CSO-LSB Orientation

ORIENTATION ON THE FUNCTION OF THE LOCAL SPECIAL BODIES & SELECTION OF REPRESENTATIVE TO THE LOCAL SPECIAL BODIES

Department of the Interior and Local Government

Davao del Sur

BASIS

Memorandum Circular No. 2013-70: “Accreditation of Civil Society Organizations, and Selection of Representatives to the Local Special Bodies”

COVERAGE All provinces, cities and municipalities

and all CSOs intending to apply for accreditation and seek representation in the LSBs

DEFINITION OF TERMS

CSO – non-state and non-profit association working to improve society and human condition.

Basic types: 1. NGOs2. People’s Organization3. Civic Organization4. Indigenous People’s Organization5. Cooperative6. Social Movement7. Professional Group8. Business Group

INDICATIVE MAJOR ACTIVITIES AND SCHEDULING

INVENTORY AND DIRECTORY OF CSOS

2nd to 4th week of JULYLCEs shall cause the inventory of CSOs within the LGU to be conducted by the Planning and Development Officer or by a duly designated appointive official.

Directory of CSOs should be prepared containing the ff:

1. Name, office, address, telephone number, fax number and email address

2. Objectives, purposes and services offered3. Community/ies served or currently being served4. Project development and implementation track

record

5. Names, addresses, telephone or fax numbers of officials and list of members6. National, regional, provincial, city and municipal affiliations if any7. Whether the organization is registered and by which government office or with a pending registration.

Last working day of the 4th weekInitial draft of directory shall be posted in at least 3 conspicuous places within the LGU.

CALL FOR ACCREDITATION

1st week of AUGUSTSanggunian thru the Presiding officer shall:

1. Issue a NOTICE of CALL for Accreditation to every organization listed in the Directory of CSOs (note: other interested CSOs not included in the directory may still be issued Notice of Call)

2. Send invitation to all organizations participating in different government programs and those representing various local boards or councils

3. Ensure that copies of Notice of Call shall be posted in 3 conspicuous places

4. Ensure that application forms are readily available in the office of the Secretary of the Sanggunian.

2nd Week of August but not later than the last working day of the 3rd Week

Every organization seeking for accreditation or renewal shall submit the following requirements:1. Letter of Application2. Duly accomplished Application Form for Accreditation3. Board Resolution signifying intention for accreditation

for the purpose of representation in the Local Special Body

4. List of Current Officers and Members5. Annual Accomplishment Report for the immediately

preceding year6. Financial Statement, at the minimum, signed by the

executive officers of the organization, also of the immediately preceding year indicating other information such as source(s) of funds.

(Reference: Article 64 of the IRR of the Local Government Code)

ACCREDITATION PROPER 3rd to 4th week of AugustSanggunian shall evaluate all applications for accreditation on the basis of the following criteria:1. Registration with the SEC, CDA, DOLE, DA, DAR, NHA,

HLURB or any national agency empowered by law to accredit or register such organization

2. Organizational purposes and objectives 3. Community-based and sectoral-based with project

development and implementation track record for one year

4. Reliability as evidenced by the preparation of annual reports and conduct of annual meetings duly certified by the board secretary of the organization

5. Such other related information that the Sanggunian may deemed essential.

Sanggunian shall accredit CSOs which comply with all the administrative requirements and satisfy all the criteria enumerated.

Before the last working day of August:

The sanggunian shall issue:

1. Certificate of Accreditation to every qualified CSO

2. Notice to every organization which applied but failed to submit documents, encouraging them to complete the lacking requirements

3. Notice to every organization which did not apply, encouraging them to apply for accreditation.

APPELATE JURISDICTION Sangguniang Panlalawigan

In the case of a component city or municipality, Secretary of the Interior or his duly authorized

representative In the case of a province, highly urbanized city,

independent component city and the Municipality of Pateros

Shall have jurisdiction over appeals made within fifteen (15) days from the receipt of the disapproval.

Decision of the aforementioned shall be final and executory.

SELECTION OF REPRESENTATIVES TO THE LOCAL SPECIAL BODIES

1st week of SeptemberAfter the accreditation, the DILG

Provincial Director, CLGOO and MLGOO, as the case may be, shall issue a notice to all accredited CSOs for a meeting on the selection of representatives to the LSBs. 2nd week of September

Conduct of an orientation on the functions of the Local Special Bodies and responsibilities of the CSO that will be selected during the same meeting to be presided by the DILG Provincial Directorm CLGOO or MLGOO as the case may be.

