Div 18 newsletter 7

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Greetings from Your LTG… In this issue! Club Dues……….......1

Coat Drive…………...2

Generosity Rocks......3

CSH Fundraising Ideas…7

CSH Service Ideas….8

Want to Serve on the

District Board….…….9

DCON Info………....10

Volunteer match.org...11

Getting Distinguished...11

Important Events….12

Important Contacts……13

December Issue

Remember!

Each E-Board must attend one OTC Turn in your Club Rosters Send in cmrfs

Division 18 Newsletter Volume 4 Issue 7

Hello Division 18!

I would first like to start off by wishing you all a happy

and healthy holiday season! Congratulations on

making it through more than half of the service year!

I would also like to congratulate you all on a job well

done thus far; you have all been working extremely

hard to help your homes, schools, and communities.

With that being said, it is time that we all continue

our hard work and focus on sticking to the goals that

you all have set at the beginning of this service year.

If you have not done so already, I encourage you all

to visit a Children’s Specialized Hospital near you and

either take a tour or participate in recreational

therapy. In order to help the NJ District reach their

$75,401.65 fundraising goal for CSH, I ask that you

fundraise for the hospital as much as possible (more

ideas throughout this issue). Also take the time now

to plan out your clubs activities for the rest of the

service year in order to ensure that you have an

effective last few months. December is a great

month for us all to appreciate how lucky we are and

to help those who are less fortunate. This newsletter is

filled with tons of important information, and I ask you

to read through it carefully. As always, if you have

any questions, please don’t hesitate to contact me!

Yours in caring, service, and friendship,

Meagan Koch

Ltg. Div 18

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LEADERSHIP

2 <keyclub.org…njkeyclub.org…kcdiv18.webs.com>

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SERVICE

Calling all club presidents, treasurers and advisors!

With the school year well underway, it is time for your club

to collect and submit your dues. Hopefully by now, your

club should have had its first meeting. If you have not

already done so, your club must collect dues from all of its

members.

For those of you who don’t know the dues breakdown, you

must collect:

-$6.50 which will go to Key Club International

-$5.50 which will go to NJ Key Club

-and your club can charge up to $5.50

meaning that your club can collect anywhere from $12.00

and $17.50, depending on the need of your club.

(for more information on why dues are collected, please

feel free to contact me, or visit njkeyclub.org)

Once you have collected the money, you or you club

treasurer should log onto www.keyclub.org and find the

membership update center. Simply update your clubs

online roster on the website and your clubs invoice will be

given to you. It will show you how many members you

have, and how much you owe. You can then print the

invoice and send it with a check for the required amount

to:

3636 Woodview Trace

Indianapolis, IN 46268

ATTN: NJ Dues

Please note that all dues must be sent in by: December

1st. If dues are not postmarked by December 1st you will be considered a delinquent club.

If you have any questions, please let me know.

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The NJ Key Club 2010-2011 Fundraising Goal is: $75,401.65. this number may seem random, but it has meaning. The seven denotes our seven-days-a-week dedication to the patients at CSH. The five represents our fifth year of service to CSH. The 401 signifies the thousands of dollars we will have raised over the five years after we reach this year’s goal. Finally, the sixty-five is in honor of the New Jersey District of Key Club International’s sixty-fifth anniversary.

How Can YOU Help: .There are countless different things you can do for CSH including

-Walk-A-Thons- -Restaurant Nights

-Bake Sales -Crayon and Art Supplies Drives

-Stall Days -Save or Shave

-Volleyball Tournaments -Candygram sales -Ribbon Sales

And MUCH MORE! All funds raised will go directly to CSH through the

New Jersey District.

Clubs should send contributions to: NJ District Key Club

PO Box 447 Roseland, NJ 07068 As soon as possible

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This year the NJ District has set a service goal of:

15,700 hours.

There are 157 Key Clubs in New Jersey, so this

number represents 100 service hours for each club.

Try your best to reach and surpass this goal!

Service Project Ideas

-Recreational Therapy (visit one of the three Children Specialized Hospitals and interact with the

children. ) -Make Birthday Cards

-Visit a Patient on their birthday

-Make Greeting Cards that would brighten a child’s day

Key Clubbers can volunteer to participate in Recreational Therapy at

the Mountainside, New Brunswick, or Toms River facilities. They must be

in groups of five or less, as long as one of the five is older than eighteen.

