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Curriculum Vitae Undergraduates

Apr 13, 2017



  • Curriculum Vitae


  • What is a Curriculum Vitae?

    Definitions vary according to: culture, audience/purpose.


  • Example of a Major Difference Personal Information: marital status, age, number of children, ages, and your photo:

    In the United States, it is illegal for employers to ask for personal information, so including it will likely mean your application would be rejected.

    Expected in Other Countries, so notincluding this information will likely mean your application would be rejected.


  • United States

    Typically used to apply for: admittance to graduate programs, academic faculty positions, funding opportunities (grants, private-sector sponsored research etc.,

    tenure and promotion.

    It is a comprehensive professional document.

    Typically, a US CV starts at 3 pages, and will continue to grow in length as the professional develops.


  • Typical sections of a CV for professionals established in their field.

    NOTE: the names of these sections will vary and also may be combined.

    Date Name and Contact Information Education Post Graduate Education, Training, Certifications, Licenses Employment History

    Academic Appointments Other Employment

    Professional Memberships Honors & Awards Research Activities Administrative Service

    University-Level Department-Level Community Outreach-Level

    Grants Active Grants Pending Grants Completed Grants

    Patents, Inventions, Copyrights Publications

    Peer-reviewed journal articles Non-peer reviewed journal articles Web authored articles Books and Book Chapters

    Major Invited Speeches / Talks 5

  • Typical sections of a CV for a recent graduate.

    NOTE: the order of these sections will vary, some will not be included, and others might be combined.

    Date Name and Contact Information Education Training, Certifications, Licenses Teaching Experience

    List courses, institution, dates where you taught describe the course and your role

    Research Experience: Describe research, your role, and advisor.

    Publications Include bibliographical citations or articles, creative writing etc.

    Conference Presentations Title, name of conference, dates, and location. Differentiate presentations where you were invited vs. others.

    Honors & Awards Academic Service

    List all departmental and university service (committees, task forces etc.), include student groups you participated in. Be certain to point out any leadership positions.

    Grants List any grants where you were a Co-PI or if you assisted others who were awarded grants, make that clear in this section. Conferences 6

  • Know Your Audience Applying for a PhD program?

    Investigate programs. Make decisions about which ones you are interested in, and which programs will likely be interested in you.

    Applying for a K-12 faculty teaching position? Check if a CV is appropriate. Often community colleges prefer a resume.

    Applying for either in another country? How you format a CV and what content you include, such as a photo and personal information will differ between the US and other cultures.


  • Organize Content to Target Position

    Analyze the position description closely and organize the content of your CV to emphasize how you fit.

    Have realistic expectations. If you cannot identify your fit for the position, dont waste time applying for it.

    Decide if you could build qualifications that would help you be competitive for a similar position such as completing one or more internships.


  • 9

    Document Design Should Enhance Readability. It also needs to be appropriate to audience and purpose:

  • 10

    These CVs work for graphic designers. Not for other positions.

  • Keep CV Document Design Simple

    } Use key words and phrases for headings and subheadings to help readers navigate through content and revisit information easily.

    } Use white space to enhance readability, and bullet points where appropriate.

    } Choose a professional typeface such as: } Serif Fonts: New Times Roman, Garamond, Cambria } Sans-Serif Fonts: Arial, Calibri, Trebuchet MS

    } Typically, choose 12 pt. type for sections. Go up one type size for headings.

    } Determine where you need to add descriptive information and where it is best to create lists and how to organize these (ask your advisor or other faculty for help).

    } If you are submitting the CV online, save to PDF before uploading unless otherwise directed. A PDF will preserve your formatting. 11

  • When looking at examples: keep audience and purpose in mind.


  • CV Audience: Applying for Phd program.

    First, a staff person in the department will review your materials to determine if your application is complete.

    Treat these gatekeepers with respect, they not only deserve it, but they can help you.


  • CV Audience: Applying for Phd program. Reviewed by Committee: Next, your application materials,will be reviewed by a committee. A typically process for this stage of the review works like this: Each member ranks the candidates after reading application materials. Members will google your name to investigate your online presence.

    Committee members then meet to discuss differences in ranking and come to an agreement about which candidates to accept into the program and to offer teaching and/or research assistantships to. 14

  • CV Audience: Applying for Teaching Position Reviewed by Gatekeeper. Staff person in human resources will review your application (most often online) to ensure it is complete and that you have met required qualifications (education-level etc.)

    Next, your application materials, including the CV, will be reviewed by the departments hiring committee


  • Applying for a Teaching Position: Committee Review Process

    A typical process works like this: Each member of the hiring committee

    reviews applications and ranks candidates. NOTE: during this process, members

    will google your name and look at any online presence you may have.

    Next, the committee meets to discuss differences in ranking and come to an agreement about which candidates to invite for an interview.


  • What to Expect: On Campus Interview

    One-on-ones. You will have many mini-interviews with the faculty. Ask about their research. Focus on the big picture and where your research fits in.

    Lunch with students. Have fun. A good rapport with students won't help a bad candidate, but a bad interaction with graduate students could hurt a good candidate.

    Job Talk and/or Teaching Presentation (see next slide for more information).

    Dinner. Relax, be yourself, but remember, this is part of the interview process also.

    Future research plans. Teaching demonstration. You may be asked to prepare a presentation. Practice.


  • Preparing a Job Talk The talk should showcase your qualifications and fit with the department. Be prepared to deliver it in a wide wide range of settings. Find out in advance how the department typically structures a job talk (chalk, PowerPoint, overheads, etc.). Be prepared to discuss future research plans and answer questions.

    State research schools often are interested in specifics of grant funding plans. At top-tier schools, this is a given. Questions may be more focused on the big picture of your research.

    You will get questions, some tougher than others. Thank them for their valuable input. A dialogue is important.


  • Preparing a Teaching Demonstration

    Demonstrate something you have done in class that has gone well, and that you have done more than once, so you can talk about how students responded.

    Plan out how you will do the demonstration and involve the audience.

    Be sure to explain the context and learning objectives, give clear directions, allow time for audience to do the task, and leave time for a follow-up.


  • Post Interview

    Compose a follow-up email or letter. Do this within 24 hours of your interview.

    Send the follow-up response to the individual who led the interview.


  • Negotiating Job Offers

    Express appreciation. Ask for 24 hours to decide if you need more time.

    Be flexible and realistic when negotiating salary and benefits

    Always send a letter of response, whether you decide to accept the offer or not.


  • How to Negotiate Salary and BenefitsIf you are offered a salary you believe is too low, 1. find out how the figure was arrived at and if its negotiable.

    2. ask for other benefits that are important to you such as moving expenses or a new computer or software that would enable you to better perform your job.

    3. let them know you have been offered another position (only if this is true), but that you are interested in the one they are offering. Be careful not to push here.

    Never demand. Negotiate politely.