary Cost Element2) Secondary Cost Element

Primary Cost Element Can be created at F1 Level at Controlling LevelSecondary cost element can be created at Controlling LevelFor Primary Cost Elements G.L Account is MustAll Expenditure G.L Accounts Cost is Created as Cost Elements.

1. Creation of Primary Cost ElementsTr Code: - FS00

Give 400005 Select Cost Element Valid From 1-4-2005 Enter Give Cost Element Categories Give-1 Save

2. Creation of Primary Cost Elements At Costing Levels

Path: -Spro Tr Code: - KA01ImgControllingCost Element Accounting

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Master DataCost ElementsCreate Cost Elements

Double Click Create Primary cost ElementsGive Cost Element 400006 EnterGive Cost Element Category 01 Save

3. Make Cost Center As Required Entry Tr Code: - OBC4Go to Position Give Company Code 6789 EnterSelect 6789 Double click on field status GroupDouble Click on G004Double Click on Additional Accounting AssessmentMake Cost Center Require Entry Save

4. Assign Field Status Group G004 For Cost ElementTr Code: - FS00

Give G.L Account 400005Select Change Button Select Create Bank Interest Data TabField Status Group G004 SaveGive G.L Account 400006Select Change ButtonField Status Group G004 Save

2. COST CENTER ACCOUNTING Tr Code: - KS01

1.Create Cost Centers

Path: - SproImgControlling Cost Center AccountingMaster DataCost CentersCreate Cost Centers

Double Click Create Cost CenterGive Department-A Valid From 1-4-2005. EnterName Department-A Person Responsible Surendra Dep Accounts Cost Center Category Production (1) F4Hierarchy F4 Business Area NACC Currency INR SaveSystem gives Message Enter

Again Double Click Create Cost CenterGive Department-B Valid From 1-4-2005 EnterName Department-B Person Responsible Surendra Dep Accounts Cost Center Category Production (1) F4Hierarchy F4 Business Area SACC Currency INR SaveAgain Double Click Create Cost CenterGive Department-C Valid From 1-4-2005 EnterName Department-C Person Responsible Surendra Dep Accounts Cost Center Category Production (1) F4Hierarchy F4 Business Area SACC Currency INR Save

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Again Double Click Create Cost CenterGive Service Dep-A Valid From 1-4-2005 EnterName ServiceDep-A Person Responsible Surendra Dep Accounts Cost Center Category Production (1) F4Hierarchy F4 Business Area SACC Currency INR Save

2. Creation Of Cost Center Group Tr Code: - KSH1

Path: - SproImgControllingCost Center AccountingMaster DataCost CentersDefine Cost Center Group

Double Click On Create Cost Center GroupGive SACH Cost EnterCost Center Group For SACHSelect Insert Cost Center Group On Lower Level on A.P Bar Dep_A To Ser_A Save

3. Posting Of Transaction Tr Code: - F-02

Give Doc DateGive Company codeGive Rent A/cAmount 100000Give Cost Center Service Dep_AText Rent Posting Key 50 Bank A/c EnterAmount *, Business Area SACC, Value Date Text + Save

4. How To View Cost Center Wise Report Tr Code: - KSB1

Path: - AccountingControllingCost Center AccountingInformation SystemReports For Cost Center AccountingLine ItemsCost Center Actual Line Items

Give Cost Center Group Give Cost Element Execute

5. Manual Reposting of Cost Tr Code: - KB11N

Path: - AccountingControllingCost Center AccountingActual PostingsManual Reporting of Costs Enter

Service-A Element 400005 20000 Dep-AService-A Element 400005 25000 Dep-B

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Service-A Element 400005 30000 Dep-C Save

6. Planning Cost Center Wise Tr Code: - KP06

Path: - AccountingControllingCost Center AccountingPlanningCost and Activity InputsChange

