Curriculum Vitae Undergraduates

Curriculum Vitae

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What is a Curriculum Vitae?

• Definitions  vary  according  to:  • culture,  • audience/purpose.

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Example of a Major Difference• Personal  Information:  marital  status,  age,  number  of  children,  ages,  and  your  photo:

• In  the  United  States,  it  is  illegal  for  employers  to  ask  for  personal  information,  so  including  it  will  likely  mean  your  application  would  be  rejected.  

• Expected  in  Other  Countries,  so  notincluding  this  information  will  likely  mean your  application  would  be  rejected.

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United States

• Typically  used  to  apply  for:  • admittance  to  graduate  programs,  • academic  faculty  positions,    • funding  opportunities  (grants,  private-­‐sector  sponsored  research  etc.,  

• tenure  and  promotion.

• It  is  a  comprehensive  professional  document.  

• Typically,  a  US  CV  starts  at  3  pages,  and  will  continue  to  grow  in  length  as  the  professional  develops.

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Typical  sections  of  a  CV  for  professionals  established  in  their  field.  

NOTE:  the  names  of  these  sections  will  vary  and  also  may  be  combined.

• Date  • Name  and  Contact  Information  • Education  • Post  Graduate  Education,  Training,  Certifications,  Licenses  • Employment  History  

• Academic  Appointments  • Other  Employment  

• Professional  Memberships  • Honors  &  Awards  • Research  Activities  • Administrative  Service  

• University-­‐Level  • Department-­‐Level  • Community  Outreach-­‐Level  

• Grants  • Active  Grants  • Pending  Grants  • Completed  Grants  

• Patents,  Inventions,  Copyrights  • Publications  

• Peer-­‐reviewed  journal  articles  • Non-­‐peer  reviewed  journal  articles  • Web  authored  articles  • Books  and  Book  Chapters  

• Major  Invited  Speeches  /  Talks 5

Typical  sections  of  a  CV  for  a  recent  graduate.

NOTE:  the  order  of  these  sections  will  vary,  some  will  not  be  included,  and  others  might  be  combined.

• Date  • Name  and  Contact  Information  • Education  • Training,  Certifications,  Licenses  • Teaching  Experience  

• List  courses,  institution,  dates  where  you  taught  • describe  the  course  and  your  role  

• Research  Experience:  • Describe  research,  your  role,  and  advisor.  

• Publications  • Include  bibliographical  citations  or  articles,  creative  writing  etc.  

• Conference  Presentations  • Title,  name  of  conference,  dates,  and  location.  Differentiate  presentations  where  you  were  invited  vs.  others.  

• Honors  &  Awards  • Academic  Service  

• List  all  departmental  and  university  service  (committees,  task  forces  etc.),  include  student  groups  you  participated  in.  Be  certain  to  point  out  any  leadership  positions.    

• Grants  • List  any  grants  where  you  were  a  Co-­‐PI  or  if  you  assisted  others  who  were  awarded  grants,  make  that  clear  in  this  section.  Conferences 6

Know Your Audience• Applying  for  a  PhD  program?  

• Investigate  programs.  Make  decisions  about  which  ones  you  are  interested  in,  and  which  programs  will  likely  be  interested  in  you.    

• Applying  for  a  K-­‐12  faculty  teaching  position?  • Check  if  a  CV  is  appropriate.  Often  community  colleges  prefer  a  resume.

• Applying  for  either  in  another  country?  • How  you  format  a  CV  and  what  content  you  include,  such  as  a  photo  and  personal  information  will  differ  between  the  US  and  other  cultures.

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Organize Content to Target Position

• Analyze  the  position  description  closely  and  organize  the  content  of  your  CV  to  emphasize  how  you  fit.

• Have  realistic  expectations.  If  you  cannot  identify  your  fit  for  the  position,  don’t  waste  time  applying  for  it.

• Decide  if  you  could  build  qualifications  that  would  help  you  be  competitive  for  a  similar  position  such  as  completing  one  or  more  internships.

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Document Design Should Enhance Readability. It also needs to be appropriate to audience and purpose:

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These  CV’s  work  for graphic  designers.  Not  for  other  positions.

Keep CV Document Design Simple

} Use  key  words  and  phrases  for  headings  and  subheadings  to  help  readers  navigate  through  content  and  revisit  information  easily.  

} Use  white  space  to  enhance  readability,  and  bullet  points  where  appropriate.

} Choose  a  professional  typeface  such  as:  } Serif  Fonts:  New  Times  Roman,  Garamond,  Cambria  } Sans-­‐Serif  Fonts:  Arial,  Calibri,  Trebuchet  MS  

} Typically,  choose  12  pt.  type  for  sections.  Go  up  one  type  size  for  headings.

} Determine  where  you  need  to  add  descriptive  information  and  where  it  is  best  to  create  lists  and  how  to  organize  these  (ask  your  advisor  or  other  faculty  for  help).  

