Facilities Condition Assessment and Capital Asset Management ...

The University of British ColumbiaSupply Management2075 Wesbrook Mall

Vancouver, British Columbia V6T 1Z1

fcaubc.docFacilities Condition Assessment and Capital Asset Management Software

UBCNov. 200 7

I M P O R T A N T N O T I C E

It is assumed that you have received this document electronically via the UBC Bid website at http://www.supply management.ubc.ca or via a third party.

You must understand and agree to the following:

UBC Bid contains Request for Proposals, Requests for Bid, Requests for Information and other important notices from Supply Management at The University of British Columbia. Respondents are advised that tendering opportunities available from UBC Bid apply only to tenders issued by Supply Management. Furthermore, Respondents are advised that although the opportunities available from UBC Bid represent the majority of tenders issued by Supply Management, not all tendering opportunities are listed. For further information, Respondents are advised to contact Supply Management.

Bid Documents: This document is the property of The University of British Columbia. Respondents are encouraged to check UBC Bid from time to time for new opportunities.

Registration Requirement: All Respondents are required to register with Supply Management prior to preparing bids or proposals. Registration involves completing the Receipt Confirmation form, which is included in each tender document. This completed form is to be sent by facsimile to the appropriate buyer. Buyer or contact information can be ascertained on-line using UBC Bid by clicking the [DETAIL] link beside the appropriate bid document. Registering with Supply Management will ensure that your company will receive amendments, site visit information and bidder's meeting minutes.

Qualified Respondents: The University of British Columbia will only accept bids from qualified Respondents. Therefore, Respondents who have not previously done business with Supply Management must obtain pre-approval before submitting bids or proposals.

Pre-qualification Process: Respondents who have not done business with The University of British Columbia or who are unknown to Supply Management but who wish to submit a tender response are required to be pre-qualified. The University of British Columbia will not accept bids from Respondents who are not qualified. Respondents should be aware that The University of British Columbia has no obligation to pre-qualify any bidder during a bid process. Respondents requesting pre-qualification are required to complete the Respondent Qualification form, which can be accessed by via UBC Bid. This completed form is to be sent by facsimile to the appropriate buyer (see buyer contact information procedure detailed above). Respondents are advised that the pre-qualification process takes time to complete and The University of British Columbia will not be obligated to rush pre-qualification.

In exceptional circumstances The University of British Columbia may, in its sole discretion, waive the requirement for pre-qualification. However, The University of British Columbia will not be obligated to exercise it's discretion to accept or reject any bid from an unqualified bidder. E-mail Bids/Proposals: Bids or proposals submitted by Internet e-mail cannot be accepted and will not be considered.

Late Bids/Proposals: The University of British Columbia will not accept bids/proposals received after the closing date and time. Furthermore, The University of British Columbia is not obligated to consider any bid response or to award a contract to any bidder(s).

Altering Documents: Respondents must not electronically alter any portion of this document with the exception of adding the information requested. To do so will invalidate the bidder's bid or response.

Disclaimer: While precautions have been taken to ensure that this file will not interfere with or cause damage to your system or its existing data, The University of British Columbia accepts no responsibility for damages that may be caused by this file and makes no other warranty or representation, either express or implied, with respect to this file. This file is provided "as is," and you, the user, assume the entire risk when you use them.

Waiver: Due to the vagaries of electronic transmissions, The University of British Columbia does not guarantee nor will it be liable for the accuracy of what is read or what is downloaded in this file.



Limitation of Liability: The University of British Columbia shall not be liable for any loss of profits, loss of use, interruption of business, or for indirect, special, incidental, or consequential damages of any kind whether under this agreement or otherwise due to your use of this file.

The University of British Columbia

Request for Proposals (RFP) #2007010184

Facilities Condition Assessment&

Capital Asset Management Software

Land & Building Services – Project Services

DATE OF ISSUE: October 5, 2007

PROJECT BRIEFING: October 18, 2007 (Non-mandatory, refer to Section 2, item 2.2)

RESPOND BY: November 8, 2007 – 2:00 PM local time

RESPOND TO: The University Of British ColumbiaSupply Management DepartmentMichael Frost, Procurement Team Leader - IndustrialGeneral Services Administration Building (GSAB)2075 Wesbrook Mall, 1st FloorVancouver, BC V6T 1Z1

RECEIPT CONFIRMATION FORMRequest for Proposals (RFP) #2007010184

Facilities Condition Assessment, Land & Building Services – Project Services

Please complete this form and fax IMMEDIATELY to:

Supply ManagementThe University of British Columbia2075 Wesbrook Mall, 1st FloorVancouver, BC V6T 1Z1Attention: Mr. Michael Frost, Procurement Team Leader - Industrial

Fax Number (604) 822-3261

Failure to complete and return this form may result in no further communication with your firm regarding this Request for Information.

COMPANY NAME:

ADDRESS:

CONTACT PERSON:

E-MAIL ADDRESS:

CONTACT TELEPHONE:

CONTACT FAX:

NOTE: A non-mandatory (optional) Project Briefing of the Work will be held in the USB Conference Room, Rm 1100, University Services Building, 2329 West Mall – 2nd Floor, The University of British Columbia, Point Grey campus, Vancouver, BC on October 18, 2007 at 10:00 AM local time.

I have received a copy of the above noted Request for Information:

Yes, I will be responding to this Request. Therefore, I authorise UBC Supply Management to send further correspondence that it deems to be of an urgent nature by the following method:

Courier collect: Company & Account: _____________________________

Facsimile _________________________

E-Mail

No, I will not be responding.

SIGNATURE: ________________________________________________________________

NAME & TITLE: _______________________________________ DATE: ________________



THE UNIVERSITY OF BRITISH COLUMBIA

Request for Proposals

TABLE OF CONTENTS

1.0 INFORMATION AND INSTRUCTIONS

1.1 Background1.2 Purpose1.3 Key Dates1.4 Issuing Office1.5 Inquiries 1.6 Contract Provisions By Reference

2.0 GENERAL INFORMATION AND INSTRUCTIONS

2.1 Definitions2.2 Project Briefing2.3 Addenda2.4 Closing Time and Place2.5 Extension of Closing Time2.6 Response Submission2.7 Respondent Costs2.8 Withdrawal of Response2.9 Liquidated Damages2.10 Ownership of Responses2.11 Freedom of Information and Protection of Privacy Act2.12 Lobbying Disclosure2.13 Conflict of Interest2.14 No Collusion2.15 Changes in a Respondent2.16 Omissions and Discrepancies2.17 Interpretation2.18 No Assignment Or Subcontracting2.19 Confidentiality2.20 Partnering And Strategic Alliances2.21 Use Of The University’s Logo2.22 UBC Reservations2.23 Other

3.0 INSTRUCTIONS AND GUIDELINES FOR SUBMISSION OF PROPOSAL

3.1 Response3.2 General Information3.3 Financial Information3.4 Academic / Educational Discounts3.5 Respondent Disclosures3.6 Software Licensing Agreement

document.doc Page 5 of 52Rev5 – October 5, 2007



4.0 EVALUATION AND AWARD4.1 Evaluation Criteria4.2 Preferences4.3 Presentations and Demonstrations4.4 Respondent Site Visits

5.0 PROJECT AGREEMENT

5.1 Acceptance of Response5.2 Payment Terms5.3 Mandatory And Preferred Terms

6.0 MANDATORY CONTRACTUAL PROVISIONS

6.1 The University’s Authorized Representative6.2 Amendments6.3 Notices6.4 Workers Compensation6.5 Foreign Workers6.6 Governing Law6.7 Assignment

7.0 PREFERRED CONTRACTUAL PROVISIONS

7.1 Commitments, Warranties And Representations 7.2 Indemnity7.3 Insurance7.4 Installation And Liquidated Damages7.5 Price Protection7.6 Required Software Performance Level7.7 Date Of Acceptance7.8 Termination And Cancellation7.9 Manuals 7.10 Software Updates7.11 Right To Software Developments7.12 Customer Service Representative7.13 Adaptability

8.0 REQUIREMENT SCOPE AND OBJECTIVES

8.1 Description8.2 Requirements8.3 Preferred Features of the Capital Asset Management Software Application8.4 Technical Guidelines for Proposed Solution

ATTACHMENT A PRICING SCHEDULE

A.1 Pricing ScheduleA.2 Hourly Rates




ATTACHMENT B ASSESMENT REQUIREMENTS

B.1 Facilities Condition Assessment Guidelines for proposed solution

ATTACHMENT C TECHNOLOGY REQUIREMENTS

C.1 Technology Guidelines for proposed solution

ATTACHMENT D RESPONDENT PROFILE QUESTIONNAIRE

D.1 General InformationD.2 General Product InformationD.3 Implementation SupportD.4 DocumentationD.5 TrainingD.6 Custom ModificationsD.7 Ongoing SupportD.8 ReferencesD.9 Audit Team’s ResumeD.10 Respondent’s Partner ReferencesD.11 Respondent’s Partner Resume(s)

ATTACHMENT E CONFIRMATION OF OFFER

ATTACHMENT F BUILDING LIST AND PHASES

***END OF TABLE OF CONTENTS***


Request for Proposals #2007010184 Facilities Condition Assessment & Capital Asset Management Software

1.0 INFORMATION AND INSTRUCTIONS

1.1 Background

Land & Building Services (LBS) is the primary steward for facilities and infrastructure at the Vancouver campus of The University of British Columbia (UBC). In addition to providing comprehensive operations and maintenance for UBC’s 255 core buildings (approx. 8 million sqft gross area), LBS also provides facilities and capital planning, and municipal services (landscaping, waste management, road maintenance, and utility delivery), for the 405 hectare campus. LBS is comprised of five operational units: UBC Plant Operations, UBC Utilities, Campus Sustainability, Facilities & Capital Planning, and Transportation Demand Management.

UBC LBS is also responsible for implementation of the successful UBC Renew program. UBC Renew is a comprehensive facilities renewal program for the UBC Vancouver campus funded equally by UBC and the BC Ministry of Advanced Education (AVED). This unique program is intended not only to address deferred maintenance issues but also to improve space utilization and upgrade facilities to meet modern academic and regulatory requirements.

UBC Renew Phase 1, which involves $120 million worth of upgrades to 10 campus buildings, is currently underway. An additional 3 phases of the UBC Renew program are planned for implementation over the next 15 years as the cornerstone of the long-term plan to address accumulated deferred maintenance and revitalize facilities at UBC Vancouver.

To aid in the planning for future phases of the UBC Renew program, LBS is currently seeking to upgrade its facility condition information and capital planning tools.

1.2 Purpose

The University of British Columbia, hereinafter referred to as the "University", or “UBC”, is, through this Request for Proposals (RFP), inviting experienced Respondents to submit Responses to provide the following services:

1. Complete a comprehensive Facilities Condition Assessment (FCA) of the specified buildings through visual, non-destructive inspection and review of existing building data and maintenance history.

NOTE:UBC proposes to complete assessments of the entire campus in 5 Phases. UBC may, depending on budget, complete only one (1) phase per fiscal year, or may include multiple phases in a fiscal year. These Phases, and the buildings in each phase, are listed in attachment E.

2. Provide a capital asset planning and management software application, either hosted by UBC or the Respondent, for managing the facilities condition information. The proposed system should be capable of accepting existing data from UBC in addition to or in place of facilities assessment information provided by the Respondent.

