Environmental Monitoring Report Viet Nam: … · Viet Nam: Comprehensive Socioeconomic Urban Development Project in Viet Tri, Hung Yen and Dong Dang Prepared by Environment Analyzing

Environmental Monitoring Report Inception Report July 2015

Viet Nam: Comprehensive Socioeconomic Urban

Development Project in Viet Tri, Hung Yen and

Dong Dang

Prepared by Environment Analyzing and Technique Joint Stock Company for the People’s

Committees of Hung Yen, Lang Son and Phu Tho Provinces and the Asian Development Bank.

This environmental monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

INCEPTION REPORT

Independent Environmental

Monitoring Consultant

Comprehensive Socioeconomic Urban Development Project in Viet Tri, Hung Yen and Dong Dang

Hanoi, 7/2015

Inception Report Independent Monitoring Consulting Services, CSUD Project

Environment Analyzing and Technique Joint Stock Company Page 1

TABLE OF CONTENTS

LIST OF TABLES ................................................................................ 3

LIST OF FIGURES .............................................................................. 3

1.1. Introduction ................................................................................ 4

1.1.1. Overview of project ............................................................................... 4

1.1.2. Project components and implementation .............................................. 6

1.1.3. Purpose of the environmental independent monitoring mission .......... 10

1.1.4. The consultancy contract and scope of work ...................................... 11

1.1.5. Purposes of inception report ............................................................... 12

1.2. Legal basic and requirement of Gov and Bank ....................... 12

1.2.1. ADB safeguard policy ......................................................................... 12

1.2.2. Vietnamese laws, regulations and applicable standards ..................... 12

1.3. Review of IEEs and uEMPs ...................................................... 13

1.3.1. General impacts .................................................................................. 13

1.3.2. Specific impacts .................................................................................. 14

2. MONITORING INDICATOR AND IMPLEMENTATION METHODS . 14

2.1.. Compliance indicators ............................................................ 14

2.2.. Construction Supervision Consultant (CSC) Based Monitoring

......................................................................................................... 17

2.3. Onsite Monitoring/inspection ................................................... 19

2.4. Sampling Program .................................................................... 20

2.4.1. Indicator of Environmental quality monitoring ..................................... 20

2.4.2. Implementation methods ..................................................................... 20

2.5. Consultation of relevant stakeholders .................................... 23

3. IMPLEMENTATION ORGANIZATION ........................................... 24

3.1. Establishment of initial system ............................................... 24

3.1.1. Responsibility of the relevant parties .................................................. 24

3.1.2. Organizing of the consultant ............................................................... 27

3.1.3. The initial activities .............................................................................. 29

3.2. Implementation plan ................................................................ 30

3.3. Implementation steps of periodic monitoring mission ........... 32



4. REPORT PREPARATION .............................................................. 32

4.1. Content of reports .................................................................... 32

4.3. Requirements of report submission ........................................ 34

5. FINDING & RECOMMENDATION FROM INCEPTION REPORT .... 35

6. ANNEX ......................................................................................... 36

SURVEY FORM ................................................................................. 36

CHECKING LIST FOR IMPLEMENTATION ....................................... 38

ABBREVIATIONS

ADB Asian Development Bank

BOD

CEMP

Bio-chemicaloxygen demand

Construction Environmental Management Plan

COD

CSC

Chemical oxygen demand

Construction Supervision Consultant

CSUD Comprehensive Socio-economic Urban Development Project

DO

DONRE

DOT

EIA

EMP

uEMP

EMU

ESO

Dissolved Oxygen

Department of Natural Resources and Environment

Department of Transport

Environmental Impact Assessment

Environmental Management Plan

Updated Environmental Management Plan

Environmental Management Unit

Environment and Safety Officer

ATC Assisstance Technical Consultant

HC Hydrocarbons

IEMC Independent Environmental Monitoring Consultant

NSEC North-South economic corridor

PC People Committee

PM10 Dust with diameter ≤ 10 micron

PMU

SES

Project Management Unit of Regional Transportation Works

Safety and Environment Supervisor



SEO Contractor’s Safety and Environment Officer

T.N Total nitrogen

T.P Total phosphorus

TOR Terms of Reference

USD United States Dollar

TSS Total Suspended solids

VND Vietnam Dong

LIST OF TABLES

Table 1: Progress of construction of each sub-project .......................................... 10

Table 2. Summary of project’s general impacts .................................................... 14

Table 3. Summary of project’s specific impacts .................................................... 14

Table 4. Impact and compliance indicators on the site ......................................... 15

Table 5. Indicators, frequencies and number of samples ..................................... 21

Table 6. Analysis, measurement method and equipments ................................... 21

Table 7. Locations and sample codes of air quality and noise level ..................... 22

Table 8. Locations and sample codes of water quality ......................................... 23

Table 9. Roles and responsibilities of relevant stakeholders ................................ 25

Table 10: Organization of monitoring team ........................................................... 27

Table 11. Estimated implementation plan ............................................................. 31

Table 12. Reporting obligations ............................................................................ 34

LIST OF FIGURES

Figure 1. Project site location .................................................................................. 5

Figure 2. Location of Viet Tri’sProject ..................................................................... 7

Figure 3. Location of Hung Yen’s sub-project ........................................................ 8

Figure 4. Location of Dong Dang’s sub-project ...................................................... 9

Figure 5: Relationship of Relevant Agencies/Organizations ................................. 25



1. GENERAL INTRODUCTION

1.1. Introduction

1.1.1. Overview of project The Comprehensive Socio-economic Urban Development Project in Dong Dang - Viet Tri Hung Yen (referred as to the Project) was approved by the Asian Development Bank (ADB) on September 3, 2012 with fund totaling to US$ 115.33 million. The Project is targeted to (i) contribute to the transformation of Viet Tri and Hung Yen into the sustainable and completive cities, strengthening the provincial capital role of the two cities, serving the economic – social development in the provinces, (ii) strengthen the role of Viet Tri, Hung Yen and Dong Dang, becoming the main development hubs in the NSEC: Viet Tri plays as a transit hub, Hung Yen plays as a tourism destination, and Dong Dang plays as a commercial hub, (iii) improve the current border gate of Huu Nghi (close to Dong Dang) to promote trade with China.

The Comprehensive Socio-Economic Urban Development Project – Viet Tri, Hung Yen and Dong Dang aims to develop Viet Tri, Hung Yen, and Dong Dang to complement Hanoi as northern Vietnam's economic centers and to contribute to the transformation of the North-South economic corridor (NSEC) from transport corridor to full-fledged economic corridor.

The planned outcome of the project is improved urban infrastructure and municipal services in the project cities through investing in urban infrastructure construction and upgrading, and strengthening local governments' urban management capacities. The three project urban areas (Viet Tri, Phu Tho province; Hung Yen, Hung Yen province; and Dong Dang, Lang Son province) are located along the NSEC outside Hanoi, and classified as secondary cities and towns in northern Vietnam. The project’s credit code is RRP VIE 41462.

The Project is a multi-disciplinary project that encompasses different components of work. These include: (i) urban road and urban basic services; (ii)solid waste collection/transport support; (iii) wastewater treatment plant and pipeline network; (iv) old town Infrastructure Improvements; (v) upgrade of Huu Nghi Border Gate Facilities and (vi) rehabilitation of market drainage infrastructure.

The four branches of the NSEC (Figure 1) which connect southeastern People's Republic of China (PRC) with the Greater Mekong Sub-region (GMS) are undergoing rapid economic development. The northeastern branch which links Ha



Noi and Hai Phong, Vietnam to Nanning and Kunming, China is the focus of the CSUD.

Figure 1. Project site location



1.1.2. Project components and implementation

Project components

Viet Tri urban roads.

The project will complete the western part of the city ring road from the northern dyke road to the southern dyke road which accounts for about one-third of the total ring road, and build a new road from the Noi Bai-Lao Cai expressway to the city center. The new and improved roads will improve connections between the Noi Bai - Lao Cai expressway, Thuy Van Industrial Zone, and city center, as well as reduce traffic congestions in the central area by diverting the traffic from the National Road 2 to the city ring road. This component will include (a) Phu Dong Road (4.1 km connecting Noi Bai–Lao Cai expressway with the city center), (b) north-west section of the city ring road (4.4 km of Truong Chinh Road from the northern dyke road to Thuy Van Industrial Zone through Phu Dong Road), and (c) south-west section of the city ring road (6.5 km from Thuy Van Industrial Zone to the southern dyke). Overall, the proposed roads are intended to provide improved network and facility to facilitate mobility and access to basic resources.

