Dr. Zhu Qiang - Three Gorges Project Management System - WCID-CIC

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Three Gorges Project Management System (TGPMS)

Presented by Dr. Zhu Qiang

China Three Gorges Project Corporation

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1 Background of TGPMS Building

4Analysis of Benefits of TGPMS Applications

2 TGPMS and Its Features

3 Actual Applications of TGPMS

５ Conclusion of Actual TGPMS Applications

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Three Gorges Project

TGPMS

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Challenges Faced by Three Gorges Project Management

Mammoth scale: The world’s largest hydropower project, with a total installed capacity of 18,200 MW

Enormous investment: dynamic investment of about RMB 180 billion Extended construction schedule: total construction schedule 17 years The world’s most sophisticated hydropower project: several world-class

technical difficulties Large construction difficulty: Several engineering indicators rank 1st

worldwide Complicated technological conditions, climate and environment: Factors of

uncertainty Complicated, diverse engineering types: dam, power station, navigation lock,

hydraulic power generation, ship lift, etc. Extensive involvement: communications and coordination with contractors,

equipment and material suppliers, design institutes and supervision institutes from different regions and countries and government agencies involved

High profile: attracting intense attention from the public Complicated management, and enormous amount of data processed

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Managing Three Gorges Project with Modern Managerial and IT Methods

Databank & Network Communication Platform

Management Models Contingency Programs Data

Rules & Regulations Management Info System

Three Gorges Project Construction Management

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Complexity of Project Management Information System Construction

The first attempt of China Three Gorges Project Corporation to introduce equipment, technology and managerial expertise with foreign capital

The first introduction of large-scaled integrated project management information system to China’s hydropower and engineering communities

Extensive Involvement All aspects of the Three Gorges Project management involved All project management departments of Three Gorges Project Corporation involved Various entities, including project design institutes, contractors, supervisory

institutions, suppliers, and government agencies involved Complicated management objects and strong dynamism

Cross-century mammoth project, with enormous investment and extended construction schedule and extensive geographic coverage

Ever-changing contents of the project Institutional Factors

Project legal person responsibility system remained in infancy Transition from a state-planned to a market-driven economy

Human Factors (experience, competency, etc.) Technological Sophistication

A High-tech project involving computer, communication, databank and other high technologies and applications of modern management science

High rate of technology updating

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4Analysis of Benefits of TGPMS Applications

2 TGPMS and Its Features

3 Actual Applications of TGPMS

５ Conclusion of Actual TGPMS Applications

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TGPMS Overview

TGPMS has been built by reconstructing and developing the prototype of the project management system which has enjoyed more than 10 years of mature applications in the West and by incorporating internationally advanced management concepts, methods and management practice of China’s large-scale projects.

Through advanced information technology, TGPMS has upgraded abstract engineering management philosophy and complicated management process into an operable management mechanism which can be followed and inspected.

TGPMS represents a comprehensive integrated control information system for project management; it’s a three-in-one system incorporating project management models, software functional modules and data systems, carrying full proprietary intellectual property rights.

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TGPMS Project Management Models

Modern project management is characterized by total control

of progress, cost and quality and by a strong emphasis on cost

control and information communication. Follow-ups were

performed and comparative analyses were regularly carried out

on the basis of initially prepared project management plans and

control benchmarks, which were then adjusted and fully

implemented. Through a full analysis and research of the

management operations of the Three Gorges Project and an

integration of international modern project management

methodological ideas, TGPMS operating modes were built,

including various organizational models, operating models,

management standardization systems and control methods for

project management.

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Integrated Control of Quality, Cost and Schedule of Three Gorges Project

ScheduleSchedule

QualityQuality

CostCost

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The purpose of project management and control is to perform overall control and coordination of three major factors – cost, schedule and quality.

Project management should be broken down into sub-projects of assignable responsibility elements factors and control targets.

Under the sub-project management principle, an integrated control system with hierarchical authorization and responsibility should be implemented.

A matrix service system centered on project construction should be established.

Project management and control shall focus on planning and forecasting.

