Excel

EXCEL

Group Members :

Harshala Thakur .

Juanita Kasbe .

Manisha Kunwar .

Pranita Gaykar .

Rajesh Mudaliyar .

PRESENTATION

What is Excel???Software developed and manufactured by Microsoft Corporation that allows users to organize, format, and calculate data with formulas using a spreadsheet system broken up by rows and columns. The first software program similar to Excel was released in 1982 and was called Multiplan. The first version of the program was released for the Macintosh in 1985

History of ExcelVersion/ Released Comments

1985 Version 1, for the Macintosh was released.

1993 A major upgrade. Included multi-sheet workbooks and support for VBA.

1995 Known as Excel 95. The first major 32-bit version of Excel**. Feature-wise, it's very similar to Excel 5.

1999Known as Excel 2000. Can use HTML as a native file format, "self-repair" capability, enhanced clipboard,

pivot charts, modeless user forms.

2003 It's called Microsoft Office Excel 2003.The new features in this version are: (a) improved support for XML, (b) a new "list range" feature, (c) Smart Tag

enhancements, and (d) corrected statistical functions. Most users will not find the upgrade worthwhile.

2007 Finally, some major changes in Excel. For some, the changes may actually be too major.

2010 New features include sparkline graphics, pivot table slicers, an updated Solver, and a 64-bit version..

Characteristics of Excel1) Functions:- MATHEMATICAL: Add, subtract, div, multiply.

LOGICAL: average, sum, mode, productTables:- Tables are created with different fields e.g. -name, age,

address, roll no, so we add a table to fill these values.2)

Sorting and Filter:- In sorting we can sort our data and also filter our data so that repetitions will be

removed.

3)

Macros:- Macros are used for recording events for further use.4)

Database:- We can add database from other sources with data feature.

5)

Others :- Grouping, Data Validation, Clip Art, Hyperlink, Chart & Data Base

6)

Overview of ExcelMs- Excel consist of workbooks. Within each workbook there is an infinite number of worksheets

Each worksheet contains columns and rows. There are total 1048576 Rows and Total 16384 Columns

1048576163

84

1985

Version of Excel

1993

1995

1999

2003

2007

Usages of Excel

Excel and Financial Data

Data Types, Formulas, and Functions

Excel's Other Uses

VLOOKUP

It is an Excel Function that is used within tables to help filter through large volumes of data and select the appropriate data based on given conditions.

Meaning:

Formula:

=VLOOKUP(E7,Sheet3!F:G,2,FALSE)

(lookup_value,table_array,col_index_num,range_lookup)

Macro’sAn Excel macro is a set of instructions that can be triggered by a keyboard shortcut, toolbar button or an icon in a spreadsheet. Macros are used to eliminate the need to repeat the steps of common tasks over and over.

Pivot TableA PivotTable report is an interactive way to quickly summarize large amounts of data. A PivotTable report is especially designed for:Querying large amounts of data in many user-friendly ways.

Subtotaling and aggregating numeric data, summarizing data by categories and subcategories, and creating custom calculations and formulas

Expanding and collapsing levels of data to focus your results, and drilling down to details from the summary data for areas of interest.

Moving rows to column or columns to rows (or "pivoting") to see different summaries of the source data

Filtering, sorting, grouping, and conditionally formatting the most useful and interesting subset of data to enable you to focus on the information that you want.

Presenting concise, attractive, and annotated online or printed reports.

Shortcut KeysTo Press

Start a formula = (EQUAL SIGN)Edit the active cell F2

Paste a name into a formula F3Define a name CTRL+F3

Calculate all sheets in all open workbooks F9 Calculate the active worksheet SHIFT+F9

Insert the AutoSum formula ALT+= (EQUAL SIGN)Enter the date CTRL+; (SEMICOLON)Enter the time CTRL+SHIFT+: (COLON)

Insert a hyperlink CTRL+K

Copy the value from the cell above the active cell into the cell or the formula bar

CTRL+SHIFT+" (QUOTATION MARK)

Alternate between displaying cell values and displaying cell formulas

CTRL+` (SINGLE LEFT QUOTATION MARK)

Copy a formula from the cell above the active cell into the cell or the formula bar

CTRL+' (APOSTROPHE)

Insert the argument names and parentheses for a function, after you type a valid function name in a formula

CTRL+SHIFT+A

Function Key SHIFT CTRL ALT CTRL+SHIFT ALT+SHIFT

F1Display Help or

the Office Assistant

What's This?   Insert a chart sheet   Insert a new

worksheet

F2 Edit the active cell Edit a cell comment   Save As

command   Save command

F3 Paste a name into a formula

Paste a function into a formula Define a name  

Create names by using row and column labels

F4 Repeat the last action

Repeat the last Find (Find Next) Close the window Exit    

F5 Go To Display the Find dialog box Restore the window size      

F6 Move to the next pane

Move to the previous pane

Move to the next workbook window  

Move to the previous workbook

window 

F7 Spelling command   Move the window      

F8 Extend a selection Add to the selection Resize the window Display the

Macro dialog box    

F9Calculate all

sheets in all open workbooks

Calculate the active worksheet Minimize the workbook      

F10 Make the menu bar active

Display a shortcut menu (right click)

Maximize or restore the workbook window      

F11 Create a chart Insert a new worksheet

Insert a Microsoft Excel 4.0 macro sheet

Display Visual Basic Editor    

F12 Save As command Save command Open command   Print command  

Functional Keys