Viet Tri solid waste management.

The project will provide fleet and equipment for solid waste collection and transfer. This component will help expand the coverage of solid waste collection from households and transport them to the dump site by increasing the current collection volume of 120 tons/day to 150 tons/day.

- Component VT1: Phu Dong Road

- Component VT2: Truong Chinh Road

- Component VT3: Thuy Van Industrial Zone Road

- Component VT4: Solid Waste Collection/Transport Support

The selected routes are presented thereinafter.



Figure 2. Location of Viet Tri’sProject

In Hung Yen city is including: (i) Component 1:The wastewater treatment network and the wastewater treatment plant in Hung Yen city. This component will include a wastewater treatment plant, 3 pumping stations, the drainage network and maintenance machines and equipment. (ii) Component 2: Improving infrastructures of the ancient Hien town and (iii) Component 3: The Urban Road in the university campus in Hien City.

- Component HY1: Wastewater Treatment Plant and Pipeline Network

- Component HY2: Pho Hien old town Infrastructure Improvements

- Component HY3: University Access Road

VT3

VT2

VT1

TVGS

UBNDViệtTrì

Ban QLDA

Lán NT

Lán NT

Lán NT

TVHT



Figure 3. Location of Hung Yen’s sub-project

In Dong Dang is including: (i) The HuuNghi border gate and Dong Dang market drainage area are located at the northern apex of the triangle formed by the three project cities with Hanoi at the center (Figure 4).The improvement of the existing border gate is vital to the growing trade with China. The government envisions the development of the HuuNghi border gate to match the superior infrastructure in place on the China side, and to attract more investments into the region with particular interest in the logistics hub of Lang Son city located south of Dong Dang and (ii). Dong Dang Market Drainage Infrastructure need to improve the drainage system in the market area and to remove obstructions and accumulated trash in the KyCung River.

- DD1: Upgrade of HuuNghi Border Gate Facilities

- DD2: Rehabilitation of Dong Dang Market Drainage Infrastructure

Location of Dong Dang sub-project is presented in after.

HY2 HY3



Figure 4. Location of Dong Dang’s sub-project

The actual status of Project

Basically, the consulting package of independent environmental monitoring should be carried out immediately after starting construction, but in fact the mobilization of IEMC was delayed due to, delaying in signing contract between the PPMU of CSUD project and Environment Analyzing and Technic JSC. Thus, Environmental monitoring process will be conducted in parallel with the remaining construction



progress of the project. After collecting the documents provided by PPMU and contractors of sub-projects, the current status of construction is specifically presented below.

Table 1: Progress of construction of each sub-project

Bidding package

Monitoring items Starting time (commence-

ment)

Completed workload until June 2015 (%)

Completion time

(expected)

Viet Tri sub-project Component

VT1 Phu Dong Road

30th October 2014

7.75 30th October 2016

Component VT2:

Truong Chinh Road (A and C)

01st March 2015 16.71 30th October 2016

Truong Chinh Road (B and D)

NA NA NA

Component VT3

Thuy Van Industrial Zone Road

13rd August 2014 38.27 13rd August 2016

Component VT4

Solid Waste Collection/Transport Support (Equipment supply package)

05th June 2014 100

28th November

2014

Hung Yen sub-project

Component HY1:

Wastewater Treatment Plant and Pipeline Network

NA NA

NA

Component HY2:

Pho Hien old town Infrastructure Improvements

15thJuly 2014

87.10 15th December

2015

Component HY3:

University Access Road

01stMarch2014 24.32 01stMarch

2016 Dong Dang sub-project

Component DD1:

Upgrade of Huu Nghi Border Gate Facilities

2nd August 2014 43.6 2nd August

2016

Component DD2:

Rehabilitation of Dong Dang Market Drainage Infrastructure

6th November 2014

15 6th November

2016

Note: NA – Not yet started

1.1.3. Purpose of the environmental independent monitoring mission

The environmental monitoring tasks which will be done by IEMC to ensure that project implementation complies with ADB’s environmental safeguard policies as well as Vietnamese Regulations on Environmental Protection. Through the reports (including periodic and unusual reports) the PMUs and ADB will be able to recognize implementation status of uEMP as well as impacts on ambient environmental quality.

Objectives of the independent environmental monitoring aim:

- Ensure that all environmental regulations have been appropriately complied in all activities during implementation of project;



- Ensure that environmental mitigation measures included in the approved EIA/uEMPs are implemented;

- Ensure that contractors, during construction phase, are aware, understanding and implementation of the proposed mitigation measures through providing capacity building and technical assistance for environmental management;

- Carry out the environmental monitoring program for ensuring that the project activities will not create negative impacts on water quality, air quality, and noise pollution in the project area.

1.1.4. The consultancy contract and scope of work

Tasks of independent environmental monitoring consultant: IEMC’s tasks include specific activities as below:

Task 1. Review the Project document and prepare Inception Report

- IEMC review the pertinent project documents among which are the approved IEEs prepared in 2011 and the uEMP as approved by PPMUs and ADB;

Task 2. Environmental Quality Monitoring

The contents of environmental quality monitoring consist of noise, monitoring, air quality monitoring, and surface water monitoring during construction phase. The detailed environmental monitoring plan should comply with the environmental regulations of the GoV and the Environmental Safeguards requirements of the Bank as stipulated in the SPS of 2009.

- The results of the field sampling for air, noise and water quality will be integrated in the quarterly environmental reports which will be submitted to DONREs/PPMUs.

Task 3. Supervise the implementation of environmental management system

- The environmental performance and compliance of uEMP by PMU, CSC, and the contractors will be reviewed and evaluated by the IEMC during project implementation.

- Evaluate and report to the PPMUs about environmental and safety monitoring tasks of CSC consisting of site activities and quality of monitoring reports of CSC as well as the compliance with sEMP of contractors.

- Evaluate the efficiency of the mitigation measures as stipulated in the relevant environmental documents and together with the PPMUs formulate the necessary corrective actions required to respond to the identified problem areas;

Task 4. Public consultation

- The IEMC shall conduct public consultation with relevant stakeholders such as local people of the project areas, DONRE, District of People Committees, Commune of People Committees etc.

Scope of monitoring

- The scope of monitoring will be involved in all construction items including:



- The newly road, construction sites (wastewater treatment plant and pipeline network, improvement of urban road and side streets, border gate, market drainage, etc), resettlement sites, construction machineries/equipment storage area, soil disposal location, material storage area, concrete mixing plan and worker camps.

1.1.5. Purposes of inception report

Base on the TOR for the independent monitoring uEMP, Environment Analyzing and Technic JSC (herein is consultant) prepares an inception report with the following purposes:

- Definition of objectives, scope and approach for independent monitoring of uEMP compliance;

- Proposing the detail content of monitoring including compliances, parameters, frequencies, sites;

- Preparation of monitoring plan;

- Propose the format for periodic and final monitoring reports.

1.2. Legal basic and requirement of Gov and Bank

1.2.1. ADB safeguard policy

This report has been prepared based on ADB’s SPS 2009 to ensure the environmental and social soundness and sustainability of investment projects, provide decision makers with information on potential environmental and social impacts related to the project and the transparency and participation of affected communities into the decision making process.

1. The Environmental Impact Assessment reports for Viet Tri, Hung Yen and Dong Dang sub-project whatever made by the PPMU all have been approved by Provincial People's Committee;

2. All subproject approved Environmental Management Plan (uEMPs) and site Environmental Management Plan (sEMP) .

3. All aspects of the EMPs also have been integrated in the Invitation for bid and Bidding document of all the contracts.

1.2.2. Vietnamese laws, regulations and applicable standards

The Vietnamese legal framework for environmental management continues to rapidly evolve. This section introduces the nation’s relevant environmental policies. The key pieces of environmental legislation are followed by the environmental standards that apply to the Project.