Version-0 Period-1 To 12 Fiscal Year 2005 Cost Center Group Element 400005 Select Form BasesSelect Overview Button On Application BarDep-A 300000 Distribution Key-1Next Combination on Application BarDep-B 240000 Distribution Key-1Next Combination on Application BarDep-C 120000 Distribution Key-1Next Combination on Application Bar400005,600000 Distribution Key-1Select Period Screen on Application Bar Save

7. To View Plan/Actual Variance Cost Center Wise Tr Code: - S_ALR_87013611

Path: - AccountingControllingCost Center AccountingInformation SystemReports For Cost Center AccountingCost Centers Actual/Plan/Variance

Give Controlling Area 6789Give Fiscal year 2005From Period-5To Period-5Plan Version-0Cost Element Value – 400005 Execute (F8)

8. Secondary Cost Assessment of overheads Tr Code: - KA06

Creation of Secondary Cost ElementsPath: - Spro

ImgControllingCost Element AccountingMaster DataCost ElementCreate Cost Elements

Double Click On Create Secondary Cost ElementsControlling Area 6789Give 500005 Valid From 1-4-2005 To 31-3-2006Name Service to Production Give Assessment Element Category – 42 Save9. Creation of Assessment Cycle

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Tr Code: - KSU1Path: - Spro

ImgControlling Cost Center AccountingActual PostingsPeriod End Closing AssessmentMaintain Assessment

Double Click on Create Actual AssessmentGive Cycle Name SACH-1Start Date 1-4-2005 Enter

Text Service To ProductionSelect InteractiveSelect Attach Segment on Application BarSegment Name – Segment – 1Description - Service to ProductionAssessment Cost Element -500005Sender Rule - Posted AmountsSharing -100% Select Actual Value OriginReceiver Rule – Fixed PercentagesSelect Sender/Receivers TabService Cost Element Service – A Receivers Element SACH-HierarchSelect Sender Value Tab Version – 0 Select Receiver Tracing Factor – 30 A, 35 B, 35 C, 0 Save

10. Actual Assessment Tr Code: - KSU5

Path: - AccountingControllingCost Center AccountingPeriod and ClosingSingle FunctionsAllocationsAssessment

Give Period 1 To 12Fiscal Year 2005Select Test RunSelect Details ListCycle F4 Execute (F8)

SACH 1-4-2005 Service To ProductionSelect Receivers Details Button on Application Bar

11. Create Field Status Variant Tr Code: - OBC4

Path: - SproImgFinancial AccountingFinancial Accounting Global SettingsDocuments

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Line ItemControlsMaintain Field Status Variant

Select 6789Double Click on Field Status GroupSelect G004 Cost AccountsSelect Copy As Button (F6)Change G004 To G002Cost Accounts/Internal Orders Enter SaveDouble click on G002Double click Additional Actual AssessmentMake Co/PP Order as Required Entry Save

3. INTERNAL ORDERS

1. Creation G.L AccountsTr Code: - FS00

Give 400050 G.L Account Give Company Code 6789Select Create Button Give Account Group Administrative ExpensesRepairs and Maintenance Vehicles A/cSelect control data tabSelect Only Balances in Local CurrencySelect Line Item DisplaySort Key 002Select Crete Interest Data TabField status Group G002 Save Select Edit Cost Element on Application BarValid 1-4-2005 EnterGive Cost Element Category – 01 Save

2. Define Order Type Tr Code: - KOT2

Path: - SproImgControllingInternal OrdersOrder Master DataDefine Order Types

Go to New EntrySelect Internal Orders 01 EnterOrder Type - MVEH Vehicle No.AP 26 K 2255.Planning Profile - General Budget Planning ProfileObject Class – Overheard costsSelect Release Immediately Save System gives message Enter Select Assign/Change Interval ButtonSelect Group on Menu BarSelect Insert Group RNM VehiclesNumber Ranges 8000300 To 8000399 EnterDrill down Select MVEH Go to EditSelect Select ElementSelect RNM VehiclesGo to Edit Select Assign Element Group Save

