Essential information in brief Please also refer to our enclosed Conditions of Participation. The registration documents include Essential information in brief The forms: 1.10 Registration for main exhibitor* 1.11 Enclosure to the registration for main exhibitor 1.20 Registration for co-exhibitors/additionally represented companies* 1.30 List of Goods* 2.10 Order form for Media Package “Catalogue/Internet/Matchmaking” for main exhibitors, co-exhibitors, additionally represented companies* 2.30 Catalogue advertisement S.12A Koelnmesse Service completely outfitted stand Octanorm S.12B Koelnmesse Service completely outfitted stand Mero *Must be returned Brochure “We’ll create the perfect setting for your ideas” Conditions of Participation, Special Section General Conditions of Participation 1 Opening times For exhibitors: daily from 8 a.m. to 7 p.m. except on Friday,10th October 2008 until 9 p.m. For visitors: daily from 9 a.m. to 6 p.m. except on Friday,10th October 2008 until 8 p.m. 2 Registration Form 1.10 must be submitted by each main exhibitor. Please fill out the registration form completely, stamp it with your company seal, and have a responsible person sign it. The registration is only valid when accompanied by the List of Goods on Form 1.30. Co-exhibitors* or additionally represented companies* are required to register using Form 1.20. A separate List of Goods – Form 1.30 – must be filled in for each of these companies. *see Item V of the General Conditions of Participation Stands will be allocated beginning 31st October 2007. 3 Participation fees Renting a stand area costs: for Terrace stand (one side open) 136.50 EUR/m 2 for Corner stand (two sides open) 141.50 EUR/m 2 for Two-corner stand (three sides open) 144.50 EUR/m 2 for Island stand (four sides open) 146.50 EUR/m 2 for outdoor space 75.00 EUR/m 2 Two-storey 50 % from stand costs. In addition, a down payment for services* of 20.00 EUR per m 2 and an AUMA fee* of 0.60 EUR per m 2 are charged. After the event is over, a separate final invoice is drawn up for the services provided; the down payment is credited to this amount. All prices are net prices and do not include VAT at 19%. The rental fee for stand area does not include the cost for any constructions. *see Item 3 of the Special Section of the Conditions of Participation 4 Turnkey stands / Koelnmesse Service Stands Our subsidiary Koelnmesse Service GmbH offers turnkey stands. Why not take advantage of this service? These stands are available in various designs. The corresponding order forms please take from the enclosed brochure “We’ll create the perfect setting for your ideas” – Our trade fair stands ensure your successful presentation. Tel: +49 221 821-3998 5 Press meeting Tuesday, 7th October 2008 Stand construction is not allowed on press day. 6 Construction times Start of construction period: Thursday, 2nd October 2008, 8 a.m. End of construction period: Monday, 6th October 2008, 8 p.m. 7 Dismantling times Start of dismantling period: 6 p.m. on Sunday, 12th October 2008 End of dismantling period: 6 p.m. on Wednesday, 15th October 2008 Dismantling may not begin earlier than 6 p.m. on 12th October 2008 8 Stand confirmation Once your company has been accepted for participation, you will receive confirmation of your stand in spring 2008. 9 Technical guidelines / services The Service Package, which includes technical construction guidelines and order forms for various services, will be sent along with the stand confirmation in spring 2008. Please respect the submission deadlines for the order forms! 10 Stand construction declaration Construction diagrams (view and layout plan, including measurements and a construction description) must be submitted to Koelnmesse in duplicate at least eight weeks prior to the beginning of the event. The information contained in these documents is binding for all exhibitors (see Form W.01 in the Service Package). 11 Maximum stand height / special constructions The maximum permissible stand height (including signs, banners and other advertising material) is standardised at 3.5m. On request, Koelnmesse can approve a higher stand height insofar as technical and construction-related requirements are met (see Form W.01 in the Service Package). Rear walls must be neutral in design. Should you be planning a special construction or a stand with two floors, you must submit two copies of the construction plans to the Koelnmesse Exhibition Technology department at least six weeks before the start of the fair. INTERMOT 6th International Fair for Motorcycles and Scooters Cologne, 8–12 October 2008
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Essential information in brief
Please also refer to our enclosed Conditions of Participation.
The registration documents include
Essential information in brief
The forms:
1.10 Registration for main exhibitor*
1.11 Enclosure to the registration for main exhibitor
1.20 Registration for co-exhibitors/additionally represented companies*
1.30 List of Goods*
2.10 Order form for Media Package “Catalogue/Internet/Matchmaking” for
main exhibitors, co-exhibitors, additionally represented companies*
2.30 Catalogue advertisement
S.12A Koelnmesse Service completely outfitted stand Octanorm
S.12B Koelnmesse Service completely outfitted stand Mero
*Must be returned
Brochure “We’ll create the perfect setting for your ideas”
Conditions of Participation, Special Section
General Conditions of Participation
1 Opening times
For exhibitors: daily from 8 a.m. to 7 p.m.
except on Friday, 10th October 2008 until 9 p.m.
For visitors: daily from 9 a.m. to 6 p.m.
except on Friday, 10th October 2008 until 8 p.m.
2 Registration
Form 1.10 must be submitted by each main exhibitor. Please fill out the
registration form completely, stamp it with your company seal, and have a
responsible person sign it. The registration is only valid when accompanied
by the List of Goods on Form 1.30.
Co-exhibitors* or additionally represented companies* are required
to register using Form 1.20. A separate List of Goods – Form 1.30 –
must be filled in for each of these companies.
*see Item V of the General Conditions of Participation
Stands will be allocated beginning 31st October 2007.
3 Participation fees
Renting a stand area costs:
for Terrace stand (one side open) 136.50 EUR/m2
for Corner stand (two sides open) 141.50 EUR/m2
for Two-corner stand (three sides open) 144.50 EUR/m2
for Island stand (four sides open) 146.50 EUR/m2
for outdoor space 75.00 EUR/m2
Two-storey 50 % from stand costs.
In addition, a down payment for services* of 20.00 EUR per m2 and an
AUMA fee* of 0.60 EUR per m2 are charged. After the event is over,
a separate final invoice is drawn up for the services provided; the down
payment is credited to this amount.
All prices are net prices and do not include VAT at 19%.
The rental fee for stand area does not include the cost for any
constructions.
*see Item 3 of the Special Section of the Conditions of Participation
4 Turnkey stands /Koelnmesse Service Stands
Our subsidiary Koelnmesse Service GmbH offers turnkey stands. Why not
take advantage of this service? These stands are available in various designs.
The corresponding order forms please take from the enclosed brochure
“We’ll create the perfect setting for your ideas” – Our trade fair stands
ensure your successful presentation.
Tel: +49 221 821-3998
5 Press meeting
Tuesday, 7th October 2008
Stand construction is not allowed on press day.
6 Construction times
Start of construction period: Thursday, 2nd October 2008, 8 a.m.
End of construction period: Monday, 6th October 2008, 8 p.m.
7 Dismantling times
Start of dismantling period: 6 p.m. on Sunday, 12th October 2008
End of dismantling period: 6 p.m. on Wednesday, 15th October 2008
Dismantling may not begin earlier than 6 p.m. on 12th October 2008
8 Stand confirmation
Once your company has been accepted for participation, you will receive
confirmation of your stand in spring 2008.
9 Technical guidelines / services
The Service Package, which includes technical construction guidelines
and order forms for various services, will be sent along with the stand
confirmation in spring 2008.
Please respect the submission deadlines for the order forms!
10 Stand construction declaration
Construction diagrams (view and layout plan, including measurements and
a construction description) must be submitted to Koelnmesse in duplicate
at least eight weeks prior to the beginning of the event. The information
contained in these documents is binding for all exhibitors (see Form W.01
in the Service Package).
11 Maximum stand height / special constructions
The maximum permissible stand height (including signs, banners and other
advertising material) is standardised at 3.5 m. On request, Koelnmesse can
approve a higher stand height insofar as technical and construction-related
requirements are met (see Form W.01 in the Service Package). Rear walls
must be neutral in design.
Should you be planning a special construction or a stand with two
floors, you must submit two copies of the construction plans to the
Koelnmesse Exhibition Technology department at least six weeks
before the start of the fair.