Legal framework on environment

- The Law on Environmental Protection No.55/2014/QH13 approved by the National Assembly on June 23rd, 2014 regulating issues related to strategic environmental assessment, environmental impact assessment and environmental protection commitments for development activities. The report of environmental impact assessment was carried out simultaneously with the process of setting up an investment project (feasibility report);



- Decree No. 18/2015/ND-CP dated February 14th, 2015, on environmental protection planning, strategic environmental assessment, environmental impact assessment and environmental protection plans;

- Instruction No.26/CT-Tg dated on August 25th, 2014 of the Government on implementation the Law on Environment Protection;

- Circular No. 01/2012/TT-MONRE dated on March 16th, 2012 of the Ministry of Natural Resources and Environment regulation on setting-up, assessment, approval, inspection and certification of the implementation of detailed environmental protection project; setting-up and registration of simple environmental protection project;

- Circular No. 16/2009/TT-BTNMT dated October 07th, 2009 ofthe Ministry of Natural Resources and Environment regulations, national technical regulations on the environment, air quality and a number of toxic substances in the surrounding airenvironment;

- Decision No.22/2006/QD-MONRE dated on December 18th, 2006 of Ministry of Natural Resources and Environment on the compulsory application of Vietnam’s standards about the Environment.

- Circular No. 27/2015/TT-BTNMT dated 29th May 2015 on strategic environmental assessment, environmental impact assessment and environmental protection plans.

National regulations related to environmental protection

(i) Water environment:

- QCVN 08:2008/BTNMT: National technical regulation on surface water quality;

(ii) Air environment:

- QCVN 05: 2013/ BTNMT: National technical regulation on ambient air quality;

(iii) Noise level:

- QCVN 26:2010/BTNMT: National technical regulation on noise

(iv) Health and Safety

- No. 27/2013/TT-BLDTBXH dated 18th October 2013 on regulating the work safety and hygiene training.

- Circular No. 14/2013/TT-BYT dated 6th May 2013 of the Ministry of Health guiding medical examination .

1.3. Review of IEEs and uEMPs

The environmental impacts of project focus on the major environmental issues identified for the pre-construction, construction and operational phases which proposed in uEMPs of the all components of three sub-project.

1.3.1. General impacts

The summary of general impacts that caused by project implementation is identified in IEE and uEMP as follows:



Table 2. Summary of project’s general impacts

No General impacts

1 Air pollution due to dust re-suspension and exhaust gases (TP10, CO, SO2, NO2, HC)

2 Noise caused by construction equipment and machinery

3 Generation of domestic waste from workers’ camp sites

4 Generation of solid waste materials from construction activities

5 Vehicular traffic congestion, increase risk for traffic accidents and restricted accessibility to private properties, factories along the subproject road

6 Soil contamination due to leakage of oil, other petroleum products, and chemical additives to concrete

7 Possible social disorder created by migrant construction workers

8 Impacts caused by temporary material storage areas

9 Occupational health and safety risks to the construction workers and the local residents living near the subproject road

10 Water pollution caused by clearing, construction activities

11 The construction safety

1.3.2. Specific impacts The specific impacts that may arise due to the project with minor in scale,

short-term and the these specific impacts that may generate from the execution of

the works for the sub-project have been identified as follows

Table 3. Summary of project’s specific impacts

No Sub-project Specific impacts

1 Viet Tri Impacts related to disposal activities

2 Hung Yen - Impacts related to excavation and disposal activities

- Damage to cultural property or values, and chance finds

3 Dong Dang - Disruption of the hydraulic and hydrological characteristics of Dong Dang stream as a result of the construction of Embankment and dredging operations

- Water pollution caused by clearing, construction activities

2. MONITORING INDICATOR AND IMPLEMENTATION METHODS

2.1.. Compliance indicators

Monitoring indicators are set out in the EMPs/uEMPs and it included: (i) monitoring indicators for the project compliance, and (ii) monitoring indicator for environmental impacts caused by the activities attendant to the execution of works for the project activities with major concentration on construction.

Carrying out regular monitoring of the site to check compliance with uEMP/IEEs of the contractors, which included the activities of the Project management Units



(PMUs) that is specified in the construction contracts. Perform periodic inspection with frequency is monthly.

IEMC conducts field surveys to check works of the packages, interview construction supervisor consultants and contractor staffs detect environmental problems arising and the ability to implement mitigation measures of contractors in the construction process. Compliance indicator on the site will be included as the following:

Table 4. Impact and compliance indicators on the site

No Impacts Indicators

1 Air pollution due to dust re-suspension and exhaust gases (TP10, CO, SO2, NO2, HC)

- Haul trucks transporting construction, waste and dispersible materials along public roads shall at all times be covered with tarpaulin;

- Material stock piles shall at all time s be covered with tarpaulin to prevent dispersal/re-suspension of particulate matter;

- All vehicles, machinery and equipment shall be always well-maintained following manufacturer’s manual;

- Regular spraying of water on unpaved construction site and access roads with more frequent water spraying in residential areas shall be undertaken;

- A 15 km/h speed limit shall be observed at all times within the periphery of the work sites with the drivers properly oriented on this requirement.

Time for construction work should be limited after 19pm

2 Noise caused by construction equipment and machinery

- Ensure construction equipment and vehicles are well-maintained by following manufacturers manual;

- Regularly inform the communities, factories, offices within construction sites about construction schedules by inviting their representatives to the regular meetings, as well as using communication means such as telephone, loud speakers, letter or information materials posted at the CPC bulletin boards.

- Limit construct near households at beginning point of the subproject road at night time to minimize noisy;

3

Generation of domestic waste from workers’ camp sites

- Living condition such as: accommodation, hygiene, fresh water for worker.

- Control waste water from camp’s worker

- Control solid waste water from workers.

- Equip fire extinguishment.

- First aid box.

- Prepare dust bins at workers’ room

- Camp regulations.

4

Generation of solid waste materials from construction activities

- Volume of construction spoils and debris delivered to disposal site

- Cleanliness and sanitation in camps and field offices

- Prepare dust bins at construction site’s offices

5

Vehicular traffic congestion, increase risk for traffic accidents and restricted accessibility to private properties, factories along the subproject road

- Install warning signs and lighting in vicinity of construction works on public roads;

- Install temporary access to affected properties;

- Construct good quality and permanent access to affected properties upon completion of construction works;




- Notify nearby communities, factories, offices of schedule and duration of construction works;

- Number of accidents involving construction activities

- Hours delay due to construction related vehicular traffic congestion;

6

Soil contamination due to leakage of oil, other petroleum products, and chemical additives to concrete

- Lubricants, petroleum products and bitumen spills/leakages

7

Possible social disorder created by migrant construction workers

- Consult local authorities to determine the possibility of renting houses for workers instead of constructing temporary camps;

- Orient migrant workers on the local culture and customs of the area and conduct seminars on personal health, sanitation and prevention of contagious diseases;

- Orient workers and staff on the prevention of communicable diseases such as HIV/AIDS, and other social issues such as smuggling, prostitution, violence and theft.

8

Impacts caused by temporary material storage areas

- Number of accidents involving temporary material storage activities

- Complaints by local residents, factories nearby

- Hours of delay in travel time due to operation of temporary material storage areas

9

Occupational health and safety risks to the construction workers and the local residents living near the subproject road

- Safety at site

+ Designation of Safety Officers responsible for enforcing safety measures in the workplace, and train them on first aid and emergency response procedures.

+ Provide sufficient personal safety equipment for workers (i.e. safety helmets, gloves, safety belt, etc.) and train them how to use;

+ Installation of site regulation boards;

+ Erect fences to isolate construction areas.

- Risk reduction during the material transport along the route:

+ Install speed limit signs along the road and ensure that traffic regulations are complied with especially in residential areas and at intersections;

+ The Contractor should, in regular meetings with commune officials and local residents, inform them about the construction schedule and traffic safely risks so that local residents awareness on traffic safety issues will be enhanced;

+ Minimize material transport in rainy days; and avoid overloading vehicles beyond capacity of existing roads and bridges.

+ Promptly repair the damaged road surfaces.

