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Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009
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Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Mar 26, 2015

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Page 1: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Document Imaging @ Dickinson College

presented by

Terry Beard, Application Developer

Deb Bolen, Associate Registrar

Pennsylvania Banner Users Group 2009

Page 2: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

General Announcements• Please turn off all cell phones/pagers• If you must leave the session early, please

do so as discreetly as possible• Please avoid side conversations during the

session.• Please feel free to ask questions at any

time during the session or hold your questions to the end.

Thank you for your cooperation!

Page 3: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

About Dickinson College• Traditional four year liberal arts college

offering Bachelor of Arts and Bachelor of Science degrees

• About 2400 students• Converted to Banner 7.x in 2006• Upgraded to Banner 8.2 in November

2009• NolijWeb – document imaging software

Page 4: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Background• NolijWeb Implementations

• 2004: Admissions Office• 2007: Registrar’s Office• 2008: Human Resources• Career Center and Advising

• Custom Applications• CLIQ: Student Profile• DC_SCAN

Page 5: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Admissions Office • Nolij Implementation

• Installed on MS SQL Server platform• Three scanning stations using

DC_SCAN• Processes tied to Recruitment Plus• NolijAssist

Page 6: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Scanning Process using DC_SCAN

• Custom Visual Basic Application• Prepare documents with coversheets• Scan documents in batch

• multiple students• multiple document types

• Review documents• Process documents to Nolij

Page 7: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

DC_SCAN

Page 8: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Registrar’s Office • Nolij Implementation

• Installed on Oracle platform• Batch Scanning on Sharp AR series

copier & Canon high-speed scanner• DC_SCAN• Automated import from Admissions• Instant availability to Student Profile

Page 9: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Registrar’s Office • Nolij Implementation

• Fall 2007 incoming students – no paper files

• Notified advisors in Summer 2007• Current student paper files:

• Approximately 1150 files• Began scanning Fall 2007• Completed Fall 2008

Page 10: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Student Profile• Comprehensive view of a student’s academic

information – real-time• Includes data retrievable by some in Self-Service,

but requires accessing several screens• Expands access to users who don’t have Banner-

defined role, i.e. advisor• Look up by Banner ID, user name, student name• Can be printed to PDF• Reduces staff training and administrative

maintenance

Page 11: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Student Profile Details• Demographic information with photo from ID

system• General student and curriculum information• Comments• Honors• Holds• Awards• Current Schedule• Classes taken including transfer courses• Grades – additional access required• Document Addendum – additional access required

Page 12: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

.10+ INB forms – SPAIDEN, SGASTDN, SGAADVR, etc.6+ SSB forms

Page 13: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Student Profile Example

Page 14: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Document Addendum

TIFs and PDFs are displayed as PDFsAll other formats are handled by the PC (.doc,

email)Only certain users can see certain documentsGeneral users have no access to documents

Advising Office & Registrar’s Office use NolijWeb to access all student files

Documents are pulled from file share; not directly available from the web

Page 15: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Moving Forward

No current means for advisors to add notes to student’s file

Currently working on a project to access course information files through NolijWeb

Migrate CLIQ application to Adobe Flex environment

Page 16: Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009.

Questions & Answers