INTERMOT 6th International Fair for Motorcycles and Scooters Cologne, 8–12 October 2008
Essential information in brief 2
12 Scale-drawings of stands
You will receive scaled drawings on demand in spring 2008.
13 Withdrawal / non-participation
The contractual relationship can no longer be terminated once the stand
has been bindingly registered and confirmed. The organizer can agree to
the request for release from the contract only in exceptional cases if the
stand space not required can be rented to another exhibitor. In this instance
the organizer is entitled to demand a general reimbursement of the costs
incurred corresponding to 25 % of the participation fee. If the space cannot
be re-rented, the full participation fee must be paid. Please see “General
Conditions of Participation”, Item II.
14 Invoicing
You will receive the invoice for the stand area along with your free exhibitor
and work passes starting in summer 2008. Please observe the terms and
conditions of payment listed under Item IV of the General Conditions of
Participation.
15 VAT refunds
Foreign exhibitors (proprietors) may receive a refund of the VAT paid with
the invoice as long as they fulfil the legal requirements. The appropriate
service is offered by Koelnmesse Service in conjunction with G-VAT
(Form M.07 in the Service Package). Alternatively, send your refund claim
directly to the
Bundeszentralamt für Steuern/Hauptdienstsitz Bonn-Beuel,
Stands will be allocated beginning 31st October 2007
0 3 4 0
8.–12.10.2008
Place, date, legally binding signature and company stamp of the main exhibitor
1 Main exhibitor
1.1 Address: Company name: (give legal status such as “Limited”, “Corporation” etc.)
Street:
City, postcode:
P.O. Box, postcode:
Country:
Tel.:
Fax:
e-mail*:
Internet*: *required for Media Package/Catalogue (see Form 2.10)
Owner / Managing Director: (please give first and last name)
2 Desired stand (minimum stand size 20 m2)
2.1 We hereby order the following stand area a price (excluding VAT) of: Type of stand: Stand rental fee:
■■ Terrace stand 136.50 EUR/m2
■■ Corner stand 141.50 EUR/m2
■■ Two-corner stand 144.50 EUR/m2
■■ Island stand 146.50 EUR/m2
■■ Outdoor-space 75,00 EUR/m2
plus 20.00 EUR/m2 down payment for services plus 0.60 EUR/m2 AUMA fee
Total area in m2
Frontal width in metres min max
Depth in metres min max
Two storeyed stand planned:
■■ yes ■■ no
Are you planning to show new products at your stand:
■■ yes ■■ no
2.2 Stand construction as follows:
■■ Ordered from Koelnmesse Service GmbH
■■ Conducted by us
■■ Ordered from a stand construction company
2.3 We require access to:
■■ electricity ■■ water ■■ compressed air
Please note that these services must be ordered separately using the order forms T.01/T.02 found in the service package.
3 Products or services to be exhibited
The registration is only valid with the attached List of Goods! Please check your products/services on the enclosed List ofGoods. Please note that only those products/services registeredwith the List of Goods may be exhibited at the fair.
1.2 We are:
■■ Manufacturer ■■ Trade representative
■■ Importer ■■ Association / institution
■■ Sales organization ■■ Service provider
■■ Wholesaler ■■ Trade media
1.3 We are registered with the:
■■ Commercial register
At the Magistrate Court in:
Commercial Register no.:
1.4 Value added tax identification number:
1.5 We belong to the following associations:
Contact person for the exhibition is:
Mr/Ms:
Tel.:
Fax:
e-mail:
Language of correspondence:
■■ German ■■ English ■■ Italian ■■ French
Please note: The information on this form will be stored automatically byKoelnmesse GmbH in accordance with the stipulations of theBundesdatenschutzgesetz (Federal Data Protection Law), and will be passed on to third parties within the framework of thecontractual obligations.
By signing and returning the registration form, we acknowledgethat the General and the Special Sections of Koelnmesse GmbH’sConditions of Participation as well as the stipulations of theservice package (in particular the technical regulations and thesupplements contained in the order forms) are binding for ourcompany.
Enclosure to the registration for main exhibitorInvoice address /Address for correspondence
Place, date, legally binding signature and company stamp of the main exhibitor
Language of correspondence:
■■ German ■■ English ■■ Italian ■■ French
Language of correspondence:
■■ German ■■ English ■■ Italian ■■ French
1 Invoice address
If the invoice should be sent to an address other than the onegiven in Form 1.10, please enter it below:
Company/Name:
Address:
Town, postcode:
P.O. Box, postcode:
Country, state:
Tel.:
Fax:
e-mail:
2 Address for correspondence
If correspondence should be sent to an address other than theone given in Form 1.10, please enter it below:
Company/Name:
Address:
Town, postcode:
P.O. Box, postcode:
Country, state:
Tel.:
Fax:
e-mail:
Please note: The registered company will be obliged to settle the invoice if therecipient of the invoice fails to effect payment.
Please note: The information on this form will be stored automatically byKoelnmesse GmbH in accordance with the stipulations of theBundesdatenschutzgesetz (Federal Data Protection Law), and will be passed on to third parties within the framework of thecontractual obligations.
Registration for co-exhibitors / additionallyrepresented companies*
0 3 4 0Company name: (give legal status such as “Limited”, “Corporation” etc.)
Contact:
Street:
City, postcode:
P.O. Box, postcode:
Country:
Tel.:
Fax:
e-mail**:
Internet**: **required for Media Package/Catalogue (see Form 2.10).
Place, date, legally binding signature and company stamp of the main exhibitor
The company is a/an:
■■ Manufacturer ■■ Trade representative
■■ Importer ■■ Association / institution
■■ Sales organization ■■ Service provider
■■ Wholesaler ■■ Trade media
The participation fee is 250.00 EUR (+ applicable VAT) for each co-exhibitor and will be invoiced to the main exhibitor. This fee does not include entry of the co-exhibitor + additionally represented company in the Media Package.
In accordance with Item V of the General Section of theConditions of Participation, we hereby register the followingco-exhibitors/additionally represented companies at our stand:
If you wish to register more than two companies, please photocopythe corresponding blank form first.
Please note that you must complete a separate List of Goods(Form 1.30) for every company entered here.
The company is represented with:
■■ its own products
■■ its own staff
■■ its own company sign
Customer number
0 3 4 0Company name: (give legal status such as “Limited”, “Corporation” etc.)
Contact:
Street:
City, postcode:
P.O. Box, postcode:
Country:
Tel.:
Fax:
e-mail**:
Internet**: **required for Media Package/Catalogue (see Form 2.10).
The company is a/an:
■■ Manufacturer ■■ Trade representative
■■ Importer ■■ Association / institution
■■ Sales organization ■■ Service provider
■■ Wholesaler ■■ Trade media
The participation fee is 250.00 EUR (+ applicable VAT) for each co-exhibitor and will be invoiced to the main exhibitor. This fee does not include entry of the co-exhibitor + additionally represented company in the Media Package.
�Co-exhibitors are companies with their own products and theirown personnel that use the stand area of a main exhibitor. Companies within groups and subsidiaries count as co-exhibitors.
�Additionally represented companies are companies that also usethe stand area of a main exhibitor, but which do not fulfil one ofthe named conditions (products/personnel).
Please note: The information on this form will be stored automatically byKoelnmesse GmbH in accordance with the stipulations of theBundesdatenschutzgesetz (Federal Data Protection Law), and will be passed on to third parties within the framework of thecontractual obligations.
Please absolutelymark applicable.
Please absolutelymark applicable.