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3. Create Internal Orders Tr Code: - KO01

Path: - AccountingControllingInternal OrdersMaster DataSpecial FunctionsOrdersCreate

Order Type MVEH EnterVehicle No. AP 26 K 2255Business Area SACH SaveSystem Gives Message Enter

4. Transaction Posting Tr Code: - F-02

Give Doc Date F4+F2Give R&M Vehicles A/c EnterAmount 10000 Cost Center Service Dpe-AOrder Type 8000300 Text RepairsPosting Key 50Give Bank Account EnterGive Amount * Business Area SACC Value Date F4+F2 Text + Save

5. How To View Internal Order wise Report Tr Code: - KOB1

Path: - AccountingControllingInternal OrdersInformation SystemsReports For Internal OrdersLine ItemOrders Actual Line Items

Order Number Give Cost Element Execute (F8)

6. Planning Internal Order Wise Tr Code: - KPF6

Path: - AccountingControllingInternal OrdersPlanning

Cost And Activity InputsChangeGive Version – 0 Period 1 – 1Fiscal Year 2005 Order 8000300Cost Element 150000 Select Form BasedSelect Over View Screen Total Plan Cost 12000Distribution Element 2 Save

7. To View Plan/Actual Variants Internal Order wise Tr Code: - S_ALR_87012993

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Path: - AccountingControllingInternal OrderInformation SystemsReports For Internal OrdersPlan/Actual ComparisonsOrder Actual/Plan Variance

Give Controlling Area 6789Give Fiscal year 2005Period 1 – 1Plan Version – 0Order ValueGive G.L Account 8000321 Execute (F8)

4. PROFIT CENTER ACCOUNTING

1. Set Controlling Area Tr Code: - OKKS

Path: - SproImgControllingProfit center AccountingBasic Settings Set Controlling Area

Give Company Code 6789 Save

2. Maintain Controlling Area Settings Tr Code: - OKE5

Path: -SproImgControllingProfit Center AccountingBasic SettingsControlling Area SettingsMaintain Controlling Area Settings

Give Standard Hirarch_ProfitSelect Elimination of Internal Business ValuesProfit Center Local Currency Type – 20Profit Center Local Currency – INRSelect Stores Transaction Currency Save 3.Creation of Dummy Profit Center

Tr Code: - KE59Path: -Spro

ImgControllingProfit Center AccountingMaster DataProfit Center Create Dummy Profit Center

Double Click on Create Dummy Profit CenterSACH_DUMMY EnterSelect Basic Data on Menu Bar

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Name Dummy Profit CenterPerson Responsibility – SurendraDepartment – AccountsProfit Center Group – SACH_PROFIT CENTER Save

4. Set Control Parameters For Actual Data Tr Code: - 1KEF

Path: - SproImgControllingProfit Center AccountingBasic SettingsControlling Area SettingsActivate Direct PostingsSet Control Parameters for Actual Data

Go to New EntriesYear 2005 Select Line Item Select Online Transfer Save

5. Maintain Plan Versions Tr Code: - OKEQ

Path: - SproImgControllingProfit Center AccountingBasic SettingsControlling Area SettingsActivate Direct PostingsPlan VersionsMaintain Plan Versions

Select 0 Plan/Actual VersionsSelect Settings For Profit Center AccountingGo to New EntriesYear 2005Select Online Transfer Select Line Item Exchange Rate Type – B Selling Save

6. Define Number Ranges For Local Documents Tr Code: - GB02

Path: - SproImgControllingProfit Center AccountingActual PostingsBasic Settings ActualDefine Number Ranges For Local Documents

Select Maintain Groups on Application BarSelect Actual Documents From Direct PostingsGo to Interval on menu barSelect MaintainGive Company code 6789 EnterSelect Insert Interval Year 2005Number Range From 1 To 1000