Through this RFP, the University seeks to:

a) determine a cost per square foot pricing for the Facilities Condition Assessment;

b) evaluate the proposed assessment methodologies;

c) evaluate the proposed software applications;

d) establish cost for the proposed software application, complete with support and training;

e) specify the terms and conditions that would govern any resulting contract; and

f) select the successful Respondent(s), if any



1.2 Purpose cont’d

This RFP states the instructions for submitting Responses, and the procedure by which Respondents(s), if any, will be selected.

1.3 Key Dates

In order to assist Respondents, following are the Key Target Dates and Events with respect to this RFP process. Such dates are not guaranteed and may change based upon circumstances.

A. Request for Proposals issued October 5, 2007B. Receipt Confirmation Form received October 15, 2007C. Project briefing (optional, see Section 2, item 2.2) October 18, 2007C. Inquiries received up to October 31, 2007D. Closing Date for Submission of Proposals November 8, 2007E. Evaluation and Clarification of Proposals (if any) November 9-22, 2007F. Award to Successful Respondent (if any) November 29, 2007G. Completion of Phase 1 Facility Condition Assessment field review February 7, 2007H. Issue final report (Phase 1) to UBC Plant Operations March 20, 2008I. Complete implementation of electronic system January 11, 2008

1.4 Issuing Office

The Issuing Office for this RFP is The University of British Columbia, as follows:

Supply ManagementGeneral Services Administration Building (GSAB)2075 Wesbrook Mall, 1st FloorVancouver, BC V6T 1Z1

Attention: Mr. Michael Frost, Procurement Team Leader - Industrial

Telephone: (604) 822-4582Facsimile: (604) 822-3261E-mail: [email protected]

1.5 Inquiries

All questions/inquiries regarding this RFP are to be directed, in writing, at least five (5) working days prior to the submission date, referencing the RFP title and number, and faxed or e-mailed to the Supply Management department to the attention of:

Michael Frost, Procurement Team Leader - IndustrialFax: (604) 822-3261 Email: [email protected]

E-mail inquires shall be copied to:

Warren Simons, Procurement OfficerE-mail: [email protected]

Prior to the Closing Time, any and all necessary clarifications will be in the form of written addenda only. The University will not be responsible for verbal or any other explanations or interpretations that are not confirmed by addendum. Please insure completion, and return to the University, of the Receipt Confirmation Form in order to receive any further information that may be distributed regarding this RFP.


mailto:[email protected]




1.5 Inquiries cont’d

Waiver: Due to the vagaries of electronic transmissions, The University shall not be responsible for failure to receive or properly download any questions sent via e-mail or facsimile for any reason or cause. If the Respondent does not receive a timely response to an inquiry, it is the responsibility of the Respondent to follow up with the University to confirm receipt of such inquiries.

1.6 Contract Provisions by Reference

The University's acceptance of the Respondent's Response by issuance of a Purchase Order or by a written Agreement shall create a contract between the University and such Respondent containing all specifications, terms and conditions in the Response except as specifically amended in the Purchase Order/written Agreement. Any exceptions taken by the Respondent which are not included in the Purchase Order/Agreement will not form part of the contract.

In the event of a conflict between the terms and conditions of the Request for Proposals and information submitted by a Respondent, the terms and conditions of this Request for Proposals and the Purchase Order/Agreement will govern.

***END OF SECTION 1.0***



2.0 GENERAL INFORMATION AND INSTRUCTIONS

2.1 Definitions

.1 “Contact Person” Contact Information provided in Section 1.3

.2 “the University”, “the Owner”, or “UBC” means The University of British Columbia;

.3 “Respondent” means the person, firm or corporation providing a Response to this RFP;

.4 “Response” or “Responses” means the Respondents’ reply to this RFP to provide goods and services, acceptance of which by the University may be subject to further negotiation prior to or at the time of award

.5 “Short-List Firm” means the firm(s) that the University may invite to participate to provide further clarification and/or demonstration/pilot systems.

.6 “must”, or “mandatory” means a requirement that must be met in order for a Response to receive consideration; and

.7 “should” or “desirable” means a requirement having a significant degree of importance to the objectives of the Request for Proposals

2.2 Project Briefing

A non-mandatory briefing will be held as noted below.

DATE: TIME: LOCATION:

October 18, 2007 10:00-11:00 AM USB Conference Room, Rm 1100Land & Building ServicesUniversity Services Building2329 West Mall, 2nd FloorThe University of British ColumbiaPoint Grey CampusVancouver, BC V6T 1K4

2.3 Addenda

The University may, at any time prior to the Closing Time, issue additional information, clarifications or modifications to the RFP by posting such addenda on the Supply Management website. It is the Respondent’s sole responsibility to ensure they review the website regularly and acknowledge all addenda in their Proposal.

2.4 Closing Time and Place

Responses signed by an authorized representative and marked “RFP#2007010184 – Facilities Condition Assessment” are to be received by the Issuing Office no later than 2:00 PM local time, November 8, 2007 (“Closing Time”) or such extended time as may be advised via addenda.

Note: Responses to this RFP will not be accepted electronically.

Late Responses will not be accepted, and will be returned to the Respondent unopened. Receipt time will be established by the “Time Recorder Clock” situated at the Supply Management reception desk.



2.5 Extension of Closing Time

The University reserves the right in its sole discretion to extend the Closing Time without notice to Respondents. The University will endeavour to notify Respondents as soon as practically possible in the event of any extension of the Closing Time.

2.6 Response Submission

Three (3) complete sets of the Response, consisting of two (2) hard copy and one (1) electronic copy in MS Word or PDF format are preferred. Interactive demonstrations will also be accepted as an appendix to the base submission.

Respondents may not make modifications to their Proposals after the Closing Time except as may be allowed by the University pursuant to Section 4.0.

The University may reproduce any of the Responses and supporting documents for internal use or for any other purpose required by law.

2.7 Withdrawal of Proposal

Response may be withdrawn by a Respondent at any time up to, but not after, the Closing Time upon written notice to the University. Following the Closing Time, all Responses received shall become irrevocable for a period of not less than sixty (60) calendar days and may not be withdrawn for any reason during that period of time.

2.8 Liquidated Damages for Withdrawal of Proposal

If a Respondent, for any reason, seeks to withdraw or revoke its Response during the period of irrevocability or the Successful Respondent for any reason does not sign and deliver the Agreement as required after award, the University, without limiting any other right it may have in law, equity or under the Tender / Proposal Documents, shall be entitled to:

(a) require the Respondent to pay to the University an amount equal to the

difference between the price of its Response and any other Response which is accepted by the University, if such other Response is for a greater price, together with the total of all costs, expenses and damages, including legal fees on a solicitor and own client basis, incurred by the University as a result of or related to such revocation or failure by the Respondent.

2.9 Respondent Costs

All costs and expenses with respect to the preparation and submission of a Response pursuant to this RFP, and in attending interviews at UBC, if any, shall be the sole responsibility of the Respondent and the University assumes no liability whatsoever for any Respondent costs and expenses.

2.10 Ownership of Responses

All documents, including Responses, submitted to the University shall become the property of the University and are governed by the access and privacy provisions of the Freedom of Information and Protection of Privacy (FOIPP) Act.



2.11 Freedom of Information and Protection of Privacy Act

All Responses shall remain at UBC and shall not be returned. They will be received and held in confidence by UBC subject to the disclosure provisions of the British Columbia Freedom of Information and Protection of Privacy (FOIPP) Act.

UBC is subject to the FOIPP Act. Respondents shall identify any information and/or records that it is providing in its Response that (a) constitute a trade secret, (b) is supplied in confidence, and (c) the release of which could significantly harm its competitive position.

Under the FOIPP Act, UBC may be required to release information and/or records that do not meet all three of the above requirements.

Respondents agree to hold the University safe and harmless against any claims for any information released from a FOIPP Act request.

2.12 Lobbying Disclosure

A Respondent is required to ensure that no communication is made by it or its representatives, including a third party representative employed or retained by it, to promote its Response or oppose any competing Response ("lobbying") unless such communication, relating to all meetings, written correspondence and telephone discussions that the Respondent or its representatives have had with any member of the University, or consultant(s) to the University, is disclosed to the Supply Management department.

2.13 Conflict of Interest

In their Response, Respondents must disclose to the University, any potential, actual or perceived conflict of interest. If such a conflict of interest does exist, the University may, in its sole discretion, refuse to consider the Response.

If a breach of this requirement is discovered at any time during or after the RFP process, the University reserves the right, in its sole discretion, to disqualify the Response without prejudice, and with the right to seek damages.

2.14 No Collusion

Except as specified within its Response, the Respondent declares that no other person, either natural or corporate, has or will have any interest or share, directly or indirectly, in their Response or in the proposed contract which may be awarded. There is no collusion or arrangement, formal or informal, between the Respondent and any other actual or prospective Respondents in connection with Responses submitted for this RFP; the Respondent has no knowledge of the contents of any other Response; and the Respondent has made no comparison of figures, agreement or arrangement, express or implied, with any other party in connection with the making of its Response, except as are declared within the Response.

2.15 Changes in a Respondent

If there is an addition, deletion, or change in the members comprising a Respondent, in the key personnel positions of a Respondent or a change of effective control in any Respondent member after a Response has been submitted, the Respondent must notify the University’s Contact person (Section 1.4), in writing, within five (5) working days of any such change. The University reserves the right to terminate any candidacy of a Respondent if, in its opinion, the change materially negatively affects the ability of the Respondent to carry out the scope of work.



2.16 Omissions and Discrepancies

Should the Respondent be in doubt as to the meaning, intent or interpretation of any part of this document, find any discrepancies in, or, find omissions from the document, it is their responsibility to inquire about and clarify any requirements of this RFP.

The Respondent shall be solely responsible for any errors, omissions, discrepancies or mis-understandings resulting from the Respondent’s failure to examine thoroughly the RFP documents and from the Respondent’s failure to enquire further with the University.

The Respondent shall not claim at any time after the submission of a Response or the subsequent execution of a contract that there was any misunderstanding with respect to anything contained in the RFP document.

2.17 Interpretation

No oral interpretation of any of the RFP document by anyone, whether or not employed by the University, shall be effective to alter or modify any of the provisions in the RFP document.

Every request for interpretation of the meaning of any of the requirements of the RFP document shall be made in writing as indicated in Section 1.5

2.18 No Assignment or Subcontracting

This RFP and any subsequent contract which may be entered into between the University and a Respondent may not be assigned or sub-contracted in whole or in part by the Respondent without the prior written permission of the University.

2.19 Confidentiality

Notwithstanding anything contained herein, the Respondent agrees that any information, whether delivered to the Respondent by the University, or whether retrieved by the Respondent by any other means, shall not be exploited and no direct or indirect disclosure made to any other party of said information without the express written agreement of the University.

Notwithstanding the foregoing or any other provision in this agreement, the Respondent shall bear no responsibility or liability for any disclosure of information belonging to or relating to the University which at the time of disclosure was generally available to or known to the public, the data processing industry or in any industry in which the University was conducting business or, which prior to receipt from the University was rightfully obtained by the Respondent from any third party.

The Respondent shall restrict entry of unauthorized persons to those areas of its facilities in which services are performed.

Except as permitted by this agreement, the Respondent shall keep strictly confidential and not divulge or use any information which relates to any technique, operation, equipment, program or other private affairs of the University.

The Respondent may disclose that the University has retained the Respondent for services unless the University has required specifically that this disclosure not be made.

The University agrees that all products provided by the Respondent, related materials and knowledge or information that is proprietary or related thereto, obtained by the University, shall be held in confidence and shall not be made available in any form for the use or benefit of any person or entity other than the University.



