True/False Indicate whether the sentence or statement is true or false. 1. The first step in organizing data into a database is to define the fields. ANSWER: T 2. A primary key in one table cannot be used as a foreign key in a different table. ANSWER: F 3. Only one user can retrieve and analyze data that was entered into a database by others. ANSWER: F 4. Access can guide you through the creation of a database using the AutoForm Wizard. ANSWER: F 5. Most of the screen components in the Database window are different from those in other Windows programs. ANSWER: F 6. You can open any Access object by using the Open button in the Database window. ANSWER: T 7. You can move the mouse pointer over the data on the screen and click one of the field values to position the insertion point in a datasheet. ANSWER: T 8. The width of boxes in a form differ in order to accommodate the different sizes of the displayed field values. ANSWER: T 9. When designing a database, the first thing you should do is to identify the fields that will be required. ANSWER: T 10 . Redundant fields waste storage space and can result in inconsistent data within the database.
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True/False Indicate whether the sentence or statement is true or false.
1. The first step in organizing data into a database is to define the fields.
ANSWER: T
2. A primary key in one table cannot be used as a foreign key in a different table.
ANSWER: F
3. Only one user can retrieve and analyze data that was entered into a database by others.
ANSWER: F
4. Access can guide you through the creation of a database using the AutoForm Wizard.
ANSWER: F
5. Most of the screen components in the Database window are different from those in
other Windows programs.
ANSWER: F
6. You can open any Access object by using the Open button in the Database window.
ANSWER: T
7. You can move the mouse pointer over the data on the screen and click one of the field
values to position the insertion point in a datasheet.
ANSWER: T
8. The width of boxes in a form differ in order to accommodate the different sizes of the
displayed field values.
ANSWER: T
9. When designing a database, the first thing you should do is to identify the fields that
will be required.
ANSWER: T
10
.
Redundant fields waste storage space and can result in inconsistent data within the
database.
ANSWER: T
11
.
A field name must be unique within a database.
ANSWER: F
12
.
The maximum size of a Text data type is 64 characters.
ANSWER: F
13
.
Access processes smaller data sizes faster than larger ones, using less memory, so you
can optimize your database's performance and its storage space by selecting the correct
field size for each field.
ANSWER: T
14
.
A primary key is allowed to have a null value.
ANSWER: F
15
.
Primary keys are defined by selecting the field or fields that comprise the key and
clicking the Primary Key button on the Datasheet toolbar.
ANSWER: F
16
.
You can specify a name for a table after you click the Save button on the Table Design
toolbar.
ANSWER: T
17
.
The final step in the creation of a table is to save the table structure to disk.
ANSWER: T
18
.
The Format property of a field can be changed to alter the way the field is displayed.
ANSWER: T
19
.
If you wish to define a query that performs a calculation, you must add a calculated
field to the query.
ANSWER: T
20
.
Selected records can be divided into groups based on values in a specified field by using
the Group By operator.
ANSWER: T
21
.
The file where you want to insert the object is called the source file.
ANSWER: F
22
.
To embed an object, chose the Paste link option in the Paste Special dialog box.
ANSWER: F
Figure 1–10
23
.
The pie chart in Figure 1-10 is an example of a linked object in a destination file.
ANSWER: F
24
.
When you merge the main document with the data source, Word replaces the merge
fields with the appropriate information from the data source.
ANSWER: T
25
.
A mail merge document must be a new Word document.
ANSWER: F
26
.
When you merge Access data with a Word document, changes may be made to the
Access data in either program.
ANSWER: F
Figure 2–12
27
.
The paragraph labeled 1 in Figure 2-12 will become a slide title if the Word outline is
converted to a PowerPoint presentation.
ANSWER: F
28
.
First-level heads in a Word outline will be converted to first-level text in a PowerPoint
slide presentation.
ANSWER: F
29
.
You can use PowerPoint to prepare the individual slides for a presentation, but you
must use Word to prepare the speaker notes.
ANSWER: F
30
.
The PowerPoint window contains features common to all Windows programs, as well
as features specific to PowerPoint, such as the options available on the toolbars.
ANSWER: T
31
.
A bulleted list is a list of paragraphs that are numbered consecutively within a main text
box.
ANSWER: F
32A bulleted list is a list of paragraphs with a special character to the left of each
. paragraph.
ANSWER: T
33
.
To start a blank presentation, click File on the main menu, click Blank, and then select
the desired template.
ANSWER: F
34
.
To start a new presentation from a design template, click File on the main menu, click
New, and then select the desired template.
ANSWER: T
35
.
It is important to make sure that your text is appropriate for your purpose and your
audience.
ANSWER: T
36
.
The Spell Checker is a feature that automatically colors green any word not found in the
PowerPoint dictionary.
ANSWER: F
37
.
The AutoContent Wizard may create slides that you do not think are necessary.
ANSWER: T
38
.
To subordinate an item means to decrease the outline level.
ANSWER: F
39
.
PowerPoint allows you to change the Style Checker options to meet the specific needs
of your presentation.
ANSWER: T
40
.