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Go Back Select Planed Document From Direct PostingsGo to Interval On Menu BarSelect Maintain Give Company code 6789 EnterSelect Insert Interval Give Year 2005 1001 To 2000 Enter Save

7. Define Profit Center Tr Code: - KE51

Path: - SproImgControllingProfit Center AccountingMaster DataProfit CenterMaintain Profit Center

Double Click on Create Profit CenterGive Profit Center – Product –1 EnterAnalysis Period 1-5-2005Name – Product – 1 Enter Person Responsibility – SurendraGive Profit Center Group – SACH_Prof (F4)Select Activate Button

8. Assign on Profit Center & Cost Center Tr Code: - KS02Give Cost Center – Dep – A Give Profit Center – Product – 1 Save

9. Maintain Automatic Assignment Of Revenue Elements Tr Code: - OKB9

Give Sales G.L Account 300010 Select Change Button Tr Code: - FS00Go to Environment On Menu Bar Select Edit Cost Element EnterGive Cost Element Category – 11 Save

Path: - SproImgControllingProfit Center AccountingActual PostingMaintain Automatic Account Assignment of Revenue Elements

Go to New EntriesGive Company Code 6789 Give Cost Element 300010Give Cost CenterGive Profit Center – 2Give Account Assignment – F4 (Business Area In Mandatory) SaveSystem Gives Message Enter

10. Choose Accounts Tr Code: -3KEH

Path: - SproImgControllingProfit Center AccountingActual Postings

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Choose Additional Balance sheet/Profit & Loss AccountChoose Accounts

Go to New EntriesGive Account From 100000 Liabilities To 200999 Assets Give Default Profit Center Product – 1Give Account From 300000 Incomes To 400999 Expenses Product – 1 SaveSelect Choose/Details Button On ScreenSelect Create ButtonDescription Profit Center To Business AreaGive GSBER Technical Area In BoxClick on Maintain Rule Value On Application BarSystem gives Message Say YesSelect On Off Source IntervalsFrom 100000 To 200000 Business Area SACC Save

11. Planning For Profit & Loss Items Tr Code: - 7KE1

Path: - AccountingControllingProfit Center AccountingPlanningCost & RevenuesChange

Value – 0 Select From Period 1 – 12 Give From To Number 300000 – 400999 Select From BasedSelect Overview On Application BarDistribution Key – 1 Save

To Print The Screen Ctlr + Y Then Select The Figure Ctlr + C Ctlr + V

12. Planning For Balance Sheet Accounts Tr Code: - OKE3

Path: - AccountingControllingProfit Center AccountingPlanningBalance sheet AccountsChange

Assets & Liabilities NumbersGive 500000Distribution Key – 1 Save

13. Creation Of Account Groups Tr Code: - KDH1

Path: - Accounting Controlling Profit Center AccountingMaster DataAccount GroupCreate

Give SACH_P&L A/c EnterProfit & Loss Account Group For SACHSelect SACH_P&L A/c

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Select Insert Account On Application BarFrom 300000 To 400999 SaveGo backGive SACH_B&S A/c EnterBalance Sheet Account Group For SACHSelect SACH_B&S Select Insert Account On Application BarFrom 100000 To 200999 SaveView P/L Account Tr Code: - S_ALR_87009689 Balance Sheet Code: -S_ALR_87013355

5. PRODUCT COST CONTROLLING

1. Creation Of Plant Tr Code: - OX10

Path: - SproImgEnterprises StructureDefinitionsLogistic GeneralDefine/copy/Delete/check Plant

Double click on Define PlantGo to New EntriesGive Plant 6789 SaveFill All Address Fields Enter Save

2. Assign Company Code to Plant Tr Code: - OX18

Path: - SproImgEnterprises StructureAssignmentsLogistics GeneralAssign Plant to company code

Select 6789Select Assign on Application BarSelect 6789 Continue Save

3. Copy Plant 1000 To Plant 6789 Tr Code: - EC02

Path: - SproImgEnterprises StructureDefinitionsLogistic GeneralDefine Copy/Delete/Check Plant