Customer number:
1.30List of Goods
Please fill in and return with your registration
Must be returned by– Main exhibitors– Co-exhibitors– Additionally represented companies
(PAB power-assisted bicycles)010400 Motorcycles with sidecars010500 Utility vehicles010600 Lightweight mopeds, mopeds up to 25 km/h010700 Light motorcycles up to 125 cc/11 kW010800 Light scooters up to 125 cc/11 kW010900 Small motorcycles up to 50 cc011000 Small scooters up to 50 cc011100 Motorcycles011200 Motor scooters011300 Quads011400 Other motorised two- and three-wheelers011500 Tricycles011600 Tuning/Tuning concepts011700 Light four-wheel vehicles
020000 Trailers And Sidecars020100 Moped trailers020200 Motorcycles trailers020300 Sidecars020400 Motorcycle transport trailers
030000 Components and accessories for motorcycles030100 Badges, plates, adhesive labels030200 Axtes030300 Trailer couplings030400 Drive chains (see chains)030500 Fittings (see also handlebar fittings)030600 Exhaust pipes (see silencers)030700 Control levers030800 Leg-shields030900 Bowden cables and components031000 Brakes and brake components031100 Gaskets and sealing materials031200 Anti-theft devices031300 Twist grips (see handlebar fittings)031400 Revolution counters031500 First-aid kits031600 Labels031700 Springs, suspension struts, damper components031800 Spring forks (see front forks)031900 Rims (see also 036200)032000 Filters
Name of main exhibitor (Please also fill in if co-exhibitor/additionally represented company is indicated)
Name of co-exhibitor / additionally represented company: (Please fill in a separate list of goods for each co-exhibitor/additionally represented company)
No.
No.
This List of Goods does not serve as a basis for automatic inclusion in the List of Goods in the catalogue.
In this regard, please complete Form 2.10, Section 2. Please note that a fee is charged for this entry.
010000 Motorised vehicles
020000 Trailers and sidecars
030000 Components and accessories for motorcycles
040000 Engines and components
050000 Electrical equipment
060000 Clothing, motorcyclists' gear
070000 Machines, tools, workshop and shop equipment, miscellaneous
080000 Raw materials, semi-finished products, packaging materials
090000 Lubricants, gear-box /transmission oil, care products
100000 Tourism
110000 Contact groups
(two entries maximum)
Main focus of our product range: (Please make sure you fill this in!) List of Goods (Please check ✘ the appropriate box)
Name(s) of exhibitor / co-exhibitor / additionally representedcompany:
1.30 / 2
Customer number:
0 3 4 0
032100 Puncture repair kits and rubber solution032200 Footrests and footrest rubber032300 Footrests for children
(see children's seats, components)032400 Forks and fork components032500 Luggage racks032600 Luggage rack baskets032700 Luggage rack straps032800 Bells032900 Grips (see handlebar grips)033000 Catalytic converters and accessories033100 V-belts033200 Number plates033300 Chains033400 Chain cases033500 Chain wheel sets033600 Sprockets033700 Chain guards033800 Mileometers033900 Children's seats, components034000 Fuel tanks034100 Ball bearings (see bearings)034200 Bearings (ball, roller and needle bearings)034300 Handlebars034400 Handlebar fittings034500 Handlebar grips034600 Steering dampers034700 Tyre valves034800 Measuring equipment/Sensors034900 Motorcycle cases035000 Motorcycle stands and manoevering systems035100 Motorcycle components035200 Sleeves035300 Hubs035400 Nipples, other than spoke nipples035500 Bags for motorcycles035600 Pedals035700 Plates (see badges, etc.)035800 Polishing, cleaning and anti-rust products035900 Frames036000 Frame fasteners036100 Light-reflecting products036200 Wheels (see also 031900)036300 Tyres and accessories036400 Puncture prevention
(see tyres and accessories)036500 Scooter components036600 Rear-view mirrors036700 Rear reflectors036800 Saddles, seats036900 Saddlebags and boxes (see tool bags and
boxes, rack bags/Tourism)037000 Silencers037100 Hose clamps (see bolts, hose clamps,
small components)037200 Locks037300 Mud flaps037400 Protective covers037500 Bolts, hose clamps, small components037600 Mudguards037700 Mudguard insignia and plates037800 Seat covers037900 Spokes and nipples038000 Shock absorbers038100 Crash bars038200 Speedometers and drive components038300 Tank labels038400 Tank bags038500 Tank covers
038600 Tank caps and fittings038700 Top-cases038800 Clocks and computers for motorcycles038900 Cowlings039000 Vulcanisation products039100 Tool bags and boxes, pack bags039200 Windscreens039300 Decorative trim, accessories039400 Accessories, miscellaneous
040000 Engines and components040100 Built-in engines040200 Seals040300 Injection pumps and components040400 Individual transmission components040500 Pistons, bolts, rings040600 Radiators040700 Couplings and components040800 Crankshafts040900 Camshafts041000 Valves for engines, valve springs041100 Carburettors041200 Cylinders and components
(see ignition systems and components)050600 Lighting systems (headlights, tail lamps)050700 Indicator systems050800 Digital management (injection systems)050900 Radio interference suppressors051000 Incandescent lamps051100 Cables and components (cables, leads, sleeves)051200 Carbon brushes
(see dynamos and components)051300 Dynamos and components051400 Regulators051500 Switches051600 Ignition systems and components051700 Navigationsystems (see tourism)051800 Spark plugs and components051900 Ignition locks052000 Ignition coils052100 Horns052200 Digital ignition systems052300 Contact breaker points052400 AC buzzers052500 Ignition systems and components052600 Spark plugs and components052700 Ignition locks052800 Ignition coils052900 Digital ignition systems
070000 Machines, tools, workshop and shop equipment, miscellaneous
070100 Exhaust suction systems070200 Balancing machines070300 Brooms, brushes, small brushes070400 Computer software for the motorcycle
and scooter trade070500 Paint-spraying systems and accessories070600 Rim and mudguard line-marking systems070700 Lubrication guns (see grease guns)070800 Fire extinguishers070900 Electroplating systems and equipment071000 Jacks and lifting platforms071100 Chain rivet extractors071200 Chain cleaning and lubricating equipment071300 Compression gauges071400 Compressors and hoses071500 Gauges071600 Lacquers and varnishes071700 Lacquer finish systems
(see paint-spraying systems and accessories)071800 Special paint effects, airbrushing, illustrations071900 Shop fittings072000 Storage fittings072100 Soldering machines and equipment072200 Air pressure gauges072300 Measuring equipment072400 Assembly machines072500 Assembly frames072600 Engine test equipment072700 Motorcycle garages072800 Motorcycle test stands072900 Oil pressure test equipment073000 Oil cans073100 Price labels073200 Inspection and test equipment073300 Cleaning materials073400 Wheel-balancing machines073500 Cleaning equipment073600 Alignment benches073700 Foam washing equipment073800 Grinding and polishing equipment073900 Grease guns074000 Welding machines, equipment and accessories074100 Software074200 Event tents / Display074300 Vulcanisation equipment074400 Washing equipment, cleaning equipment074500 Workshop equipment074600 Workshop clothing074700 Tools
080000 Rraw materials, semi-finished products, packaging material
080100 Sheet metal080200 Die-cast foils080300 Drop forgings080400 Castings080500 Pressings, punchings and extrusions080600 Inner tubes for motorcycles080700 Foam cushins080800 Packing materials for vehicles and components
090000 Lubricants, geat-box /transmission oil, care products
090100 Fuels090200 Chain lubrication and care090300 Lacquer and vehicle care products090400 Leather and vehicle care products
(see also 060900)090500 Oils and anti-wear coatings090600 Other care products
100000 Tourism100100 Hotels and guesthouses for bikers100200 Camping equipment100300 Navigation systems100400 Tour operators (see tourism)100500 Touring equipment, miscellaneous
Sector: (only the name registered in accordance with commercial law, not your production programme)
Please read the information on the reverse side before completing this form.
This form is used by the printers. Please complete in block capi-tals. Immediate completion and return ensures careful attention.
1 List of Exhibitors In accordance with the conditions on Form 2.10 (see item 7, Conditions of Participation, Special Section), we order the following obligatory entry in the alphabetical index of the Media Package at a price of 169.00 EUR.
2 Non-obligatory entry in the List of goods / picture of logoWe order an entry in the LIST OF GOODS (not obligatory)at an additional cost of 29.00 EUR for each printing line (approx. 35 characters per line) in the catalogue under eachproduct heading.
As part of the logo package, we can enter your company or product symbol in the list of products, and in the exhibitor data base on the Internet for 159.00 EUR (b/w) or 215.00 EUR(colour).
