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Delivering Accountability Across the Enterprise With Hyperion Financial Management At TV Guide Diane Furst, Manager Financial Systems – Gemstar-TV Guide International, Inc. Eric Erikson, Regional Practice Lead – Answerthink, Inc. Session #3050
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Diane furst solutions2005#3050v5

Sep 14, 2014

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Diane Furst re: Hyperion
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Page 1: Diane furst solutions2005#3050v5

Delivering Accountability Across the Enterprise With Hyperion Financial ManagementAt TV GuideDiane Furst, Manager Financial Systems – Gemstar-TV Guide International, Inc.

Eric Erikson, Regional Practice Lead – Answerthink, Inc.

Session #3050

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Gemstar-TV Guide presentation 2

Introduction

Gemstar-TV Guide leapfrogged from HFM 3.0 to powerful new 3.5 features.

Upgrade provided excellent tools for Sarbanes-Oxley compliance.

Enhanced capabilities to accommodate Actual, Budget and Forecast data, manage performance, maintain consistent processes to deliver greater accountability across the enterprise.

Future plans include Gemstar-TV Guide's vision for delivering executive dashboards.

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Gemstar-TV Guide presentation 3

Agenda

Company Overview

Starting Point – Live on Hyperion Financial Management 3.0 for Actual Scenario only

Budget/Forecast Project Objectives and Goals—Project Overview – New Budget, Forecast Scenarios,

Data Roll—Lessons Learned, Final Results

Hyperion Financial Management 3.5 Upgrade Project Objectives and Goals—Project Overview – Process Management screen,

Data & Task Audit for SOX—Lessons Learned, Final Results

Q & A Your Logo Here

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Gemstar-TV Guide presentation 4

Company Overview

Gemstar-TV Guide International is a leading, global media and technology company that develops, licenses, markets and distributes products and services that simplify and enhance television guidance and consumer entertainment.

The Company's businesses include television media and publishing properties, interactive program guide services and products, and technology and intellectual property licensing, which are united and marketed under the renowned TV Guide® name, one of the most widely-recognized, trusted and valued brands in the world.

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Gemstar-TV Guide presentation 5

Company Overview

General:

Over $800M in annual revenue

Over 2,000 employees

International, multi-currency

Budget stored in 3 General Ledger systems:

J.D. Edwards World, Epicor (two instances)

Lawson HR System for headcount

Corporate office in Hollywood, California Your Logo

Here

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Gemstar-TV Guide presentation 6

Company Overview

Business Segments:

Publishing - TV Guide Magazine, TV Guide Online, Merchandise Licensing, Data Solutions, SkyMall

Cable & Satellite - TV Guide Channel, Interactive, International, TV Games Network

Consumer Electronics / Licensing - TV Guide On Screen, GUIDE Plus+, VCR Plus+, Gemstar-TV Guide Europe, norpak Canada

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Gemstar-TV Guide presentation 7

Answerthink Overview

Service Offerings Full Implementations

Upgrades

Diagnostics & Assessments

Optimization Services

Reporting Integration

Training

Hyperion Practice 100’s of implementations and upgrades More consultants focused exclusively on Hyperion products – 80+ High percentage Hyperion certified consultants Focused on all of Hyperion’s applications and technologies

– Financial Consolidations Domain – Hyperion Financial Management and Hyperion Enterprise– Enterprise Planning Domain – Hyperion Planning and Hyperion Strategic Finance– Analytics & Reporting Domain – Hyperion BI Platform (Essbase, tools and Performance Suite)

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Gemstar-TV Guide presentation 8

Budget and Monthly Reforecast Issues

Manual and labor-intensive – Excel spreadsheets

Error-prone process

Master spreadsheet too large to e-mail

Lack of standard methodology across the enterprise

Foreign currency translation inconsistencies

Needed automated Variance Reporting using Actuals scenario

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Gemstar-TV Guide presentation 9

Budget Project Objectives/Benefits

Improve timeliness of budget/forecast consolidation & reporting

Ensure completeness and accuracy

Create transparency of budget/forecast data

Deliver information to management via easy-to-use tools

Free up time for more qualitative analysis

Improve efficiency and productivity through automation

Standardize data structures Your Logo

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Gemstar-TV Guide presentation 10

Approach

Redesign the planning processes, yet keep users with their tools and charts of accounts for budget creation.

Leverage Hyperion Financial Management technologyHyperion Financial Management used for:— Budget versions— Monthly reforecast

Reporting and analytical functionality

Hyperion Application Link, VBA, and HFMLNK used for data integration

Reporting delivered via:— Hyperion Reports— Excel Add-ins: Pivot and Retrieve Your Logo

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Gemstar-TV Guide presentation 11

Budget Project Timeline

Jun | Jul | Aug | Sep | Oct | Nov | Dec | 2004

Business Process Redesign

Hyperion Implementation for Budget

Go Live

Board Book

Final Report

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Gemstar-TV Guide presentation 12

Improve the Planning Process

HYPERION REPORTS

HYPERION FINANCIAL

MANAGEMENT

J D Edwards

Epicor GL

Foreign Files

Platinum GL

Lawson HR

BUDGET MANAGEMENT SOLUTION

Profit & Loss Capital Expenditure 5-Year Plan Key Perf

IndicatorsDepartmental

Plans

Hyperion Application Link / Translation Manager

Executive Dashboard, Extended Analytics – future

Board of Directors Package

Retrieve Reports for BU Powerpoint

Planning, Budgeting and

Forecasting

Consolidation and Reporting

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Gemstar-TV Guide presentation 13