10

Water pollution caused by clearing, construction activities

- Check the quality of waste water regularly

- Increased turbidity, foul odor, oil in the water and other visible waste water

- Garbage in waterways

- Construct the waste water treatment plant that is




approved in investment decision of Vietnam’s regulation

11

The construction safety - Does worker equip personal protection such as glove, helmet, shoes… to anti dust and noise?

- Do workers comply with personal protection equipment during working?

- Have any sign boards on site or not?

- Other safety methods are implemented by contractor as in EMP?

12

Impacts related to disposal activities

- Volume of dredging material

- Volume of reused dredging material

- Volume of disposal dredging material

13

Sedimentation of river, loss of fish habitat

- Dredging material is sorted and stored as either competent (able to be reused) and incompetent (to be disposed of) materials.

- Materials are not to be disposed/stockpiled less than 20 meters from water courses.

- At completion of work dumping areas to be re-top-soiled and re-vegetated

14

Damage to cultural property or values, and chance finds

- Stop the construction activities in the area of the chance find;

- Delineate the discovered site or area;

- Secure the site to prevent any damage or loss of removable objects. In cases of removable antiquities or sensitive remains, a night guard shall be arranged until the responsible local authorities or the Department of Culture and Information takes over;

- Relevant local or national authorities would be in charge of protecting and preserving the site before deciding on subsequent appropriate procedures. This would require a preliminary evaluation of the findings to be performed. The significance and importance of the findings should be assessed according to the various criteria relevant to cultural heritage; those include the aesthetic, historic, scientific or research, social and economic values;

15 Disruption of the hydraulic and hydrological characteristics of Dong Dang stream as a result of the construction of Embankment and dredging operations

- Plan works to be carried out over the channels only for dry season (from Sep to May of next year)

2.2.. Construction Supervision Consultant (CSC) Based Monitoring

IEMC review report system of all subproject which include Contract documents of Requirements on Environmental Issues (include contracts signed between PMU and main contractors and between contractor and subcontractors),project progress reports, CSCs supervision reports, nonconformance reports, minutes of meeting, contractor progress reports and other relevant documents. The main objectives of CSC based monitoring will help to i) analysis and understand the responsibility of all relevant agencies in EMP implementation; ii) understanding the environmental procedure of the project and iii) understand on the performance of



the mitigation measure taken place on the sites; iv) identifying noncompliance issues and unanticipated negative impacts and v) proposing corrective actions.

Reviewing and evaluating the uEMP compliance of PMU, CSC, and contractors during project implementation as below:

PMU: IEMC shall review the activities carried out by PMU, records and environmental documents submitted to PMU by the CSC and Contractors:

- Allocation of staff responsible for environmental issues;

- uEMP compliance responsibility in relevant bidding documents;

- SEO, SES’s recommendations, approval and follow up;

- Records on complaints received and solutions;

- Records of the mitigation measures implemented by PMU as specified in the uEMP.

- Records on the design and training program for Supervision Engineers, Contractors, PMU staff, and workers,

CSC: The IEMC shall review the completeness of the environmental records, reports and documents prepared by the CSC, SES related to:

- Review the activities carried out and the records and documents created, updated, or maintained by the CSC;

- Allocation of staff as an SES;

- Written confirmation that there have been no major omissions of mitigation measures, or proposals on the updates to the EMP and the design and technical specifications to address these issues;

- The checklist developed for use during the construction of the project to monitor the contractor’s performance;

- A log-book of each and every circumstance or change of circumstances which may affect the environmental impact assessment and non-compliance with the recommendations made by the SES to remediate the non-compliance;

- Records on day-to-day supervision carried out by the SES, such as:

• Review and inspect all aspects of the implementation of the uEMP;

• Random monitoring checks and review on records prepared by the Contractor’s SEO;

• Regular site inspections;

• Review the status of implementation of environmental protection measures against the uEMP and contract documents;

• Review the effectiveness of environmental mitigation measures and project environmental performance;

• Review the environmental acceptability of the construction methodology (both temporary and permanent works), relevant design plans and submissions, if applicable;



• Verification on the investigation results of any non-compliance of the environmental quality performance and the effectiveness of corrective measures;

• Feedback review results to the PMU and CSC according to the procedures of non-compliance in the uEMP;

• review and recommendations for all site plans prepared by the Contractor;

• Monitoring of all activities with regard to site restoration and landscaping;

• Confirmation on proper address of complaints by the Contractor and/or PMU;

• Proof of coordination between the SES and the CSC, the Contractors, and the PMU to confirm satisfactory resolution to the unforeseen impacts

Contractors: IEMC shall review the activities carried out and the records and documents created, updated, or maintained by the Contractor or his SEO:

- Records and documents prepared for training on environmental awareness for the contractor’s workers.

- Site surveillance to investigate the Contractors' site practice, equipment and work methodologies with respect to pollution control and adequacy of environmental mitigation implemented;

- Monitor the implementation of environmental mitigation measures and the Contractor’ compliance with environmental protection, pollution prevention and control measures, and contractual requirements;

- Advice to the Contractor(s) on environment improvement, awareness, proactive pollution prevention measures;

- Investigation and proposals on mitigation measures to the Contractor(s) in the case of non-compliance/discrepancies, if applicable;

- Proof of participation in the monitoring and implementation of remedial measures to reduce environmental impact;

- Review the success of the uEMP to cost-effectively confirm the adequacy of mitigation measures implemented;

- Preparation and submission of Contractor’s Compliance Reports and inclusion of environmental mitigation measures into Contractor’s progress reports;

- Complaint investigation, evaluation and identification of corrective measures;

- Additional monitoring works within the specified timeframe instructed by the Supervision Engineer and/or PMU;

Under this task, the IEMC will prepare the checklists of monitoring items for each contractor and supervision consultant (see annex 2).

2.3. Onsite Monitoring/inspection

IEMC will conduct site inspection, which will cover the different construction sites, the workers’ camp and the traffic management construction machineries/equipment storage area, soil disposal location, material storage area, concrete mixing plan and worker camp-sand works, visit the borrow areas, up



and down stream arrears, raw material mines (if any). The main objectives of onsite monitoring will help to: i) visible assessment of construction contractor’s compliance with environmental and safety mitigation measures, iii) assessing the effectiveness of mitigation measures; iv) identifying any unanticipated negative impacts and v) proposing corrective mitigation mensures.

Inspection will be performed as regular and unannounced visits. The EMC will working with contractors, workers and visually look at the construction sites and make notes related to the environmental mitigation status, any noncompliance issues as the the following environmental issues - Compliance/violation to prohibitions to Contractor’s workers as specified

in the Environmental Specifications; - Properly operation schedule of noise generation machineries/ equipment; - Hazardous substance using and storing. - Waste management practices at worker’s camps, at the construction sites, - Disruption of exiting services during construction; - Status of construction workers’ camps and sanitation facilities for them; - Water quality control facilities at and surrounding the workers’ camp; - General clean up after construction works; - Status of landscape rehabilitation, re - vegetation in the disturbed areas,

particularly at - Impacts of construction works (level of noise, dust) on surrounding residential

areas, and damage to roads due to earthworks and transportation of building materials;

- Status of implementation of safety measures (signboards, restricted zone, fences, the use of protective equipment, etc

- Confirmation on proper address of complaints by the Contractor and/or PMU; - Feedback review results to the PMU and CST according to the procedures of

non-compliance in the EMP

2.4. Sampling Program

2.4.1. Indicator of Environmental quality monitoring

Environmental impact monitoring will be implemented with major concentration during the construction phase where most of the adverse impacts are projected to occur. It is conducted to evaluate the impacts by the project activities on ambient environmental quality and determine the extent of variations and changes in the levels of pollutants in the environment and indicators considering the implementation and operation of the project. Indicators of environmental sampling have proposed in IEEs and uEMP.

2.4.2. Implementation methods

To assess if construction activities impact to the environmental quality, IEMC will take samples of air quality, surface water quality and noise. All of the equipments, machines for taking and analyzing samples will be calibrated periodically. The monitoring results will be compared to Vietnam’s environmental standards (QCVN) and the results in the approved IEEs.

All parameters will be measured based on the contract of environmental monitoring signed between PPMUs and Environment Analyzing and Technic JSC.



