Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015
Dec 18, 2015
Data Validation
Monitoring - Discipline
Staging and InterventionsMarch 5, 2015
Agenda
• Welcome and Introductions• Data Validation Overview• Staging Information• Interventions and Reporting• Questions• Technical Assistance Time
Data Validation Acronyms• DVM – Data Validation Monitoring• DA – Data Analysis (Intervention
document)• SLDR – Student Level Data Review
(Intervention document)• DVM-CAP – Data Validation Monitoring
Corrective Action Plan– Addresses ANY non-compliance found
PBMAS DVMSYSTEM PURPOSE• Measures program
effectiveness
INTERVENTION PURPOSE• Identify and address
the root cause of program ineffectiveness
SYSTEM PURPOSE• Identifies data
anomalies in statewide systems
INTERVENTION PURPOSE• Determine if anomaly
is caused by noncompliance – If yes, develop
corrective action plan
Differences
Data Validation Monitoring
• Reports Loaded onto TEASE– Accountability Application• November 21, 2014
– PBM Tab• DVM-Student Assessment– Posted December 19– Be prepared for Staging if have report– Staging expected end of March
Data Validation Monitoring
• District Leadership Team– All campuses/grade levels represented– Various roles and responsibilities• Vary during course of interventions
– Analyze data• Data Analysis Tab• Student Level Data Review Tab (SLDR)
– If applicable
– TAIS process used
TAIS Process
• Continuous process– Research based– Proved effective
• Root Cause– Identify the root cause or underlying issue– Required to make significant change
• www.taisresources.net
Data Analysis Activities
• Required for EVERY indicator triggered• Open Ended Questions– Designed to stimulate thinking• Systems• Processes• Trainings
– All Must be answered• CAP required if non-compliance found• Check box if “No Data Reporting Issues Found”
Student Level Data Review (SLDR)
• Disaggregate data by various means– Ethnicity, sex, grade level, etc.
• Identify trends and patterns– Positive and negative
• Validate supporting documentation– PEIMS Data Standards
• Evaluate effectiveness of policies, procedures, and monitoring systems
Data Sources
• DVM-Discipline reports– Accountability application in TEASE
• PEIMS Edit + Reports– PRF5D003 (Student Roster) – PRF7D012 (Student Disciplinary Action Detail Report by
Reason) – PRF7D013 (Student Disciplinary Action Detail Report by Action) – PRF7D014 (Student Disciplinary Action Summary) – PRF7D029 (Student Disciplinary Action with Campus of
Disciplinary Responsibility) – PRF0A001 (Data Element Summary Reports)
Stages of Intervention
• Stage 1 – Complete Workbook, – CAP (if needed), – and maintain documents locally.– Completed by April 10.
Stages of Intervention
• Stage 2– Complete Workbook– CAP (if needed)– Submit Documents to TEA by April 10• Supporting documentation may be required to
be submitted as well
Stages of Intervention
• Stage 3– Complete Workbook– CAP (if needed)– Submit Documents to TEA by April 10• Supporting documentation may be required to
be submitted as well
– Follow-up activities as required by TEA • After submission of workbook/CAP
Stages of Intervention
• Student Level Data Review• Representative sample if not entire list– Stage 1 • 15 students• All if fewer than 15
– Stages 2 and 3• 30 students• All if fewer than 30
Stage 3 Staging
Stage 2 Staging
Stage 1 Staging
Indicators
• #1 – Length of Out-of-School Suspension• #2 – Length of In-School Suspension (Rpt. Only)• #3 – Unauthorized Expulsion – Students Age 10
and older• #4 – Unauthorized Expulsion – Students Under
Age 10• #5 – Unauthorized DAEP Placement – Students
Under Age 6
Indicators
• #6 – High Number of Discretionary DAEP Placements
• #7 – African American (Not Hispanic/Latino) Discretionary DAEP Placements
• #8 – Hispanic Discretionary DAEP Placements• #9 – No Mandatory Expellable Incidents
Reported for Multiple Years
Sample Report
No Size Requirements
• Indicators– 1– 2– 3– 4– 5
• Any number triggers Intervention
Indicator #6 – Excessive DAEP Placements
Indicator #7 – African American Discretionary DAEP Placements
Indicator #8 – Hispanic Discretionary DAEP Placements
Indicator #9 – No Expellable Offenses for Multiple Years
• System Check• Data Integrity Check• Data Analysis Tab ONLY
DisciplineIndicator
Description Intervention Document
Student Level Reports
1 Length of OSS SLDR and DA DVM Report2 Length of ISS (Report Only) No Documents3 Unauthorized Expulsion Age
10 and OlderSLDR and DA DVM Report
4 Unauthorized Expulsion Under Age 10
SLDR and DA DVM Report
5 Unauthorized DAEP Under 6 SLDR and DA DVM Report6 High Discretionary DAEP SLDR and DA PEIMS Edit +7 African American DAEP
PlacementSLDR and DA PEIMS Edit +
8 Hispanic DAEP Placement SLDR and DA PEIMS Edit +9 No Mandatory Expellable
OffensesDA
Workbooks
• One Workbook for each Indicator• Indicators 6, 7, 8 have ONE workbook– Guidance coming on how to list students if staged
in both more than one indicator• CAP-Discipline REQUIRED if non-compliance is
found– PLAN for corrective action– Addressed and implemented
Additional Considerations
• ISAM submissions• Contacts MUST be identified in ISAM for
Submission• Data Validation Monitoring – Discipline Resour
ces
Richard BlairSr. Education [email protected]
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