In the selection of CSO representatives to the Local

Development Council, the following shall be considered:1. Must have representatives from the women sector or,

as may be practicable, at least 40 % of the fully organized council shall be composed of women pursuant to Section 11 (b), R.A 9710 known as the Magna Carta of Women.

2. Other existing laws subsequent to the passage of the LG code of 1991 that further define the composition of the LDCs such as but not limited to R.A No, 8371 or the Indigenous Peoples Rights Act of 1997 and R.A No. 8371 or the Agriculture and Fisheries Modernization Act

3. Representatives of NGOs operating in the barangay, municipality, city or province, as the case maybe, shall constitute not less than ¼ of the members of the fully organized council.

LOCAL HEALTH BOARD

This local special body is involved in health services

(Section 102 of the LGC)

The following criteria shall apply to the local special bodies: 1. LOCAL HEALTH BOARDSection 102. Creation and Composition.

(a) There shall be established a local health board in every province, city, or municipality. The composition of the local health boards shall be as follows:

(1) The provincial health board shall be headed by the governor as chairman, the provincial health officer as vice-chairman, and the chairman of the committee on health of the sangguniang panlalawigan, a representative from the private sector or non-governmental organizations involved in health services, and a representative of the Department of Health in the province, as members;

(2) The city health board shall be headed by the city mayor as chairman, the city health officer as vice-chairman, and the chairman of the committee on health of the sangguniang panlungsod, a representative from the private sector or non-governmental organizations involved in health services, and a representative of the Department of Health in the city, as members; and

(3) The municipal health board shall be headed by the municipal mayor as chairman, the municipal health officer as vice-chairman, and the chairman of the committee on health of the sangguniang bayan, a representative from the private sector or non-governmental organizations involved in health services, and a representative of the Department of Health in the municipality, as members.

(b) The functions of the local health board shall be:

(1) To propose to the sanggunian concerned, in accordance with standards and criteria set by the Department of Health, annual budgetary allocations for the operation and maintenance of health facilities and services within the municipality, city or province, as the case may be;

(2) To serve as an advisory committee to the sanggunian concerned on health matters such as, but not limited to, the necessity for, and application of local appropriations for public health purposes; and

(3) Consistent with the technical and administrative standards of the Department of Health, create committees which shall advise local health agencies on matters such as, but not limited to, personnel selection and promotion, bids and awards, grievance and complaints, personnel discipline, budget review, operations review and similar functions.

LOCAL SCHOOL BOARD

This local special body is involved in education services

(Sec. 98 of the LGC)

Local School BoardSection 98. Creation, Composition, and Compensation. -

(a) There shall be established in every province, city, or municipality a provincial, city, or municipal school board, respectively.

(b) The composition of local school boards shall be as follows:

(1) The provincial school board shall be composed of the governor and the division superintendent of schools as co-chairman; the chairman of the education committee of the sangguniang panlalawigan, the provincial treasurer, the representative of the "pederasyon ng mga sangguniang kabataan" in the sangguniang panlalawigan, the duly elected president of the provincial federation of parents-teachers associations, the duly elected representative of the teachers' organizations in the province, and the duly elected representative of the non-academic personnel of public schools in the province, as members;

(2) The city school board shall be composed of the city mayor and the city superintendent of schools as co-chairmen; the chairman of the education committee of the sangguniang panlungsod, the city treasurer, the representative of the "pederasyon ng mga sangguniang kabataan" in the sangguniang panlungsod, the duly elected president of the city federation of parents- teachers associations, the duly elected representative of the teachers' organizations in the city, and the duly elected representative of the non-academic personnel of public schools in the city, as members; and

3) The municipal school board shall be composed of the municipal mayor and the district supervisor of schools as co-chairmen; the chairman of the education committee of the sangguniang bayan, the municipal treasurer, the representative of the "pederasyon ng mga sangguniang kabataan" in the sangguniang bayan, the duly elected president of the municipal federation of parent-teacher associations, the duly elected representative of the teachers' organizations in the municipality, and the duly elected representative of the non-academic personnel of public schools in the municipality, as members.

(c) In the event that a province or city has two (2) or more school superintendents, and in the event that a municipality has two (2) or more district supervisors, the co-chairman of the local school board shall be determined as follows:

(1) The Department of Education, Culture and Sports shall designate the co-chairman for the provincial and city school boards; and

(2) The division superintendent of schools shall designate the district supervisor who shall serve as co-chairman of the municipal school board.