TGPMS Project Management and Control Principles

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TGPMS Project Management and Control Principles

Work Implementation (EPC), Progress Supervision, Cost and

Quality

Work Implementation (EPC), Progress Supervision, Cost and

Quality

Estimate and

budgets

Estimate and

budgets

Project Management

Plan

Project Management

Plan

Authorization

Authorization

Organization

Organization

Primary Schedule Primary Schedule

Quality Standard

s

Quality Standard

s

Progress Report

Progress Report

Plan Adjustm

ent

Plan Adjustm

ent

Comparative

Analysis

Comparative

Analysis

Feedback Feedback

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Typical Organizational Structure of Project Management

Project Design

Quality Assurance

Process and

System designs

Project designsDesign management

Environmental protection

Document controlDesign planning

and control

Material controlProcurement

Urging & inspection Logistic transport

Onsite Site management

Material Management

Construction supervision

Design implementation

Site drilling

Quality assurance

and control

Contract management

Labor safety

Development planning

and control

Construction

Review

Operating rulesSpare parts and components

Commissioning

Launch

Operation

Budgeting

Cost control

Planning & progress

Progress report

Risk analysis

Project management

Information system

Project Service

Office facilities

Project finance

Human resources

Approval and regulations

Computer equipment

Industrial earnings

Administration

Project Manager

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Project Project planning and planning and managementmanagement

Fund Fund financial cost financial cost

controlcontrol

Project design Project design managementmanagement

Contract Contract managemmanagem

entent

ConstructConstruction ion

managemmanagementent

ConstructConstruction ion

supervisisupervisionon

ContractorsContractors Materials Materials

and and equipmentequipment

Prepare design specifications and

drawings

Prepare design specifications and

drawings

Prepare project execution and

planning principles

Prepare project execution and

planning principles

Work packages and work quantity

estimation

Work packages and work quantity

estimation

Plan and execute work packages

Plan and execute work packages

Needs planning Needs planning

Accept bidding requests Accept bidding requests

Supervise work progress and compare with

plan

Supervise work progress and compare with

plan

Work breakdown structure

Work breakdown structure

Work packages

Work packages

Budgeting Budgeting

Prepare contract packages

Prepare contract packages

Pay contractors Pay contractors

Reports on payments for contracts Reports on payments for contracts

Prepare reports for General Manager Prepare reports for General Manager

Prepare quality assurance plan Prepare quality assurance plan

Prepare and submit progress

reports

Prepare and submit progress

reports

Review and approve progress reports

Review and approve progress reports

Receive payments Receive payments Follow up on and manage contracts Follow up on and manage contracts

Review progress and make progress payment Review progress and

make progress payment

Receipt and bid

evaluation

Receipt and bid

evaluation

Approve bids Approve bids

Bidding Bidding

Prepare contracts Prepare contracts Execute work Execute work

Accept construction supervision

tasks

Accept construction supervision

tasks

Coordinate project design and

construction quality assurance

works

Coordinate project design and

construction quality assurance

works

Procure materials and equipment

Procure materials and equipment

Supply materials and equipment to contractors

Supply materials and equipment to contractors

Warehousing control and cost reports

Warehousing control and cost reports Prepare summary reports

for General Manager Prepare summary reports

for General Manager

Management of contractors Management

of contractors

Typical Project Management Operation Process

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TGPMS Software Functions

TGPMS divides project management into 13 functional

domains by operating subject and is shared by all operating

departments of project management; it not only totally

reflects the operation handling process allowed by the

operating functions of each sub-system, but also

demonstrates project management and control principles.

Functional domains are mutually independent yet closely

linked, forming a complete project management system.

Through encoding and job functional domains, modules in

each functional domain is closely linked to the specific jobs in

functional departments, and project management operates

organically through the coordinated running of the modules of

different functional domains.

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13 operating sub-systems

Unified system interfaces and system management tools

WEB Inquiry System

Altogether more than 1,000 functional modules 448 data input and inquiry screens 37 specialized inquiry screens 39 specialized handling processes 250-plus generating and output modules for statistics reports 300-plus generating modules for WEB inquiry pages


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Three Gorges Project Management System

TGPMS

Code M

anagem

ent

Job P

ositio

n

Managem

ent

Safe

ty M

anagem

ent

Con

tract M

an

ag

em

en

t

Quality

Managem

ent

File

Managem

ent

Pro

gre

ss M

anagem

ent

Cost M

anagem

ent

Finan

cial A

ccou

ntin

g

Eq

uip

men

t

Man

ag

em

en

t M

ate

rial

Managem

ent

Site

Managem

ent

Desig

n M

anagem

ent

System Port

System Tools

CPM Software

Data Dictionary Maintenance

GIS Port

Authorization/ Data Safety

FormsB Metadata


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TGPMS Data System

TGPMS employs modern large-scale databank technology,

and, by centering on the core of project management,

totally controls data in all aspects and stages of project

management, including data relating to shedule, quality,

contracts, finance, designs, files, materials and equipment,

safety, contraction areas, and costs. Data are classified into

planned, forecasted and actual ones and then supplied to

finance, planning, contracts, construction management,

materials and equipment and design departments for

control, analysis and forecasting.