A lightning bolt appears near the component of a slide with which the Style Checker
finds a problem or inconsistency.
ANSWER: F
41
.
PowerPoint allows you to print slides in color or in grayscale, depending on your
printer.
ANSWER: T
42
.
You can click the Common Tasks button on the Formatting toolbar, and then click Slide
Layout to display the Slide Layout dialog box.
ANSWER: T
43
.
When you select a template from the Apply Design Template dialog box, a preview of
the template appears in the preview window on the dialog box.
ANSWER: T
44
.
A Slide Master contains the objects that appear on all the slides, including the title slide.
ANSWER: F
45
.
A Title Master contains the objects that appear on the title slide.
ANSWER: T
46
.
To make sure the Slide Pane is the active pane in the PowerPoint window, activate it by
clicking anywhere in that pane.
ANSWER: T
47
.
You can move a graphic by simply dragging it to a new location.
ANSWER: T
48
.
A clip-art object "swivels" when it first appears on the screen during a slide show; this
is known as object activation.
ANSWER: F
49
.
To insert a shape into a slide using AutoShapes, click the Shapes list arrow on the
Drawing toolbar.
ANSWER: F
50
.
You should always run PowerPoint's Spell Checker before printing a slide show.
ANSWER: T
Multiple Choice Identify the letter of the choice that best completes the statement or answers the question.
51
.
A database is a convenient way to ____ related data.
a. enter
b. retrieve
c. maintain
d. All of the above
ANSWER: D
52
.
The three basic steps to creating a database, in order, are:
a. group fields in a table, identify individual fields, enter field values
for each record.
b. identify the individual fields, group fields in a table, enter field
values for each record.
c. enter field values for each record, group fields in a table, identify
individual fields.
d. group fields in a table, identify the individual fields, enter field
values for each record.
ANSWER: B
53
.
A field that is defined in a table and that is also defined as a primary key in a different
table is a(n)
a. invalid definition.
b. primary key.
c. relational database.
d. foreign key.
ANSWER: D
54
.
Access allows you to ask questions and obtain information about your data through use
of a built-in
a. inquisitor.
b. query language.
c. table generator.
d. report generator.
ANSWER: B
55
.
When Access starts, it displays a dialog box that provides two options to create a new
database; one option invokes the Database Wizard, and the other is the ____ option.
a. Unknown Database
b. New Database
c. Blank Database
d. Design a Database
ANSWER: C
56
.
To exit Access, you can click the
a. Cancel button.
b. Help button.
c. Close button on the Access window.
d. Close button on the Database window.
ANSWER: C
57
.
When you run a saved query, you may be unable to see all of the fields on your display;
to see more of the available data, click the
a. Maximize button on the Query window.
b. Close button on the Access window.
c. Maximize button on the Database window.
d. navigation buttons.
ANSWER: A
58
.
You should carefully design your ____ to meet the needs of those who will use it.
a. tables
b. queries
c. fields
d. database
ANSWER: D
59
.
Storing the same data field in multiple tables is called data
a. reliance.
b. interdependence.
c. networking.
d. redundancy.
ANSWER: D
60
.
A primary key that consists of more than one field is called a ____ key.
a. foreign
b. composite
c. group
d. None of the above
ANSWER: B
61
.
The characteristics of a field, such as name, size, and type, are called the field
a. properties.
b. traits.
c. values.
d. qualities.
ANSWER: A
62
.
You can include a graphic file in an Access database by defining a field of type
a. Hyperlink.
b. Picture.
c. OLE Object.
d. Memo.
ANSWER: C
Figure 2–9
63
.
Figure 2-9 shows that the OrderNum field is currently
a. not required and is a number field.
b. required and is a text field.
c. not required and is a text field.
d. required and is a number field.
ANSWER: C
64
.
In Datasheet view, a star symbol in the row selector area indicates
a. there is data on the clipboard.
b. the record has a null value.
c. the next row available for a new record.
d. a redundant field.
ANSWER: C
65
.
To change the way your data is displayed in a field, you can change the field's
a. description.
b. Format property.
c. current record indicator.
d. Edit value.
ANSWER: B
66
.
When a query is run, the datasheet contents are
a. saved as part of the query structure.
b. temporary.
c. stored in a query table.
d. based on the criteria you establish in the field list.
ANSWER: B
67
.
You can use a common field to create relationships between tables by performing a(n)
a. hyperlink.
b. connection.
c. integration.
d. join.
ANSWER: D
68
.
A record added to a foreign key field in a related table that does not have a matching
record in the primary table is a(n) ____ record.
a. unique
b. nonunique
c. orphaned
d. parent
ANSWER: C
69
.
A field that is selected to sort data in a query results table is called the
a. primary key.
b. common field.
c. sort table.
d. sort key.
ANSWER: D
Figure 3–11
70
.
The query results shown in Figure 3-11 appear to be sorted in ____ sequence on the
CustomerName field
a. random
b. descending
c. primary key
d. ascending
ANSWER: D
71
.
When multiple sort keys are selected, the first field selected is the primary sort key and
the others are called ____ sort keys.
a. nonunique
b. alternate
c. secondary
d. adjacent
ANSWER: C
72
.
