Company LOGO Time Management for Busy Professionals Dr. Lynn Larsen, Ph.D. Associate Dean and Faculty, School of Education, Brandman University, Part of.

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LOGOTime Management forBusy Professionals

Dr. Lynn Larsen, Ph.D.Associate Dean and Faculty,School of Education,Brandman University, Part of the Chapman University System

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Presentation Goals

Help you identify organizational needs

Share strategies for organizing work tasks To-do lists Folders E-mail

Share strategies for managing your work time

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The many hats I wear

Mom/wife9th grade twins: gymnastics, guitar,

golf, school activitiesCoach, Program coordinator for Odyssey of the MindAssociate DeanFull-time education facultyPerforming Arts program

coordinator and directorChurch volunteer

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MOM,

WIFE

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Coach, Coordinator

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Associate Dean overseeing Special Education, School Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

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Time Management/Organization

Share: What aspects of time management and work organization are the most difficult for

you?

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Time Management

The difference between “clock” time and “real” time (http://www.entrepreneur.com/article/219553)

Clock time 60 seconds in a minute, etc. Cannot manipulate it

Real time all time is relative can fly or drag depending on what

you’re doing or what deadline you have looming

You can manipulate it!

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Time Management

Biggest factor in time management is organization

If you know what you have to do and when it has to be completed, then you can manage your “real” time

We know some mess = creativity, but….

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Getting your day started

Always start your day by reviewing what has to be accomplished Tasks Meetings Appointments Work on longer-term projects

Map out your day either mentally or in written formTo-do lists can be a big help!

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To-Do Lists

Your to-do list Customize for your job responsibilities Color-code for urgency Organize by day, week, project Prioritize each section

Google “to do list template” Free templates for Word, Excel

Always check things off ormove them to a completed list so you can see what you have accomplished!

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To-Do Lists

Great article about managing to-do lists, includes a free template:

• http://www.mindtools.com/pages/article/newHTE_05.htmWeb-based to-do lists:

www.todoist.com/ http://www.toodledo.com/

Outlook Mail has a To-Do barPrintable to-do lists

http://www.printabletodolist.com/Of course there are apps!

To Do Apps

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To-Do Lists

Quick brainstorm: How would you organize your to-do list? What would go on your to-do list right

now? How would you prioritize your to-do list?

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Email

Use your email’s features to help you stay organized and manage your time Calendar – color coding Task/appointment reminders Appointment scheduling assistant

Do a screen capture/save or print your calendars regularly so you have a record of what you have accomplished

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Email Calendar – color coding

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Email Calendar – task reminders

Calendar – color coding

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Email Calendar – Scheduling Assistant

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Email

Organize your email – use folders! Create the number of folders you can manage Use them! Don’t forget to sort your “sent” mail

Don’t let your inbox get too full

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Back up important files

Do this regularly!! Flash Drive(s) www.dropbox.com http://www.mypcbackup.com/ http://www.makeuseof.com/tag/4-best-site

s-10gb-free-online-storage/

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Summary

Create a to-do system that works for you Use it!

Organize your email and appointmentsUse organizational tools to manage your

timeBack up important files

Remember!!

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LOGO

www.themegallery.com