Esi Online Guidlines

7/30/2019 Esi Online Guidlines

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ESICGUIDELINES TO EMPLOYERS-1

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REGISTRATION

OF

EMPLOYERS

( WHO ARE NOT COVERED UNDER E.S.I. ACT SO

FAR)


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IN THE COMPUTERISED

WILL BE AS FOLLOWS:-


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4. ON THIS PAGE THE EMPLOYER WILL

HAVE TO CLICK REGISTRATION >

REGISTRATION WITH ESIC LINK.

5. ON CLICKING AS ABOVE THE

EMPLOYER WILL BE DIRECTED TO FOUR

EMPLOYER REGISTRATION SCREENS


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6. THE EMPLOYER CAN FILL IN THE

REQUIRED DETAILS IN EACH SCREEN

AND CAN NAVIGATE TO THE NEXT

SCREEN. THE MANDATORY FIELDS

ARE MARKED WITH RED ASTERISK

MARK AND THE EMPLOYER WILL NOT

BE ABLE TO NAVIGATE TO THE NEXT

SCREEN WITHOUT FILLING IN THEMANDATORY FIELDS.


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7. AFTER FILLING IN THE DETAILS OF

THE UNIT AND THE EMPLOYER ETC.

EMPLOYER WILL BE REQUIRED TOFILL IN THE DETAILS OF THE

EMPLOYEES, TO BE REGISTERED, IN

THE DECLARATION FORM AVAILABLE

ON THE SCREEN.


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8. IN CASE OF THE CONTRACTORS /

LABOUR SUPPLIERS, THE EMPLOYER

MONTHS ADVANCE CONTRIBUTION

THE CALCULATION WILL BE DONE ON

THE BASIS OF THE STATUTORYMINIMUM WAGES PREVAILING


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9. ON SUCCESSFUL COMPLETION OF FORM

01 / DECLARATION FORMS CODE NO WILLBE AUTOMATICALLY ALLOTTED AND A

LETTER ALLOTTING THE CODE NUMBER WILL

BE GENERATED FOR THE FACTORY /

ESTABLISHMENT. THE INSURANCENUMBERS WILL ALSO BE AUTOMATICALLY

GENERATED FOR THE INSURED PERSONS

WHOSE DECLARATION FORMS WERE

FILLED IN.


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10. IN CASE OF THE CONTRACTORS /LABOUR

SUPPLIERS THE EMPLOYER WILL BE

REQUIRED TO DEPOSIT 6 MONTHS ADVANCE

CONTRIBUTION, AS DISCUSSED ABOVE. THE

GENERATE CHALLAN AND PAY IN THE

DESIGNATED BANK THROUGH CASH, CHEQUE

OR DRAFT. THE CODE NO/INSURANCE NOS.

WILL BE ALLOTTED ONLY ON CLEARANCE OFTHE PAYMENT OF ADVANCE CONTRIBUTION.


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11. THE EMPLOYER WILL BE ABLE TO

TAKE A PRINTOUT OF CODE ALLOTMENT

LETTER AND CAN ALSO TAKE THE PRINT

OUT OF THE TEMPORARY IDENTITY

CERTIFICATE FOR THE INSURED

PERSONS. A FAMILY PHOTOGRAPH WILLBE AFFIXED ON THE DESIGNATED SPACE

IN THE TEMPORARY IDENTITY

CERTIFICATE AND COUNTERSIGNED BY

THE EMPLOYER FOR GETTINGTREATMENT TILL THE PEHCHAN CARD IS

DELIVERED TO THE INSURED PERSON.


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12. THE INSURED PERSON, ALONGWITH HIS FAMILY, WILL BE REQUIRED

TO VISIT THE BRANCH OFFICE OF HIS

CHOICE FOR CAPTURING THE

BIOMETRICS AND PHOTOGRAPHIC

PEHCHAN CARDS.


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SCREENS FOR LOGIN AND

REGISTRATION.


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ON LOGIN TO THE WEBSITE OF ESIC www.esic.in

THE EMPLOYER WILL REACH THE FOLLOWING

SCREEN:-

The Employer can click the sign up and by filling in the necessary particulars

create user ID and Pass Word.


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FOLLOWING SCREEN WILL THEN

APPEAR.

The Employer can click Registration Register with ESIC for

registration of his factory/establishment


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THE FOLLOWING SCREEN WILL APPEAR ONE

BY ONE. HE WILL BE ABLE TO NAVIGATE

FROM ONE SCREEN TO OTHER SCREEN ONLY

AFTER FILLING IN ALL THE MANDATORY

FIELDS.


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TAB 1 UNIT DETAILS

Buttons

Save To save the entries in this screen

Reset To clear the entries made in this screen

Cancel To cancel the entries and go to the landing page

Next To move to the next screen

(Note : In case the next is clicked then the entries of this screen will be automatically saved.)


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TAB 2 EMPLOYER DETAILS

Buttons

Previous To navigate to the previous screen







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TAB 3 FACT/ESTT. DETAILS

Buttons








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TAB 4 EMPLOYEE DETAILS

Buttons





Submit For submission of the application

(Note : In case the submit is clicked then the entries of this screen will be automatically saved.)