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Reports – more than 250 types

TGPMS Data SystemBasic Forms - more than 400 pieces; Data Items - more than 6000 items

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TGPMS Data System

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TGPMS General Structure

Functional Department UsersFunctional Department UsersFunctional Department UsersFunctional Department Users

Project DesignsProject Designs Project DesignsProject Designs

Material ManagementMaterial ManagementMaterial ManagementMaterial Management

EquipmentEquipment ManagementManagementEquipmentEquipment ManagementManagement

ConstructionConstruction ManagementManagementConstructionConstruction ManagementManagement

PlansPlans andand ContractsContractsPlansPlans andand ContractsContracts

Project Financial AccountingProject Financial Accounting Project Financial AccountingProject Financial Accounting

Report GenerationReport Generation(SQR)(SQR)

Report GenerationReport Generation(SQR)(SQR) ReportsReportsReportsReports

UserUser InterfaceInterfaceUserUser InterfaceInterface

TG

PM

STG

PM

S A

pp

licati

on

Soft

ware

A

pp

licati

on

Soft

ware

TG

PM

STG

PM

S A

pp

licati

on

Soft

ware

A

pp

licati

on

Soft

ware

Syste

m I

nsta

llati

on

Syste

m I

nsta

llati

on

Syste

m I

nsta

llati

on

Syste

m I

nsta

llati

on

OracleOracle

DatabaseDatabase

AdministratorsAdministrators

ManagemeManageme

nt Systemnt System

Application Application SoftwareSoftware

DataData

ComputeComputer r

HardwarHardwaree

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4th-Generaion Language Development Tool CPM Software (PROJECT/P3) GIS

Database (RDBMS/ORACLE)

Network Operating System

Computer Network

WEB Inquiry System (EIS/DSS System)

File

M

an

ag

em

en

t

Safe

ty

Man

ag

em

en

t

Qu

ality

M

an

ag

em

en

t

Desig

n

Man

ag

em

en

t

Fin

an

cia

l A

ccou

ntin

g

Eq

uip

men

t M

an

ag

em

en

t

Mate

rial

Man

ag

em

en

t

Pro

gre

ss

Man

ag

em

en

t

Site

M

an

ag

em

en

t

Con

tract

Man

ag

em

en

t

Cod

e

Man

ag

em

en

t

Cost

Man

ag

em

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t

Job

Positio

n

Man

ag

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Hierarchical Structure of TGPMS Technical System

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Features of TGPMS

A management model that embraces Western managerial philosophy and fits China’s managerial practice.

Software functional modules which reflect management models

Data system which reflect modern project management concepts

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Modification ControlModification Control Modification ControlModification Control Planning and ProgressPlanning and Progress Planning and ProgressPlanning and Progress

Document ControlDocument Control Document ControlDocument Control MaterialMaterial ControlControlMaterialMaterial ControlControl

Construction ManagementConstruction ManagementConstruction ManagementConstruction Management

Cost ControlCost Control Cost ControlCost Control

Scope DefinitionScope Definition Scope DefinitionScope Definition Design of Design of

Construction DrawingsConstruction Drawings Design of Design of

Construction DrawingsConstruction Drawings ProcurementProcurementProcurementProcurement ConstructionConstructionConstructionConstruction LaunchLaunchLaunchLaunch

Project Project ExecutionExecution

Project Project ExecutionExecution

IntegrationIntegrationIntegrationIntegration

Budgeting

Budgeting

Budgeting

Budgeting

CompilationCompilation CompilationCompilation Project Design M

anagement

Project Design Managem

ent


ent


ent Contra

ct M

anagement

Contract

Managem

ent

Contract

Managem

ent

Contract

Managem

ent

Resources Management




Project AccountingProject Accounting Project AccountingProject Accounting

Capable of rapidly retrieving data across Capable of rapidly retrieving data across functionsfunctions

Capable of rapidly retrieving data across Capable of rapidly retrieving data across functionsfunctions

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Features of TGPMS

Integrity An integrated project management system combines mature project management

procedures with computer technologies and follows up on project schedule, quality, and cost bottom line, thereby maintaining a focus on the comparison of the current situation and bottom line indicators, satisfying the diverse needs of project managers, and supporting them to forecast and make decisions.