2.20 Partnering / Strategic Alliances

A Respondent may partner with other third parties in order to fulfill all of the requirements set out in this RFP, provided that all partners, joint ventures and the like sign the Response and any other documents as may be required by the University. Partners are required to complete the reference and resume documentation as well, see appendix C.

2.21 Use of the University’s Logo

The Respondent acknowledges the proprietary interest of the University in all names, trademarks, crests, or logos owned by the University and shall not use any University name, trademark, crest or logo without the written consent of the University.

2.22 UBC Reservations

.1 Reject any or all Responses, whether or not complete and whether or not it contains all the required information without any obligation, or any compensation or reimbursement, to the Respondent(s).

.2 Require clarification of any Response.

.3 Request additional information on any Response.

.4 Independently verify any information in any Response as may be required.

2.23 Other

.1 Based on the Responses received (if any) in reply to the RFP, the University will decide whether or not to proceed in the manner presented in this RFP.

.1 The University cannot and does not make any representation that the University will precede with this program as outlined in the RFP, in whole or in part.

.2 In the event the University, in its sole discretion, elects to proceed, in whole or in part, with this program by alternative methods, the University shall have no liability in any matter whatsoever to any of the Respondents.

.2 This RFP is subject to all applicable laws and trade agreements which bind The University of British Columbia. The laws and the Courts of British Columbia shall apply and have exclusive jurisdiction over this RFP.




3.0 INSTRUCTIONS AND GUIDELINES FOR RESPONSE SUBMISSION

The University is looking for Respondents to provide concise, relevant and succinct information that demonstrates the Respondent’s ability (financial and technical) and willingness to undertake and address the requirements listed herein.

3.1 Response

In order to allow the University to easily evaluate Responses, all Responses are to conform to the format specified below and address all questions and relevant objectives.

.1 Responses shall be signed by an authorized representative of the Respondent. By submitting a Response, the Respondent certifies that all information provided in response to this RFP is true and accurate. Failure to provide information will ultimately result in rejection of any Response.

.2 Responses should be prepared simply and economically, providing a straightforward, concise description of the Respondent’s capabilities for satisfying the requirements of the RFP. Emphasis should be on completeness and clarity of content.

.3 Any information thought to be relevant, but not specifically applicable to the enumerated scope of Work, may be provided as an appendix to the Response. If publications and/or interactive demos are supplied by the Respondent to respond to a requirement, the Response should include reference to these.

Response must include:

3.2 General Information

.1 Executive Summary: Corporate profile providing sufficient information to enable the University to assess the Respondent’s ability to achieve the desired outcome outlined herein.

.1 Executive Summary must also:

.1 clearly define the methodology proposed to complete the facilities condition assessment

.2 clearly define the software and hardware solutions proposed

.3 clearly identify affiliated corporations which will participate with it in this project

.4 provide similar corporate profile and qualifications as detailed herein for each affiliated corporation

.5 provide profile and qualifications of staff who are proposed for this assessment

.2 Facilities Condition Assessment: Description of method to be used, standards to which the assessment shall be benchmarked, costing methods proposed for calculation of deferred maintenance and current replacement value, and system life cycle baselines proposed.



.3 Qualifications: Description of previous project experience in delivering similar scope of work to validate ability to supply and support the system being proposed.

.4 References: Supply a minimum of four (4) client companies, within the last 3 years, and appropriate contact references. Include brief description how the services and equipment provided to these references are similar to the services and equipment proposed to the University. It is preferred that references are institutional related and of similar scope and complexity to this project.

.5 Resume: Supply a resume of the audit team proposed to complete this phase of the work. The Respondent is asked to define the role of each team member, as well as define the level of effort and commitment each member will provide to the audit process. For example, the Respondent could define the level of commitment as a percentage of total effort required for the work.

.6 Capital Asset Management Software: It is intended that data collected in the field, and the information developed from this field data, be integrated into an asset management software application. However, UBC Plant Operations, due to time constraints, may elect to provide the successful Respondent with existing facilities condition data. The key concepts of the asset management system proposed as part of this RfP are:

Preferred Features : Refer to Section 8.0, Item 8.3 Warranties and Post-Warranty Maintenance and Support:

The Respondent must provide a warranty for the software products and services, including modifications, customizations, interfaces, conversions, and any third party products and services they propose as detailed above.

Where applicable, an explanation of the source, level and timing for upgrades to the software, in both the warranty and post-warranty periods, should be provided. The Respondent must clearly enumerate any charges associated with the warranty service which will be billed to the University during the warranty period.

Respondents shall describe any price protection guarantees for maintenance and enhancement and post-warranty fees. (E.g., increase in annual maintenance fees will not exceed 2% of the previous year’s cost.)

Indicate the number of Respondent supplied technical support days which are included in the proposal for the initial installation and setup at the University.

Training : Respondent shall describe and provide separate prices for training and educational programs for University personnel in the use, care and maintenance of any proposed software and any associated assessment tools/processes that were used to develop the building condition assessment database.

Software : All systems, application and other software that is required to operate the proposed condition assessment system must be included. The Respondent shall name and describe the function of this software.

Hardware Requirements: Respondent shall give a detailed description of any Hardware required to operate their proposed system.

Site Preparation and Re quirements : The installation requirements and site services required, including environmental conditions must also be specified in the Proposal. The Respondent is responsible to provide all the information necessary for a proper site preparation for the electronic system.



Manuals / Training Guides: Respondent shall describe all documentation included for the electronic system.

Installation / Implementation Dates: Provide milestone dates for completion of the Phase 1 assessment in the field, delivery of the of the assessment and data base, installation of any required software, integration with existing systems, customization, testing, and training.

.7 Schedule: provide a detailed schedule indicating start/duration/completion of the following (as a minimum):

Building condition assessments, phase 1 Installation, set-up, and testing of software Training (if required) Issue of 15% completion reports Completion of Phase 1 building condition assessment, as listed in

Attachment E.

3.3 Financial Information

All prices must be quoted Federal Goods and Services (GST) tax and British Columbia Social Services Tax (PST) excluded. Preference will be given to Respondents who quote in Canadian Dollars; if prices are not in Canadian Dollars, clearly state the currency. In assessing a Response not shown in Canadian currency, the Bank of Canada noon rate for the Closing Time, as determined and released by the Bank of Canada and which can be obtained from the Bank of Canada, online at www.bankofcanada.ca/en/exchange.html, shall be used.

If a Respondent is proposing a solution in which one or more components could be purchased and implemented separately, the Respondent should provide pricing for each component, as well as a price for all components supplied as a single package.

Respondents shall provide separate prices for each item listed below. All prices should be provided on Attachment A.

3.4 Academic/Educational Discounts

As a leading provider of higher education services, the University expects suppliers to support our ability to provide world-class facilities and programs through the provision of top-tier institutional, academic or educational discounts. Respondents are requested to detail the total $ value of discounts in their Response.

If requested by the University, the Respondent must be able to provide appropriate documentation supporting their stated discount levels.

3.5 Respondent Disclosures

If any component of the proposed solution is planned, under construction, in beta-test or is another such unfinished, undeliverable condition, the effect of this on delivery time of a robust tested product should be clearly indicated. The Respondent should also disclose any current litigation, which might affect the offer and delivery of its products or services to the University.


http://www.bankofcanada.ca/en/exchange.html


3.6 Software License Agreement

Respondent shall include a copy of all software license agreements for their proposed products with their Response.

The University’s award process with the successful Respondent will include reviewing and amending, as necessary, the terms and conditions of the Respondents standard software licensing agreement.




4.0 EVALUATION AND AWARD Following the Closing Time, it is the intention of the University to evaluate all Responses received according to the Evaluation Criteria listed in this RFP.

If appropriate and practicable, the University intends to award directly to one Respondent as a result of the evaluation process.

However, in order to allow the University to select the best Response, the University expressly reserves the right in its sole discretion to:

a) Clarify any Response without becoming obligated to offer the same opportunity to any or all other Respondents.

b) Negotiate with one or more Respondents prior to award without becoming

obligated to offer the same opportunity to any or all other Respondents.

c) Retain, for its consideration, evaluation and potential award, any Response which are non-conforming because they do not contain the content or form required by the RFP or because the Response does not comply with the process for submission set out.

d) Accept any Response which in the University’s opinion offers best overall value or is the most advantageous for the University and directly award to that Respondent.

e) Reject a Respondent for commercial reasons if they have a record of making frivolous or unreasonable claims related to their work performed.

The University may conduct interviews with Respondents in order to make a final analysis and recommendation for short-listing. The University must be completely satisfied with the results of these interviews.

The University may conduct negotiations with these Respondents on the preferred contractual terms and conditions which are listed in Section 6.

The University shall not be bound by this RFP to accept either the lowest priced, any, or, all Proposals and may cancel this RFP at any time without any award or further liability whatsoever.

4.1 Evaluation Criteria

.1 All Responses will be evaluated for their completeness and suitability with respect to the requirements of the University by a committee composed of University staff or designates, which may include 3rd party consultants.

.2 On the basis of the information received, the University will evaluate the Responses in a formalized, systematic and consistent manner against the following criteria:

.1 30 Points Overall suitability, functionality, and capability of the proposed solution to satisfy the requirements of the University, as solely determined by the University. Capabilities of the computerized system: performance; features (e.g., embedded RSMeans® data, use of a standard web browser, project planning, funding scenarios); ease-of-use; program for support and systems upgrades; off-the shelf ability to integrate with existing UBC systems and data bases.



4.1 Evaluation Criteria cont’d

.2 15 Points Respondent’s suitability, capability, relevant experience, past performance, qualifications and success in providing audits and systems solutions in institutions similar in size and complexity to the University, as determined from references and/or the University’s own experience; and the Respondent’s financial status and stability as solely determined by the University.

.3 15 Points Respondent’s ability to be able to meet the University’s delivery, installation and implementation schedule as solely determined by the University; and the contractual terms proposed by the Respondent which would govern any contractual relationship with the University.

.4 15 Points The extent to which the Respondent proposes to support or carry out the installation and integration of their product(s), and to train and transfer knowledge to University staff; the extent to which UBC must contribute resources to a successful implementation; the quality and duration of the proposed warranty period and maintenance support program, specifically: items covered; period covered; items not covered; response times to bugs and errors; availability of trained technicians; software maintenance; software upgrades, and any other factor that should be considered by the University in evaluating this area of the Response, including the quality of the product demonstration.

.5 20 Points Financial/Pricing Information of the proposed solution. The University shall solely determine which solution provides the best long term value.

.6 5 Points Clarity, completeness and organization of submission. Specifically, Responses are to be prepared in a straightforward manner, and should describe the Respondents’ offering(s) and system(s) capabilities in a format that is consistent, comprehensible, and appropriate to the purpose. Any features or advantages which are unique to the Vendor’s Proposal, which the University has not listed in Attachment A, B, or C.

4.2 Preferences

While not strictly bound to comply with the Agreement on Internal Trade, the University seeks, where possible and practical, to abide by the spirit and intent of the Agreement.

As a result, the University does not give any preferences to the Respondents based upon location or ownership within Canada. The University may however give a preference of not more than ten percent (10%) to Canadian Respondents or Canadian Value Added goods.

4.3 Presentations and Demonstrations

Individual demonstrations by the short-listed Respondents, if any, may be required. Each Respondent should be prepared to demonstrate or otherwise substantiate any areas of the Response, its own qualifications for the goods and services required, and any other area of interest relative to its Response.

4.4 Respondent Site Visits

University personnel may wish to visit the Respondent’s premises or the premises of sites where the Respondent’s proposed solution is installed, if deemed necessary by the University.




