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Department of Education Department of Education Personnel Information Personnel Information Reporting System Reporting System Upgrades - 2005 Upgrades - 2005 The Department’s goal is for LEAs to have the The Department’s goal is for LEAs to have the ability to continually update the website for ability to continually update the website for any and all changes to personnel. any and all changes to personnel.
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Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Mar 27, 2015

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Page 1: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Department of EducationDepartment of EducationPersonnel Information Reporting SystemPersonnel Information Reporting System

Upgrades - 2005 Upgrades - 2005

The Department’s goal is for LEAs to have the ability to The Department’s goal is for LEAs to have the ability to continually update the website for any and all changes continually update the website for any and all changes to personnel.to personnel.

Page 2: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Personnel Reporting Information Personnel Reporting Information System (PIRS)System (PIRS)

PIRS is an on-line, web based system designed to comply with State law, which requires school systems to annually report their licensed, professional staffs to the Department of Education.

Page 3: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Personnel InformationPersonnel Information Reporting System Reporting System

TCA TCA §49-5-402, makes§49-5-402, makes the Department the Department responsible for collecting training, experience, responsible for collecting training, experience, and salary data annually for all licensed and salary data annually for all licensed personnel to establish acceptable training and personnel to establish acceptable training and experience ratings.experience ratings.

For salary purposesFor salary purposes, data is collected as of , data is collected as of December 1, and December 1, and for experience purposesfor experience purposes, this , this data is collected at year end. data is collected at year end.

Page 4: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Retired Teachers ReemployedRetired Teachers ReemployedUnder TCA Under TCA §8-36-821 (§8-36-821 (85% Rule)85% Rule)

Retired teachers reemployed in accordance Retired teachers reemployed in accordance with TCA §8-36-821 with TCA §8-36-821 are not reportedare not reported to the to the Department for Department for training, experience, or salary training, experience, or salary purposes.purposes.

Reasons:Reasons: Subsection (a)(6), “The retired Subsection (a)(6), “The retired member shall not receive automatic credit for member shall not receive automatic credit for years of experience in determining years of experience in determining compensation…”compensation…”

Page 5: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Retired Teachers ReemployedRetired Teachers ReemployedUnder TCA Under TCA §8-36-821 (§8-36-821 (85% Rule)85% Rule)

Salary is established by the LEA at a rate no Salary is established by the LEA at a rate no less than teachers with no experience filling less than teachers with no experience filling similar positions nor more than 85% of the rate similar positions nor more than 85% of the rate set by the LEA for teachers with comparable set by the LEA for teachers with comparable training and experience.training and experience.

Once the salary is set, the teacher Once the salary is set, the teacher is notis not entitled to supplements paid under the career entitled to supplements paid under the career ladder program.ladder program.

Page 6: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Retired Teachers ReemployedRetired Teachers ReemployedUnder TCA Under TCA §8-36-821 (§8-36-821 (85% Rule)85% Rule)

Subsection (5) provides, “such retired member shall Subsection (5) provides, “such retired member shall not be eligible to accrue additional retirement not be eligible to accrue additional retirement benefits, accrue leave or receive medical insurance benefits, accrue leave or receive medical insurance coverage as a result of such employment.”coverage as a result of such employment.”Subsection (7) provides, “the retired member’s Subsection (7) provides, “the retired member’s appointment to serve as a teacher cannot exceed one appointment to serve as a teacher cannot exceed one year.”year.”Teachers employed under TCA Teachers employed under TCA §8-36-821 have many §8-36-821 have many qualities of outside contractors, but remain on the qualities of outside contractors, but remain on the LEA’s payroll.LEA’s payroll.

Page 7: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Retired Teachers ReemployedRetired Teachers ReemployedUnder TCA Under TCA §8-36-821 (§8-36-821 (85% Rule)85% Rule)

In sum, a retired teacher reemployed in In sum, a retired teacher reemployed in accordance with TCA accordance with TCA §8-36-821 is not §8-36-821 is not reported to the State through PIRS because:reported to the State through PIRS because:– the salary established is negotiated locally with the the salary established is negotiated locally with the

teacher;teacher;– after the salary is established, it may not have any after the salary is established, it may not have any

relationship to the state/local salary schedule; andrelationship to the state/local salary schedule; and– the teacher does not receive credit for experience.the teacher does not receive credit for experience.

Page 8: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Retired Teachers ReemployedRetired Teachers ReemployedUnder 120 Day ContractsUnder 120 Day Contracts

Retired teachers reemployed in accordance with TCA Retired teachers reemployed in accordance with TCA §8-36-805 §8-36-805 are not reportedare not reported to the Department for to the Department for salary purposes, but salary purposes, but are reportedare reported for for training and training and experience purposes.experience purposes.

