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Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015
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Page 1: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Data Validation

Monitoring - Discipline

Staging and InterventionsMarch 5, 2015

Page 2: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Agenda

• Welcome and Introductions• Data Validation Overview• Staging Information• Interventions and Reporting• Questions• Technical Assistance Time

Page 3: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Data Validation Acronyms• DVM – Data Validation Monitoring• DA – Data Analysis (Intervention

document)• SLDR – Student Level Data Review

(Intervention document)• DVM-CAP – Data Validation Monitoring

Corrective Action Plan– Addresses ANY non-compliance found

Page 4: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

PBMAS DVMSYSTEM PURPOSE• Measures program

effectiveness

INTERVENTION PURPOSE• Identify and address

the root cause of program ineffectiveness

SYSTEM PURPOSE• Identifies data

anomalies in statewide systems

INTERVENTION PURPOSE• Determine if anomaly

is caused by noncompliance – If yes, develop

corrective action plan

Differences

Page 5: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Data Validation Monitoring

• Reports Loaded onto TEASE– Accountability Application• November 21, 2014

– PBM Tab• DVM-Student Assessment– Posted December 19– Be prepared for Staging if have report– Staging expected end of March

Page 6: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Data Validation Monitoring

• District Leadership Team– All campuses/grade levels represented– Various roles and responsibilities• Vary during course of interventions

– Analyze data• Data Analysis Tab• Student Level Data Review Tab (SLDR)

– If applicable

– TAIS process used

Page 7: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

TAIS Process

• Continuous process– Research based– Proved effective

• Root Cause– Identify the root cause or underlying issue– Required to make significant change

• www.taisresources.net

Page 8: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Data Analysis Activities

• Required for EVERY indicator triggered• Open Ended Questions– Designed to stimulate thinking• Systems• Processes• Trainings

– All Must be answered• CAP required if non-compliance found• Check box if “No Data Reporting Issues Found”

Page 9: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Student Level Data Review (SLDR)

• Disaggregate data by various means– Ethnicity, sex, grade level, etc.

• Identify trends and patterns– Positive and negative

• Validate supporting documentation– PEIMS Data Standards

• Evaluate effectiveness of policies, procedures, and monitoring systems

Page 10: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Data Sources

• DVM-Discipline reports– Accountability application in TEASE

• PEIMS Edit + Reports– PRF5D003 (Student Roster) – PRF7D012 (Student Disciplinary Action Detail Report by

Reason) – PRF7D013 (Student Disciplinary Action Detail Report by Action) – PRF7D014 (Student Disciplinary Action Summary) – PRF7D029 (Student Disciplinary Action with Campus of

Disciplinary Responsibility) – PRF0A001 (Data Element Summary Reports)

Page 11: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Stages of Intervention

• Stage 1 – Complete Workbook, – CAP (if needed), – and maintain documents locally.– Completed by April 10.

Page 12: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Stages of Intervention

• Stage 2– Complete Workbook– CAP (if needed)– Submit Documents to TEA by April 10• Supporting documentation may be required to

be submitted as well

Page 13: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Stages of Intervention

• Stage 3– Complete Workbook– CAP (if needed)– Submit Documents to TEA by April 10• Supporting documentation may be required to

be submitted as well

– Follow-up activities as required by TEA • After submission of workbook/CAP

Page 14: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Stages of Intervention

• Student Level Data Review• Representative sample if not entire list– Stage 1 • 15 students• All if fewer than 15

– Stages 2 and 3• 30 students• All if fewer than 30

Page 15: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Stage 3 Staging

Page 16: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Stage 2 Staging

Page 17: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Stage 1 Staging

Page 18: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Indicators

• #1 – Length of Out-of-School Suspension• #2 – Length of In-School Suspension (Rpt. Only)• #3 – Unauthorized Expulsion – Students Age 10

and older• #4 – Unauthorized Expulsion – Students Under

Age 10• #5 – Unauthorized DAEP Placement – Students

Under Age 6

Page 19: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Indicators

• #6 – High Number of Discretionary DAEP Placements

• #7 – African American (Not Hispanic/Latino) Discretionary DAEP Placements

• #8 – Hispanic Discretionary DAEP Placements• #9 – No Mandatory Expellable Incidents

Reported for Multiple Years

Page 20: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Sample Report

Page 21: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

No Size Requirements

• Indicators– 1– 2– 3– 4– 5

• Any number triggers Intervention

Page 22: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Indicator #6 – Excessive DAEP Placements

Page 23: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Indicator #7 – African American Discretionary DAEP Placements

Page 24: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Indicator #8 – Hispanic Discretionary DAEP Placements

Page 25: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Indicator #9 – No Expellable Offenses for Multiple Years

• System Check• Data Integrity Check• Data Analysis Tab ONLY

Page 26: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

DisciplineIndicator

Description Intervention Document

Student Level Reports

1 Length of OSS SLDR and DA DVM Report2 Length of ISS (Report Only) No Documents3 Unauthorized Expulsion Age

10 and OlderSLDR and DA DVM Report

4 Unauthorized Expulsion Under Age 10

SLDR and DA DVM Report

5 Unauthorized DAEP Under 6 SLDR and DA DVM Report6 High Discretionary DAEP SLDR and DA PEIMS Edit +7 African American DAEP

PlacementSLDR and DA PEIMS Edit +

8 Hispanic DAEP Placement SLDR and DA PEIMS Edit +9 No Mandatory Expellable

OffensesDA

Page 27: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Workbooks

• One Workbook for each Indicator• Indicators 6, 7, 8 have ONE workbook– Guidance coming on how to list students if staged

in both more than one indicator• CAP-Discipline REQUIRED if non-compliance is

found– PLAN for corrective action– Addressed and implemented

Page 29: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

Richard BlairSr. Education [email protected]

Page 30: Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015.

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