5.0 PROJECT AGREEMENT

5.1 Acceptance of Response Acceptance of any Response shall be made in writing only by the University’s Authorized Representative or their designate.

5.2 Payment Terms

It is the normal practice for the University to establish certain terms of payment such as paying an initial amount at the time of installation, and subsequent amounts when certain milestones (such as acceptance of proposed system) have been reached. These terms will be determined more specifically during the negotiation process and set out in any resulting Agreement.

5.3 Mandatory and Preferred Terms The successful Respondent(s), if any, will be required to execute a subsequent Agreement with the University over the subject matter of this RFP.

In order to allow Respondents some flexibility with respect to any subsequent Agreement’s terms, the University has chosen in the following two sections to list both the Mandatory and Preferred Terms.

The Mandatory Terms (Section 6.0) are those terms which the University will insist upon being part of any subsequent Agreement. A Respondent will automatically be deemed to agree to such terms if that Respondent chooses to submit a Response. Respondents should review these Mandatory Terms carefully prior to responding and should not submit a Response if they do not fully and completely agree with these terms.

The Preferred Terms (Section 7.0) are those terms in any subsequent Agreement which the University would prefer but to which the University is prepared to consider alternatives. These Preferred Terms will form part of any subsequent Agreement with the Successful Respondent (if any), unless the Respondent expressly objects to a particular Preferred Term and provides an alternative clause covering the same subject matter as part of their Response.

With respect to any Respondent(s) proposed term changing or modifying any University Preferred Term(s), Respondent(s) are cautioned that any such counter offer to the University Preferred Term(s) will be considered as part of the evaluation of that Response and may affect the Respondent’s chances of being the Successful Respondent.

In any event, the University reserves the right in its sole discretion to negotiate further with any Respondent prior to an award and the University shall not be bound to accept any Respondent proposed term regardless of the other merits of the Respondent’s Response.




6.0 MANDATORY CONTRACTUAL PROVISIONS

The following terms and conditions are mandatory and shall be deemed to be incorporated in all Responses.

6.1 The University's Authorized Representatives

The only persons who are or shall be authorized to speak or act for the University in any way with respect to the commercial terms of any agreement resulting from this RFP are those whose positions or names have been specifically designated in Section 1.3 and/or 6.3.

It is hereby declared and agreed by the Respondent that the Response submitted has been prepared on the basis of its own knowledge of the nature of the work to be performed or of the goods to be supplied, the location, quality, and character of the equipment and facilities needed, as well as general and local conditions and all other such matters which can affect the Respondent's performance under any agreement between the parties that might result from the Response.

The Respondent further agrees that it does not rely upon any information given or statements made by representatives of the University with regard to the Response or work to be performed.

6.2 Amendments

No amendment of an agreement resulting from this RFP process shall be effective unless it is reduced to writing and executed by the University's Authorized Representative or Officer and by the individual signing the Response or another individual named by the Respondent in Section 6.3

6.3 Notices

All notices provided hereunder shall be given in writing and delivered in person, or by registered or certified mail, return receipt requested addressed as follows:

If to the University:Attention: Michael Frost, Procurement Team Leader - IndustrialSupply ManagementThe University of British Columbia2075 Wesbrook Mail, 1st FloorVancouver, BC V6T 1Z1Canada

Facsimile No. (604) 822-3261

If to the Respondent:______________________________________________________________

The person signing the Response, at the Respondent's address indicated in such Response; or to such other person or address as either may designate for itself in writing and provide to the other. Notice shall be deemed given when delivered the third business day following the day such notice is deposited in the mail. In the event of any interruption in the ordinary postal service, any such notice shall be delivered or sent by facsimile transmission and not mailed.



6.4 Workers' Compensation

The Respondent warrants and represents that it shall comply with all relevant WorkSafeBC (Workers' Compensation Board of BC) requirements and other workers’ safety regulations. Respondents are also advised that the University at its option may request a Respondent to provide a letter from WorkSafeBC indicating that they are in good standing and have no outstanding fines, penalties or debts.

6.5 Foreign Workers

Only Canadian citizens and legal permanent residents have the right to work in Canada. Foreign Contractors and visitors who wish to work in Canada must have employment authorization from an Immigration Officer with Canada Employment.

It is the responsibility of the Respondent to ensure that, if they are awarded a contract, such authorization is to be obtained prior to the workers’ arrival at the Canadian border.

In the event that the successful Respondent’s foreign workers are detained or refused entry into Canada at the Canadian border, or, thereafter, it shall be the sole responsibility of the Successful Respondent to ensure such detention or refusal does not affect or jeopardize the performance and completion of the Work in a timely manner.

6.6 Governing Law

The laws and the Courts of British Columbia shall apply and have exclusive jurisdiction over any agreement which may be awarded. The International Sale of Goods Act shall not apply to any agreement.

6.7 Assignment

Any Agreement(s) made as a result of this RFP may not be assigned or transferred by the Respondent without the prior written approval of the University.




7.0 PREFERRED CONTRACTUAL PROVISIONS

The following terms and conditions are desirable. Respondents may propose alternate language and identify any such changes in their Response. Except to the extent that changes are explicitly made in the Response, these provisions shall be deemed to be incorporated in the Response.

7.1 Commitments, Warranties and Representations

Any commitment made by a Respondent pursuant to its Response shall be binding upon the Respondent. For the purposes of its Response, a commitment by a Respondent includes:

7.1.1 Prices and options committed to remain in force over specified periods of time;

7.1.2 Any written warranty or representation made by the Respondent in the Response as to equipment or software performance, total system performance, and other physical, design or functional characteristics of a machine, software package or system.

7.1.3 Any written warranty or representation made by the Respondent concerning the characteristics of items described in 7.1.2 above made during the course of negotiations whether or not incorporated into a formal amendment to the Response in question; and

7.1.4 Any written warranty or representation by the Respondent in the Response, support documents, side letters or other memoranda, or negotiations subsequent thereto as to training to be provided, services to be performed, prices and options committed to remain in force over fixed periods of time, or any other similar matter regardless of the fact that the duration of such commitment may exceed the duration of any Agreement that may be entered into by the parties.

7.2 Indemnity

The Respondent shall indemnify and hold harmless the University, its Board of Governors, employees, students, servants or agents from any loss, damage, demand, or claim (including in respect of physical injury or death) arising by reason of any breach of this RFP or the Agreement arising on acceptance hereof or arising from the negligence or wrongful act of the Respondent or its officers, directors, employees, servants, agents or subcontractors and the Respondent shall reimburse the University, on a full indemnity basis, in respect of all legal fees and disbursements incurred in respect of the foregoing indemnity.

7.3 Insurance

The Respondent warrants and represents that it has the following insurance coverage:

7.3.1 The Respondent with whom the University wishes to contract warrants and represents that it, and all proposed subcontractors, have the following insurance coverage:

7.3.1.1 General Liability Insurance with a limit of not less than $2,000,000.00 ($CDN) inclusive per occurrence for bodily injury (including death) and damage to property including loss of use thereof. Such insurance shall include coverage for broad form property damage, contractual liability, completed operations and product liability. The University shall be named as an additional insured on the policy, but only with respect to the operations of the Bidder in the performance of the contract.

7.3.1.2 Automobile Liability Insurance with a limit of not less than $2,000,000.00 ($CDN) for all owned, leased or rented licensed vehicles used in the performance of the contract.



7.3 Insurance cont’d

7.3.1.3 Property Insurance (all risk installation floater) for the value of the work performed and the full value of products specified by the University, if any, for incorporation into the work. Such insurance shall include a waiver of subrogation against the University, its servants, employees or agents.

The Respondent shall provide proof of such insurance upon the request of the University.

7.4 Installation and Liquidated Damages

7.4.1 The Respondent shall install equipment and/or software, ready for use, by an installation date agreed to by the Respondent and the University in writing.

7.4.2 Any changes by the University to an order, or any part thereof, may require the establishment of a new mutually agreed to installation date. The University may delay the installation date by notifying the Respondent at least ten (10) days before the installation date previously established.

7.4.3 Failure of the Respondent to complete the assessment and install the equipment and/or software by the agreed to installation date shall result in liquidated damages against the Respondent in accordance with the provisions of Sections 7.4.6 and 7.4.7.

7.4.4 If the assessment and equipment and/or software are not delivered within thirty (30) days after the original delivery date, the University reserves the right to cancel the contract without further obligation. In the event of such cancellation, the Respondent shall be liable for liquidated damages in accordance with the provisions of Sections 7.4.6 and 7.4.7 for every day up to and including the effective date of termination.

7.4.5 Neither the Respondent nor the University shall be responsible for delays resulting from acts beyond the control of each party. These include, but are not limited to, acts of God, riots, acts of war, fire, earthquakes, epidemics, or disasters, but do not include lack of funds or financial resources by either party.

7.4.6 Liquidated Damages:

7.4.6.1 If the Respondent does not deliver all of the assessment, equipment and the specified software, including the special features and accessories included on the same order, and, as a result, no portion of the total system is ready for use on the installation date, then liquidated damages shall be paid by the Respondent equal to one (1%) percent per day of the total purchase cost.

7.4.6.2 When portions of the assessment and/or individual equipment or software components are not ready for use on the agreed to installation date, liquidated damages shall be assessed in accordance with the provisions of this Section 7.4.6 for those components only; provided, however, if the lack of any such portion or individual component does not prevent the operation of the entire system, The University may, in its sole discretion, consider the entire system non-operational and, accordingly, the Respondent shall pay liquidated damages for the entire system.

7.4.7 If the Respondent provides substitute equipment or software on or before the installation date, the Respondent shall first notify the University in writing. It shall be within the sole discretion of the University to determine whether such substitute equipment is acceptable. In the event that substitute equipment is acceptable to the University, no liquidated damages shall apply to ordered equipment or software for which a substitute is accepted.



7.5 Price Protection

The University will not pay any additional costs above those costs listed in the Response including those listed for equipment, software and maintenance. If the Respondent's general list prices decrease prior to the date of acceptance or for three (3) months after such acceptance, any contract entered into by the parties shall be modified to reflect such lower prices.

7.6 Required Software Performance Level

This section establishes a standard of performance which must be met before any audits, equipment or software is delivered pursuant to any contract formed between the parties hereto is accepted by the University.

Upon completion of installation, the Respondent shall test and calibrate all equipment using the Respondent's own assurance procedures.

The Respondent shall provide a complete certified record of all tests to the University's designate. The Respondent shall then demonstrate to the University's designate that the equipment operates in accordance with performance characteristics outlined in the Response. Once performance characteristics have been demonstrated, the performance characteristics shall be verified in writing by the University's designate. Successful performance will be completed when the system is able to carry out, with complete reliability, all operations specified in the RFP and the Response. Complete reliability is defined as continuous problem free operation over a 30 calendar day period. The Respondent shall correct deficiencies until complete reliability is achieved. Should the Respondent be unable to overcome deficiencies within two (2) to four (5) business days, the equipment will be removed at the Respondent's own expense. All payments made to the Respondent shall be refunded in full to the University prior to removal of the equipment.

7.7 Date of Acceptance

Equipment or software shall not be accepted pursuant to any contract formed between the parties until the standard of performance defined in Section 7.6 is met. The date of acceptance shall be the first day after the completion of the successful performance period.