A selection condition that dictates that the value in the specified field must precisely
match the condition is known as a(n) ____ match.
a. specific
b. exact
c. comparison
d. equal value
ANSWER: B
73
.
Once a query has been closed, you can modify it by clicking the ____ button in the
Database window.
a. Reformat
b. Display
c. Design
d. Cancel
ANSWER: C
74
.
Selection criteria that are placed in different rows in the query design grid indicate an
____ operator.
a. Or
b. Exclusion
c. And
d. Alternate
ANSWER: A
75
.
When you define a query that performs a calculation, you must add a ____ field.
a. result
b. control
c. calculated
d. dynamic
ANSWER: C
76
.
To paste an object from the Clipboard to a destination file, choose ____ from the Edit
menu.
a. Paste Special
b. Paste
c. Copy
d. Cut
ANSWER: A
77
.
When an object is linked from the source to the destination file, you can update the
information in
a. the source file only.
b. the destination file only.
c. either the source or the destination file.
d. neither the source nor the destination file.
ANSWER: C
78
.
Which of the following can be a data source?
a. a Word document
b. an Access database
c. an Excel spreadsheet
d. All of the above
ANSWER: D
79
.
When specifying Access as the data source for a mail merge, you can select any ____
defined in the database as the actual data source.
a. table
b. query
c. report
d. Either A or B
ANSWER: D
80
.
The main document special instructions that tell Word where to print the variable
information are called
a. merge fields.
b. data sources.
c. Mail merges.
d. form letters.
ANSWER: A
81
.
If you clear the ____ check box, the merge will always use the original query
instructions to retrieve the data.
a. Link
b. Link to Query
c. Query
d. View SQL
ANSWER: B
82
.
When you merge Access data with a Word document, you are creating a(n) ____ link.
a. two-way
b. standard
c. one-way
d. embedded
ANSWER: C
Figure 2–5
83
.
The item labeled 1 in Figure 2-5 is an example of a
a. merge helper.
b. merge field.
c. mail merge.
d. merge result.
ANSWER: B
84
.
To view a merged document from the main document, choose the ____ button.
a. Print Preview
b. Mail Merge
c. View Merged Data
d. First Record
ANSWER: C
85
.
In the Open dialog box, click the ____ list arrow to display the list of disk drives on
your computer.
a. Drives
b. Floppy Disk
c. Look in
d. Storage Devices
ANSWER: C
86
.
Which of the following is a PowerPoint window element that is NOT common to other
Windows 98 programs?
a. View toolbar
b. title bar
c. menu bar
d. window sizing buttons
ANSWER: A
87
.
The ____ toolbar contains five buttons that allow you to change the way you view a
slide presentation.
a. Graphics
b. Display
c. View
d. Outlining
ANSWER: C
88
.
Slide 2 is displayed by splitting Slide 1 horizontally and scrolling the top and bottom of
Slide 2 onto the screen; this is an example of a(n)
a. slide navigation.
b. slide transition.
c. object animation.
d. phaseout.
ANSWER: B
89
.
A placeholder is a region of a slide reserved for inserting
a. text.
b. graphics.
c. formats.
d. Either A or B
ANSWER: D
90
.
You can use the Help pointer to click any object or option on the screen to
a. execute a command.
b. undo a command.
c. see a description of the object.
d. see how the object or option works.
ANSWER: C
91
.
A(n) ____ is an element of a slide, such as a graphic, text box, border, or background.
a. slide item
b. object
c. field
d. placeholder
ANSWER: B
92
.
When you import a Word outline, PowerPoint converts all text formatted using the
____ style in Word into PowerPoint slide titles.
a. Heading 1
b. Heading 2
c. Style 1
d. Header
ANSWER: A
93
.
A ____ contains the objects that appear on the title slide.
a. design template
b. title template
c. Title Master
d. Slide Master
ANSWER: C
94
.
What do you do to a resize handle in order to change the size of an object?
a. Click on it.
b. Drag it.
c. Delete it.
d. Enlarge it.
ANSWER: B
95
.
PowerPoint enables you to include ____ in your presentation.
a. scanned photographs
b. cartoons
c. graphics created using another Windows program
d. All of the above
ANSWER: D
96
.
To align text boxes, you click the Draw list arrow on the ____ toolbar.
a. Outlining
b. Formatting
c. Standard
d. Drawing
ANSWER: D
97
.
In the Microsoft Clip Gallery dialog box, clip art is found in the ____ list box.
a. ClipArt
b. Graphics
c. Figures
d. Categories
ANSWER: D
Figure 2–19
98
.
In Figure 2-19, which AutoShapes category is shown?
a. Lines
b. Connectors
c. Basic shapes
d. Block arrows
ANSWER: C
99
.
When rotating text boxes, press the ____ key to make the rotation occur in 15-degree
increments.
a. Shift
b. Ctrl
c. Alt
d. Tab
ANSWER: A
10
0.
When you right-click anywhere on the PowerPoint screen, a ____ opens.
a. menu
b. dialog box
c. menu bar
d. toolbar
ANSWER: A
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