Integration Shared databases, zero redundant information, and unified information sources,

which promote information sharing and exchanges. Real-time

Online data are provided to reflect project developments on a real-time basis. Flexible Configuration and Expandability of Functional Domains and Objects

Structured functional modules are provided and designs are centered on data, free of the impact of department changes.

Reliable and Safe Multi-tier fault-tolerance mechanisms and safety and confidentiality measures are

in place. Only authorized uses can access related data.

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Features of TGPMS

Unity and Standardization

Modules are used to provide unified, standard graphic user interfaces and universal encoding structure standards.

Verification Enabled

Raw data are retained for verification purposes.

Good Maintainability and Cost-Effectiveness

TGPMS is developed and maintained using project management technologies and totally controls users’ Total Cost of Ownership (TCO).

Open Ports

The open system using mature industrial standards are compatible with ports of other systems, such as OA, GIS and planning progress software (e.g. P3) interface.

Multi-language Support

It supports multiple languages (Chinese and English). Screen tags and online help can be switched between Chinese and English languages with ease.

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4Analysis of TGPMS Application & Practicing Benefits

2 TGPMS & Its Application

3TGPMS Application & Practicing Status

５ Conclusions about TGPMS Application & Practicing

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TGPMS Application and Practicing Status

Since 1997, the system has been progressively put into use on the Three Gorges Project. Today, the system manages and controls 100% of ongoing contracts on the Three Gorges Project and controlled 100% of the funding for the Project over the previous years.

The system completely covers all aspects of the management of the Three Gorges Project, such as budget management, plans and contracts, funding and cost control, project schedule, quality control, technologies, materials and equipment, safety, and files.

An information communication platform has been built for project management, providing a work coordination platform for all parties involved in the project, including the project owner, designers, supervisors, builders and suppliers.

Total-process, all-encompassing control and management of project management are performed across organizations and regions, centered on data, and oriented towards operating subjects and process handling.

TGPMS has become an effective tool of project management for all departments of the Three Gorges Project Corporation and all parties

involved in the project.

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Budgetary breakdown, contract breakdown, design drawings, quality control units and progress plan breakdown have been used as the foundation to achieve integrated and coordinated control and management of schedule, quality and cost, and a good variety of project forecasting methods have been applied in the monitoring and forecasting of project costs, schedule, quality and funding status and in improving the accuracy and soundness of decision making, which has effectively ensured the accomplishment of three major control targets: project construction schedule, quality and cost.

The principle of supply chain management has been applied, realizing integrated comprehensive management of the matrix EPC of technology and material supplies driven by construction work packages, and making it possible to achieve coordination and unity of large-scale supply chain logistics, value flows and capital flows.

This information system, which blends Chinese and Western cultures and tightly combines information technology with managerial innovation, has played an important role in the management and construction of the three Gorges Project, significantly contributed to the increased soundness and standardization of enterprise management, promoted the improvement of personnel competence and mindset upgrading, and fostered digitized innovative project management culture.

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TGPMS has been implemented from the very beginning for management of the proposed Xiangjia dam and Xiluodu projects on the Jinsha River, setting a shiny example of simultaneous application of the management information system from the commencement of the project for China’s large-scale engineering and construction projects, and enriching management experience for such projects.

Today, TGPMS has become the project management platform for the conglomeration of the Three Gorges Project Corporation, and is in full implementation on the ongoing Xiangjia dam and Xiluodu projects on the Jinsha River. In the future, this system will be applied to all new projects of the Corporation, and all its projects under construction or pending development will use this system as a basic management tool and buttress.

Thanks to the implementation of this system, the Three Gorges Project Corporation has succeeded in accomplishing several major adjustments of its organizational structure and in achieving management duplication after business expansion. The system has also promoted the formation of the Corporation’s multi-project management systems and the establishment of related organizational structure.

TGPMS has become a strategic buttress for the development of subsequent projects and business expansion of the Three Gorges Project; at the same time, it serves a yardstick and model for the Corporation’s subsequent system building.

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The development, application and implementation of TGPMS, the comprehensive use of the BPR methods, information resources planning methods and software engineering methods, and the combination of internationally advanced engineering theoretic methods and the management practice of large-scale projects in China, have made it possible to build an integrated large-scale project comprehensive management control system which features a three-in-one combination of project management models, software functional modules and data systems and carries full proprietary intellectual property rights. They have also helped to create a set of operating models, encoding standards, data resources processing systems (reports, KPI, etc.) and implementation methodology which fit China’s project management characteristics.