Reasons:Reasons: TCA TCA §8-36-805 does not specifically §8-36-805 does not specifically address training and experience while TCA §8-36-address training and experience while TCA §8-36-821 does. Therefore, training and experience should 821 does. Therefore, training and experience should be reported for retired teachers working 120 day be reported for retired teachers working 120 day contracts, but not for salary purposes.contracts, but not for salary purposes.

Page 9: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Retired Teachers ReemployedRetired Teachers ReemployedUnder 120 Day ContractsUnder 120 Day Contracts

Salary is established by the LEA at a rate no more Salary is established by the LEA at a rate no more than “an amount equal to the sum of sixty percent than “an amount equal to the sum of sixty percent (60%) of the annual full-time salary received by the (60%) of the annual full-time salary received by the retired member in the year immediately prior to retired member in the year immediately prior to retirement, adjusted by five percent (5%) for each retirement, adjusted by five percent (5%) for each year since the member’s retirement” or other such year since the member’s retirement” or other such percentage as determine by the treasurer and the percentage as determine by the treasurer and the commissioner of personnel.commissioner of personnel.

The retired teacher The retired teacher isis entitled to supplements paid entitled to supplements paid under the career ladder program, which is a part of under the career ladder program, which is a part of the entire salary.the entire salary.

Page 10: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Retired Teachers ReemployedRetired Teachers ReemployedUnder 120 Day ContractsUnder 120 Day Contracts

In sum, a retired teacher reemployed in In sum, a retired teacher reemployed in accordance with TCA accordance with TCA §8-36-805 is reported to §8-36-805 is reported to the State through PIRS:the State through PIRS:• for training and experience purposes; butfor training and experience purposes; but• not for salary purposes, because:not for salary purposes, because:

the salary established is negotiated locally with the the salary established is negotiated locally with the teacher; andteacher; and

after the salary is established, it may not have any after the salary is established, it may not have any relationship to the state/local salary schedule.relationship to the state/local salary schedule.

Page 11: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Personnel on Military LeavePersonnel on Military Leave

TCA TCA §49-5-702, LEAs “may compensate §49-5-702, LEAs “may compensate teachers the difference between their teachers the difference between their regular pay and their military pay while regular pay and their military pay while engaged in military service.”engaged in military service.”

Page 12: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Personnel on Military LeavePersonnel on Military Leave

If an LEA is paying personnel on military leave If an LEA is paying personnel on military leave full salary, then no reporting changes are full salary, then no reporting changes are required. Personnel on military duty being paid required. Personnel on military duty being paid their regular salary would be reported as being their regular salary would be reported as being on military leave (either assignment code 014 or on military leave (either assignment code 014 or 095), working 10 months and 0 days, with the 095), working 10 months and 0 days, with the appropriate state and local salary reported. appropriate state and local salary reported. Regardless of pay status, personnel on military Regardless of pay status, personnel on military leave are eligible for career ladder.leave are eligible for career ladder.

Page 13: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Personnel on Military LeavePersonnel on Military Leave

If an LEA is If an LEA is notnot paying personnel while paying personnel while on military leave, then on the December 1 on military leave, then on the December 1 Report, military personnel should be Report, military personnel should be marked “inactive” (there is no longer a marked “inactive” (there is no longer a need to drop employees indicating months need to drop employees indicating months and days paid as being zero (0), and then and days paid as being zero (0), and then having to re-enter data at year end. having to re-enter data at year end. However, make sure no salary data is However, make sure no salary data is reported).reported).

Page 14: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Personnel on Military LeavePersonnel on Military Leave

Military personnel on leave not being Military personnel on leave not being paid by the LEA should be “re-activated” paid by the LEA should be “re-activated” on the Year End Report for experience on the Year End Report for experience purposes indicating 10 months 0 days purposes indicating 10 months 0 days worked, with the appropriate military worked, with the appropriate military assignment code (so that experience can assignment code (so that experience can be added without year end paper reports). be added without year end paper reports).

Page 15: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Personnel on Military LeavePersonnel on Military Leave

Military personnel on leave being paid the Military personnel on leave being paid the difference in salary (regular salary less military difference in salary (regular salary less military salary) by the LEA should be reported on the salary) by the LEA should be reported on the Year End Report for experience purposes by Year End Report for experience purposes by indicating 10 months 0 days worked (so that indicating 10 months 0 days worked (so that experience can be added without year end paper experience can be added without year end paper reports), but should not be reported on the reports), but should not be reported on the December 1 report for salary purposes (mark December 1 report for salary purposes (mark them as being “inactive” because the salary paid them as being “inactive” because the salary paid does not relate to the LEAs salary schedule).does not relate to the LEAs salary schedule).