(d) The performance of the duties and responsibilities of the abovementioned officials in their respective local school boards shall not be delegated.

Local Peace and Order Council (E.O No. 773 S. 2009) Sec. 3. Duties and Functions of Sub-National Councils. – The RPOCs, PPOCs, CPOCs, and MPOCs shall have the following duties and functions:

(a) Provide a forum for dialogue and deliberation of major issues and problems affecting peace and order, including insurgency;

(b) Recommend measures which will improve or enhance peace and order and public safety in their respective areas of responsibility, including anti-insurgency measures;

(c) Recommend measures to converge and orchestrate internal security operations efforts of civil authorities and agencies, military and police;

(d) Apply moral suasion to and/or recommend sanctions against local chief executives who are giving material and political support to the Communist rebels;

(e) Monitor the provision of livelihood and infrastructure development programs and projects in the remote rural and indigenous population areas adopted to isolate them from the Communist rebels’ “Agitate/Arouse, Organize and Mobilize” and ideological, political and organization works;

(f) Perform all other functions assigned by law, the President or the NPOC.

LOCAL DEVELOPMENT COUNCILS

the development council at the provincial, city, municipal, or barangay level, shall assist the corresponding sanggunian in setting the direction of economic and social development, and coordinating development efforts within its territorial jurisdiction

(Sec. 106 of the LGC)

LOCAL DEVELOPMENT COUNCILSSec. 107 (C)(c) The provincial development council shall be headed by the governor and shall be composed of the following members:

(1) All mayors of component cities and municipalities;

(2) The chairman of the committee on appropriations of the sangguniang panlalawigan;

(3) The congressman or his representative; and

(4) Representatives of non-governmental organizations operating in the province, who shall constitute not less than one-fourth (¼) of the members of the fully organized council.

(d) The local development councils may call upon any local official concerned or any official of national agencies or offices in the local government unit to assist in the formulation of their respective development plans and public investment programs.

Section 108. Representation of Non-governmental Organizations. - Within a period of sixty (60) days from the start of organization of local development councils, the non-governmental organizations shall choose from among themselves their representatives to said councils. The local sanggunian concerned shall accredit non-governmental organizations subject to such criteria as may be provided by law.

Section 109. Functions of Local Development Councils. -

(a) The provincial, city, and municipal development councils shall exercise the following functions:

(1) Formulate long-term, medium-term, and annual socio-economic development plans and policies;

(2) Formulate the medium-term and annual public investment programs;

(3) Appraise and prioritize socio-economic development programs and projects;

(4) Formulate local investment incentives to promote the inflow and direction of private investment capital;

(5) Coordinate, monitor, and evaluate the implementation of development programs and projects; and

(6) Perform such other functions as may be provided by law or component authority.

(b) The barangay development council shall exercise the following functions:

(1) Mobilize people's participation in local development efforts;

(2) Prepare barangay development plans based on local requirements;

(3) Monitor and evaluate the implementation of national or local programs and projects; and

(4) Perform such other functions as may be provided by law or competent authority

Executive officers or duly authorized representatives of selected CSOs shall designate their principal and alternate representatives

In no case shall an organization or a representative thereof be a member of more than one local special body

Term of office of selected representative shall be coterminous with that of the local chief executive concerned. Should a vacancy arise, the CSO shall designate a replacement for the unexpired term.

RECONSTITUTION AND CONVENING OF LOCAL SPECIAL BODIES 3rd week of September or immediately following the selection

processThe LCE shall call for a joint organizational meeting with

the following local special bodies:1. Local Development Council2. Local Health board3. Local School Board4. Local Peace and Order CouncilActivities:5. Discuss functions of the LSBs6. Explore partnerships in local governance and development7. In the case of LDC, create an executive committee (Sec. 111

of LGC) to consider creation of sectoral and functional committees (Sec. 112 of LGC) and Technical Working Group and to consider the selection of a CSO representative as Vice-Chairman.

OUTLINE OF MAJOR ACTIVITIES AND SCHEDULE

ACTIVITY SCHEDULE

Inventory of CSOs 2nd to 4th week of July

Call for Accreditation 1st to 3rd week of August

Accreditation proper 3rd to 4th week of August

Selection of Representatives to the Local Special Bodies

1st to 2nd week of September

Reconstitution and Convening of Local Special Bodies

3rd week of September