Taking a group of officers of a club is a great way to get them

passionate about the District Project for the fifth year.

To set up visits for Rec Therapy or to plan their own event at one of

the hospitals, clubs should contact the rec therapist for the facility.

When emailing them, clubs should provide your contact information

and dates of interest. Soon, there will be a Rec Therapy Request form

located online. Clubs must schedule 1 month in advance. If requesting

multiple dates, you can spread the appointments over several weeks

(i.e. 1st and 3rd Tuesday). After dates are confirmed, you will receive

information and a confidentiality form (HIPPA). All new volunteers must

submit a signed HIPPA form.

Mountainside: contact Lindsay Healy, [email protected]

1-888-244-5373 ext. 5162 Mondays-Fridays, 6:15 PM-7:30 PM

Saturdays-Sundays, 2:00 PM-3:00 PM

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Serving on the District Board is a tremendous amount of work but is also a very rewarding experience.

If you or someone in your club is interested in running for district office please contact me. A formal

election packet will be available at the end of the month, however if you are interested in running

for Lieutenant Governor of our division the election will be held on January 18th at Livingston High School. Please know that every school must send two voting delegates to this election, regardless of

whether or not you have a candidate running. If you are interested in running for district executive

board officer, you will run for that position at district convention, please contact me for more details. Listed below is a brief description of each position.

Lieutenant Governor

A Lieutenant Governor represents each of the twenty-one divisions in the New Jersey District. He or she serves as a liaison between the clubs in his or her division and the NJ District Board, as well as their representative. The Lt.

Governor is required to attend the Mid-Winter Training Conference, District and International Convention, all District

Board Meetings, Fall Rally, and the Regional Training Conference for his or her division. He or she must publish at least

ten newsletters for his or her clubs, file monthly club and board reports, hold Officers Training Conferences until all

officers are trained, publish divisional roster, and serve on District committees as needed. He or she must also stay in

constant contact with his or her clubs, the executive board, and the Kiwanis Board. He or she is expected to organize divisional service projects, hold President’s Council Meetings, and visit each club in his or her division. The

duties are many and the time commitment is large, but the amazing leadership experience

obtained is even greater.

District Webmaster

The District Webmaster is in charge of updating the New Jersey District Key Club Website, www.njkeyclub.org. He or

she is expected to update it to include all current projects, committee information, registration for district events, and

other important facts. The Webmaster is required to attend District Convention, all board meetings, and the Regional Training Conferences. The Webmaster is not elected. After sending the Webmaster’s Application, interviews may be

conducted at District Convention, and he or she is appointed by the incoming District Governor. All District

Webmaster candidates are encouraged to attend the Midwinter Training Conference in March.

District Editor

The Editor has the tremendous task of publishing the four issues of the Jersey Key, the official publication of the New

Jersey District. He or she must find a printer, create article logs for each issue, assign and collect articles, edit and layout the entire paper, and distribute them throughout the District. He or she must create newsletters to publish to

the District Board, and be present at the Mid-Winter Training Conference, District and International Convention, all

board meetings, all Regional Training Conferences,

and Fall Rally.

District Treasurer

The Treasurer should have a very good calculator. He or she must work to collect 100% dues from each Key Club in

the state. The treasurer is expected to create monthly financial reports, publish ten newsletters to the District Board and three to club treasurers, and handle all invoices and vouchers. He or she is expected to be in constant

communication with the board, especially with the Financial Counselor.

Attendance at Mid-Winter Conference, District and International Convention, all Board Meetings, Fall Rally, and all

Regional Training Conferences is mandatory.

District and International Office Descriptions

District Secretary The Secretary is the great communicator. He or she must produce the District Handbook, minutes for each District

and Executive board meeting, publish ten newsletters to the District Board and three to club secretaries. He or she is

also in charge of all District mailings, publishing the KEYping Up, and submitting a District Convention report, including

all contest winners, election results, and a report to the International Office. The District Secretary is expected to

receive all District communication; all Lieutenant Governor monthly reports, club reports, and other related reports

are sent to him or her. Mandatory events include the Mid-Winter Training Conference, District and International

Convention, all Board Meetings, Fall Rally, and all Regional Training Conferences. District Governor

The Governor is in charge of the entire District. He or she presides over each Board meeting, publishes ten newsletters

to the board, arranges training of all Lieutenant Governors-elect, appoints Board members to committees, and is

expected to be in constant communication with the District Board, Kiwanis committee, and the International Trustee.