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EMPLOYEE REGISTRATION

Save To save the entries in

this screen

Reset To clear the entries

made in this screen

Cancel To cancel the entries

and go to the landing page

Submit For submission of theapplication


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ESICGUIDELINES TO EMPLOYERS


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Note on

Regn of Employees

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ESICGUIDELINES TO EMPLOYERS-Registration of employees


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THE PROCEDURE FOR COMPUTERISED

PROCESS WILL BE AS FOLLOWS:-

The Employer will log into the official website ofESIC www.esic.in

The Employer will log in as Employer using theLogin User ID/Password

On entering the user ID and Password theEmployer will be directed to the Employer landingpage

On this page Employer will have to clickRegistration > Register your Employees link

On clicking as above the Employer will be directedto Employee Registration Screens

The Employer will be required to fill in all thefields, however mandatory fields marked with redasterisk are must to be filled.


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THE PROCEDURE FOR COMPUTERISED PROCESS

WILL BE AS FOLLOWS CONTD..

In case of the employees with 40% and above disability,where employer wish to avail the incentive under thescheme for employment of disabled employees a medicalcertificate as per the prescribed Proforma will berequired to be uploaded.

On successful completion of the Declaration Form thesame can be submitted and Insurance No will be

automatically allotted. e mp oyer w e a e a e a pr n ou o o e

allotment letter and can also take the print out of theTemporary Identity Certificate for the Insured Persons.A family photograph will be affixed on the designatedspace in the Temporary Identity Certificate and

countersigned by the Employer for getting treatment tillthe Pehchan Card is delivered to the Insured Person.

The Insured person along with his family will berequired to visit the Branch Office of his choice forcapturing the biometrics and photographic details forpreparation of the Pehchan Cards.


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SCREEN FOR LOGIN AND

REGISTRATION.


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ON LOGIN TO THE WEBSITE OF ESIC

www.esic.in THE EMPLOYER WILL

REACH THE FOLLOWING SCREEN.

The Employer can click the sign up as Employer using his login User ID and Password


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THE EMPLOYER WILL BE DIRECTED TO

THE FOLLOWINGS

CREEN.

The Employer can click Registration > Register your Employees for registration of his

employees


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EMPLOYEE REGISTRATION

Save To save the entries in

s screen

Reset To clear the entries

made in this screen

Cancel To cancel the entries

and go back to the landing

page

Submit For submission of theapplication


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IT ROLL OUT IN

ESICGUIDELINES TO EMPLOYERS-Payment of Monthly Contribution


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MAINTENANCE OF REGISTER OF

EMPLOYEES (FORM 6) UNDER REG. 32

Note

.,


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IN THE COMPUTERISED PROCESS THE

PROCEDURE FOR ONLINE MAINTENANCE OF

FORM 6WILL BE AS FOLLOWS:-


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1. Under the computerised process the

Form 6 (Register of Employees) underReg. 32 (1) and 32 (1 A) will bemaintained online.

2. The Form-6 for each employer will begenerate n t a y on t e as s o t einformation available with theCorporation.


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3. The employers can access the Form 6 through theirlogin/password and update it on the basis of thelatest employment position.

4. In future the names and Insurance nos. of the newlyappointed Employees will be directly up dated asand when they are registered online. The names andInsurance Nos of such employees who are already

registered with ESIC can be included through a.

5. If any person is already registered with ESICemployer need not submit his Declaration Form

again as his earlier Insurance No. will be valid forthe purposes of Form-6.


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IN THE COMPUTERISED

Note on Pyt of

Contribution

WILL BE AS FOLLOWS:-


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1. The Employer will have to first fill up theparticulars in Form 6 maintained online.

2. In case of employers with small number of employees the entries of number of days andwages can be done online.

.

employees they can download Excel Sheet/XForm and after updating the number of daysand wages paid/payable upload the same.

4. The total Employees Contribution andEmployers Contribution will be calculated bythe system on the basis of the inputs.


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1. From there the Employer will have the option tomake online payments through the paymentGateway. ( Will be introduced shortly )

2. In case the Employer wants to make offlinepayment then he will have to generate the challanfrom the system with an unique challan numberwhich will be system generated.

3. The Employer can take this challan to theauthorised branch of the designated Bank anddeposit along with Cash/Cheque/Draft.

4. Employer will have the option to make partialpayment of the due amount. However, in such casehe will be identified as a defaulter for follow upaction.


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THE SCREEN FOR ONLINE

MAINTENANCE OF FORM 6AND

.


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WW.ESIC.IN THE EMPLOYER ILL

REACH THE FOLLOWING SCREEN:-

The Employer can click the sign up as Employer by entering the login User ID and Password.


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THE EMPLOYER WILL BE TAKEN TO THE

FOLLOWING SCREEN.

The Employer can click Payments Monthly Contribution


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ON CLICKING THE LINK THE EMPLOYER WILL BE REDIRECTED TO

MONTHLY CONTRIBUTION HOME PAGE PAGE.