The monitoring parameters, frequencies, location and number of taking sample are used following the ones proposed in the uEMP as below:

Table 5. Indicators, frequencies and number of samples

No Sampling Construction phase

I Noise sampling

1. Indicators Leq, L50, Lmax

2. Sampling frequency Every three months 3. Location Table 6

4. Number of taking sample 26 points

5. Total of noise sample 208 samples

6. Standards QCVN 26/2010/BTNMT

II Air Sampling

1. Indicators TP10, CO, SO2, NO2, HC 2. Sampling frequency Every three months

3. Location Table 6

4. Number of takingsample 26 points

5. Total of noise sample 208 samples

6. Standards QCVN05 :2013/BTNMT, QCVN 06:2009/BTNMT III Water sampling

1. Indicators

pH, t0, DO, TSS, T-N, T-P, BOD5, COD, oil/grease, Coliform

2. Sampling frequency Every six months

3. Location Table 7

4. Number of taking sample 21 points 5. Total of noise sample 84 samples 6. Standards QCVN 08:2008/BTNMT; QCVN 14:2008/BTNMT

The monitoring team of Environment Analyzing and Technic JSC strictly followed the regulations, guides and Vietnam standards for environmental quality monitoring procedures, including sample taking, reserving and analyzing must be followed the Vietnamese’s regulation (TCVN) on Environmental Monitoring.

The requirements for taking sample, analytical methods and equipment will be presented in the following table.

Table 6. Analysis, measurement method and equipments

No Parameters Ref. sampling procedures

Analysis and measurement method

Equipment

1 Dust TSP, PM10

Circular No 28/2011/TT-BTNMT

TCVN5067:1995 Haz-dust, Sibata, SKC- air checking and sampling TSP, PM10

2

CO, NOx, H2S, SO2

Circular No 28/2011/TT-BTNMT

CO: CO Meter Model Haz-Dust- USA, sucking out air machine SKC- USA

NOx: MASA 406 H2S: EPA 15 or 15A SO2: MASA 704A

3 Noise Circular No

28/2011/TT- TCVN 7878-2-2011

Meter TESTO 815, German



No Parameters Ref. sampling procedures

Analysis and measurement method

Equipment

BTNMT

4

Surface water

Circular No 2011/TT-BTNMT

pH: TCVN 6492:2011 pH, temperature, flow speed, turbidity, DO were measure at sample locations by device TOA - U52 - Horiba – Japan. TSS, BOD5, COD and Oil and grease, Coliform taken sampling, maintained and analyzed at laboratory

To: PP-U52

DO: TCVN 7325:2005

TSS: SMEWW 2540 D 2012

Coliform: Membrane culture

T-N: Titanium Trichloride Reduction Method

T-P: Acid Persulfate Digestion Method

BOD5: TCVN 6001-1995

COD: SMEWW 5220 C 2012

Oil/grease: EPA 1664A

The monitoring sites in construction phase are defined in uEMPs so that the monitoring sites are presented as below:

Table 7. Locations and sample codes of air quality and noise level

No Components Monitoring site Sample code

1

Viet Tri 1

Km 0 + 000. The Gate of SOS village KVT1 Junction with Nguyen Du road KVT2 Take a air sample at 30 meters from construction activities toward wind direction

KVT3

2 Viet Tri 2

The starting point, intersection between Hung Vuong road and the component VT3a

KVT4

The ending point, near Ho Sen lake KVT5

Take a air sample at 30 meters from construction activities toward wind direction

KVT6

3 Viet Tri 3

The junction between Truong Chinh road and a local road at Km 0+207

KVT7

Within the residential area located on both sides of subproject road from Km0 to Km 0+622

KVT8

Sampling at 30 meters from construction activities toward wind direction

KVT9

At the Zone 12 of Thanh Dinh commune on the spoil transporting route.

KVT10

4 Hung Yen 1 NA KHY1 NA KHY2

5 Hung Yen 2

Gate of Han Lam pagoda, Hien Temple, Dong Do Quang Hoi Temple if construction activities is within 200m from Temple

KHY3

At a residential area if construction activities is within 200m

KHY4

At the upgraded lane if construction activities is within 100m

KHY5




6 Hung Yen 3

Junction of To Hieu and HY3 road KHY6 At a residential area if construction activities is within 100m

KHY7

Junction of Le Van Luong and HY3 road KHY8

7 Dong Dang

1A

Junction of NH 1A and Road to Dong Dang town KDD1 At the barrier of Border Gate KDD2 Point 20m from construction activities KDD3

8 Dong Dang

1B

At the gate of current trading center next to the construction site between 8h to 17h

KDD4

At the point 30-50 m far away from construction site. This point depends on wind direction

KDD5

9 Dong Dang 2

At the gate of Mau Temple (if construction activities are carried out in the distance of 50 m)

KDD6

In Dong Dang Market if (if construction activities are carried out in the distance of 50 m)

KDD7

At 20m far from construction sites following the wind direction

KDD8

Total sample 26 samples

Table 8. Locations and sample codes of water quality


1 Viet Tri 2

Open canal in front of Phu Tho cement factory NVT1 In the pond on the proposed alignment near Km 4+566

NVT2

Vinh Ngoi Canal near the disposal site NVT3

2 Viet Tri 3

Open canal at Km 2 + 000 NVT4

In Thiec lake NVT5 A small aquaculture pond at km 2 + 400 NVT6

Vinh Ngoi Canal NVT7

3 Hung Yen 1

NA NHY1

NA NHY2 NA NHY3 NA NHY4

4 Hung Yen 3 Open canal at Km0 + 75 NHY5 Open canal at Km1 + 461,57 NHY6

Open canal NHY7

5 Dong Dang 1A

Discharge gate to Keo Kham stream. NDD1 Pond adjacent to landmark 24 of the Main Road NDD2 Pond adjacent to Km 0 + 398 of Im-export Road. NDD3 Junction of Hang Pai Creek and the im-export route NDD4

6 Dong Dang 2

At Dong Dang bridge on Dong Dang stream NDD5 At construction site of embankment on Dong Dang stream

NDD6

50 m downstream from construction site on Dong Dang stream

NDD7

Total sample 21 samples

Note: NA – Not yet started

2.5. Consultation of relevant stakeholders

The purposes of consultation of stakeholders: (i) To assess the participation of local authorities in dealing with environmental issues (dust, noise, damage of



Provincial

People

Committee

roads caused by transportation of constructed materials, cutting trees in public land and protected areas); (ii) To define the other arise environmental issues which was not identified in the IEE and uEMP; (iii) To collect the complaints on environmental issues from affected persons (if any).

Public consultation will conduct through several manners as questionnaire sheets or deep interview, meetings or group discussion.

The target groups will include:

- Affected people.

- Relevant parties such as PMU, CSC, contractors,…

- Site engineer/worker.

- Local authorities (District people committee, commune people committee…).

- Local environmental management authorities (DONRE, District’s natural resource and environment divisions).

Results of consultation:

- Understanding of consolation people on environmental management plan.

- The satisfaction of local people on environmental quality during project implementation.

- The participation of local people in the environmental management activities.

- The difficulties/complains (if any).

The contents of consultation:

- The awareness of consulted subjects on uEMP

- The satisfactoriness of affected persons on environmental issues during implementation of project.

- Participation of local people in environmental management of project

- Complaints/difficulties (if any)

- Survey form

The questionnaire form: The survey form is presented in the Annex 1

3. IMPLEMENTATION ORGANIZATION

3.1. Establishment of initial system

3.1.1. Responsibility of the relevant parties

During project implementation, each relevant stakeholder such as PMUs, Residential engineer in place of CSC, contractors, IEMC, local authorities etc, has specific responsibilities in environmental protection which depend on their tasks. The relationship between stakeholders in environmental management is presented as below figure:

Relevant agencies

EMU



Figure 5: Relationship of Relevant Agencies/Organizations

Detailed responsibilities for all stakeholders involved are presented in below table:

Table 9. Roles and responsibilities of relevant stakeholders

No. Entity Responsibilities

1 PPCs/PMUs

- Approve IEE and uEMP reports of the project

- PPC will be responsible for overseeing project implementation. The PMU will be the executing agency responsible for day to day supervision and management, including procurement and the signing of contracts on behalf of PPC. The PMU will have the final responsibility for environmental performance of the project during both the construction and operational phases.