He or she is expected to improve K-family relations by attending as many Kiwanis events as possible and must

execute other responsibilities as they arise throughout the year. He or she must be present at Mid-Winter Training Conference, District and International Convention, all Board meetings, all Regional Training Conferences, Fall Rally,

and International Convention.

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It’s that time of the year again! The time to begin your

planning for the 65th annual New Jersey Key Club

District Convention. Although it may seem early I would

like to take the time to give you all some preliminary

information on this years district convention. District

Convention, more commonly known as DCON is a

weekend long event held each year at the Valley Forge

Convention Center in King of Prussia Pennsylvania. It

will be held this year from April 8-10th. It is open to all

Key Clubbers and Advisors. DCON is an opportunity to

celebrate the success of the past service year and to

welcome in a new one. It is a weekend filled with

elections, service fairs, sessions, guest speakers,

workshops, dances, shopping, new people, contests and

so much more. I encourage you ALL to attend this

amazing weekend. More information about this year’s

district convention (including costs and registration

specifics) will be available in the next district mailing in

the DCON REGISTRATION PACKET. However if you

have any questions about this awesome weekend, please

feel free to contact me.

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Every year, clubs the state over look forward to the epic Awards

ceremony during the Saturday night of DCON. But, even though

only a few clubs can win on Saturday Night, any club has the

chance to be a winner during the Saturday Morning Awards

Ceremony! That’s right, every year, outstanding club officers are

recognized for their hard work and dedication to both the New

Jersey District of Key Club and to Children’s Specialized

Hospital! Of course, you may be asking yourself, “Am I eligible to

be distinguished?” Well, if you’ve been doing your job as an

officer, and have attended necessary District and

Divisional events (like RTCs, OTCs, Fall Rally, and, if you’re

President, PCMs), then you are certainly on the road to getting

distinguished! All you have to do now is to keep up the

amazing work for the remainder of your term in office! While with

SATs, and, if you’re a senior, various scholarship applications, this

may sometimes prove difficult, with proper time management,

you can do it. Good luck and have great final few months in

office!

In need of service

projects for your club to

take part in? Find volunteering

opportunities with

nonprofit organizations

by location and interest

area. Visit

volunteermatch.org

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Officers Training Conferences An officers training conference (OTC) is an informal (but mandatory) gathering

of me and each member of a club’s executive board. At the OTC, I will go over,

in detail, each of your executive roles, your weekly, monthly, and annual duties,

and specifically what everyone’s job entails. (You will also receive your official

training manual). I will also update you all on Children's Specialized Hospital, Fall

Rally, and answer any questions that you all may have. It is very important to attend an OTC, for not only will they benefit you, but they will also benefit your

club. For more information, please email me at [email protected].

Important Dates:

December:

1st: Club Dues Due! 3rd: coat drive ends 10th: Club Monthly Report Form Due! 9th: Generosity Rocks, Parsippany High School

10th-12th: Key Leader!

January 10th- Club Monthly Report Form Due! 18th-LTG Election (ALL CLUBS MUST SEND TOO DELEGATES)

Presidents Council Meeting A Presidents Council Meeting is an informal (but mandatory) gathering of all the

club presidents in our division (James Caldwell High School, Livingston, Mount St.

Dominic, West Essex, West Orange, and Cedar Grove). At each PCM we will

discuss different service projects, updates from the NJ District, important

upcoming events, and discuss what’s going on in each others clubs. Not only

will they be held many times during the year, but one will be coming up shortly so keep on the look out.

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Meagan Koch

Lieutenant Governor Division 18

James Caldwell High School [email protected]

Rachel Orbach

District Governor [email protected]

Mrs. Werfel

Zone Administrator

[email protected]

Mr. Barrie Werfel

District Administrator

[email protected]

Kevin Sun

District Secretary [email protected]

Devan Corona

District Treasurer [email protected]

Nicole Darrah

District Editor [email protected]

Missed the first 6 newsletters of our

division 18 newsletter? Visit njkeyclub.org

under the resource section and click on

newsletters and you can read all 6 issues

online!