Contract lifecycle management webinar with cignex 22 apr2010

Open Source ECM Solutions

A Corporate Overview

Open Source Contract Lifecycle Management

Webinar

©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 2

Agenda

Introductions

About CIGNEX Technologies, Inc.

Contract Management Practice Intro

Contract Lifecycle Management Solution

Overview

CLMS Demonstration

Q/A


About CIGNEX


CIGNEX - Company Overview

Specialized Company – Open Source ECM9 Years experience in implementing Enterprise Content Management solutions

250+ employees

World-Wide Offices: USA -- (California, New Jersey), India, Singapore, Malaysia, Thailand and UK

Expertise130+ Solution Implementations + Authored 2 Alfresco, 2 Liferay and 1 Plone Book

Platinum Partner of Alfresco

Technology Experts on Alfresco, Liferay, Drupal, Plone, Intalio and MuleSource

Migration from Broadvision, Vignette, ATG, Fatwire and Documentum to Open Source

Engagement ModelFlexible – Onsite, Off-site and Hybrid

Full Life Cycle Projects or Work with In-house teams

Agile or Waterfall

©2009 CIGNEX Technologies, Inc. | Do not distribute without permission

CIGNEX Drivers & Focus

5

Ensure Strategic

Business Alignment

Provide Value-added

Solutions

Implement with

Unmatched Expertise

Offer Flexible,

Comprehensive Services

content management

document management

records management

contract management

portals

integrations

dashboards

collaboration


Contract Management Practice


Our Contract Management Expertise

8 Years in Contract Management Domain

Industries Covered: Pharma, Bio Tech, Diagnostics,

Energy, Defense, Manufacturing, FMCG

Involved In Business Analysis, Design,

Implementation, Roll out, Product Management

Open Source Contract Management Solution


Example Work In Contract Management

Central Contract Repository for both buy side and sell side contracts Roche spent a lot of time in contract negotiations and in contracting process Provided a central process with reporting capabilities and authoring of contracts

with process improvements

Procurement system handling Master Procurement Agreements with PO Details The system enabled Sempra to calculate and manage the spend details for the

procurement department Established a Centralized Contract Repository

Central Contract Repository with audit trails for Legal agreements. Includes contracts involving various business units within the company

Agreements include Assets, Materials Transfer, CDA, Consultancy, Marketing, Distribution, etc

Central Contract Repository with IP Agreement management Included integration with Genentech’s SAP systems for Master data and workflow

Central contract repository with the ability to quickly launch boiler plate agreements using kiosk type functionality

Provided template based contracts for standard and high risk agreement types

Central contract repository to manage their procurement agreements, integration with vendor master

Provided contract analysis to measure performance of contracts, best vendors, etc

Central contract repository to manage their IP Agreements This includes Agreement request to Create Agreement scenario


Contract Lifecycle Management Solution

Based on Alfresco


Contracts are Complex

Metadata

Workflow Approvals

Contract Document

Compliance

Correspondence

Contract History


CIGNEX Contract Lifecycle Management Solution

Contracts Live a Complex Lifecycle

Contract Creation

Contract Negotiation

Contract Execution

Contract Administration

Contract Analysis

•Spend Details

•Preferred Suppliers

•Resource Optimization

•Process Improvements

•Amendments, Renewals

•Commitments

•Notifications / Alerts

•Search & Reports

•Terminations

•Drafting

•Reviews, Approvals

•Validations

•Storage, Audit Trails

•3rd Party Approvals

•Redlining

•Versioning

•Activation

•Capture signatures

•Setup Expirations

•Central Repository


Drafting Best Process Workflow

Applicable to Draft New Agreement action

New Agreements created in the system

Multiple activities Draft agreement Internal reviews Internal approvals External

negotiations Collect signatures Activate Agreement

Activity Description Default Responsible Owner

Draft Document Prepare documents Contract Manager

Reviews Review agreement language based on

clause level reviews

Reviewers

Approvals Approve based on Approval authority /

Corporate policies

Contract Approver

Negotiations Negotiate with external party Contract Manager


Agreement Lifecycle Actions & StatusAction Status Description

File an Agreement Filing Enter executed (post-signature) agreement

into CLMS application.

Draft New Agreement Draft Create, draft, review/approve and negotiate

agreement in CLMS application prior to

execution.

Cancel Cancelled Cancel pre-execution agreement (i.e., while in

Draft status).

Activate Active Indicate agreement is execute and activate

automatic expiration & renewal business rules.

Activate Amendment or

Activate Renewal

Superceded Previous version of agreement superceded by

new amendment or renewal version.

n/a Expired Agreement’s expiration date reached.

Terminate Terminated Agreement terminated by either party prior to

expiration date.

CIGNEX Contract Lifecycle Management Solution


Version 4Version 2

14

Version 3Version 1

Templates and Master

Clause Library

Template Lifecycle

Contract Type Lifecycle

Language related workflow

Run time metadata

Intelligent Documents

Maintain Contract Types

Maintain Notification Templates

Additional Master Data Structures

(Profile)

Advanced Security

Validation and compliance

Pull through data

Events, Milestones (Commitments)

Advanced Search and Reporting

Legacy Migration

Import reconciliation

Redlining

Edit logs

Negotiation

Canned Reports

Obligations, Payments

(Commitments)

Draft or File Legacy

Metadata

Wizard

Notifications

Simple Filing Workflow

Simple Draft Workflow

Lifecycle, Auto-Renewal

Versions

Simple Search and

Reporting

Master Data (Party, Product)

Contract Templates

Security

CIGNEX CLMS Solution Roadmap


3 Great Questions – 3 Alfresco Books

FREE


Contract Lifecycle Management Demo

Based on Alfresco


Integration Points

CLMS is the Center of the World!

PO based

on Contract

Spend

Details

recorded in

Contract

Products /

Services

Contracts

PurchasingPO’s

Receipts

Invoices

Suppliers

Payment

SystemSend Payment

on 3-way match

Mark Payment

Sent

DOA Approvals

Active Directory

Reports


Next Steps

Contact Us

Free 1 hour consulting on CLMS!

Email – [email protected] for more information

Email – [email protected] to reach me directly

Web -

http://www.cignex.com/site/solutions/Suites/contracts

_management

Resources

CLMS Readiness Questionnaire

One Pager on CLMS

mailto:[email protected]

mailto:[email protected]

http://www.cignex.com/site/solutions/Suites/contracts_management

http://www.cignex.com/site/solutions/Suites/contracts_management


Published Works

Liferay Portal for Enterprise Intranets

Dr. Jonas Yuan; May 2008

www.packtpub.com

CIGNEX distributed 1000 FREE copies to Plone Community

CIGNEX CTO Munwar Shariff, co-author

www.plonelive.com

First book written on Alfresco Enterprise Content Management

Munwar Shariff, Jan 2007

www.packtpub.com

Alfresco 3 ECM

Implementation

Fully revised covering

Alfresco Surf and more!

www.packtpub.com

Liferay Portal 5.2 Systems Development

Dr. Jonas Yuan; June 2009

www.packtpub.com

http://www.packtpub.com/

http://www.plonelive.com/




Contract lifecycle management webinar with cignex 22 apr2010

Technology

contract negotiations

central process

agreement scenario

complex lifecycle

master procurement agreements

legal agreements

business analysis

new jersey