Technical requirements for logos:
Print (b/w): not more than 45 mm wide and 13 mm high. Please provide us with a reproducible printing master – a PC-TIFF or eps file with a resolution of at least 300 dpi.
New media: tif file up to 150 pixels wide, 300 dpi. A one-time fee will be charged for the use of new logos.If logos suitable for Internet use have to be created or processedby the printing company, an additional fee will be charged.
The prices do not include VAT. This will be charged, where applicable, at the relevant rate.
By making this reservation, we acknowledge the Conditions of Participation laid down by Koelnmesse GmbH as well as the conditions regulating the entry in the Media Package Catalogue/Internet/Matchmaking”.
Entry/entries under a.m. product categories as follows:
Must be returned by – Main exhibitors, – Co-exhibitors, – Additionally represented companies Deadline for submission: 16th July 2008
Order for Media Package“Catalogue/Internet/Matchmaking”
The catalogue and the electronic media and functions in the Media Package provide all interested parties with indispensable lists of goods and exhibitors before, during and after the event.
The Media Package includes:● Catalogue entry in the List of Exhibitors ● Entry in the exhibitor database on the Internet● Inclusion into and activation of INTERMOT-matchmaking
(exhibitor-visitor contact exchange) with the product groupsordered under Item 2
● Hyperlink to your company website● Link to your e-mail address
Contact person for matchmaking: Name of salesperson:
e-mail:
with logoProduct group numbers b/w coloured
■■ ■■■■ ■■■■ ■■■■ ■■■■ ■■■■ ■■■■ ■■
We wish an entry in the LIST OF GOODS with following productgroup numbers: Please note: These product groups will be included in INTERMOT-matchmaking.
Sort alphabetically in the List of Exhibitors under the letter:
Further we want an entry in the List of Exhibitors with our company logo b/w ■■ a price of 159.00 EUR or colour ■■ a price of 215.00 EUR.
8.–12.10.2008
2.10 / 2
Media Package / Catalogue
As part of its Media Package, Koelnmesse is publishing a cata loguefor INTERMOT, which contains, amongst other things, an alphabeti-cal list of firms and a list of goods.
This makes the catalogue an important and up-to-date source of reference for all interested persons and also gives it added value after the event is over.
Koelnmesse Service GmbH is responsible for the catalogue and theadvertising. The task of printing the catalogue will be carried out byWestend Druckereibetriebe GmbH,Westendstr. 1, 45143 Essen, Postfach 102052, 45020 Essen, Germany, Telephone +49 201 1006-231, Telefax +49 201 1006-172,E-Mail: [email protected]
Koelnmesse GmbH and Koelnmesse Service GmbH do not accept any liability for printing errors, incorrect placing, mistakes and other gaps or faults in printing.
The advertiser shall be respon sible for the subject matter of adver-tisements and entries and for any harm or damage resulting fromthem.
Entry in the list of firms and goods of the catalogue
a) The name, full address and branch of business of every exhibitor (only firms registered under the Business Names Actand similar arrangements) will be included in the alphabeticallist of firms in the catalogue for an obligatory charge of 169.00 EUR. As part of the logo package, company logos can bereproduced at a price of 159.00 EUR (b/w-logo) or 215.00 EUR(colour-logo) each (please refer to Order Form 2.10 section 2for details of the technical requirements for your logos).
b) The product groups listed are definitive for inclusion in the listof goods. Each entry in the List of Goods costs 29 EUR per eachprinting line (line lenght: approx. 35 characters). As part of thelogo package, company logos can be reproduced at a price of159.00 EUR (b/w-logo) or 215.00 EUR (colour-logo) each(please refer to Order Form 2.10 section 2 for details of thetechnical requirements for your logos).Entries in the List of Goods are based on the product groupnumbers taken from the List of Goods/index overleaf.The information given by the exhibitor on Order Form 2.10 is authoritative. Immediate return of the completed forms(even without a stand number) will ensure careful processing.Koelnmesse will pass on the stand numbers to the printingcompany.
c) The exhibitor must order at least one entry in the List of Goods(see Item 2) in order to use matchmaking. The exhibiting com-pany with the selected product group(s) will then automati-cally be included in the INTERMOT-matchmaking. Please notethat the number of product groups ordered has a decisive effect on the number of qualified trade visitors contacts generated by the INTERMOT-matchmaking in the run-up tothe fair.
The printing company will be responsible for printing thecorrect stand number.
Deadline: July 16th, 2007.
If an exhibitor has not submitted Form 2.10 by the editorial dead-line, the information from the exhibitor’s registration (Form 1.10)will be used for the required and fee-based entry in the catalogue.
Applications received after this date will be included in the cataloguesupplement and a charge made for such entries.
Methods of payment accepted by Koelnmesse Service GmbH
a) All invoices are due and payable within 7 days of receipt.
b) The invoice amount must be paid by giro transfer at the costs and risk of the contractual partner in euros into one of the accounts of Koelnmesse Service GmbH.
c) In the event of default, interest of 5 % points above the basicrate of interest is payable. Koelnmesse Service GmbH reservesthe right to claim higher damages if the requirements are satisfied.
The General Terms and Conditions of Westend DruckereibetriebeGmbH also apply.
The place of jurisdiction for merchants entered in the commercialregister is Cologne. For all other customers this is the place of jurisdiction for default actions.
2.30Catalogue advertisement
Deadline: 16th July, 2008
We are exhibiting at: Hall / Aisle / Stand
The following prices apply to advertisements in the printedcatalogue:
4c priceSize Width Height EUR*
Positioning in products section
1/1 page 97 mm 180 mm 1.300.001/2 page 45 mm 180 mm 750.00
97 mm 88 mm1/4 page 45 mm 88 mm 420.00
97 mm 43 mm1/8 page 45 mm 43 mm 250.00
97 mm 20 mm
Special positions For vacant positions, please ask the printers!
1/1 Inside front cover page 117 mm 220 mm 1,900.001/1 Inside back cover page 117 mm 220 mm 1,850.00
Divider card – frontInformation 93 mm 156 mm 1,100.00Supporting programme 93 mm 136 mm 915.00Exhibitors 93 mm 116 mm 760.00Brand names 93 mm 80 mm 665.00Countries 93 mm 80 mm 665.00Index 93 mm 116 mm 760.00Products 93 mm 136 mm 915.00Hall plans 93 mm 156 mm 1,100.001/1 divider card-reverse 97 mm 180 mm 1,500.00Special colours and bleed: on request
With colour advertisements, a preprint /proof is required.
The following prices apply to bookmarks/inserts EUR*Inserts 160.00/per thousandBookmarks 210.00/per thousand
Maximum permitted format: 97 mm wide x 180 mm high
Maximum scope of the insert, the bookmarks: up to four pagesPaper thickness: on requestTotal circulation volume: on request
Printing materials for advertisements: TIF, PDF or EPS files with 300 dpi resolution.
*All listed prices are net prices. In cases where value added tax applies, it will be added to the price.
Company Responsible
Full address
Telephone Fax e-mail
Place, date, legally binding signature and company stamp
On the basis of the prices quoted above and in accordance withthe General Terms and Conditions of Westend DruckereibetriebeGmbH printed overleaf applying to advertisements, bookmarks andbrochure inserts in the trade fair catalogues, and also taking intoaccount the General Terms and Conditions of Payment and Deliveryof Westend Druckereibetriebe GmbH, we hereby order the follow-ing advertisement:
■■ Advertisement in product section:
Positioned in product group number:
Colour
■■ (Colour) advertisement with special position
Required position**:
Colour
** If this special position is already taken, we will immediatelyinform you about the vacant positions.
The materials to be printed will be supplied by us by the closing date for copy as stated in the order confirmation.
■■ Bookmark
■■ Insert
(Please check all boxes that apply)
The bookmarks/inserts will be delivered by us to the specifiedaddress no later than the latest permissible date as specified inthe order confirmation.
As part of its Media Package, Koelnmesse is publishing a cata loguefor INTERMOT, which contains, amongst other things, an alpha -betical list of firms and a list of goods.
This makes the catalogue an important and up-to-date source of reference for all interested persons and also gives it added value after the event is over.