Double Click Copy/Delete/Check PlantGo to Organization Object on Menu BarCopy Organization Object on Menu BarFrom Plant – 1000 To 6789 EnterSystem gives message Yes

4. Creation of Material Master

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Tr Code: - MM01Path: - Logistics

Material ManagementMaterial MasterMaterialCreate GeneralImmediately

FG-1 Mechanical Engineer Finished Product EnterSelect Account – 1 Select Costing – 1,Costing – 2 EnterGive Plant 6789 Enter Give product ScodaGive Base Units – NoValuation Class – 7920Standard Price – 2200000Price Control – SSelect Costing – 1Select with Quantity StructureSelect Costing – 2Give Planned Price 2100000 Save

Trouble Shooting: - Go to Transaction Code OMSY Give Year 2005 Month – 5 SaveRM – 1 Mechanical Engineering Raw material EnterSelect Account – 1 Select Costing – 1,Costing – 2 EnterGive Plant 6789 Enter Raw Material For ScodaBase Unit – NoValuation Class – 3000Price control – VMoving Price – 1900000Select Costing – 1Select Quantity StructureSelect Costing – 2Give Planned Price 1850000 Save

5. Bill Of Materials Creation Tr Code: - CS01

Path: - Logistics ProductionMaster DataBill Of MaterialsBill Of MaterialMaterial BOMCreate

Give- FG – 1 Plant – 6789BOM – 1 (Production) Enter

RM-1 Quantity – 1 Unit – No Save

6. Creation of Secondary Cost Elements Tr Code: - KA06

Give Cost Element – 500010From 1-4-2005 Enter

Name – Labor Hours

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Description – Labor HoursCost Element Category – 43 (F4) Save Give Cost Element - 500015 EnterName – Machine HoursDescription – Machine HoursCost Element Category – 43 (F4) Save

7.Create Activity Type Tr Code: - KL01

Path: - SproImgControllingCost Center AccountingMaster DataActivity TypesCreate Activity Types

Double click on Create Activity TypeGive L001 Valid From 1-4-2005 Enter

Labor Hours Activity Units – H (Hours) Cost Center Category - *At Type Category – 1 Give Allocation Cost Element – 500010 Save

Assign Create M001 EnterMachine Hours Activity Units – H (Hours) Cost Center Category - *At Type Category – 1 Give Allocation Cost Element – 500015 Save

8. Planning Activity Hours Tr Code: - KP26

Path: - Accounting.ControllingCost Center AccountingPlanningActivity Output/PricesChange

Version – 0 Period 1 – 12 Give Fiscal Year – 2005 Cost Center Dep – A L001 M001Select Form BasesSelect Overview ScreenL001 Planning 1800 Distribution Key – 1 M001 Machine Hours 2400 Distribution Key – 1 Save

9. Price Calculation Tr Code: - KSP1

Path: - AccountingControllingCost Center AccountingPlanningAllocationsPrice Calculations

Give Cost Center Group – F4Select All Business ProcessVersion – 0 Period – 1 – 12 Fiscal Year – 2005Select Text Run Select Details List Execute (F8) Go to Price Calculations & Post Menu BarSystem Gives Message Results of Interactive Activity Price Calculation Name Been Posted Creation Of Work Center

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1. Work Center Creation Tr Code: - CR01

Path: - LogisticsProductionMaster DataWork CentersWork CenterCreate

Plant 6789 Work Shop – Work CenterWork Center Category – 0001 Machine EnterDescription – Work Center For SACHPerson Responsible - 001Usage – Only Routings – 001Select Back FlushStandard Value Key Sap – 1Select Costing Tab – 1-4-2005Cost Center – Department – AActivity Type – M001 Machine Hours

