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Minutes of the Army Gliding Club (Wyvern) Annual General Meeting held Saturday 25 th Jan 2020 Attendees: Phil Kenny PK Colin Hornbuckle CH Lucy Kenny LK Philip Piper PP Jamie Sage JS Ken Marsden KM Andy Gibson AG Dan Harber DH Keith Kirkcaldy KK Dan Palmer DP Chris Pullen CP Tom Clarke TC Danny Richmond DR Paul Jessop PJ Andy Leak AL Richard Lovall- Butt RLB Allan Tribe AT Chris Cowlan CC Suzie Forbes SF Jono Jones JJ Sophie Wright SW Paul Wright PW Gerry Sturgess GS Apologies Blake Reade (Treasurer) Steve Runyard Toby Runyard Alec Watt Page 1 of 25
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Committee Meeting minutes · Web view2020/01/03  · Minutes of the AGC(W) AGM heldSaturday 2 5 Jan 20 20 Minutes of the AGC(W) AGM held Saturday 2 5 Jan 20 20 Minutes of the Army

Mar 30, 2021

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Page 1: Committee Meeting minutes · Web view2020/01/03  · Minutes of the AGC(W) AGM heldSaturday 2 5 Jan 20 20 Minutes of the AGC(W) AGM held Saturday 2 5 Jan 20 20 Minutes of the Army

Minutes of the Army Gliding Club (Wyvern)Annual General Meeting held

Saturday 25th Jan 2020

Attendees:

Phil Kenny PK Colin Hornbuckle CH

Lucy Kenny LK Philip Piper PP

Jamie Sage JS Ken Marsden KM

Andy Gibson AG Dan Harber DH

Keith Kirkcaldy KK Dan Palmer DP

Chris Pullen CP Tom Clarke TC

Danny Richmond DR Paul Jessop PJ

Andy Leak AL

Richard Lovall-Butt RLB

Allan Tribe AT

Chris Cowlan CC

Suzie Forbes SF

Jono Jones JJ

Sophie Wright SW

Paul Wright PW

Gerry Sturgess GS

Apologies

Blake Reade (Treasurer)

Steve Runyard

Toby Runyard Alec Watt

Neil Sexton

Sam Prin

Geoff Moody (CSO)

Tony World Tochi Marwaha

Ken Moules

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Minutes of the AGC(W) AGM heldSaturday 25 Jan 20

Ser

1. Apologies were received as listed above.

2. Matters arising from the previous AGM (Jan 2019)

Nil comments or matter arising

Minutes of 2018 AGM (held Jan 2019):

Proposed; Richard Lovall-Butt

Seconded: Paul Wright

3. Chairman’s Report

The Chairman welcomed all to the AGM for the year ending 30 Sep 19.

4. CFI’s Report :

Allan Tribe (DCFI) presented the CFI report – at Annex A. Key points raised were:

Service based Gliding Clubs have a good safety record, which needs to be maintained.

Including the PNGC cohort, the club could darw on 10 x Full Cat, 6 x Asst Cat and 4 x BI Instructors, with a TMG Instructor.

Course loading through 2020 was ambitious and substantial, and required full manning fro instructors and ground support to be successful.

Duties were to be taken seriously, it is the responsibility of the club members to enable club flying.

Airmanship points:

- Maintain a good lookout as the circuit gets busier with increasing ATC.

- Airspace at Upavon – know where it is and comply- WULF checks must be taught and done.- Radio calls in circuit must be done

5. Treasurer’s Report

Treasurer (Blake Reade) gave his apologies.

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At time of AGM, Annual Accounts for period ending 30 Sep 19 had not completed Audit.

Balance Sheet and Income/Expenditure Statement for year ending 30 Sep at Annex B.

The Secretary made the following points:

- Accounts were completed, audit to be finished- The ATG(A) has identified an in-year underspend and

via the AGA has granted significant sums to upgrade AGC(W equipment, most noticeably A15 12000Hr and Skytost Winch re-build.

- AGA has granted a one-year Levy ‘holiday’ to both AGC(W) and Anglia GC

- Glidex member payments via BACS is now a written process and the preferred method.

- Annual Membership is coming due – be prepared and maintain a credit in personal Glidex account.

6. Safety Officers Report

This year the club have had 13 self-reported incidents

Air (Launching and circuits) 6 reports Ground (winch, driving and retrieve) 6 reports Mis 1 report (Aircraft documentation.)

The common theme of the incident reports are related to launching. While ATC are operating, members waiting to fly and guest waiting for BI flights. The airfield can be very busy. This year has seen the introduction of the launch point marshal. The role is important to safe operation especially while the club is busy.

Reporting an occurrence.

I would like to remind all members the important for reporting an occurrence. An occurrence means any safety-related event which endangers or which, if not corrected or addressed, could endanger an aircraft, its occupants or any other person.

The purpose of occurrence reporting is to improve aviation safety by ensuring that relevant safety information relating to gliding operations is reported,

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Minutes of the AGC(W) AGM heldSaturday 25 Jan 20

collected, disseminated and analysed. It is not to attribute blame or liability.

Please report any occupancies by email to myself or write it down on and place it in the little wooden box located in the caravan.

7. Membership Secretary

Membership levels as reported in BGA Annual Return (as of 30 Sep 19), as detailed at Annex C..

8. MT / Trailers / Ground Equipment

We have had a reasonably good year with less problems than recent years but I have noticed that on some occasions the vehicles have not been DI,d (daily inspection) before being used especially the Mule and tractor and on at least one occasion this has resulted in the vehicle running out of fuel.There is no excuse for this.