Koelnmesse Service GmbH will produce the catalogue and publishthe advertisements. Printing will be carried out by Westend Druckereibetriebe GmbH,Westendstr. 1, 45143 Essen, Postfach 102052, 45020 Essen, Deutschland, Telefon +49 201 1006-237, Telefax +49 201 1006-172,E-Mail: [email protected]
Koelnmesse GmbH and Koelnmesse Service GmbH do not accept any liability for printing errors, incorrect placing, mistakes and other gaps or faults in printing.
The advertiser shall be respon sible for the subject matter of adver-tisements and entries and for any harm or damage resulting fromthem.
Conditions of payment of Koelnmesse Service GmbH
a) All invoices are due and payable within 7 days of receipt.
b) The invoice amount must be paid by giro transfer at the costs and risk of the contractual partner in euros into one of the accounts of KMS specified therein.
c) In the event of default, interest of 5 % above the basic rate ofinterest is payable. KMS reserves the right to claim higher damages if the requirements are satisfied.
The General Terms and Conditions of Westend DruckereibetriebeGmbH also apply.
The place of jurisdiction for merchants entered in the commercialregister is Cologne. For all other customers this is the place of jurisdiction for default actions.
General Terms and Conditions for advertisements and brochureinserts in the fair catalogues
1. Only exhibiting companies may place advertisements in the faircatalogue, apart from service companies such as banks, forward-ing agents, airlines, etc.
2. Only advertisements occupying page sections in the pre-set sizesor their corresponding format (e.g., 1/8 + 1/4 page) are accepted. If the printing materials are larger than the confirmedpage section, the next largest will be invoiced. Advertisementswith positioning requests cannot be accepted. Positioning requests are, however, taken into account as far as possible.
3. The advertiser is responsible for the contents of the advertise-ment. In the event of copy corrections by telephone, WestendDruckereibetriebe GmbH shall accept no liability whatsoever forerrors in data transfer. In addition, Westend DruckereibetriebeGmbH shall not be liable for errors due to unclear, illegible hand-written orders.
4. Westend Druckereibetriebe GmbH reserves the right to reject orders for advertisements and inserts on the grounds of theircontent, their origin or their technical form, in accordance withuniform, objectively justified principles of the printers, if the con-tent of such infringes the laws or legal regulations or their publi-cation is deemed unacceptable by the printers. Koelnmesse re-serves the right to reject orders placed without stating reasons.Orders for inserts are binding for Westend DruckereibetriebeGmbH only after submission of a sample of the insert and afterapproval by the printers. The client will be immediately informedof the rejection of an order.
5. The client is responsible for supplying on time printing materialor inserts in perfect condition (the closing date for submission ofmaterials to be printed is: 16th July, 2008). Submitted mate rialsfor printing will be handled with care. In the case of clearly un-suitable or damaged printing /advertising materials, WestendDruckereibetriebe GmbH will immediately demand a replacement from the client. If any possible deficiencies in theprinting materials are not immediately recognisable, but only be-come apparent during the printing process, the client placing theadvertisement shall not be entitled to any claims in the event ofinadequate reproduction quality. Westend Druckerei betriebeGmbH shall guarantee the usual printing quality standard for thefair catalogue containing the insertion, within the scope of the possibilities provided by the printing materials/ advertisingmaterials.
6. Printing materials shall be returned to the client only if this hasbeen specifically requested. The obligation to retain the copyshall expire two months after the advertisement has appeared.Changes to or the complete new preparation of printing materials/advertising materials will be invoiced separately.
7. Claims for reimbursement of any costs incurred due to a changein the catalogue circulation at short notice by Koelnmesse can-not be lodged against Westend Druckereibetriebe GmbH.
8. If the publication of an advertisement is not possible becausethe advertiser has not supplied the required printing materialsby the agreed closing date for copy, 50 % of the advertisingprice will be invoiced.
9. The cancellation of an advertising order is possible up to 14days after the closing date for advertisements. If an advertise-ment is cancelled after this date, 50 % of the advertisementprice shall be invoiced.
10. Westend Druckereibetriebe GmbH will supply an excerpt of theadvertisement. If the type and scope of the advertisement orderjustify it, up to two complete voucher copies will be supplied. Ifa voucher can no longer be obtained, it shall be replaced by alegally binding declaration by the printers.
11. In the event of a wholly or partially illegible, incorrect orincomplete reprint of the advertisements, the client shall be entitled to a reduction in the amount payable or to a replace-ment advertisement, but only to the extent to which thepurpose of the advertisement was impaired. Claims extending beyond this are excluded.Complaints must – with the exception of non-apparent deficiencies – be lodged within four weeks after receipt of the invoice and voucher copy.In the event of force majeure or other events which are beyond the control of Westend Druckereibetriebe GmbH, everyobligation to fulfil orders and comply with payment of damages shall expire. In particular, no damages will be due either for non-published advertisements or advertisements notpublished on time.
12. Westend Druckereibetriebe GmbH is entitled, in the event of animportant reason, even during an ongoing advertisement order,without taking into consideration an originally agreed paymentdeadline, to make the appearance of further advertisements de-pendent on the advance payment of the invoiced amount andthe settlement of outstanding invoices, without the client beingable to lodge any claims against Westend DruckereibetriebeGmbH which might possibly arise from this.
General Conditions of Participation
I. Application
Upon signing and returning the registration form, the conditions for parti-
cipation shall be acknowledged as legally binding. By signing and returning
the form, you acknowledge that the General and the Special Sections of the
Conditions of Participation as well as the stipulations of the service package
(in particular the technical regulations) are binding for your company. You
will receive the service package no later than the admission, and you can
order it at any time. In addition, you can also download the Service Package
from the event’s website. We will store the information provided in this
form via an automated procedure that takes the regulations stipulated
under the Federal Data Protection Law of the Federal Republic of Germany
into account and such information will be transmitted to third parties
within the framework of the fulfillment of contractual duties.
The registration shall be regarded as legally binding on your part, irrespec-
tive of admission; no conditions or reservations may be appended to the
aforesaid registration.
II. Acceptance / Transfer of stand space /Contractual obligation
1 The organizer shall accept your application in accordance with the
conditions which apply to all participants (acceptance / stand confirmation).
There is no legal claim to acceptance. If the number of registration forms
complying with the requirement profile and received by the organizer prior
to the expiration of the registration period exceeds the number of available
exhibition spaces, the organizer shall have the right to make a discretionary
decision regarding the admission of registrants to the exhibition.
You may be disqualified from admission to the exhibition, if you failed to
fulfill your financial obligations to the organizer at any time, or if you failed
to fulfill such financial obligations within the prescribed period of time.
The contract comes into effect at the latest upon receipt of the admission
(by post, fax or other, electronic, means of transmission), which is valid
without a signature. Should the content of the con firmation of acceptance
differ from that of your application, then the contract shall be concluded
under the terms of acceptance if you do not lodge a written ob jec tion
within 2 weeks of receipt of con firmation of acceptance. The same shall
apply, if it is necessary to postpone the event or to transfer the event to
another location, and the change is deemed to be reasonable with respect
to yourself; in this case, the corresponding notification of change from the
organizer shall supersede the admission.
The acceptance only applies to the respective event, the company applying,
its products and services. Products, which do not conform to the list of
commodities, may not be exhibited at the trade fair.
2 The organizer allocates stand space on condition that the exhibits
registered by you fall within the scope of the event.
There is no right claim for the allocation of stand space in a certain hall or
in a certain hall area. In special cases for important reasons, the organizer
is entitled to subsequently allocate you stand space other than stated in
the confirmation of acceptance, to change the size and dimensions of your
stand space, to relocate or close entrances or exits and to undertake struc-
tural changes in the exhibition halls without claims arising on your part.
In the event of a reduction in stand space size, you will be credited with
the difference arising from the correspondingly lower space cost.
You will be notified without undue delay, if the stand space becomes un-
available due to reasons which are beyond the organizer’s control. In this
case, you will be entitled to a reimbursement of the participation fee.
Any further claims for damages, which will exceed the aforementioned
reimbursement, shall be excluded in this case.