7.8 Termination and Cancellation

The University shall have the unilateral right to terminate any agreement formed between the parties in the event that any one or more of the following events of default occur or continue during the term of the contract:

(a) Respondent shall fail to deliver the equipment or services required by the agreement;

(b) Respondent shall repeatedly fail to respond to requests for maintenance or other services within the time limits set forth in the agreement;

(c) Respondent shall breach any of the other terms set forth within the agreement;

(d) Upon 30 days written notice by the University.



7.9 Manuals

7.9.1 The Respondent shall provide minimum of (4) complete sets of operating/training manuals written in clear legible English. Operation/training manuals should be complete with electronic format CD inserts.

7.9.2 Notification of updates and engineering changes including information service shall be provided to the University by the Vendor for a minimum period of ten years after the date of acceptance (as specified in Sub-section 7.7).

7.9.3 If applicable, complete software documentation including operating systems, utilities and applications programs shall include:(a) one complete set of clear readable documentation, including implementation

instructions and program listings. (b) same as above but in electronic CD format.

7.10 Software Updates

The Respondent shall provide free software updates.

7.11 Right to Software Developments

Unless otherwise agreed, any software, program or data developed partially or completely by the University shall be the property of the University.

7.12 Customer Service Representative(s)

The Respondent shall provide the names and phone numbers of its fully trained and qualified service representatives as well as service representatives for any third party components, who can be contacted by telephone by the University's personnel for assistance in trouble shooting system problems. The Respondent's service representatives shall be fully trained and experienced individuals capable of quickly trouble shooting any problems of the system.

7.13 Adaptability

In the event that a future product is purchased by the University from the Respondent for use in conjunction with this system, and that product does not directly, completely and properly function with the University's equipment and systems, the Respondent shall be responsible for properly integrating and making compatible that product with the University's equipment and system.




8.0 REQUIREMENT SCOPE AND OBJECTIVES

8.1 Description

1. Complete a comprehensive Facilities Condition Assessment of the specified buildings through visual, non-destructive inspection and review of existing building data and maintenance history.

NOTE:UBC proposes to complete assessments of the entire campus in 5 Phases. UBC may, depending on budget, complete only one (1) phase per fiscal year, or may include multiple phases in a fiscal year. These Phases, and the buildings in each phase, are listed in attachment E.

2. Provide a capital asset planning and management software application, either hosted by UBC or the Respondent, for managing the facilities condition information. The proposed system should be capable of accepting existing data from UBC in addition to or in place of facilities assessment information provided by the Respondent.

8.2 Requirements

The University is looking for professional services to:

1. Complete a visual, non-destructive inspection of the specified buildings by architectural and engineering professionals. The inspection, combined with a review of base building data and maintenance history, shall be used to produce an accurate quantitative and qualitative assessment of building condition that identifies deficient components and elements (including building and life/safety code compliance deficiencies) of the buildings, site utilities and infrastructure. Building elements for inspection shall match Uniformat level 2 as a minimum.

2. Provide an assessment of the percentage used of the service lifespan of building components for renewal forecasting. The inspection team shall provide baseline standards for reference to support the service life for each element.

3. Provide an assessment of existing deferred maintenance and code-related deficiencies. Develop multi-level financial scenarios illustrating the level of funding required to renew and upgrade the buildings to meet current needs.

4. For every deficiency identified in the audit, develop one or more means of mitigation (a required action). Each required action shall entail a description of the methods and materials necessary to conduct the work. Each requirement should include a preliminary budget and schedule for the work. The estimates shall be based upon RSMeans® Unit Costs, indexed for Vancouver. The cost models shall include a defined escalation rate. The system shall permit administrative changes to these escalation rates.

5. Provide a software application, preferably web-based, for managing the facilities condition data base. This system shall provide both standard and custom reports. Options for hosting shall be proposed by the Respondents. The proposed system should be capable of accepting existing baseline data from UBC in addition to or in place of condition assessment information provided by the respondent.



8.2 Requirements cont’d

6. Each requirement identified in the condition assessment shall be prioritized in the following manner:

1. Priority 1: Currently Critical

Conditions in this category require immediate action to:

a. correct a cited safety hazardb. stop accelerated deteriorationc. return a facility to operation

NOTE: Budgeted and scheduled for completion this fiscal year.

2. Priority 2: Potentially Critical

Conditions in this category, if not corrected expeditiously, will become critical within a year. Situations within this category include:

a. intermittent operationsb. rapid deteriorationc. potential life safety hazards

NOTE: Budgeted and scheduled for completion this fiscal year.

3. Priority 3: Necessary - Not yet critical

Conditions in this category require appropriate attention to preclude predictable deterioration or potential downtime and the associated damage or higher costs if deferred further. Budgeted and scheduled for completion within the next 2-5 years.

4. Priority 4: Recommended

Conditions in this category include items that represent a sensible improvement to existing conditions. These are not required for the most basic function of the facility; however, Priority 4 projects will improve overall usability and/or reduce long-term maintenance costs. These projects could be scheduled for completion within the next 5 years.

5. Priority 5: Does Not Meet Current Codes/Standards - “Grandfathered”

Conditions in this category include items that do not conform to existing codes, but are “grandfathered” in their condition. No action is required at this time, but should substantial work be undertaken in contiguous areas, certain existing conditions may require correction.



8.2 Requirements cont’d

7. Each required action identified shall be assigned one of the following categories:

a. Life-Safety Code Compliance

b. Building Code Compliance

c. Accessibility Code Compliance (BCBC and UBC Accessibility Standards)

d. Building Integrity

e. Functionality

f. Appearance

g. Energy

h. Environmental: (as provided in client-supplied facilities condition data)- ACBM (asbestos containing building materials)- PCBs- Lead-based paints- CFCs- IAQ (indoor air quality)- Water Quality

8. The Respondent shall provide a prioritized schedule for the identified actions.

9. Provide digital photographs integrated with the software tool to document individual buildings and requirements.

10. Analyze and model the rates of degradation of each facility and report on the required reinvestment rate on an annual basis to replace components as such components become dysfunctional. Elements of the analysis should include:

1. Identification of the approximate replacement cost of each building and building component

2. Rates of standard degradation of each component and the cost to replace/refurbish that component

3. Current condition of each building component.

4. The ability to analyze multi-year outlooks and various combinations of building type reinvestment rates.

11. After 15% of the specified buildings have been evaluated, provide one bound copy and one electronic copy of a Draft Facility Condition Assessment Report.



8.3 Preferred Features of the Capital Asset Management Software Application

.1 The key concepts of the capital asset management system are: Available online Real-time Operate 24 / 7 Consistent and reliable Designed to ensure system and data integrity Recoverability – designed to facilitate business continuity in the event of

problems User-friendly Response time conducive to maximizing user satisfaction Online, contextual help Customizable by the university to add or delete fields, and generate ad

hoc reports Appropriate interfaces to off-the-shelf tools, including:

o MS Word (correspondence)o MS Project (schedules)o AutoCAD (drawings)o Photoso Architected software application that utilizes a standard relational

database structure such as Oracle, or SQL Server. o Web access. o Computerized Maintenance Management Systems (CMMS) and

Computer-Aided Facilities Management Systems. Specifically, Maximus FME.

Data storage for live data on all facilities as well as historical back-ups. Access for a minimum of 6 users, with an ability to add users as

requested. Cost estimating system embedded within the overall software. Costs

based upon RSMeans® Unit Costs, including local City Costs Indices. Costs shall automatically update annually.

Generate a Facility Condition Index (FCI) that follows recognized industry standards. The information included in the calculation of the FCI must be adjustable by administrative users.

Generate multi-level financial modeling based on the deferred maintenance backlog, capital renewal and selected time frame. The system should be capable of analyzing and projecting funding for time periods up to 100 years. Cost models should accommodate multiple formats for reporting. Suggested formats are; RS Means elemental, UNIFORMAT, trades breakdowns, building element breakdown.

Respondents are asked to detail the baseline standard used to establish building component life expectancies. Suggested baseline standards are; BOMA, ASHRAE, as well as UBC Technical Guidelines (www.technicalguidelines.ubc.ca/index.html).

Graphical and tabular reporting mechanisms

.2 The application should accept existing building information. Current and historical information should be accessible throughout the life cycle of each capital asset. Existing data from various types of assessments (asbestos, seismic, loss prevention, etc) needs to be recorded in the application.


http://www.technicalguidelines.ubc.ca/index.html


.3 The application should enable the planning, development and prioritization of facility projects. Completed work should be documented for future reference.

.4 The application should enable the estimation of project costs based on current market conditions and permit flexibility in costing based on procurement.

.5 The application should:

Generate standard and customizable reports that can easily be printed or converted into data files. Calculate a standard index for building condition.

Verify percentage used of the lifespan of building components for facility conditional assessments.

Roll up condition indices to buildings and facilities. Assign component requirement categories. For example life-safety code

compliance, building code compliance, functionality, building integrity, appearance, accessibility code compliance.

Use industry standard codes.

8.4 Technical Guidelines for Proposed Solution

.1 The successful Capital Asset Management System should recognize:

the strategic necessity of seamless business solutions in areas crossing functional boundaries (such as authentication, communication tracking, shared data tables and reporting); and

the efficiencies created in minimizing duplication and redundancy of information entry and storage.

.2 This should be done in such a way as to allow for future architectural changes to the system.

.3 Respondents should provide a detailed description of their security infrastructure. The ability to easily access data must be balanced with the need to ensure that data is secure from unauthorized access. Only those persons with legitimate access to the system and its functions should be allowed to view and update data so that the security and confidentiality of the data is maintained. The security system must allow for classes of users to be defined, with each class being given an appropriate level of access to data and functionality.

.4 UBC must be able to define what data elements should be encrypted.

.5 Respondents should include performance benchmark information for the proposed solutions.

.5 Priorities: Respondents should provide proposed implementation strategies.

.6 Testing: Respondents should provide details of their development/testing methodologies.

.7 The software application should meet the following requirements:

Store assessment information over time.

Importing of external assessment information.

Export data to standard relational database structure such as Oracle, or SQL Server, as well as Computerized Maintenance Management Systems (CMMS) and Computer-Aided Facilities Management Systems, specifically Maximus FME.

Web access.



8.4 Technical Guidelines for Proposed Solution cont’d

.8 User interface solutions and client platforms should include:

Internet Browser Client compliant with current World Wide Web Consortium open standards and recommendations.

The user interface should be the primary application design centre and support delivery of all user application functions on the user interface solutions proposed.

The user interface should include graphical “point and click” capabilities consistent with common standards for graphical user interface design.

.9 The original records of operational data should be stored and managed within a relational database management system. The database management system should provide features for partitioning, scalability, recoverability, mirroring, and availability to meet operational requirements.

.10 The software design and open interfaces should provide for a variety of read-only data access methods to support reporting and extracting data. Standards-based interfaces should include: ODBC, SQL, and XML. Data dictionary access should be available through similar open, published interfaces.

.11 Operational services within application functions should be available through open, published interfaces to support application integration through controlled system functions.

.12 The software design should have architectural flexibility or direction to support web services and portal integration.

.13 The quality of database design should meet varied requirements. Data standards should be defined and enforced including data normalization defined as: the process of organizing data to minimize duplication – data normalization to Third Normal Form is a requirement. Flexibility to change or implement controls including:

Integrity controls

Relationship values

Edits and cross edits on attribute values

Lists or limits of allowable values

.14 The database design and data management components should support data interchange services.

.15 The database design and data management components should support data base backups without having to take down the whole database for an extended period of time.

.16 The software should provide role-based security that includes:

Distributed security administration (also known as delegation of administration of security domains) for user access management.