- PMU will closely coordinate with local authorities in the participation of the community during project preparation and implementation. PMU will be also in charge of reporting the EMP implementation to the ADB and DONRE of Viet Tri City, Hung Yen and Lang Son provinces. In order to get effectiveness of implementation uEMP, PMU will assign environmental staffs who will be responsible for environmental management of project.

2

Environmental Management Unit (EMU) under PMU

- Support to PPC through provision of advise on IEE

- EMU established within PMU will share responsibility in environmental management. This Section will include some functional staffs in different departments/divisions of the PMU, and be responsible for monitoring the implementation of ADB’s Safeguard Policies in all stages of the project. These policies will be applied to all project items, including bidding, signing construction contracts, consultant contracts, assessment of documents and reports, extraordinary site checks, appointing departments, dealing with incidents related to environmental management, etc. EMU will advise PMU’s leaders on environmental issues to ensure that the project implementation meets all requirements of ADB’s environmental safeguard policies.

PMU

Assistances

Technical Consultant

(TAC)

General control Local

authority Public utility

companies

Contractors/SEO:

implementation of

mitigation

measures

Community

Representative CSC

Responsibility line

Independent

Environmental

Monitoring

Consultant (IEMC)

Cooperation line

Local

authority




3

Assisstance Technical Consultant (ATC)

- Provide support to PMUs in preparation of uEMPs

- Provide support to PMUs in preparation of TOR mine survey

- Provide support to PMUs in preparation of TOR for IEMC

- Review the mitigation measures which are covered in bidding document and review the bidding evaluation specifications

- Prepare TOR for conduct of air and water quality sampling (IEMC)

4

Construction Supervision Consultant (CSC)

- The Construction Supervision Consultant (CSC) will be responsible for supervising and monitoring all construction activities and for ensuring that Contractors comply with the requirements of the contracts and the EMP/uEMP. The CSC shall engage sufficient number of qualified staffs with adequate knowledge on environmental protection and construction management to perform the required duties and to supervise the Contractor’s performance. The CSC environmental group shall be led by a Workplace Safety and Environment Supervisor (SES) who shall have extensive experience (at least 5 years experience is required) in environmental management, supervision and monitoring on construction projects and be familiar with Viet Nam environmental legislatives requirements.

5 Contractor

- Based on an approved uEMP, the Contractor shall be responsible for establishing a site EMP for each construction site area, submit the plan and receive opinions of relevant agencies, complete reports for approval and implementation. In addition, it is required that the Contractor get all permissions for construction (traffic control and diversion, excavation, labor safety, etc) following current regulations.

- The contractor shall be required to appoint a competent individual as the contractor‘s on-site Safety and Environment Officer (SEO) who will be responsible for monitoring the contractor‘s compliance with the EMP requirements and the environmental specifications.

- Approved specific EMP and relevant papers will be the basis for management and supervision in the future.

6

Local authority and the community

- Local authority (commune/ward PCs: CPCs), which undertakes administrative management in the area -- shall create favorable conditions for promoting community monitoring to assess and/ or complain the project impacts. The community associations/representatives and local authority will receive professional support from consultant units of PMU.

7

Independent Environmental Monitoring Consultant (IEMC)

- IEMC shall be a professional and experienced unit in environmental management. IEMC will, under the contract scope, provide support to PMUs in term of environmental management of project, offers suggestions for adjusting and building capacity for relevant agencies during the implementation period and monitor the Contractor’s uEMP implementation plan in both construction and operation stages. IEMC will also be responsible to support PMU to prepare monitoring reports on uEMP implementation and submit these reports to DONRE for approval.

- The IEMC shall have extensive knowledge and experience in




environmental monitoring and auditing to provide independent, objective and professional advice on the environmental performance of the project. In order to minimize conflict of interests, the IEMC shall not be working in the same organization performing the uEMP work, be part of the PPC, PMU, EMU or the CSC.

8

DONRE Viet Tri City, Hung Yen and Lang Son provinces

- With the role of management in the environmental sector, DONRE will be responsible for receiving and reviewing environmental monitoring reports, submitted by PMU. Inspection Division DONRE will be responsible for environmental inspection for the project, proposal of penalty in case of violations of National laws and technical regulations/ standards. In case of environmental problems, DONRE will require the PMU to properly settle all problems and minimize damages which are generated from project implementation process.

9 SONRE1 in project districts

- Monitor and check activities on environmental safety in the project district. Check and penalize violations.

- Periodically report to DONRE on environmental problems.

- Coordinate with relevant agencies, participate in investigations and help resolve environmental incidents.

10 Public utilities2

- Coordinate with PMUs and Contractor in relocating public works and implementing temporary connections at places which are crossed by proposed routes in order to ensure the continuous provision of basic services.

- Handle related incidents (electric cable fire, broken communication cables, broken water pipes, etc.)

3.1.2. Organizing of the consultant

The monitoring team was established by the Environment Analyzing and Technic Joint Stock Company based on the requirements on staffs and experts which are specified in the TOR. The team includes senior experts who have many years of experience in the fields of EIA, environmental monitoring, environmental treatment etc. The detail of monitoring team is presented in the below table:

Table 10: Organization of monitoring team

Name Position Task

Mr. Tran Thien Cuong

Team leader

- Directing the environmental monitoring for all projects;

- Supervising the whole consultant team;

- Setting up the monitoring plan, conduct and carry out uEMP/sEMPs implementation monitoring and monitoring impact of construction works on environment;

1 Sector of Natural Resource and Environment

2 Include: power, water supply, drainage and telecommunication



Name Position Task

- To define and suggest the corrective actions to deal with raised environmental issues during monitoring process;

- Coordinating with PPMUs in implementing the consulting services;

- Elaborating the (01) inception, (08) progress (quarterly) and (01) final reports.

Mr. Vu Chi Cong

Field Environmental monitoring Specialist

- Have responsible on a regular basis to inspect the Contractor’s compliance with the sEMPs and check the implementation of mitigation measures;

- Responsible for monitoring of air quality;

- Process the data as well as conduct public consultation with the local communities in the subproject areas to assess project related issues;

- Supporting the team leader in data processing and report preparation.

Mr. Nguyen Xuan Hai


- Have responsible on a regular basis to inspect the Contractor’s compliance with the sEMPs/uEMPs and check the implementation of mitigation measures;

- Responsible for monitoring of noise levels;

- Process the data collected as well as conduct public consultation with the local communities in the subproject areas to assess project related issues;

Supporting the team leader in data processing and report preparation;

Mr. Tran Thanh Chung


- Have responsible on a regular basis to inspect the Contractor’s compliance with the sEMPs/uEMPs and check the implementation of mitigation measures;

- Responsible for monitoring of water quality;

- Process the data as well as conduct public consultation with the local communities in the subproject areas to assess project related issues;

- Supporting the team leader in data processing and report preparation.

Ms. Trinh Thi Thuy

Field Investigation Support staff

- Supporting the field Environmental monitoring specialist taking surface water sample at site and analyze at the lab

- Take photo and GPS and other necessary mobile equipment for recording implementation of contractor’s compliance.

- Conducting community consultation, stakeholder’s interview.

- Assist key expert in writing field report.

- Data processing

Mr. Do Thanh Ba

Field Investigation

- Supporting the field Environmental monitoring specialist taking air quality sample at site and



Name Position Task

Support staff analyze at the lab




- Data processing

Mr. Nguyen Van Nhat

Field Investigation Support staff

- Supporting the field Environmental monitoring specialist measure noise level sample at site.




Data processing

Ms. Nguyen Thi Bich Ngoc

Administrative Assistant

Document Controller

3.1.3. The initial activities

After the mobilization, the consultant conducted initial contact and worked with the PMUs and conducted field visits at all the components that are under construction. The Consultant also conducted a number of important discussions with PMU’s staffs and the civil work contractors. These discussions helped the Consultant understand the current environmental issues of project according to request of IEMC’s task.