Any complaints on your part must be submitted in writing imme diately or
at the latest while the event is in progress; we cannot consider complaints
at a later date.
3 Furthermore, the organizer shall have the right to rescind the
contract, if there is a substantial reason or good cause. Such an important
reason exist, in particular, if an admissible application for opening
insolvency proceedings against your assets has been made or such an
application has been dismissed due to lack of funds. You must inform
the organizer of this immediately.
Following binding registration and admission, release from the contractual
relationship is no longer possible.
The organizer can agree to the request for release from the contract only in
exceptional cases if the stand space not required can be rented to another
exhibitor. In this instance, the organizer is entitled to demand general reim-
bursement of the costs incurred corresponding to 25 % of the participation
fee without providing proof. You shall have the right to provide proof that a
damage or loss has not been incurred or that the extent of the damage or
loss incurred is considerably less. Liability for catalogue fees and other costs,
which in parti cular, have been incurred as a result of a claim by a third
party, is not affected.
Occupation of a space which becomes available in the form of an exchange
of stand areas by a participant already approved and allotted a space for the
event does not represent an alternate form of stand area rental.
4 In the event of any failure on your part to accept the stand space
allotted to you at the beginning of the construction period, the organizer
will demand your acceptance of the stand space after the specification of a
reasonable period of time. If this period of time expires without any results,
the organizer shall have the right to rescind the contract and to assert a
claim for damages owing to non-performance.
The following cases will fall solely within your scope of risk as exhibitor:
a) if the products, which you have stipulated for the presentation, can-
not be introduced at the venue of the event due to the legal requirements
prevailing there or due to other reasons, or
b) if such products do not arrive in due time, do not arrive undamaged
or do not arrive at the venue of the event at all – e.g. as a result of any loss,
delay in transport or customs, etc. – or
c) if your journey, the journey of your employees or your stand or
installation personnel should be delayed or should become impossible.
You will remain under obliga tion to pay all the charges agreed upon.
General Conditions of Participation 2
III. Construction and arrangement of stands
1 The construction and arrangement of stands must conform to statu-
tory regulations and be in accordance with the Rules of the Special Section
of Conditions of Participation applicable to the event.
All stand-construction companies shall require a special permit from the
organizer in order to construct the trade fair stands in the exhibition halls.
Any additional technical services that may be required, particularly the
installation of electricity, water and safety devices, the recruitment of local
auxiliary personnel, etc., can be ordered exclusively through the organizer
by means of special order forms and against a separate charge.
For the duration of the event the stands must display the exhibits and
be staffed by personnel as stated in the application and confirmation of
acceptance.
2 The organizer is entitled to demand that you remove exhibits from
your stand, which through their odour, noises, other emis sions or appea -
rance, could constitute a considerable disruption to the operation of the
event or put the safety of exhibitors and visitors at risk. Furthermore, you
will be responsible for ensuring compliance with all the statutory provisions
of the host country. If this is not the case, then the organizer shall also have
the right to demand the removal of exhibited articles or the non-perfor -
mance of an activity. Should you fail to comply with this demand immedia-
tely, the organizer is entitled to have the exhibits in question removed at
your expense and risk and to close your stand, without any claims arising
against the organizer.
3 You will find special regulations specifically relating to the event in
the Special Section of the Conditions of Participation. As an exhibitor,
you are under obligation to coordinate your construction measures with
the organizer beforehand. Any stand, which does not comply with the
construction regulations prevailing at the venue of the event or with the
construction standards stipulated by the lessor of the event’s grounds,
could be removed or altered at your expense.
IV. Participation fee and other costs / Terms of payment
1 The amount of the participation fee as well as the flat-rate cost of
energy will be calculated according to the rates specified in the Special
Section of the Conditions for Participation.
Invoicing will be on the basis of the total stand floor space as allocated and
will not exclude any projecting or overhanging parts, pillars, installation
connections and other permanent internal fittings.
After your admission, you will receive an invoice for the participation fee
and the other costs; please pay the invoice amount not later than 10 weeks
before the commencement date of the event. The aforesaid invoice amount
is to be paid in full without any deductions. The rates stipulated in con -
junction with the admission are net fixed rates plus any accruing turnover
tax as well as any comparable taxes which may be imposed at the venue of
the event. The organizer shall have the right to increase the rates by the
amount of the corresponding cost increment in the event of any increase in
its own prime cost, particularly as a result of higher production, purchasing
and labor costs as well as higher fees, taxes and other fiscal charges
imposed at the venue of the event.
The payment of all liabilities within the prescribed period shall be a pre -
requisite for the occupation of the stand space.
2 Failure to execute payment will result in interest being charged of 8%
above the base rate according to § 1 of the Diskontsatz-Überleitungs-
Gesetz (DÜG – Transitional Discount Rate Law).
If the damage incurred by the organizer is greater, he shall be entitled to
lodge a claim for these damages. The compensation shall become invalid
or be reduced, if you can provide evidence that the organizer has incurred
little or no damage as a result of the pay ment default.
Should settlement of the invoice not be effected by the deadline, the
or ga nizer is, in addition, entitled to dissolve the contract with you.
3 Resulting from the organizer’s claim in regard to stand space rental,
your exhibits are subject to a contractual lien in the orga nizer’s favour.
4 Any services that we have provided will be invoiced in euros. You are
obliged to pay the amount shown on the invoice in the currency shown on
the invoice (“billing currency“). If we should be prepared, as a courtesy, to
accept settlement of the invoice in a currency other then the billing currency
in individual cases, without being under any obligation to do so, such pay-
ment must be based with regard to the conversion on the official buying
rate of the billing currency on the date of payment. Any exchange rate
losses in relation to the billing currency after the invoice becomes due for
payment are, therefore, at your expense. Please submit any complaints
relating to the invoice in writing, immediately, at the latest 2 weeks after
receipt; we cannot consider any made at a later date.
5 Any projecting or overhanging parts, pillars, installation connections
and other permanent internal fittings in the stand space do not entitle you
to any reduction in the participation or other costs.
The organizer shall also be entitled to the payment of the full amounts,
if you fail to fulfill any of your obligations arising from the contractual
relationship. This does not affect claims to damages. In the event of the
contract not being completely or only particular fulfilled by the organizer,
you have claims to a proportional reimbursement of any payments you
have allready made. Claims above and beyond this are ruled out in
accordance with section VIII.
6 In the event of counter claims being made against those claims
arising from the contract, you can only set off or assert your right of
retention in as far as your claims have been found to be uncon tested or
legally valid.
7 In the event that an invoice is sent to a third party at the request of
the Exhibitor, this does not constitute any waiver of the right to claim the
account receivable from the Exhibitor. The latter remains obliged to pay
until such time as the account receivable has been settled in full.
General Conditions of Participation 3
V. Co-exhibitors, additionally represented companies,group and joint stands
1 In principle, stand spaces shall be hired out only as a whole unit and
only to one contracting party. As an exhibitor, you are not permitted to
relocate, exchange, share, or in any other way make the stand space allo -
cated to you completely or partially accessible to third parties, without the
prior consent of the organizer.
Use of the stand area by another company with its own products and own
staff (co-exhibitor) requires a special application for permission and ap -
proval by the organizer. This also applies to companies who have products at
the stand but none of their own staff (additionally represented company).
Companies which are members of a group as well as subsidiaries are
considered to be co-exhibitors. The organizer reserves the right to demand a
special parti cipation charge and other costs for approving co-exhibitors.
Such charges and costs will be invoiced to you as the exhibitor. If co-
exhibitors and additionally represented companies are to be accepted, the
preconditions laid out in section II apply; these companies are subject to the
Conditions of Participation in as far as they apply. Should you accomodate a
co-exhibitor or a company which is additionally represented, without the
express permission of the organizer, this shall be grounds for dissolving the
contract with you without notice and to have the stand space vacated at
your risk and expense.
After confirmation of acceptance has been received, the contract exists
exclusively between the organizer and the exhibitor, who is liable for the
negligence on the part of his co-exhibitors/additonally represented
com panies as well as for his own negligence.