Record-level or field-level security

.17 The system should provide an audit trail or log of data access that records the history of data access and change by individual user.



8.4 Technical Guidelines for Proposed Solution cont’d

.18 The application should provide the ability for a user to configure preferences to select the functional areas and level of detail required.

.19 The system should provide the ability to implement customization in the user domain.

.20 The system should be scalable to support consolidated services with a common database. Data storage and processing capability should be expandable to meet UBC requirements.

.21 The system should provide documented and supported application programming interfaces to meet a number of requirements for flexible software integration.

.22 The system should allow changes in performance or format within a common framework, while retaining partial or complete compatibility among systems that belong to the common framework.

.23 The system should integrate request to and from other application systems.




ATTACHMENT A – PRICING SCHEDULE

A.1 PRICING SCHEDULE

UBC desires to understand the cost components and their unit cost ranges for projects of similar scope. Respondents should provide their published or government standard unit pricing for all relevant products and services they offer. Where standard pricing varies by volume, a volume pricing table that reflects the scope described in Section 8 should be provided. Pricing information may be used by UBC in planning and preparing project budgets.

Note: Pricing in Canadian Dollars is preferred; if not quoting in Canadian Dollars, clearly state the currency: _____________________________Refer also to Section 3, Item 3.3

Item Phase 1Year 1, 2007

Phase 2Year 2, 2008

Phase 3Year 3, 2009

Phase 4Year 4, 2010

Phase 5Year 5, 2011

Facilities Condition Assessment and inventory creation (per square foot)

Facility project development and estimating

Outsourced application services

Conversion or loading of building data (from existing sources) into software application

Software application implementation

Software license and maintenance

Training for use of software

Support and Update of proposed solution

TAXES (Refer to Section 3, Item 3.3) Excluded Excluded Excluded Excluded Excluded

TOTALS

Respondents are encouraged to propose costing matrix for options not defined by this price matrix. Also, optional price structures can be attached for review by UBC, additional to the completed matrix above.



A.2 Hourly rates

The fee for any Additional Services requested in writing (and no fee shall be charged if the request for any Additional Services is not in writing) by the Owner shall be based on the following hourly rates:

Partner $_________.00/hour

Associate $_________.00/hour

Sr. Architect $_________.00/hour

Intermediate Architect $_________.00/hour

Sr. Engineer $_________.00/hour

Sr. Building Technologist $_________.00/hour

Jr. Building Technologist $_________.00/hour

PQS $_________.00/hour

___________________________ $_________.00/hour

___________________________ $_________.00/hour

___________________________ $_________.00/hour

___________________________ $_________.00/hour

Provide comments if required:

***END OF ATTACHMENT A***



ATTACHMENT B – Facilities Condition Assessment Guidelines

The following should be considered as guidelines, as opposed to specific requirements.

ITEM YES/NO COMMENTSField ReviewUniformat level 2Assessment of the percentage used of the service lifespan of building components for renewal forecasting. Provide baseline standards for reference to support the service life for each element. Quantitative and qualitative assessment of building condition. Identify deficient components and elements of the buildings, site utilities and infrastructure.Provide digital photographs to document individual buildings and requirementsCurrent condition of each building component.Renewal MethodsDevelop one or more means of mitigation (a required action) for every deficiency identified in the audit,Description of the methods and materials necessary to complete each required action.Provide a prioritized schedule for the identified actions.Identifies rates of standard degradation of each componentFinancial ModelsFinancial modelsMulti-level financial models for funding the required to renewal and upgrades.Each requirement identified in the condition assessment shall be prioritized in the following manner: Preliminary budget and schedule for the work.Budgets based upon RSMeans® Unit Costs, indexed for Vancouver. Models shall include a defined escalation rate. Model permits administrative changes to escalation and discount rates.Budgets detail soft costs and loadings separately.PlanningAnalyze and model the rates of degradation of each facilityIdentification of the approximate replacement cost of each building and building componentReport required reinvestment to replace components.The ability to analyze multi-year outlooks and various combinations of building type reinvestment rates.

***END OF ATTACHMENT B*** document.doc Page 38 of 52Rev5 – October 5, 2007


ATTACHMENT C –TECHNOLOGY GUIDELINES for PROPOSED SOLUTION

The following should be considered as technology guidelines, as opposed to specific requirements.

ITEMYES/NO

COMMENTS

Operations SystemWindows 2003 Server platformFull transaction logs availableSeamless solutions in areas crossing functional boundaries (such as authentication, communication tracking, shared data tables and reporting)Include performance benchmark information for the proposed solutionsAllows for future architectural changes to the systemProposed implementation strategiesInterfaces include: ODBC, SQL, and XML.Availability of hosted and non-hosted solutions SecurityAllows for classes of users to be defined, with each class being given an appropriate level of access to data and functionalityUBC able to define what data elements should be encryptedInteroperabilityAble to import and export data from database to other programs, ex. Excel, Access, SQL, Maximus FMEBoth PC and Mac Browser accessibleSMTP CompliantScalabilityAbility to provide for an increased number of sites and users DatabaseBackend application conforms to platforms that UBC currently supports (i.e. ASP/MSSQL-.net)Minimizes duplication and redundancy of information entry and storage.Store assessment information over timeImporting of external assessment informationWeb accessBackend application will receive electronic data transfer from Computerized Maintenance Management Systems (CMMS) and Computer-Aided Facilities Management Systems. Specifically, Maximus FME by Maximus Inc.

***END OF ATTACHMENT C***



ATTACHMENT D – RESPONDENT PROFILE QUESTIONNAIRE

A completed Respondent Profile Questionnaire must be completed by the Respondent or, when joint Responses are submitted, by all Respondents.

D.1 General Information

1. Company name

2. Holding company

3. Chief Executive Officer

4. Company contact information, both main office and local

5. Years in business

6. Pending or past litigation

Short listed Respondents may be required to provide recent financial statements or sales revenue and net profit figures for the last two years.

D.2 General Product Information for asset management software application

What industry(ies) are targeted as the primary market for the applications?

How may the application software be acquired? ¨ Lease ¨ Purchase ¨ Other

If other, specify.

Are the authors of each application still in your employ? ¨ Yes ¨ No

Do you impose any limitations on the uses of the application programs? If so, what are they?

Does the Respondent have a user group? ¨ Yes ¨ No

If so, where and how often do they meet?

Does the Respondent financially support the user group?

Are all of the proposed products a focus of the user group? ¨ Yes ¨ No

If not, which are?

Comments



D.3 Implementation Support for the electronic asset management system

In the following areas, how many hours is the Respondent including?

Functional training

Technical training

Installation of application software

Creation of interfaces

Data conversion

Procedure development

Who is responsible for the initial loading of the application software? ¨ Respondent ¨ Customer

Who is responsible for loading the demonstration files? ¨ Respondent ¨ Customer

Who is responsible for the initial file sizing? ¨ Respondent ¨ Customer

Comments

If the following services are required during system implementation, are these services available and what are the rates?

Data Conversion ¨ Yes ¨ No If yes, Rate $_______/hr

Interfaces ¨ Yes ¨ No If yes, Rate $_______/hr

Computer Operation ¨ Yes ¨ No If yes, Rate $_______/hr

Technical Support ¨ Yes ¨ No If yes, Rate $_______/hr

Comments



D.4 Documentation

Are there separate reference manuals for:

System Users? ¨ Yes ¨ No Cost $_______

Operations and Technical Support? ¨ Yes ¨ No Cost $_______

Management? ¨ Yes ¨ No Cost $_______

Is documentation on the systems design available to the customer?

¨ Yes ¨ No

Can the customer duplicate the manuals for internal purposes without a fee?

¨ Yes ¨ No

Is context sensitive on-line help available? ¨ Yes ¨ No

Who will own the reference manuals? ¨ Respondent ¨ Customer

Comments

Indicate the cost for documentation in the appropriate section of the Response, and attach examples of each type of documentation provided.

D.5 Training

How much and what type of training is provided with each software application?

Is training of tools available ¨ Yes ¨ No

Where will the training be conducted?

Please attach a current schedule and a brief description of available training courses for each proposed application. Indicate locations, cost and recommended participant (e.g., management, operators, programmers or others) for each course. Indicate the cost for systems training in the appropriate section of the Vendor’s proposal.



D.6 Custom Modifications

Is source code available for each application? ¨ Yes ¨ No

Who will own the source code? ¨ Respondent ¨ Customer

If needed, can the Respondent provide custom modifications?

¨ Yes ¨ No

What is the total number of staff available for custom development?

Will the Respondent support custom modifications in future software releases?

¨ Yes ¨ No

Who will own custom modifications developed by the vendor?

¨ Respondent ¨ Customer

How will the Respondent support upgrades to the software if modifications are made to the original software package? Please explain how these upgrades are currently handled by your customers

Comments

D.7 On-Going Support

How many employees are dedicated full-time to system support?

How many employees are dedicated full-time to supporting the applications in the proposal?

What type of ongoing support does the Respondent provide? ¨ Phone ¨ Dial-up ¨ On-site

Where is the support service located?

What are the normal hours and days this support is available?

Are there provisions for “after hours” support?

Is there a special charge for using any of these services?

Is the telephone support number local or toll free?

When calling, can a customer talk directly with a support person immediately or is a message system used?

In the event of a disaster, can the Respondent provide backup facilities?

¨ Yes ¨ No

If so, where are they located and what are the days and times are they available?

Can the Respondent also provide enhanced technical support? ¨ Yes ¨ No

What is the charge for these services?



Are future system releases included as part of the ongoing maintenance agreement?

¨ Yes ¨ No

If not included, what is the cost?

In what medium are future releases provided?

Describe your patch policy

Are documentation and training updates usually included? ¨ Yes ¨ No

How often are new versions released?

Typically, how long after a new release are previous versions maintained?

D.8 References

Include at least four (4) customers employing similar audit systems, equipment and software:

D.9 Audit Team Member’s Resume

Provide with Response.

D.10 Respondent Partner References

If applicable, include at least four (4) customers employing similar audit systems, equipment and software:

D.11 Respondent Partner’s Team Member’s Resume

If applicable, provide with Response.

***END OFATTACHMENT D***



ATTACHMENT E



CONFIRMATION OF OFFER

Company Name:

Signature:

Name:

Title:

Date:

If the Respondent is a company, your signature above confirms you have the legal authority to bind the Respondent.

Where applicable, Partner Respondent signature required below: (See also Section 2, Item 2.19)

Company Name:

Signature:

Name:

Title:

Date:

If the Partner Respondent is a company, your signature above confirms you have the legal authority to bind the Partner Respondent.