L001 Labor HoursUnit – H (Hour)Formula – F4 SAP – 001,SAP – 002, SAP – 003 Save

2. Creation of Routing Tr Code: - CA01

Path: - LogisticsProductionMaster DataRoutingsRoutingStandard RoutingsCreate

Give Material FG – 1Group 50000010 8 Digits NumberGo to New EntriesUsage – F4 1 ProductionSelect Operation ButtonGive Work CenterPD01 Production Control KeyDouble click on Work ShopGive hours – Machine – 5 Labor – 5 Save

3. Define Cost Sheet Tr Code: - KZS2

Path: -SproImgControllingProduct Cost ControllingProduct Cost PlanningBasic Settings For Material CostingOverheadDefined Costing sheet

Select COGS Select Copy as Button 6789

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Cost Sheet For NACH Enter SaveSelect 6789 Double click on Costing Sheet RulesSelect 10 Double click on BaseGive Controlling Area 6789Go to New EntriesGive Raw Material Cost ElementsGive Raw Material G.L AccountsFrom To Save

Select 20 Double click on Overhead Rate System gives Message EnterGo to New EntriesValid From 1-4-2005 To 31-3-2006 Controlling Areas 6789Overhead Type – Actual Overhead Type Overhead Key – SAP – 10 General Percentage – 15% Save

6. PROFITABILITY ANALYSIS Tr Code: - KEA0

1.Maintain Operating Concern

Path: - SproImgControllingProfitability AnalysisStructureDefine Operating ConcernMaintain Operating Concern

Give Operating Concern 6789Select Create Button System Gives Message EnterDescription – Operating Concern For SACHSelect Costing BasedSelect Account BasedSelect Attributes TabGive Operating Currency – INRFical Year Variant – V3 Save

Select Data Structure TabSelect Create Data Structure Tab on ScreenSelect KDGRP – Customer GroupSelect MATKL – Material GroupSelect Left side Arrow Transfer Field

Select Value Fields TabSelect VV010 – RevenuesSelect VV140 – Cost of Goods SoldSelect left side Arrow Transfer Field SaveSelect Activate Button Go BackSystem Gives Message Say Yes Enter

2. Define Profitability Segment Characteristics Tr Code: - KEQ3

Path: - SproImgControllingProfitability Analysis

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StructuresDefined Profitability Segment Characteristics

Give Company Code 6789 EnterSelect Cost Based + Actual BasesSelect CustomerSelect Sales Order Select Plant Save

3. Assignment of Controlling Area To Operating Concern Tr Code: - KEKK

Path: - SproImgEnterprises StructureAssignmentControllingAssign Controlling Area To Operating Concern

Give Company Code 6789 Enter

4. Maintaining of SD Condition Types To Profitability Tr Code: - KE41

Path: - SproImgControllingProfitability AnalysisFlows Of Actual ValuesTransport Billing DocumentsAssign Value Fields

Double Click on Maintain Assignment of SD Condition To Co – Pa Value FieldsGive Co-Pa Controlling Profitability Analysis 6789 EnterGo to New EntriesCon Type – PR00 Price VV010 - Revenue (Val Field)

EK01 - Costs VV140 – Cost Of Goods Sold Save

5. Define Number Ranges For Actual Postings Tr Code: -KEN1

Path: - SproImgControllingProfitability AnalysisFlow of Actual ValuesInitial StepsDefined Number Ranges For Actual Postings

Give Company Code 6789 Select Change Interval 1 – 1000 Save

6. Activate Profitability Analysis Tr Code: - KEKE

Path: - SproImgControllingProfitability AnalysisFlows Of Actual ValuesActivate Profitability Analysis

Give Select – 2 (F4) Save System gives Message Enter

CLOSING ENTRIES

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1. Carry Forward Balances of Customers/Vendors Tr Code: - F.07

Path: - Accounting Financial AccountingAccounts PayablesPeriodic ProcessClosingCarry ForwardBalances Carry forward

Give Company code 6789 Forward Year 2006Select vendors To XXXXSelect Test Run Execute (F8)

