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Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006
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Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Mar 26, 2015

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Page 1: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Consortia Costs

Carol Dawe

Library Integrated Network Consortium

Paul Mills

Prairie Area Library System

March 8, 2006

Page 2: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Please take a moment to

turn off your cell phone,

or switch to

silent mode.

Page 3: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Show me the numbers!

• SirsiDynix Consortia Customers: 80-100*• Consortia Active in SIG: 30+• Respondents: 22• Sites represented at SIG Conference 21

in September 2005

*according to SirsiDynix-this is just Unicorn customers and includes about 20-30 in Canada alone.

Page 4: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

What’s is your job title? 16 different titles!What is your job title?

Administrator Associate Director Automation Manager

Automation Program Manager Automation System Administrator Consortium Administrator

Consortium Manager Coordinator Technical Services Coordinator, Shared Automation System

director Executive Director Head of Automation Services

Manager Network Manager System Admin

Technical Services Supervisor

Page 5: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

We are an experienced group:• Total number of years at our current jobs: 217 years

– Average years at current job: 9.86 years– Median 8.5 years– Mode 5 years

– “Newbies” (Less than 2 years at a job) 3– “Seasoned” (Over 10 years at your job) 10

Page 6: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Libraries Served:Public: 351 Academic: 43 School: 4 Special: 21Total Libraries 488

0

50

100

150

200

250

300

350

400

450

500

Public: Academic: School: Special: Total Libraries

Page 7: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Population Served: From 2 thousand to 2 million!

5,000 or less

20,000-60,000

100,000-249,000

250,000-499,999

500,000-999,999

1,000,000-1,500,000

Page 8: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

0

1

2

3

4

5

6

7

3 or less 3.5 to 5 5.25-8 11-16 20+

Automation StaffTotal Staff

Page 9: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

How do we charge our customers?PORTS

• 8 out of 22 libraries have some sort of annual or monthly fee bases on a port or a user and sometimes other charges were factored in as well– $3,000.00 per year

– $1,500.00 per year

– $1,000.00 per year

– $95,000 per year for unlimited access.

Other Models

based on:• Population• Circulation• “Library size”• A combination of borrowers,

items, and transactions

Page 10: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Five cost models

Summaries from the survey

and detailed e-mails

Page 11: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Four-part Invention• Each library pays an equal share of 50% of the total

budget• The remaining costs are determined proportionately

– 15% is based on Item Count ($0.0423 per item record)– 15% is based on Circulation Count ($0.0191 per charge)– 20% is based on patron counts ($0.9690 per patron)

• Count is determined by resident with valid library card

• First 3,000 patrons are free

• Helps small libraries keep costs down

• Academic library escapes this cost completely

Page 12: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Three-part Harmony• Three Components

– Flat Charge• Each library pays an equal share of 40% of the budget

– Circulation Charge• 30% of the budget is based on each library’s percentage of 5 year’s

average total circulation

– Workstation• 30% of the budget is based on the number of Workflows sessions at

each library

Page 13: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

A Fifty-Fifty approach• Annual costs are comprised of

– Sirsi maintenance costs• including I-Bistro/Content

– Authority maintenance– Training and continuing education– Staff salaries/benefits– 10% contingency fee

• Costs are divided between the members based on:– Each library’s total titles (at least one call number attached)– Each library’s total operating expenditures for the previous fiscal

year

Page 14: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Building by building

• 75% of the operational budget is divided equally by building (not library but individual buildings)– Built into this cost is 3 simultaneous staff logins for WorkFlows

• 25% of the operational budget is divided by the total number of additional simultaneous staff logins at all the libraries– Each library pays that amount per additional logins

• Each building also contributes a “per building” amount to the Capital Reserve Fund

Page 15: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Change, Change, Change

Prairie Area Library System’s

Fee Structure

Project

Page 16: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Quick History

• 3 regional library systems (RLS) into one• 4 consortia in new RLS (three full and one union-listing)

Page 17: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Why merge?

• Efficiency• Service• Simplicity

Page 18: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

PALS Pre-Merger Cost Models

• Model based on ports• Model based on circ, items, patrons, and flat library fee• Model based on ports and flat fees for certain service• Model based on flat fee

Page 19: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

New Formula

25% Circulation

25% Items

25% Patrons

25% Flat Library Fee

Page 20: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

The “Why’s” of the Formula

• Most fair way to do it• Easily measurable in Unicorn• Wanted Pay to Play aspect

Page 21: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Transitioning to New Formula

• 83 Full Members of existing consortia• 58 costs go down• 6 costs go up less than 10%• 19 costs go up, 9 go up more than 40% and 1 more than

100%

Page 22: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

PALS Next Step Program

• Awards for libraries whose increase was more than 10%• 10 % to 40%, 10% added to FY06 costs• 41% to 100%, 15% added to FY06 costs• 100%, 20% added to FY06 costs• Difference between FY06 costs + % increase and

formula paid by PALS Award

Page 23: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

PALS Next Step (cont.)

• Awards would be paid until the library’s fee comes within 10% of what the formula calls for

• Projected to have formula eased in by FY13

Page 24: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Questions and Comments

Audience Participation

Page 25: Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006.

Contact Information

• Carol Dawe [email protected]

• Paul Mills [email protected]

Thank you for attending!