Page 16: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Advanced Academic Training Acceptable for Purposes of Salary Rating on the License

State Board of Education Rule 0520-2-4-.01 (15) provides, an individual who is licensed to teach shall be given credit for salary purposes at the next higher level if the individual has earned a terminal professional degree (Doctor of Medicine, Doctor of Jurisprudence, etc.) closely related to the area(s) of current endorsement.

Designated on “View Educator Data” as 45, 55, and 65.

Page 17: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Advanced Academic Training Acceptable for Purposes of Salary Rating on the License

For example, if an individual has earned a Bachelor’s Degree in Education and has a license to teach, the individual is rated for salary purposes as a 40. However, if this individual has also earned a terminal degree closely related to the area of current endorsement, the individual is paid at the Master’s degree level with a designation of 45. For the purpose of license salary ratings, only the education degree is reflected.

Page 18: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Teacher Licensing Information

Page 19: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Career Ladder

Responsibility for Program Administration

Governing Statutes and State Board Rules and Regulations

Eligibility – Instructional Positions

Extended Contracts

Page 20: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Career Ladder

Every LEA has the ultimate responsibility for properly administering the Career Ladder Program.

Career ladder supplements, as well as eligibility requirements, are governed by TCA §49-5-5001, et seq., and Rules of the State Board of Education Chapter 0520-2-2.

Page 21: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Career Ladder

Property rights do not attach to career ladder supplements, i.e., having a valid career ladder license does not entitle the license holder to the career ladder supplement; the license holder must also be working in a career ladder (instructional) position.

Page 22: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Career Ladder

The Department’s Personnel Report code revisions should not have affected anyone’s career ladder supplement unless they were receiving the supplement without being entitled to it.

Page 23: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Career Ladder

Please note that the printouts given to LEAs by the Department are in no way to be used for pay purposes, as clearly stated on the report. These reports are generated based upon information submitted to the Department by the LEA, and are used to give notice to LEAs concerning how the funds (payments) were generated.

Page 24: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Career Ladder

Positions that would not qualify for the career ladder supplement include, but are not limited to, directors of schools, transportation supervisors, finance directors, human resource personnel, and, especially in larger systems, assistant directors of schools.

Food service supervisors were given a special exception by the General Assembly to receive the career ladder supplement.

Page 25: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Career Ladder

Educators who work at least ½ time in a career ladder eligible position are eligible for the career ladder supplement based on the percentage of time in the eligible position.

Educators “temporarily” moved into a non-career ladder position are eligible to receive the supplement for one year. Rule 0520-2-2-.03, “It is the responsibility of the local school system to notify the Office of Teacher Licensing when an educator is placed temporarily in a position not included in the career ladder program.”

Page 26: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

PIRS Upgrades – Salary SchedulePIRS Upgrades – Salary Schedule

• The key to properly reporting personnel at December 1 starts with the maintenance of the LEA salary schedule.

Page 27: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

PIRS Upgrades – Salary SchedulePIRS Upgrades – Salary Schedule

Each LEA will have the ability to customize the salary schedule to meet their needs. If a certain salary lane is not used, there is no need in creating it. Subsequent years’ schedules will be maintained from the base schedule.

Page 28: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Promised PIRS UpgradesPromised PIRS Upgrades

• Local salary supplements for each licensed employee will be generated from the LEA maintained salary schedule

Page 29: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Promised PIRS UpgradesPromised PIRS Upgrades

• Additional fields for other local supplements, such as administrative supplements, coaching supplements, extracurricular supplements, etc.

Page 30: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Promised PIRS UpgradesPromised PIRS Upgrades

• Additional fields for state and local bonuses

Page 31: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Promised PIRS UpgradesPromised PIRS Upgrades

• Ability to choose which salary schedule licensed personnel are paid from – system-wide schedule or teacher/principal schedule

Page 32: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Promised PIRS UpgradesPromised PIRS Upgrades

• Adding a “next” button so that going back to the menu is not necessary to complete data for the next teacher

Page 33: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Promised PIRS UpgradesPromised PIRS Upgrades

• Adding an “inactive” field so that personnel not employed on December 1 can be made inactive without dropping the individual and having to re-enter data for year-end report

Page 34: Department of Education Personnel Information Reporting System Upgrades - 2005 The Departments goal is for LEAs to have the ability to continually update.

Promulgation StatementPromulgation Statement

Department of Department of Education; Oct., 2005; Education; Oct., 2005; Publication Publication Authorization No. Authorization No. 331695; 1,000 copies. 331695; 1,000 copies. This public document This public document was promulgated at a was promulgated at a cost of $0.2838 per cost of $0.2838 per copy.copy.