2. Closing Of Fiscal Year For Assets Tr Code: - AJAB

Note: - To Carry Forward to Amount Balances

Path: - AccountingFinancial AccountingFixed AssetsPeriods ProcessingYear end ClosingExecute

Company code 6789 Give Fiscal Year 2005Select Test Run Execute (F8)

3. Carry Forward G.L Balances Tr Code: - F.16

Path: - AccountingFinancial AccountingGeneral LedgerPeriodic ProcessingClosingCarry ForwardBalances Carry Forward

Ledger – 0 Company Code 6789Select Test Run Fiscal Year – 2005 Execute (F8)

4. Carry Forward the Number Ranges Tr Code: - OBH2

Path: - SproImgFinancial AccountsFinancial Accounts Global SettingsDocumentsDocuments Number RangesCopy To Fiscal Year

System Gives Message EnterFiscal Year 2005 Company Code 6789 Fiscal Year 2006 ExecuteSystem gives Message Say Yes

How To Release Transport Request

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Tr Code: - SE10Select Modifiable Select DisplayExpand the 900028Select 900028Select Release Directly (Transport Root Icon)Select 900027Again Release Directly

FINANCIAL STATEMENT VERSION Tr Code: - OB58

Go to New EntriesGive Financial Statement Version 6789Maintain Language – EnglishSelect Item Key AutoChart of Accounts – 6789 SaveFinancial Statement Items Double click on Assts Give Item AssetsDouble click on Liabilities Give Item LiabilitiesSelect Assets Select Create ItemsFixed Assets Current AssetsSelect Liabilities Select Create ItemsShare Capitals Reserves & SurplusSecured Loans Unsecured LoansCurrent Liabilities EnterSelect Share CapitalSelect Create ItemsPreference Share CapitalSelect Run SWPUSelect Create AccountProfit & Loss AccountSelect Equity Share CapitalSelect Assign Accounts100005 To 100005 Select Debit Credit EnterSelect Preference Share CapitalSelect Assign Accounts100010 To 100010 Select Debit Credit EnterTo Find Un Assign G.L Accounts Check Button On Application Bar Select Non Assign G.L Accounts Save

To View Balance Sheet Balances Tr Code: - F.01

Chart of AccountsGive Company Code 6789 Enter

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INTEGRATION

Integration With M.M Tr Code: - OBYCBSX Is Inventory PostingGBB ConsumptionsIntegration With S.D Tr Code: - VKOA

SL TC CODE PARTICULARS1 OBYC Integration with MM2 VKOA SD Flow

GL Account links with other modules is called Integration. When goods received and accepted the following are the entriesSAP NON-SAPInventory account debit GR/IR Debit vendor creditGR/IR Account credit(Goods received)GR/IR Debit Inventory Debit GR/IR CreditVendor Credit(When material accepted)MM people will categorize the materials based on their class and FICO will create GL a/c and assign proper accounts to proper class of material

INTEGRATION WITH MM

Go to Transaction code is OBYCNote: Material master will be created with reference to material types

1. Raw material ROH 2. Stores and spares ERSA3. Packing material VERP4. Finished goods FERT5. Semi finished goods HALB6. Trading goods HAWA7. Services DIEN

These are similar to account groups in FI

MM FLOW

MRP Material requirement planning> Product catalog> Physical Inventory> Valuation> Purchasing> Inventory management> Invoice verification> Consumption based planningFor inventory posting take BSX For consumption GBB

SD FLOW

Sales Support, Sales, Credit management, Transport, Sales informationTransaction code VKOA for SD integration Sales revenues ERLSales deductions (Sales Returns) ERSFreight Revenue ERFRebate Sales Deduction ERPSales in Transit BSDOutput Tax MWS Maximum 10 accounts are created in SD and assigned

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Fi_Co_Notes

Documents

company code path

company code data

sach company

company path

new entries company

company double

check company code double

tr code ox03 tr code