2 If several companies wish to participate at the event together on one
stand, then the existing Conditions of Participation are binding for each
individual company. In addition, they are obliged to name a contact person
in their application, jointly appointed as an authorized representative.
Moreover the conditions stated in section IV apply analogously. In the event
of permitted joint use of the stand space, all companies are liable to the
organizers for payment of the participation and other costs and the
ful filment of other obligations – regardless on which legal grounds – as
co-debtors.
VI. Domiciliary rights
The organizer exercises domici liary rights throughout the exhibi tion complex.
He is entitled to have exhibits removed from stand if their display contra -
venes statute law, offends good morals or is not in keeping with the event
programme. Promotion of political and ideo logical ends is prohibited.
In the event of serious offences against the Conditions of Partici pation, the
organizer is entitled to close your stand or have it vacated.
VII. Warranty
The warranty period for deliveries of new items is 1 year. For used articles,
all liability based on warranty is excluded. No warranty claims are available
if the damage is due to normal wear and tear, force majeure, faulty or negli-
gent handling, excessive loads of failure to comply with statutory provisions
or operating instructions.
VIII. Liability / Insurance
1 The organizer does not assume any obligation to exercise proper care
of exhibits, stand fittings and objects which are the property of the stand
personal.
2 Any liability for property damages and pecuniary damages shall
be excluded, if it is possible to underwrite the risks. This does not affect
liability on the basis of wilful or gross negligent misconduct. This exclusion
of liability is not restricted by the security measures of the organizer.
Within the scope of liability, the statutory burden of evidence regulations
shall continue to apply; they will not be affected by this clause.
3 We recommend that you con clude an exhibition insurance policy
which can be obtained via the service package. In additon you can order
special security measures. You will find the appropriate order forms in the
Service Package.
4 As an exhibitor, you will be liable to the organizer for any damage
inflicted on the organizer, provided that such damage is attributable to your
culpable action or the culpable action of your personnel, your employees or
any third party which you have appointed or any other third parties, whose
services you are using for the purpose of fulfilling your obligations. It is
necessary to observe strict compliance with the Technical Guidelines which
will be handed over to you by the organizer, as well as with the information
from the organizer’s circular letters pertaining to questions on the prepa -
ration and implementation of the event.
5 In accordance with statutory obligations, the organizer shall be liable
for damages caused intentionally or by gross negligence in the event of any
damage claims resulting from fatal injuries, bodily or health injuries. Other
contractual and/or legal damage claims of any type, including damage
claims for consequential damages, shall be excluded, unless the damage was
caused by the intentional or grossly negligent action of the organizer.
The foregoing limitations of liability shall apply, to the full extent, to the
executive organs, employees, legal representatives, persons employed in
performing an obligation and vicarious agents, whose services are used by
the organizer for the performance of the contract. However, all damage
claims shall be restricted to the payment of typical, foreseeable damages.
Furthermore, the organizer shall be liable for every culpable infringement of
an essential contractual obligation. Essential contractual obligations shall
pertain only to those contractual obligations which must be complied with
during the execution of the contract. This applies to all claims which could
arise as a result of, and in connection with, this contract. If the organizer is
compelled to temporarily vacate or permanencly close of the exhibition area
or parts thereof, to postpone the event, shorten or extend in due to an Act
of God, or for other reasons beyond its control, then you are not entitled to
any rights, in particular, to claims for damages against the organizer.
The responsibility of the event organizer is limited to fault in all cases with-
out prejudice to any limitations of liability under these Conditions of
Participation. In the event of contracts that provide for the procurement of
certain items, then, unless otherwise expressly agreed in individual cases,
the organiser does not assume the risk of procurement.
General Conditions of Participation 4
IX. Period of limitation
Any of your claims, which may be asserted against the organizer and which
may arise from the contractual relationship, as well as all other claims
relating thereto, shall become statute-barred after one year, unless a shorter
statutory limitation period applies or the liability of the organizer results
from an intentional action. The longer statutory limitation period for
tortious claims, fraudulent intent and culpable impossibility of performance
shall remain unaffected. The limitation period shall commence at the close
of the month, in which the closing date of the event falls.
X. Place of fulfilment / place of jurisdiction
The place of fulfillment shall be the principal place of business of the orga-
nizer. The place of jurisdiction, also in a process involving documents, bills
of exchange and cheques is, in so far as you are a business man, legal entity
of public law or a separate asset under public law, Cologne. The organizer
shall also be entitled, at his option, to lodge his claims at the court of the
place where you have your place of business or your branch.
All legal relationships between you and the organizer are subject to Federal
German Law as well as to the German text of these Condi tions of Participa-
tion. The house rules and the regulations set down in the Special Section of
the Conditions of Participation form part of the contract.
XI. Reservations / Final Provisions
1 As an exhibitor, you will be solely responsible for compliance with all
the laws, guidelines, and other regulations which are in force in the host
country, if the contents of the organizer’s conditions for participation
deviate from such regulations. You must inform yourself promptly and
comprehensively of the relevant regulations prevailing at the venue of the
event, and obtain the required knowledge.
The organizer will not be liable for damages and other losses which could be
incurred on your part as exhibitor.
2 The organizer shall have the right to postpone, shorten, extend or
cancel the event, as well as to terminate the event temporarily or definitely,
as well as individually or collectively, if such an action is required due to un -
foreseen events such as force majeure, natural disasters, wars, disturbances,
strikes, breakdown or obstruction of traffic and communication. In the event
of any postponement, shortening, extension or termination, you shall not be
entitled to the payment of any resulting damages which you may have
incurred. You shall have the right to rescind the contract, if you lose your
interest in participating because of such an action, and if you waive the
reservation for the stand space allotted to you as a result of this. Upon full
knowledge of the change, the rescission of the contract must be declared in
a written statement and without undue delay. In case of the cancellation of
an event, the organizer shall not be liable for damages and/or other losses
which may be incurred on your part. Upon request of the organizer, you will
be obli gated to defray a reasonable share of the expenses resulting from the
preparation of the event. The amount of the share to be paid by each exhi-
bitor shall be stipulated by the organizer after consultation with the busin-
ess organizations concerned. By signing the application form you recognize
the organizer’s Conditions of Participation (the General and Special
Sections) together with all other regulations relating to the contractual
relationship, as binding.
3 Should these provisions be partially legally invalid or contain gaps,
this shall not effect the validity of the remaining provisions or the contract.
In this event, the parties shall undertake to replace the invalid provision
with such a provision or to fill the gap with such a provision, which comes
closest to enabling the commer cial purpose pursued by the parties to be
fulfilled.
4 All alterations to the contract must be made in writing. The same
shall also apply to any amendment of the written-form clause itself.
Stan
d: 1
2/20
06
Conditions of ParticipationSpecial Section
1 The organizer, the fair, the venue, the dates
INTERMOT Cologne 2008 is organized by Koelnmesse GmbH, Messeplatz 1,
50679 Köln, Germany.
The press day is on 7th October 2008.
It will take place at the Koelnmesse exhibition grounds from
Wednesday to Sunday, 8th to 12th October 2008.
Opening times
For visitors: daily from 9 a.m. to 6 p.m.
except on Friday, 10th October 2008 until 8 p.m.
For exhibitors: daily from 8 a.m. to 7 p.m.
except on Friday, 10th October 2008 until 9 p.m.
Stand construction and dismantling
You may begin stand construction on 2nd October 2008.
As 7th October 2008 is a press day, stand construction should be finished
by 8 p.m. on 6th October 2008.
Dismantling of all stands and exhibits should be finished by 6:00 p.m. on
15th October 2008.
Dismantling may begin no earlier than 6 p.m. on 12th October 2008.
Dismantling personnel will be admitted from 6:00 p.m.
Trucks will be permitted to enter from 8:00 p.m.
2 Eligibility to participate
Exhibitors
Only manufacturers that are entered in the commercial register or in a
comparable register are permitted to participate at INTERMOT.
Such manufacturers must also exhibit products that correspond to the
focus of the event (see the List of Goods).
Trade representatives and importers may participate in the event if
their registration for INTERMOT is approved by the manufacturer of
the products.
The agreement with the manufacturer must be documented upon request.
