Digibury March 11 - Mike Jongbloet: Great Kick off Meetings

Great kick-off meetings

Mike Jongbloet User Experience Lead

Great kick-off meetings

Mike Jongbloet User Experience Lead

workshops

Top tips for organising your next workshop

A few activities from my playbook

Five tips to take into your next workshop

1. 2. 3.

• Gather project knowledge

• Build relationships

• Understand culture & context

The pre kick off, kick off

Who should attend?

• A maximum of 10 - 12

• Invite a variety of stakeholders

• Make sure you invite the right people

Structure is important

• Build your agenda well in advance

• Send over a prep email

• Time-box, but put the control in their hands

Logistics

• Location is important

• Take someone else with you

• Keep the room energised

House rules

• Leave egos at the door

• One person speaks at a time (difficult!)

• Don’t hold back

Top tips for organising your next workshop

A few activities from my playbook

Five tips to take into your next workshop

1. 2. 3.

Headline writing• Split the room into 2 - 4 groups

• Each group has 10 minutes to write a 30 second pitch

• What is the business problem?

• Who is the audience?

• Why are we doing this?

• Each group present their pitch and others can ask questions

Proto-personas• As a group, brainstorm who the key personas

are (5 mins)

• Individually, each person fills in a proto-persona card (5 mins per persona)

• In pairs, combine thoughts to create a combined set of personas

• Rinse and repeat until you have one or two sets of personas

Design studio• Pick a key area of the site or key design

challenge

• Individually, each person has 10 mins to sketch 6 ideas

• In pairs to discuss and combine into two ideas 10mins

• In larger groups, combine into a single idea (10 mins)

• Present ideas to group and discuss

Mobile first content• Spend 10 minutes as a group brainstorming

content items that should go on page X

• Prioritise this list by discussing it, make this a quick exercise try to limit discussion

• Now sketch it into a mobile layout - figuring out what order things go in and what can be dropped altogether

Priority / feasability plot• Give each participant a stack of post it notes

• Give them ten minutes to write out as many requirements, in user story format as possible

• Collect them all and go through the pile placing them on a MSCW vs feasibility chart to map out where the requirements sit

• A quick way to do this is with voting panels

Top tips for organising your next workshop

A few activities from my playbook

Five tips to take into your next workshop

1. 2. 3.

Gather information and build

relationships before your workshop

Carefully pick activities to learn the

right information

Your role is to facilitate - try not to

get involved in decision making

Keep the room energised with

regular breaks and refreshments

Make it fun, engaging and inspiring

It’s not a meeting, it’s a workshop!

Thanks!

Mike Jongbloet