Application Dimensions

Entity – Managerial: Segment -> Business Unit -> Product

Account – Balance Sheet, Income Statement, Cash Flow, Statistical (KPIs)

Scenario – Actual, CurFcst, PriorFcst— Prior prior forecast i.e. JanFcst, FebFcst . . . DecFcst — Budget_v1, Budget_v2, Budget_v3, Budget_v4, Budget

Year – 2001: Dec YTD, 2002: Quarterly, 2003 – 2015: Monthly

Period – Year -> Quarter 1 – 4 -> Jan - Dec

Custom 1 – Cost Center i.e. Finance, Customer Svc, IT, Operations

Custom 2 – Geography i.e. Americas, EMEA, Asia

Custom 4 - Flow

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Gemstar-TV Guide presentation 14

Budget Load Methods

TV Guide Magazine - JDE data entry, extract, and HAL load to HFM

Cable & Satellite - Epicor data entry, extract, and HAL load to HFM

SkyMall - Excel spreadsheet with VB Button exporting text file and load HAL load to HFM

Consumer Electronics – VBA scriptButton export to text file, load HAL load to HFM

5 Year Plan - Excel spreadsheet with HFMLNK link to HFM

Cap Ex - Excel spreadsheet with Link to HFM

Corp P&L and 5-Yr - Excel spreadsheet with Link to HFM Your Logo

Here

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Gemstar-TV Guide presentation 15

Budget Process Data Flow

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Budget Template with VBA Button

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Gemstar-TV Guide presentation 17

Text File Exported by VBA Script

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Gemstar-TV Guide presentation 18

Forecast Data Roll Summary

ETC Scenario – Estimate to Complete

All data loads, data entry via Web Forms / Data Grids are in the ETC scenario

During Accounting Close, prior month Actuals are copied to ETC

ETC scenario is copied to CurFcst scenario for reporting

At month end, CurFcst is copied to PriorFcst

PriorFcst is archived in the prior prior fcst scenarios - JanFcst, FebFcst

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Gemstar-TV Guide presentation 19

Business Process Change

Process change was critical to successful transformation of budget process

Budget Templates submitted earlier

Improvements in Planning processes

Foreign currency translation moved to Hyperion from Excel

Same Chart of Accounts as Actuals

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“-----Original Message-----From: SVP Finance To: TeamCC: Chief Financial OfficerSubject: Hyperion Budget Validation HUGE accomplishment! Well done! Truly a team effort!   -----Original Message----- From: Manager FPA To: Team, SVP Finance Subject: Hyperion Budget Validation  Validation was successfully completed by all Business Units and Corporate. The total Revenue and EBITDA for the year agrees to our budget master file within rounding.”

SVP Finance to CFO

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Gemstar-TV Guide presentation 21

Lessons Learned

Lock down Templates so business units cannot copy rows

Test, Test, Test

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Gemstar-TV Guide presentation 22

Improve Planning Process Final Results

Old Budget Process— Excel-based consolidation process— Highly manual— Lack of reporting and analytical capabilities— Lack of financial controls

New Budget Process— Hyperion Financial Management, Reports— Highly automated— More detailed data — Improved reporting and analytical capabilities— Improved financial controls

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Gemstar-TV Guide presentation 23

Hyperion Financial Management 3.5

Upgrade Project

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Gemstar-TV Guide presentation 24

Issues To Be Resolved for SOX Compliance

Original security design weaknesses

Hyperion Application Link design issues

System stability – 2-tier with web server, combined application-database server

3rd party web application server software issue

Time-consuming Data Grid drill-down to review Process Management

No method to audit Data Entry

Task traceability issue for separation of duties

No detection of users logged on Your Logo

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Gemstar-TV Guide presentation 25

Security Redesign

New security classes for scenarios

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Gemstar-TV Guide presentation 26

Security Role Access Matrix

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Gemstar-TV Guide presentation 27

Security Redesign – Process Flow

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Gemstar-TV Guide presentation 28

Security Redesign – Journal Flow

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Gemstar-TV Guide presentation 29

Security Redesign – Role, Class Access

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Gemstar-TV Guide presentation 30

Upgrade Project Objectives & Benefits

New features needed for Sarbanes-Oxley compliance

Revised security design ensuring data integrity

HAL Optimization to automate the extract/load process

Improve system availability, stability

Process Management promotion view

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Gemstar-TV Guide presentation 31

Project Plan

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Gemstar-TV Guide presentation 32

Financial Systems Server Layout

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Gemstar-TV Guide presentation 33

New Features

Home page with Tasks, Favorites, and Links

Workspaces tailored to each Business Unit

Wizard for Web Data Entry Form developer

Process Management screen

Users on System

System Messages

Task Audit

Data Audit

Entity Details screen Your Logo

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Gemstar-TV Guide presentation 34

New Home Page with Tasks, Links

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Gemstar-TV Guide presentation 35

New Process Management Screen

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Gemstar-TV Guide presentation 36

New Task Audit

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New Data Audit

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Gemstar-TV Guide presentation 38

New Entity Details Screen

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Gemstar-TV Guide presentation 39

Final Results

Improved financial controls on HFM 3.5

Task Audit shows all tasks filtered by user

Data Audit shows date, time, user, amount entered

Process Management shows date, time, user who promoted, comments

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“There is no material deficiency

or significant weakness.”

Earnings Call, 2/23/2005

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Delivering Accountability Across the Enterprise With Hyperion Financial Management At TV Guide

Diane Furst, Manager Financial Systems—Gemstar-TV Guide International, Inc.

[email protected]

Please Complete Your Session Evaluation

Session #3050

Eric Erikson, Regional Practice Lead—Answerthink, Inc.

[email protected]