After studying the project’s relevant documents, a site visit all the construction sites and resettlement areas was done by the IEMC on May 29th 2015 at Viet Tri sites, on June 4th 2015 at Hung Yen sites and June 5th 2015 at Dong Dang sites.

At the site visit, the consultant also set up and located on the map the location of environmental monitoring, monitoring of contractors’ compliance under the environmental management plan that has been approved.

All equipments as required (camera, GPS, instrumentations for environmental monitoring and checklist with all indicators of mitigation measures have prepared by the IEMC during site visits.

The purpose of site visit is preliminary survey of the project locations as well as identification of the sampling sites.

These baseline results shall become the basis date for assessment of changing on ambient environmental quality in the project area.

The monitoring activities of environmental parameters will be done every 3 months during the construction phase as requested in uEMPs. The monitoring time should be appropriately arranged so as to getting the real result and it must be representative for the survey area. The report on environmental monitoring results will be a part of periodic uEMP monitoring report.



At each monitoring time, IEMC will measure, take sample and analyze at the laboratory to getting the result of environmental parameters/pollutants concentration. It is base for IEMC to provide the comments on environmental quality at the monitoring site. It must be put into the report of uEMP complied supervision.

3.2. Implementation plan

Ten reports which correspond with 2 years constructed phase of project will be prepared by IEMC. The baseline data will be referred from EIA reports and environmental contractor’s report in pre-construction phase. The first monitoring time will be started when the inception report is approved by PMU, ADB (estimated in July, 2015). The frequencies of environmental parameter monitoring and uEMP complied supervision are implemented following uEMP reports.


Environment Analyzing and Technique Joint Stock Company Page 31 Page 31

Table 11. Estimated implementation plan

No Item

2015 2016

Q2 Q3 Q4 Q1 Q2 Q3 Q4

M1 M2 M3 M

4

M1 M2 M3 M4 M1 M2 M3 M4 M1 M2 M3 M4 M1 M2 M3 M4 M1 M2 M3 M4 M1 M2 M3 M4

1 Site visits

2

Review and evaluation of

uEMPs & sEMPs compliance

for PMUs, CSC, contractors

3 Inception report 1

4 Data collection

5 Weekly supervision of EMPs

compliance

6 Taking sample

7 Stakeholders consultation

8 Quaterly report 2 3 5 6 7 8 9

9 Yearly report 4

10 Final report 10



3.3. Implementation steps of periodic monitoring mission

Before each monitoring time, the Consultant will send the official letter to PMUs with the purpose of informing on monitoring plan. PMUs are expected to sending official letter to relevant units in order to: (i) introduction of monitoring team, purpose and content of monitoring; (ii) request the relevant units in coordination and supporting for the team during monitoring process. The formal introduction in detail of the team by PMU is very useful for the monitoring team during monitoring time.

The PMU’s letter which is sent to the relevant units consists of following contents:

- Brief introduction of purpose, scope, plan, and benefit of independent environmental monitoring;

- Introduction of monitoring team;

- Request of coordination and support from local authorities as well as relevant units to the team during monitoring process.

The letter which is sent to PMU by the independent monitoring consultant includes content as below:

- Detail introduction of monitoring scope and plan which are consisted with the letter of PMUs;

- To specify the benefit of independent environmental monitoring and request the support from relevant units for monitoring process.

Both of these letters will help to reduce the reservation and non-cooperation from relevant stakeholders and facilitate to monitoring task.

Procedures of implementation:

- Sending of the letter to PMUs with the purpose of informing the monitoring plan;

- To meet with environmental staffs of PMUs, construction monitoring consultant, contractors on monitoring plan and content, results of dealing with the shortcomings which exist from the last monitoring time;

- To check the documents/files which are stored at the offices of PMUs, construction monitoring consultant, contractors;

- To check the compliance of uEMPs and environmental monitoring at the construction sites including the road, material/petrol/machine storages; dumping sites, camping sites, resettlement areas etc.

- Consultation of relevant stakeholders;

- To prepare report and submit to PMUs, ADB.

4. REPORT PREPARATION

4.1. Content of reports

There are 3 types of monitoring report which will be submitted to PMU, ADB.

Inception report

The content of Inception report including items as following:



- Introduction;

- Legal basis and requirement of Gov and Bank

- Project’s impact

- Principle for developing indicator;

- Regular monitoring indicators and implementation methods;

- Indicators of environment quality and implementation

- Establishment of initial system;

- Implementation plan;

- Implementation steps off periodic monitoring

- Reports

- Recommendations.

Periodically quarterly report

The content of quarterly monitoring report consists of the below items:

- Project general description

� Project introduction � Project implementation progress � Environmental monitoring organization

- Purpose and scope of monitoring

- Method of monitoring

- Results of environmental monitoring performance of contractors � Review and assess compliance to sEMPs, uEMP by PMU, CSCand the

contractors; � Random site inspection; � Summary of result of independent environmental monitoring.

- Results of community based monitoring - Results of environmental effects monitoring (air quality, noise, vibrations,

water quality, etc)

- Conclusions and Recommendations

� Conclusions � Recommendations � Next monitoring plan

- Annex

The final report

The final report should consist of the following items:

- Project general description

- Purpose and scope of monitoring

- Method of monitoring

- Overall evaluation of change of environmental quality between pre and post project implementation.



- Overall evaluation of project compliance with the EMP and implementation of mitigation measures

- Overall evaluation of community based monitoring

- Lesson learn from project;

- Conclusions and Recommendations

4.3. Requirements of report submission

Regular reporting on implementation status of mitigation measures, monitoring activities during construction phase of the project is required. Reporting is the responsibility of PMU and should be conducted in conjunction with the regular meetings with stakeholders the Wards as requested by the public meetings.

The mitigation and monitoring plans summarize proposed timing of reporting. Environmental monitoring reports will be prepared quarterly for the PMUs and sent to the DONRE, and ADB. The reports will table all indicators measured from the monitoring plan of uEMP, and will include relevant GoV environmental quality standards (e.g., QCVN and TCVN).

The inception report will be submitted to PMU, ADB one month after signing the contract.

A monitoring report will be prepared after end of each supervision time. In case if there is any arising issue such as complaint or claim, the consultant shall be requested by PMU/ADB to supplementary monitoring. The consultant is responsible for preparing and submitting the report to PMU/ADB after end of monitoring. 01 final report will be prepared after end of the project.

Before submission of official reports, the consultant shall be requested to send the draft report in soft copy (full items and contents of report) to PMU and ADB. The final report must be sent after revising following the comments from PMU and ADB.

The deadline of submission of final report is less than 30 days after finishing the monitoring.

For each report 9 copies in Vietnamese and 3 copies in English shall submitted. In addition to hard copies, on digital electronic copy shall also be submitted. At the end of the contract, a digital copy of all documents relevant to the project shall be compiled in an orderly manner on a CD and be submitted to the PMUs.

Table 12. Reporting obligations

Reporting Number

of reports

Number of copies Deadline for submission Total

Vietnamese version

English version

Inception report 01 12 09 03 4 weeks after

signing contract

Periodical monitoring reports

08 96 72 24 3 weeks after

monitoring period

Final monitoring and evaluation report

01 12 09 03 4 weeks after

monitoring period

Total 10 120 90 30



5. FINDING & RECOMMENDATION FROM INCEPTION REPORT

The information collected through project documents, site visits and meetings with selected key stakeholders enabled the IEMC to verify the veracity, accuracy and relevance of the provided by the PPMUs to the ADB with regard to the implementation of the EMP. The IEMC is also able to confirm the implementation of the EMP provisions (mitigation, monitoring and reporting) to be satisfactory.

In principle, the consulting package of IEMC should be carried out immediately after starting construction, but in fact the mobilization of IEMC was delayed due to delaying in signing contract between the PPMU of CSUD project and Environment Analyzing and Technic JSC.



6. ANNEX

SURVEY FORM

EMP independent monitoring

Code

I. Information of interviewee

1. Name of interviewee: ...................................................................................

Age: .............................................................................................................

Sex: Male �1 Female�2 ...............................................................

Education: ....................................................................................................

Occupation: .................................................................................................

Organization: ................................................................................................