REQUEST FOR PROPOSALS

RFP# 2007010184

Facilities Condition Assessment&

Capital Asset Management Software


ATTACHMENT F

BLDG NO

BLDGNAME YEAR Area Sq Ft5 Year

Campus Cycle

Phase 1

523-1 D.H. COPP BUILDING 1961 42,258 Year 1

525-1 D.H. COPP BUILDING ADDITION 1967 25,984 Year 1

526 D.H. COPP BUILDING ADDITION 2 1979 25,779 Year 1

068 BIOLOGICAL SCIENCES BUILDING - SOUTH WING 1957 54,030 Year 1

065 BIOLOGICAL SCIENCES BUILDING - WEST WING 1970 97,638 Year 1

066 BIOLOGICAL SCIENCES BUILDING - NORTH WING 1976 57,416 Year 1

069 BIOLOGICAL SCIENCES BUILDING - WORKSHOP 1976 2,097 Year 1

069-1 BIOLOGICAL SCIENCES BUILDING - WORKSHOP - ADDITION 1 1980 1,813 Year 1

069-2 BIOLOGICAL SCIENCES BUILDING - WORKSHOP - ADDITION 2 1994 3,829 Year 1070 BIOLOGICAL SCIENCES - PAPER RECYCLING/FLAMMABLE