TGPMS has been promoted beyond the Three Gorges to several large and medium-scale construction projects, such as Jilintai and Qiabuqihai in Xinjiang, Hongjiadu, Suofengying in Guizhou, Shuibuya on the Qing River and Jiangping River, and to the detailed designs of Kaohsiung MRT, as well as hydropower projects such as Goupitan, Dahuashui and Silin. TGPMS is also under implementation on the Beijing Olympic Swimming Pool Project, Beijing-Shanghai High-speed Railway, and Wuhan-Guangzhou, Hefei-Nanjing and Beijing-Tianjin dedicated passenger rail links. TGPMS has gradually become an advanced model of management tool for large-scale capital construction projects, and is emerging as a recognized brand.

The China Three-Gorges Project Corporation plans to improve and develop TGPMS into large-scale project management ERP software blending advanced Western managerial concepts and China’s profound cultural legacy, so that more projects in China and the rest of the world can share the success experience of the Three Gorges.

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• Six hydropower stations in Wu River valley in Guizhou; • Jilintai hydropower station in Xinjiang;• Qiafuqihai key water-control project in Xinjiang;• Shuibuya hydropower station on Qing River in Hubei; • Jiangping River hydropower station in Hubei; • Wuhan-Guangzhou, Beijing-Tianjin and Hefei-Nanjing high-speed railway;• Beijing Chengyuan Municipal Works Company • Taiwan Chunghsin Co., Ltd. • ……..

TGPMS Popularization

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2 TGPMS & Its Features



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Analysis of TGPMS Application & Practicing Benefits

The degree of project management standardization has been increased and basic management work intensified. Through the computerization of management operations and specifications, errors and arbitrariness common in manual operations have been avoided, weak links and thorny issues in manual management resolved, and rigorously-standardized and highly-integrated operating procedures and working systems created. All parties are mutually dependent yet mutually restraining; data are strictly controlled, and the standardization, accuracy and integration of controlled data have increased remarkably, which has enhanced the standardization of project management operations and improved management safety.

Coordinated running of project management operations has been enhanced and made possible. By formulating a series of specifications for TGPMS operations and the computerization of the job responsibility system, the Corporation has largely built a highly-integrated operating and data responsibility system under which all project management units and all departments do their parts and also work in collaboration, accomplished tiered management and control and standardized and coordinated operations with regard to investment, contracts, project financial accounting, materials and equipment, quality, and safety, and avoided inconsistence of data and accounts between different parties and chaos common to manual operations.

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Analysis of TGPMS Application & Practicing Benefits

TGPMS has allowed the Corporation to build a relatively complete and highly integrated database with shared information about contracts, contract cost occurrences, progress payments, financial accounting, materials, equipment, quality, and safety, avoiding duplicated data input.

Operating quality and efficiency have been further improved.

Management optimization and optimized allocation of resources have been enhanced, which has resulted in reduced project costs.

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2 TGPMS & Its Features



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Conclusions about TGPMS Application & Practicing

TGPMS is not a pure computer software system, but an integration of project management, people and computers. Successful TGPMS must be built on sound and standardized management and high personnel competency.

TGPMS is not just a database for storing, retrieving and accessing project management information, but also a tool of project management. It should reflect related managerial thoughts and the coordination among different user groups (departments). The mutually dependent relations of data in all parts of the system reflect the concerted efforts of all departments. The system must be built on the concerted efforts pf all departments in project management.

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Conclusions about TGPMS Application & Practicing

The process of building TGPMS is not simply a process of developing computer software; more importantly, it’s a process of progressive improvement of project management, establishment of information resources, and enhancement of personnel competency; it’s also a process of using the computer to standardize work behaviors and quantify and control work; it’s a process of management reformation.

Nevertheless, we should not wait to build TGPMS until all management work has been standardized and perfected; rather, we should promote the perfection of management work and improvement of personnel competency through system building as the progressive perfection of management and improvement of personnel competency will in turn enhance system building.

The essence is data rather than software, and the key lies in management instead of the computer.

TGPMS is an auxiliary tool for managerial decision making rather than a panacea for all managerial issues.

The system assists managerial decision making rather than replaces the process of management and decision making.

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Thanks!谢谢

Dr. Zhu Qiang - Three Gorges Project Management System - WCID-CIC

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