Employer will select the month and year for Contribution Details;Contribution Details Type will be Monthly Contribution

Employers code No. will be auto-populated It will come automatically as per log-in user-ID and

password.

Select Mode of Filing Contribution Details Online/OfflineOn Clicking Reset: All the entered fields will get cleared.

On Clicking Cancel: The page will get redirected to Main page.

On Clicking Submit: If Employer has selected Online the page will get redirected to Monthly

Contribution Details page. Else the page will redirect to X-forms or Excel Sheet upload.


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The Form-6 for Monthly Contribution will display as mentioned in the above figure. All the IPs who are working for

the employer and are registered with ESIC will automatically appear in the above sheet. Employees will be

arranged in IP Number ascending order. Pagination is provided for ease of the employer in case Employees

strength goes beyond 10. Employer can navigate to any page and fill the IP details.Against the IP Name the Employer has to provide No. of days for which Wages Paid/Payable and Total Monthly

Wages (In Rupees).

Automatically the system will calculate the IP contribution and will be displayed in IP contribution (in Rs.) column.

IP contribution will be rounded to next higher rupee. Employer is required to fill the complete details for all the IPs

in the Form-6.If number of days worked for IP is 0 (Zero) and wages paid is 0 then Employer must specify the reason for0

wages. The Employer will select the appropriate value from the drop-down provided.


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Drop-down will have following reasons:

Leave

Compliance by Immediate Employer

Suspension of work

Strike/Lockout

No Work

Out of Coverage

Left Service

Retired

Death

Retrenchment

Out of Coverage will appear only for month of April and October.

For all the reasons except point 1 to 6, the employer must provide the date i.e.

Date of Leaving Service, date of death and others. The data need not be of the

same month and year, it could also be earlier month and year. If the date is

provided, the IP will not appear in succeeding months Form-6.

On Clicking Reset: All the entered fields will get cleared.

On Clicking Cancel: The page will get redirected to Revenue Main page.

On Clicking Preview: This will give a brief to the employer on what is the amount

due for the employer as per the details provided by the Employer.


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On Clicking Submit: The page will get redirected to Monthly Contribution Page.


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Employer can take Challan link from Successful Submission page

and make payment towards the contribution.


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CONTRIBUTION PAYMENT.

Employer will be provided a link in the Portal Challan and Payment.On taking the link below it will redirect to Payment page.


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Monthly Contribution details which are provided by the Employer will appear in the

screen. This screen will show all the dues which are pending against the employer.

1.Employer will select the due against which Employer wishes to make payment. Onselecting it will be displayed accordingly in the grid below.

2.Total amount due will be populated as per Employer selection.

3.Employer will enter the amount to be paid. This amount should be less than or equal toamount due mentioned.

4.Employer should Select Payment mode Online orOffline.


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CONTD.....

On Clicking Submit:

If Employer selects Online the employer will be connected to PaymentGateway for payment using Credit/Debit Card.

If Employer selects Offline the employer will be redirected to Challan page

On Clicking Cancel: The page will get redirected to Revenue Main page.


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CHALLAN.


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CHALLAN CONTD..

Employer will select the Payment Mode. The following options willbe available to the user:

1. Cash

2. Cheque

3. Demand Draft

If Em lo er selects Cash automaticall State Bank of India will bedisplayed which states that Employer need to deposit cash at Statebank of India.

If Employer selects Cheque, the Employer will be required to furnishCheque details like cheque number, drawn on bank, cheque date.

If Employer selects Demand Draft, the employer will be required tofurnish Demand draft details.

Heads This will auto-populate as per selection made by theEmployer in payment page. For Monthly Contribution, Heads will beContribution.


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CHALLAN CONTD..

Fill all the required fields.

Select the amount payment mode (Cash/Cheque/DD).

On Clicking Submit: The Challan will be created and

employer can take printout of the Challan and submitat t e an or . or cas epos t t e mp oyermust deposit at SBI bank.

On Clicking Reset: All the entered fields will get

cleared.

On Clicking Cancel: The page will get redirected toRevenue Main page.


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The contribution payable under ESI Act can now only be paidthrough computer generated challans.

The employers will be required to fill up the number of daysworked and the wage particulars in respect of each employee, still

in service and whose wages are due, in Form 6 maintained online. The details can be filled up online.

The employers can also download Excel Sheet/ X Form which canbe updated and uploaded.

The Employees and Employers contribution will be automaticallycalculated and the Employer will have the option to either paydirectly online through the payment Gateway provided or

generate a challan for payment in any Branch of State Bank of.

Hence forth only system generated challans will be accepted byour Bankers.

In view of the monthly submission of details of contributionthrough entries in Form 6 maintained online, the submission ofReturns of Contribution at the end of contribution period ending

September and March will not be required in future. However, the employers will be required to submit a short

Return of Contribution for the period for which the Form 6 wasmaintained manually by the employer for pre-computrised periodand for which information will not be available in the system.


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