STORAGE FACILITY 1979 285 Year 1

044 AUDITORIUM 1925 26,415 Year 1

148 CHEMISTRY BUILDING SOUTH WING 1959 58,066 Year 1

144 CHEMISTRY BUILDING EAST WING 1963 38,170 Year 1

198 J. B. MACDONALD BUILDING 1967 77,631 Year 1

308 THE LEONARD S. KLINCK BUILDING 1947 110,500 Year 1

308-1 THE LEONARD S. KLINCK BUILDING ADDITION 1969 10,748 Year 1

536 WOODWARD BIOMEDICAL LIBRARY 1964 83,036 Year 1

473 INSTRUCTIONAL RESOURCES CENTRE 1972 122,438 Year 1

447 CHEMISTRY PHYSICS BUILDING 1989 85,326 Year 1475 INSTRUCTIONAL RESOURCES CENTRE LECTURE THEATRE

ADDITION 1978 3,355 Year 1

790 STUDENT UNION BUILDING (SUB) 1968 193,777 Year 1

790-1 STUDENT UNION BUILDING (SUB) - ADDITION 1 1981 3,180 Year 1

790-2 STUDENT UNION BUILDING (SUB) - ADDITION 2 1984 11,801 Year 1

652 HENNINGS BUILDING 1945 120,885 Year 1

652-1 HENNINGS BUILDING PENTHOUSE ADDITION 1966 4,333 Year 1

402 EARTH AND OCEAN SCIENCES - MAIN 1971 97,389 Year 1

403 EARTH AND OCEAN SCIENCES - SOUTH 1974 16,850 Year 1

656 HEBB BUILDING 1964 71,949 Year 1

028 FREDERIC LASSERRE BUILDING 1962 50,687 Year 1

048 ANTHROPOLOGY AND SOCIOLOGY BUILDING 1975 19,300 Year 1876-1 ANTHROPOLOGY AND SOCIOLOGY BUILDING - ISABEL

MACINNES HALL 1950 14,878 Year 1876-2 ANTHROPOLOGY AND SOCIOLOGY BUILDING - ANNE

WESBROOK HALL 1950 14,878 Year 1880 ANTHROPOLOGY AND SOCIOLOGY BUILDING - MARY MURRIN

HALL 1956 12,483 Year 1

307 CIVIL AND MECHANICAL ENGINEERING LABORATORIES 1971 39,550 Year 1

614 MARY BOLLERT HALL 1950 14,878 Year 1



BLDG NO


Campus Cycle

Phase 2

306 CIVIL AND MECHANICAL ENGINEERING BUILDING 1976 111,164 Year 2

036 ARTS ONE BUILDING 1925 8,675 Year 2

036-1 ARTS ONE BUILDING ANNEX 1955 1,480 Year 2

309 CIVIL AND MECHANICAL ENGINEERING STRUCTURES LAB 1969 8,324 Year 2

376 FREDERIC WOOD THEATRE 1963 21,404 Year 2

376-1 FREDERIC WOOD THEATRE ADDITION 1968 8,584 Year 2

046 ASIAN CENTRE 1975 52,680 Year 2

112 BROCK HALL - WEST WING 1940 31,210 Year 2

380 OLD FIRE HALL 1926 3,874 Year 2

518 MATHEMATICS BUILDING 1925 35,168 Year 2

408 THEA KOERNER HOUSE 1961 21,864 Year 2

409 THEA KOERNER HOUSE ADDITION 1971 21,660 Year 2

120 BUCHANAN TOWER 1972 110,782 Year 2

312 MACLEOD BUILDING 1963 79,007 Year 2

386 H. R. MACMILLAN BUILDING 1967 151,629 Year 2

523-3 MEDICAL SCIENCES BLOCK C 1961 33,778 Year 2

525-3 MEDICAL SCIENCES BLOCK C ADDITION 1967 9,670 Year 2

575 MUSIC BUILDING 1967 76,021 Year 2

017 OLD ADMINISTRATION BUILDING 1924 24,756 Year 2

022 LOWER MALL RESEARCH STATION 1960 60,039 Year 2

023 HENRY ANGUS BUILDING 1965 128,779 Year 2

026 HENRY ANGUS BUILDING ADDITION 1976 72,661 Year 2

113 BROCK HALL ANNEX 1956 22,917 Year 2

232 NEVILLE SCARFE BUILDING - LECTURE BLOCK 1962 70,129 Year 2

233 NEVILLE SCARFE BUILDING - TEACHER EDUCATION OFFICE 1996 2,515 Year 2

234 NEVILLE SCARFE BUILDING - LIBRARY 1995 29,872 Year 2

240-1 NEVILLE SCARFE BUILDING - CLASSROOM BLOCK 1965 68,317 Year 2

240-2 NEVILLE SCARFE BUILDING - OFFICE BLOCK 1965 43,858 Year 2

344 THE LEON AND THEA KOERNER UNIVERSITY CENTRE 1958 27,486 Year 2344-1 THE LEON AND THEA KOERNER UNIVERSITY CENTRE

ADDITION 1 1968 9,996 Year 2345 THE LEON AND THEA KOERNER UNIVERSITY CENTRE

ADDITION 2 1987 5,341 Year 2

401 GEOGRAPHY BUILDING 1925 63,774 Year 2

406 EARTH AND OCEAN SCIENCES - EAST 1950 30,017 Year 2

428 WAR MEMORIAL GYMNASIUM 1950 91,474 Year 2

430 ROBERT F. OSBORNE CENTRE - UNIT 1 1970 37,035 Year 2

431 ROBERT F. OSBORNE CENTRE - UNIT 2 1972 25,011 Year 2



BLDG NO


Campus Cycle

Phase 3

449 FOOD, NUTRITION AND HEALTH BUILDING 1982 55,509 Year 3

449-1 FOOD, NUTRITION AND HEALTH BUILDING - ADDITION 2005 8,417 Year 3

472 INTERNATIONAL HOUSE 1958 12,708 Year 3

480 GEORGE F. CURTIS BUILDING 1950 29,562 Year 3

481 GEORGE F. CURTIS BUILDING ADDITION 1973 74,936 Year 3

513 LIBRARY PROCESSING CENTRE 1979 91,040 Year 3

519 MATHEMATICS ANNEX 1924 19,283 Year 3

562 FRANK FORWARD BUILDING 1968 87,459 Year 3624 GEORGE CUNNINGHAM BUILDING ADDITION

(PHARMACEUTICAL SCIENCES) 1971 23,777 Year 3625 GEORGE CUNNINGHAM BUILDING (PHARMACEUTICAL

SCIENCES) 1960 30,000 Year 3

666 PLANT SCIENCE FIELD STATION 1991 1,584 Year 3

667 PLANT SCIENCE GARAGE 1964 3,413 Year 3

668 TOTEM FIELD STUDIOS 1963 7,510 Year 3

668-1 TOTEM FIELD STUDIOS ADDITION 1981 1,857 Year 3

732 DOUGLAS KENNY BUILDING 1983 104,119 Year 3

864 WESBROOK BUILDING 1949 98,701 Year 3

867 WESBROOK ANNEX - ANIMAL CARE UNIT 1983 8,591 Year 3

420 CECIL GREEN PARK HOUSE 1911 20,590 Year 3

421 CECIL GREEN PARK COACH HOUSE 1911 2,652 Year 3

517 CHEEZE FACTORY ENGINEERING UNDERGRADUATE SOCIETY 1919 2,508 Year 3

021 LANDSCAPE ARCHITECTURE ANNEX 1921 5,721 Year 3

132 CHEMISTRY BUILDING 1925 79,642 Year 3

320 HUT M-18 1925 15,606 Year 3

324 HUT M-17 1925 19,300 Year 3

669 STORES ROAD ANNEX 1925 4,136 Year 3

516 IRVING K. BARBER LEARNING CENTRE 1927 279,831 Year 3

422 CECIL GREEN PARK SQUASH COURT 1929 1,208 Year 3

064 BIOLOGICAL SCIENCES BUILDING 1948 55,277 Year 3

456 HORTICULTURE BUILDING 1948 19,056 Year 3

728 NORMAN MACKENZIE HOUSE (PRESIDENT'S RESIDENCE) 1950 9,396 Year 3

729 BOTANY ANNEX 1954 6,289 Year 3

429 EMPIRE POOL 1954 1,368 Year 3

866 ORCHARD HOUSE 1955 3,196 Year 3

140 CHEMISTRY STORAGE 1956 785 Year 3

121-2 BUCHANAN BUILDING BLOCK B 1958 53,798 Year 3

121-1 BUCHANAN BUILDING BLOCK A 1958 30,737 Year 3

121-3 BUCHANAN BUILDING BLOCK C 1958 30,968 Year 3

848 TOTEM POLE SHED 1959 1,694 Year 3

476 JAPANESE TEA HOUSE - NITOBE GARDENS 1959 943 Year 3

122-1 BUCHANAN BUILDING BLOCK D 1960 53,711 Year 3

122-2 BUCHANAN BUILDING BLOCK E 1960 21,958 Year 3

523-2 FRIEDMAN BUILDING 1961 47,056 Year 3

436 HAIDA HOUSE 1961 1,537 Year 3

440 MORTUARY HOUSE 1961 391 Year 3

136 CHEMISTRY BUILDING NORTH WING 1962 29,637 Year 3



BLDG NO


Campus Cycle

Phase 3

192 PONDEROSA CENTRE 1963 26,398 Year 3

525-2 FRIEDMAN BUILDING ADDITION 1967 21,132 Year 3

024-5 LOWER MALL HEADER HOUSE 1967 7,576 Year 3

121-4 BUCHANAN BUILDING BLOCK B - DEAN'S OFFICE 1968 0 Year 3

182 LADNER CLOCK TOWER 1968 1,944 Year 3

863-1 WEST MALL ANNEX 1969 23,026 Year 3

045 AUDITORIUM ANNEX OFFICES A 1969 27,093 Year 3

863-2 AUDITORIUM ANNEX OFFICES B 1969 7,447 Year 3

765 SOUTH CAMPUS SUBSTATION - SWITCHING STATION 12KV 1971 173 Year 3

BLDG NO


Campus Cycle

Phase 4

515 SEDGEWICK LIBRARY 1972 109,136 Year 4

570 MUSEUM OF ANTHROPOLOGY 1975 75,040 Year 4

858 BERWICK MEMORIAL CENTRE 1976 17,198 Year 4

094 BOTANICAL GARDENS WORKSHOP (TRAILER) 1976 1,080 Year 4

034 AQUATIC CENTRE 1978 57,750 Year 4

184 COAL AND MINERAL PROCESSING LABORATORY 1981 28,860 Year 4

091 BOTANICAL GARDEN – GARDEN PAVILION 1981 4,343 Year 4728-1 NORMAN MACKENZIE HOUSE (PRESIDENT’S RESIDENCE –

GARAGE) 1983 960 Year 4

747 PULP AND PAPER CENTRE 1985 40,611 Year 4

076 BOTANICAL GARDENS SCHOLARS’ RETREAT 1986 1,180 Year 4

461 BIOMEDICAL RESEARCH CENTRE 1987 46,414 Year 4

204 CHILD CARE SERVICES – BUILDING 5 1989 4,796 Year 4





570-1 KOERNER GALLERY 1990 10,089 Year 4

155 CHILD CARE SERVICES ADMINISTRATION BUILDING 1990 12,101 Year 4

098 BOTANICAL GARDEN CENTRE – CAMPBELL BUILDING 1990 8,083 Year 4

385 WOOD PRODUCTS LABORATORY 1990 2,772 Year 4099 BOTANICAL GARDEN CENTRE – RECEPTION AND EDUCATION

CENTRE 1990 4,618 Year 4210 CENTRE FOR RESEARCH IN WOMEN’S STUDIES & GENDER

RELATIONS 1990 3,213 Year 4097 BOTANICAL GARDEN CENTRE – GATE HOUSE AND SHOP-IN-

THE-GARDEN 1990 2,393 Year 4

100 BOTANICAL GARDEN CENTRE – LOOKOUT TOWER 1990 81 Year 4

081-2 NETWORKS OF CENTRES OF EXCELLENCE 1991 34,421 Year 4

024-8 RESEARCH STATION ANNEX 8 1991 2,995 Year 4

641 UNIVERSITY SERVICES BUILDING 1992 99,313 Year 4

490 DAVID LAM MANAGEMENT RESEARCH CENTRE 1992 44,637 Year 4

750 JACK BELL BUILDING FOR THE SCHOOL OF SOCIAL WORK 1992 31,533 Year 4document.doc Page 49 of 52Rev5 – October 5, 2007


BLDG NO


Campus Cycle

Phase 4490-2 CONTINUING STUDIES IN DAVID LAM MANAGEMENT

RESEARCH CENTRE 1992 13,580 Year 4

646 PLANT OPERATIONS EXTERIOR STORAGE SHED 1992 7,330 Year 4

511 ENGINEERING HIGH HEAD ROOM LABORATORY 1992 1,630 Year 4165 INSTITUTE FOR COMPUTING, INFORMATION AND COGNITIVE

SYSTEMS / COMPUTER SCIENCE 1993 109,837 Year 4

112-1 BROCK HALL – EAST WING 1993 59,950 Year 4

337 FIRST NATIONS LONGHOUSE 1993 23,224 Year 4

020 THE BRIMACOMBE BUILDING 1995 92,038 Year 4

774 STUDENT RECREATION CENTRE 1995 55,387 Year 4

568 MORRIS AND HELEN BELKIN ART GALLERY 1995 17,022 Year 4

515-1 WALTER C. KOERNER LIBRARY 1996 80,164 Year 4

478C. K. CHOI BUILDING FOR THE INSTITUTE OF ASIAN RESEARCH 1996 29,322 Year 4

130 CHAN CENTRE FOR THE PERFORMING ARTS 1997 86,186 Year 4

212 SING TAO BUILDING 1997 15,087 Year 4

353 FOREST SCIENCES CENTRE 1998 244,534 Year 4

496 LIU INSTITUTE FOR GLOBAL ISSUES 2000 18,942 Year 4

303 CIVIL AND MECHANICAL ENGINEERING ANNEX TRAILER 2002 7,953 Year 4

305 EARTHQUAKE ENGINEERING RESEARCH FACILITY 2003 8,059 Year 4

571-1 MUSEUM OF ANTHROPOLOGY TRAILER 1 2003 960 Year 4



571-4 GENERATOR SHED 2003 96 Year 4

BLDG NO


Campus Cycle

Phase 5

529 LIFE SCIENCES CENTRE 2004 580,347 Year 5

083 MICHAEL SMITH LABORATORIES 2004 91,984 Year 5

164 HUGH DEMPSTER PAVILION 2004 16,559 Year 5

300 CHEMICAL & BIOLOGICAL ENGINEERING BUILDING 2005 155,732 Year 5166 INSTITUTE FOR COMPUTING, INFORMATION AND COGNITIVE

SYSTEMS / COMPUTER SCIENCE ADDITION 2005 108,350 Year 5

313 THE FRED KAISER BUILDING 2005 136,303 Year 5

199 DAVID STRANGWAY BUILDING 2005 131,320 Year 5

901 WEST MALL SWING SPACE BUILDING 2005 58,114 Year 5

316 AQUATIC ECOSYSTEMS RESEARCH LABORATORY 2005 64,917 Year 5

654 ABDUL LADHA SCIENCE CENTRE 2006 7,137 Year 5

024-2 LOWER MALL GREENHOUSE 2 5,193 Year 5

024-3 RESEARCH STATION ANNEX 3 1,120 Year 5

024-4 LOWER MALL GREENHOUSE 4 635 Year 5

579 LABOR HUT - SOUTH CAMPUS 959 Year 5

082 BOTANICAL GARDENS - GREENHOUSE, ALPINE GARDEN 358 Year 5

024-6 RESEARCH STATION ANNEX 6 750 Year 5

029 CAMPUS & COMMUNITY PLANNING 2 1947 5,071 Year 5document.doc Page 50 of 52Rev5 – October 5, 2007


BLDG NO


Campus Cycle

Phase 5

037 HUT O-4 1948 3,074 Year 5

632 PLANT OPERATIONS ANNEX F 1951 9,600 Year 5

643 CAMPUS & COMMUNITY PLANNING 1 1952 10,376 Year 5

865-2 PONDEROSA OFFICE ANNEX B 1971 10,699 Year 5

865-1 PONDEROSA OFFICE ANNEX A 1971 7,427 Year 5

865-3 PONDEROSA OFFICE ANNEX C 1971 6,711 Year 5

871-2 PONDEROSA OFFICE ANNEX E 1972 11,128 Year 5

871-3 PONDEROSA OFFICE ANNEX F 1972 9,230 Year 5

730 PONDEROSA ANNEX H 1973 6,825 Year 5

360 MACMILLAN ANNEX B 1973 2,016 Year 5

873 PONDEROSA OFFICE ANNEX G 1981 7,007 Year 5

359 MACMILLAN ANNEX A 1989 1,920 Year 5

638 SOUTH CAMPUS WAREHOUSE 1947 32,144 Year 5580 PLANT OPERATIONS NURSERY - GARDENER'S RESIDENCE

AND LAB 1968 1,370 Year 5

581 PLANT OPERATIONS NURSERY - SOIL SHED 1968 1,200 Year 5

583 PLANT OPERATIONS NURSERY - GREENHOUSE NO. 1 1968 1,205 Year 5

018 GENERAL SERVICES ADMINISTRATION BUILDING 1969 62,747 Year 5

470 ENVIRONMENTAL SERVICES FACILITY - INCINERATOR 1969 1,121 Year 5

079 BOTANICAL GARDENS - GREENHOUSE AND WORKSHOP 1971 701 Year 5

078 BOTANICAL GARDENS - LUNCHROOM 1971 559 Year 5141 ENVIRONMENTAL SERVICES FACILITY - SOLVENT STORAGE

AREA 1973 3,080 Year 5

090 BOTANICAL GARDENS - WORKSHOP 1980 5,505 Year 5

389 FORESTRY FIELD HOUSE SOUTH CAMPUS 1980 1,879 Year 5

077-1 BOTANICAL GARDENS - GREENHOUSE 1982 5,400 Year 5

077-2 BOTANICAL GARDENS - SHADE HOUSE 1982 5,400 Year 5142 ENVIRONMENTAL SERVICES FACILITY - CHEMICAL WASTE

PROCESSING & STORAGE BUILDING 1986 2,682 Year 5

394 GAS GUN FACILITY 1989 2,187 Year 5143 ENVIRONMENTAL SERVICES FACILITY - PCB EQUIPMENT

STORAGE CONTAINERS 1989 1,280 Year 5

387 FOREST SCIENCES GREENHOUSE 1990 1,271 Year 5

139 ENVIRONMENTAL SERVICES FACILITY - OFFICE 1993 318 Year 5138 ENVIRONMENTAL SERVICES FACILITY - SOLVENT & SILVER

RECOVERY LAB 1994 429 Year 5

763 SOUTH CAMPUS TELECOMMUNICATION HUB SITE 1994 468 Year 5

532 HUT MS-4 HEALTH SCIENCES 1940 1,640 Year 5

531 HUT MS-3 HEALTH SCIENCES 1940 1,640 Year 5

524 JAMES MATHER BUILDING 1972 25,991 Year 5

645 B.C. BINNING M.F.A. STUDIOS 1940 5,509 Year 5

049 HUT M-22 1940 3,634 Year 5

484 HUT M-21 1957 2,630 Year 5

493 FACULTY OF LAW - ANNEX 1 1991 5,735 Year 5

494 FACULTY OF LAW - ANNEX 2 1992 5,409 Year 5

056 ANIMAL SCIENCE - BEEF CATTLE RESEARCH 1961 15,515 Year 5

392 ANIMAL SCIENCE - SMALL RUMINANT RESEARCH UNIT 1962 6,110 Year 5

241 SOUTH STAFF OFFICE BLOCK 1962 4,468 Year 5

756-1 ANIMAL SCIENCE - MAIN SHEEP UNIT 1963 5,760 Year 5document.doc Page 51 of 52Rev5 – October 5, 2007


BLDG NO


Campus Cycle

Phase 5

756-3 ANIMAL SCIENCE - SHEEP DIGESTIBILITY UNIT 1963 1,084 Year 5855 JOHN OWEN PAVILION AND ALLAN MCGAVIN SPORTS

MEDICINE CENTRE 1966 5,111 Year 5793 ANIMAL SCIENCE - AQUACULTURE TEACHING & RESEARCH

CENTRE 1969 15,678 Year 5

861 SHERWOOD BUILDING - PHYSIOLOGY RESEARCH 1970 2,184 Year 5

756-2 ANIMAL SCIENCE - SHEEP BREEDING 1 1973 1,500 Year 5

756-4 ANIMAL SCIENCE - SHEEP BREEDING 2 1973 1,500 Year 5

032 DAIRY CATTLE TEACHING AND RESEARCH UNIT 1974 38,400 Year 5

670 PLANT SCIENCE FIELD BUILDING 1975 1,622 Year 5

577 JOHN OWEN PAVILION ANNEX 1975 1,440 Year 5

027-4 ANIMAL CARE CENTRE - MEDIUM LAB ANIMAL BUILDING 1976 31,551 Year 5

027-1 ANIMAL CARE CENTRE - LARGE WILD MAMMALS - ZOOLOGY 1976 17,350 Year 5

027-2 ANIMAL CARE CENTRE - SMALL WILD MAMMALS - ZOOLOGY 1976 10,493 Year 5

027-3 ANIMAL CARE CENTRE - ADMINISTRATION BUILDING 1976 3,456 Year 5

679-1 POULTRY SCIENCE - ADMINISTRATION AND LABORATORY 1981 14,063 Year 5

027-5 ANIMAL CARE CENTRE - RODENT BREEDING UNIT 1981 5,805 Year 5

071-2 BOTANY GREENHOUSE 2 1982 1,540 Year 5

071-1 BOTANY GREENHOUSE 1 1982 1,121 Year 5855-1 JOHN OWEN PAVILION AND ALLAN MCGAVIN SPORTS

MEDICINE CENTRE - ADDITION 1988 4,164 Year 5

246 MATH/STATS RESOURCE CENTRE 1990 3,456 Year 5

535 AUDIOLOGY AND SPEECH SCIENCES CLASSROOM TRAILER 2003 2,116 Year 5

361-3 MACMILLAN ANNEX E 1974 912 Year 5

013 KIDS CLUB 1985 5,180 Year 5

Total (all Bldg) 8,154,690

***END OF ATTACHMENT F***


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