Only factory-new machines may be exhibited.
Visitors
INTERMOT Cologne is a trade and public show.
3 Participation fees and other costs
As an exhibitor, the following costs will apply:
Stand fees: per m2 of floor area
for Terrace stand (one side open) 136.50 EUR/m2
for Corner stand (two sides open) 141.50 EUR/m2
for Two-corner stand (three sides open) 144.50 EUR/m2
for Island stand (four sides open) 146.50 EUR/m2
for outdoor space 75.00 EUR/m2
The participation fee does not include the provision of stand partition
walls.
These costs cover the rental of exhibition space including the stipulated
construction and dismantling period; a specific number of exhibitor and
work passes; the use of all technical and service facilities in the trade fair
halls; lighting, ventilation, air conditioning; advice by Koelnmesse GmbH
experts on organization, advertising and PR work; complimentary advertising
materials for attracting your firm’s customers; provision of rooms and areas
for press conferences; press contact services; and inclusion in general event
and sector PR.
For two-storey exhibition stands, the actual allotted area in the second
storey after the technical inspection has been carried out is calculated at
50 per cent of the price per m2 of floor area.
AUMA fee
The Association of the German Trade Fair Industry (AUMA) charges you a
fee of 0.60 EUR per m2 for representing your interests. Koelnmesse has
agreed to take over calculating and collecting the fees in the name of, and
on the account of, AUMA.
More detailed information is available at www.auma-messen.de.
Down payment for services
Koelnmesse GmbH and Koelnmesse Service GmbH are entitled to collect
an adequate down payment for the services provided at an event (e.g.,
electricity and water supplies, media services etc.). A net down payment
of 20.00 EUR/m2 is charged irrespective of whether services have actually
been ordered or the scope of the services that have been ordered.
After the event is over, a separate invoice is generated for the services
provided; the down payment is credited to this amount. Invoice amounts
are payable immediately upon receipt. If the down payment exceeds the
amount charged for services provided, the excess amount will be paid back
to the exhibitor. Exhibitors are not entitled to have interest paid on their
down payment.
Co-exhibitor charge
Insofar as the inclusion of other companies is permitted at your stand (see
Item V of the General Conditions of Participation), a co-exhibitor fee of
250.00 EUR per company will be charged. The price of the Media Package /
Catalogue is not included in this fee (see Item 7).
Catalogue
Entry in the Media Package “Catalogue/Internet/Matchmaking” is obligatory
and costs 169.00 EUR (see Item 7).
VAT
All prices given are net prices. The statutory VAT will be charged separately
where applicable.
VAT refunds
Foreign exhibitors (proprietors) may receive a refund of the VAT invoiced to
their account as long as they satisfy the legal requirements. The appropriate
service is offered by Koelnmesse Service in conjunction with G-VAT (Form
M.07 in the Service Package).
Press compartments on the Internet and in the press centre
– a New Offer:
Koelnmesse Service GmbH offers exhibitors and industry associations press
compartments in a combined advantage package: online press compart-
ments integrated in the website of the trade fair, and press compartments in
the press centre to provide product and company information at a price of
140.00 EUR. You find more details on the order form M.04 (on the
Internet at: http://www.intermot-cologne.com > exhibitors > Trade fair
preparation and registration > Service Package). Please complete it and send
it to fax number: +49 221 821-3999.
Hotline in case of problems or any further questions, please contact:
Guatemala: Camara de Comercio e Industría Guatemalteco-Alemana,6a Avenida 20-25, Zona 10, Edificio Plaza Marítima, 01010 Guatemala C.A., Guatemala, Tel. +502 2333 6036-8, Fax +502 2368 2971, E-Mail: [email protected]
Honduras: Cámara de Comercio e Industria Hondureño Alemana, Edificio Plaza del Sol, Avenida la Paz # 2326, Apdo. Postal 3811,Tegucigalpa, Honduras, C. A., Tel. +504 238 53 63, Fax +504 238 53 71, E-Mail: [email protected]
Hong Kong: Koelnmesse Ltd., Unit 2602, 26/F, Tung Chiu Commercial Centre, 193 Lockhart Road, Wanchai, Hong Kong, Tel. +852-2511 8117, Fax +852-2511 8119, E-Mail: [email protected]
Indonesia: Perkumpulan Ekonomi Indonesia-Jerman, EKONID, Jl. H A Salim 115, Jakarta 10310, Indonesia, Tel. +62 21 3155644, 3154685, Fax +62 21 3157088, 3155276, E-Mail: [email protected]
Iran: Iran-German Chamber of Industry and Commerce, P.O. Box 3478, Africa Expressway, Ave Navak No. 7, Tehran 14155, Tel. +98 21 81331100, Fax +98 21 88794401, E-Mail: [email protected]
Ireland: German-Irish Chamber of Industry and Commerce, 46, Fitzwilliam Square, Dublin 2, Tel. +353 1 6424350, Fax +353 1 6424399, E-Mail: [email protected]
Mexico: CAMEXA SERVICIOS, S.A. DE C.V., Centro Alemán / German Centre, Av. Santa Fé 170, piso 1, Oficina 4 –12, Col. Lomas de Santa Fé, Del. Ávaro Obregón, 01210 México, D.F., Tel. +52 55 1500 5911, Fax +52 55 1500 5910, E-Mail: [email protected]
Tunisie: Chambre Tuniso-Allemande de l’Industrie et du Commerce,Immeuble le Dome, Rue du Lac Leman, 1053 Les Berges du Lac, Tel. +216 71 965280, Fax +216 71 964553, E-Mail: [email protected]
Türkiye: Alman-Türk Ticaret ve Sanayi Odasi, Muallim Naci Cad 40,34347 Ortaköy-Istanbul, Tel. +90 212 310 69 30, Fax +90 212 310 69 69, E-Mail: [email protected]
Ukraine: Official Representation of Koelnmesse in Ukraine,Starokievskaya Str. 10, Of. 29, P.O. Box 42, Kiev, 04116, Ukraine, Tel. +380 44 531 38 33, Fax +380 44 490 68 81, E-Mail: [email protected]
Argentina: Cámara de Industria y Comercio Argentino-Alemana, Av. Corrientes 327, piso 23, C 1043 AAD Buenos Aires, Tel. +54 11 5219-4000, Fax +54 11 5219-4001, E-Mail: [email protected]
Australia: Trade Australia, Suite 1206, Level 12, World TowerCommercial, 87-89 Liverpool Street, Sydney NSW 2000, Australia, Tel. +61 2 9262 7111 (Ext. 22), Fax: +61 2 9267 4500, E-Mail: [email protected]
Belgique/Belgie: Koelnmesse Belgie en Luxemburg /Koelnmesse Belgique et Luxembourg, Park Atrium, Kolonienstraat 11 Rue des Colonies, Brussel 1000 Bruxelles, Tel. +32 2 517 6175, Fax +32 2 517 6670, E-Mail: [email protected], [email protected]
Bolivia: Cámara de Comercio e Industria Boliviano-Alemana, Calle 15 Calacoto Nr. 7791, Torre Ketal, of. 311, Postfach 2722, La Paz, Tel. +591 2 2795151, Fax +591 2 2790477, E-mail: [email protected], [email protected]
Bosna i Hercegovina: Brandt, d.o.o., Reljkoviceva 2, HR-10000 Zagreb, Tel. +385 1 377 03 33, Fax +385 1 370 21 73, E-Mail: [email protected]
Colombia: Cámara de Industria y Comercio Colombo-Alemana, Cra. 13 No. 93-40, Oficina 411, Bogotà, D.C., Tel. +57 (1) 6513-777, Fax +57 (1) 6513-772, E-Mail: [email protected]
Costa Rica: Cámara de Comercio e Industria Costarricense Alemana,Apdo. Postal 10746-1000, San José, Costa Rica C.A., Tel. +506 290 7621, Fax +506 220 3064, E-Mail: [email protected]
El Salvador: Cámara Salvadoreña Alemana de Comercio e Industria, Apdo. Postal 01-550, San Salvador/El Salvador C.A., Tel. +503 2243-2428, Fax +503 2243-2093, E-Mail: [email protected]