} If  you  are  submitting  the  CV  online,  save  to  PDF  before  uploading  unless  otherwise  directed.  A  PDF  will  preserve  your  formatting. 11

When looking at examples: keep audience and purpose in mind.

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CV Audience: Applying for Phd program.

• First,  a  staff  person  in  the  department  will  review  your  materials  to  determine  if  your  application  is  complete.  

• Treat  these  gatekeepers  with  respect,  they  not  only  deserve  it,  but  they  can  help  you.

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CV Audience: Applying for Phd program.• Reviewed  by  Committee:  Next,  your  application  materials,will  be  reviewed  by  a  committee.  A  typically  process  for  this  stage  of  the  review  works  like  this:  • Each  member  ranks  the  candidates  after  reading  application  materials.  • Members  will  “google”  your  name  to  investigate  your  online  presence.  

• Committee  members  then  meet  to  discuss  differences  in  ranking  and  come  to  an  agreement  about  which  candidates  to  accept  into  the  program  and  to  offer  teaching  and/or  research  assistantships  to. 14

CV Audience: Applying for Teaching Position• Reviewed  by  Gatekeeper.  Staff  person  in  human  resources  will  review  your  application  (most  often  online)  to  ensure  it  is  complete  and  that  you  have  met  required  qualifications  (education-­‐level  etc.)

• Next,  your  application  materials,  including  the  CV,  will  be  reviewed  by  the  department’s  hiring  committee

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Applying for a Teaching Position: Committee Review Process

• A  typical  process  works  like  this:  • Each  member  of  the  hiring  committee  reviews  applications  and  ranks  candidates.  • NOTE:  during  this  process,  members  will  “google”  your  name  and  look  at  any  online  presence  you  may  have.  

• Next,  the  committee  meets  to  discuss  differences  in  ranking  and  come  to  an  agreement  about  which  candidates  to  invite  for  an  interview.

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What to Expect: On Campus Interview

• One-­‐on-­‐ones.  You  will  have  many  mini-­‐interviews  with  the  faculty.  Ask  about  their  research.  Focus  on  the  big  picture  and  where  your  research  fits  in.    

• Lunch  with  students.  Have  fun.  A  good  rapport  with  students  won't  help  a  bad  candidate,  but  a  bad  interaction  with  graduate  students  could  hurt  a  good  candidate.  

• Job  Talk  and/or  Teaching  Presentation  (see  next  slide  for  more  information).  

• Dinner.  Relax,  be  yourself,  but  remember,  this  is  part  of  the  interview  process  also.  

• Future  research  plans.  Teaching  demonstration.  You  may  be  asked  to  prepare  a  presentation.  Practice.

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Preparing a Job Talk• The  talk  should  showcase  your  qualifications  and  fit  with  the  department.  Be  prepared  to  deliver  it  in  a  wide  wide  range  of  settings.  Find  out  in  advance  how  the  department  typically  structures  a  job  talk  (chalk,  PowerPoint,  overheads,  etc.).  Be  prepared  to  discuss  future  research  plans  and  answer  questions.  

• State  research  schools  often  are  interested  in  specifics  of  grant  funding  plans.  At  top-­‐tier  schools,  this  is  a  given.  Questions  may  be  more  focused  on  the  big  picture  of  your  research.

• You  will  get  questions,  some  tougher  than  others.  Thank  them  for  their  valuable  input.  A  dialogue  is  important.

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Preparing a Teaching Demonstration

• Demonstrate  something  you  have  done  in  class  that  has  gone  well,  and  that  you  have  done  more  than  once,  so  you  can  talk  about  how  students  responded.

• Plan  out  how  you  will  do  the  demonstration  and  involve  the  audience.  

• Be  sure  to  explain  the  context  and  learning  objectives,  give  clear  directions,  allow  time  for  audience  to  do  the  task,  and  leave  time  for  a  follow-­‐up.

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Post Interview

• Compose  a  follow-­‐up  email  or  letter.  • Do  this  within  24  hours  of  your  interview.  

• Send  the  follow-­‐up  response  to  the  individual  who  led  the  interview.

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Negotiating Job Offers

• Express  appreciation.  • Ask  for  24  hours  to  decide  if  you  need  more  time.  

• Be  flexible  and  realistic  when  negotiating  salary  and  benefits    

• Always  send  a  letter  of  response,  whether  you  decide  to  accept  the  offer  or  not.

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How to Negotiate Salary and BenefitsIf  you  are  offered  a  salary  you  believe  is  too  low,    1. find  out  how  the  figure  was  arrived  at  and  if  it’s  negotiable.

2. ask  for  other  benefits  that  are  important  to  you  such  as  moving  expenses  or  a  new  computer  or  software  that  would  enable  you  to  better  perform  your  job.

3. let  them  know  you  have  been  offered  another  position  (only  if  this  is  true),  but  that  you  are  interested  in  the  one  they  are  offering.  Be  careful  not  to  push  here.  

Never  demand.  Negotiate  politely.

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