II. Environmental impacts:

2. Do you get notice on environmental affected causing by project?

�1 Yes �2 No

3. From what you get the notification on environmental affects?

�1 Community meeting �2 Leaflet

�1 Local media �2 Posted in communal PC office

4. Do you participate the public consultation meeting of project?

�1 Yes �2 No

5. Do you think environmental issues in construction phase impact to your health

and live?

�1 No �2 Light affected

�3 Serious affected

6. If “Yes”, what is it?

7. Please give some comments on environment relating to project:

o Particulate, smoke:..................................................................................

o Noise: ......................................................................................................

o Vibration: .................................................................................................

o Surface water pollution: ...........................................................................

o Ground water pollution: ...........................................................................

o Construction waste: ................................................................................

o Domestic waste from workers: ................................................................

o Transportation block:...............................................................................

o Soil erosion: ............................................................................................

o Flooding: .................................................................................................



o Agricultural damage: ...............................................................................

o Impacts from the road: ............................................................................

o Income lost from project implementation: ................................................

8. Do you have any complaints to environment?

�1 Yes �2 No

If “Yes”, to whom it is sent to?

�1 Construction contractor �2 PMU

�3 Local authorities �4 No

9. Are your complaints resolved?

�1 Yes �2 No

10. If “Yes”, are you satisfied with the result?

�1 Satisfied �2 No

11. If “No”, explain the result? ............................................................................

.................................................................................................................

12. How do your lives change since construction workers come in construction

phase?

�1 No change �2 Worse

�3 Better

13. If “Change”, please explain clearly: ..............................................................

III. Requirements:

14. Up to this time, do you have any difficulty or requirement?

.......................................................................................................................

.......................................................................................................................

.......................................................................................................................

.......................................................................................................................

Interviewer’s comments:

.......................................................................................................................

.......................................................................................................................

.......................................................................................................................

.......................................................................................................................

Interviewee

(Sign and full name)

Date ……………….2015

Interviewer

(Sign and full name)


CHECKING LIST FOR IMPLEMENTATION

Sub-project: ………………………………………………………………………………………………….....................

Component: ………………………………………………………………………………………………….....................

Package No.: …………………………………………………………………………………………………....................

Duration of inspects: from…..…….to……. ……month……. …. year………………………………..............................

No. Indicators Sub-indicator

Implemented Action

required YES NO

1

Air pollution due to

dust re-suspension

and exhaust gases

(TP10, CO, SO2, NO2,

HC)

- Haul trucks transporting construction, waste and dispersible materials

along public roads shall at all times be covered with tarpaulin;

- Material stock piles shall at all time s be covered with tarpaulin to

prevent dispersal/re-suspension of particulate matter;

- All vehicles, machinery and equipment shall be always well-

maintained following manufacturer’s manual;

- Regular spraying of water on unpaved construction site and access

roads with more frequent water spraying in residential areas shall be

undertaken;

- A 15 km/h speed limit shall be observed at all times within the

periphery of the work sites with the drivers properly oriented on this

requirement.

- Time for construction work should be limited after 19pm


2

Noise caused by

construction

equipment and

machinery

- Ensure construction equipment and vehicles are well-maintained by

following manufacturers manual;

- Regularly inform the communities, factories, offices within

construction sites about construction schedules by inviting their

representatives to the regular meetings, as well as using

communication means such as telephone, loud speakers, letter or

information materials posted at the CPC bulletin boards.

- Limit construct near households at beginning point of the subproject

road at night time to minimize noisy;

3

Generation of

domestic waste from

workers’ camp sites

- Living condition such as: accommodation, hygiene, fresh water for

worker.

- Control waste water from camp’s worker

- Control solid waste water from workers.

- Equip fire extinguishment.

- First aid box.

- Prepare dust bins at workers’ room

- Camp regulations.

4

Generation of solid

waste materials from

construction activities

- Volume of construction spoils and debris delivered to disposal site

- Cleanliness and sanitation in camps and field offices

- Prepare dust bins at construction site’s offices

5

Vehicular traffic

congestion, increase

risk for traffic accidents

and restricted

accessibility to private

properties, factories

along the subproject

road

- Install warning signs and lighting in vicinity of construction works on

public roads;

- Install temporary access to affected properties;

- Construct good quality and permanent access to affected properties

upon completion of construction works;

- Notify nearby communities, factories, offices of schedule and duration

of construction works;

- Number of accidents involving construction activities

- Hours delay due to construction related vehicular traffic congestion;


6

Soil contamination due

to leakage of oil, other

petroleum products,

and chemical additives

to concrete

- Lubricants, petroleum products and bitumen spills/leakages

7

Possible social

disorder created by

migrant construction

workers

- Consult local authorities to determine the possibility of renting houses

for workers instead of constructing temporary camps;

- Orient migrant workers on the local culture and customs of the area

and conduct seminars on personal health, sanitation and prevention

of contagious diseases;

- Orient workers and staff on the prevention of communicable diseases

such as HIV/AIDS, and other social issues such as smuggling,

prostitution, violence and theft.

8

Impacts caused by

temporary material

storage areas

- Number of accidents involving temporary material storage activities

- Complaints by local residents, factories nearby

- Hours of delay in travel time due to operation of temporary material

storage areas


9

Occupational health

and safety risks to the

construction workers

and the local residents

living near the

subproject road

- Safety at site

+ Designation of Safety Officers responsible for enforcing safety

measures in the workplace, and train them on first aid and

emergency response procedures.

+ Provide sufficient personal safety equipment for workers (i.e.

safety helmets, gloves, safety belt, etc.) and train them how to

use;

+ Installation of site regulation boards;

+ Erect fences to isolate construction areas.

- Risk reduction during the material transport along the route:

+ Install speed limit signs along the road and ensure that traffic

regulations are complied with especially in residential areas and

at intersections;

+ The Contractor should, in regular meetings with commune

officials and local residents, inform them about the construction

schedule and traffic safely risks so that local residents

awareness on traffic safety issues will be enhanced;

+ Minimize material transport in rainy days; and avoid overloading

vehicles beyond capacity of existing roads and bridges.

+ Promptly repair the damaged road surfaces.

10

Water pollution caused

by clearing,

construction activities

- Check the quality of waste water regularly

- Increased turbidity, foul odor, oil in the water and other visible waste

water

- Garbage in waterways

- Construct the waste water treatment plant that is approved in

investment decision of Vietnam’s regulation


11 The construction

safety

- Does worker equip personal protection such as glove, helmet,

shoes… to anti dust and noise?

- Do workers comply with personal protection equipment during

working?

- Have any sign boards on site or not?

- Other safety methods are implemented by contractor as in EMP?

12 Impacts related to

disposal activities

- Volume of dredging material

- Volume of reused dredging material

- Volume of disposal dredging material

13 Sedimentation of river,

loss of fish habitat

- Dredging material is sorted and stored as either competent (able to

be reused) and incompetent (to be disposed of) materials.

- Materials are not to be disposed/stockpiled less than 20 meters from

water courses.

- At completion of work dumping areas to be re-top-soiled and re-

vegetated

14

Damage to cultural

property or values, and

chance finds

- Stop the construction activities in the area of the chance find;

- Delineate the discovered site or area;

- Secure the site to prevent any damage or loss of removable objects.

In cases of removable antiquities or sensitive remains, a night guard

shall be arranged until the responsible local authorities or the

Department of Culture and Information takes over;

- Relevant local or national authorities would be in charge of protecting

and preserving the site before deciding on subsequent appropriate

procedures. This would require a preliminary evaluation of the

findings to be performed. The significance and importance of the

findings should be assessed according to the various criteria relevant

to cultural heritage; those include the aesthetic, historic, scientific or

research, social and economic values;


15

Disruption of the

hydraulic and

hydrological

characteristics of Dong

Dang stream as a

result of the

construction of

Embankment and

dredging operations

- Plan works to be carried out over the channels only for dry season

(from Sep to May of next year)

Other requirements/ recommendations

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, date … month …. 2015

Representative of

Contractor

Inspector

Environmental Monitoring Report Viet Nam: … · Viet Nam: Comprehensive Socioeconomic Urban Development Project in Viet Tri, Hung Yen and Dong Dang Prepared by Environment Analyzing

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