When the new building is complete all the vehicles, oil. water and antifreeze will be in the same place therefore checks can be carried out before the engines are started. If anyone is unsure how to do this please ask, (for instance the Nissan radiator must be checked and topped up cold using the metal cap on the radiator and not the plastic expansion bottle.)

It is intended that there will only be one type of engine oil for the whole fleet normally 10w40 milligrade It is also imperative that radiators are only topped up with antifreeze mixture as plain water will cause overheating.

All the club trailers need of a good wash and tidy up can we try to do at least one every club day, there is a petrol pressure washer available to do them on the grass behind the airfield office.

6. Aircraft Fleet Management

The Club Technical Officer is currently vacant with Gordon Walker potentially taking it on.

A/C Status: All Club aircraft were serviceable. HYT and A8

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Minutes of the AGC(W) AGM heldSaturday 25 Jan 20

Annual complete. 12 and A3 to be completed.

A15 will undergo 12,000Hr Check and Annual (funded through ATG(A) underspend via AGA).

7. Election of the Committee for 2017/2018

Election of Committee. The current committee is as follows:

Executive Committee:Chairman Major Tom Clark CFI Tochi Marwaha (tbrb Paul Wright)DCFI Major Allan Tribe (tbrb Dawn Hadlow)Treasurer Blake Reade Safety Officer Geoff MoodyAircraft Fleet Manager Gordon Walker (tbc) MT Officer Ken Marsden Membership Secretary Paul Lutley Military Liaison Officer Dan WithersSecretary Paul JessopCourses Officer Sgt Paul Wright

Members with Special Responsibilities Club Calendar/FEF Ali CarpenterParachute Member Dawn Hadlow (tbrb Suzie Forbes)Bar Member Terry King Instruments Member Alan Burch Winch-master Sam Prin Corporate Flying Member Dawn Hadlow Grounds member Chris Pullen*Glidex system manager Keith Kirkcaldy*Glidex Data manager Andy GibsonWebmaster Alistair Lewis*

Ground Equipment Maint Manager TBA+

Responsible Person Fuels Dan Harber+

New Post: +

Members new to post identified with *.

All other Committee Members were re-elected

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Minutes of the AGC(W) AGM heldSaturday 25 Jan 20

8. Ground Facilities Building and Hangar Update

See attached report at Annex D.

9. Annual Wyvern Trophies – 2019 Year

Full nominations and citations at Annex E.

Merit Cup (Meritorious service to Wyvern GC):Paul Jessop

Mike's Mug (Development):  Jones:

Suzie Forbes

Barry Perks Trophy (Overall endeavour):     Not awarded this year

Acquilla Cup (For the Best Ab Initio Pilot):  Toby Runyard

Tempus Fugit (Fastest closed circuit flight from Upavon): Jono Jones

CFI Trophy (Robbie’s Wren): Tom Clark

Chairman's Challenge: Ken Marsden

Henry's Trophy (height): Tom Clark

XC Shield (Open)Allan Tribe XC Shield (Non-Comp)Paul Wright

 

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Minutes of the Army Gliding Club (Wyvern)Annual General Meeting heldSaturday 256th Jan 20192020

10. AOB (Any other business)

From the Secretary:

(1) Glidex Member Payments – a new Operating Instruction is being circulated and will be published shortly.

(2) Annual Membership Fee: Remember, Glidex will automatically debit your account with your membership fee the first time you add your name to the Flying List after 1 March. Get ahead and support your club by pre-positioning funds into your Glidex account (so you are not immediately in significant debt) – see above.

(3) Club Operating instructions. A set of ‘Operating instructions’ is being developed for all aspects of the Club’s operation. These are mandatory and cover activity not detailed in Flying Orders. They are to be complied with.

Richard Lovall-Butt gave a vote of thanks to AGC(W) for accommodating PNGC for the last 2 years.

Danny Richmond reminded the club of the BGA Annual Conference and al club members were welcome.

Airfield Manager: Made the following points:

- As a military airfield, Upavon is a safe place to operate.- All to read (and sign for) the DAM.- The airfield is a fragile asset, treat it well and avoid

surface damage- TLZ: C130 landings/takeoff form summer (tbc)- Communications with 622 are essential to safe and

effective operation.- Courses were going well.- Radio calls must be used (see CFI notes too).- Upavon ‘Festival of Sport: Thanks to AGC(W) for

previous support and this year’s is planned for July (tbc).

11.Next Annual General Meeting – Jan 2021 (exact Date TBC)

17:00 Clubhouse

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Minutes of the AGC(W) AGM heldSaturday 256 Jan 2019

Paul JessopSecretary, AGC(W)

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Minutes of the AGC(W) AGM heldSaturday 25 Jan 2020

ANNEX A: CFI’s REPORT 2019 - 2020

Standards. One of the indicators of how well we are doing in terms of standards is how well we come out in the BGA accident summary. An analysis by Hugh Browning, BGA’s accident analyst, who gave a presentation to the my Instructors meeting, firstly comparing us to the Service Clubs, where we are similar to them but better when compared to civilian clubs. That said we have room for improvement. However, the general the flying standards are being maintained but for perennial issues of some low circuits and landing too close to other gliders or obstacles. I look to all of you to self-improve which is the best way and to the instructors to be more robust about standards.

Instructing. The club had 10 Full Category Instructors, 6 Assistant Category Instructors and 4 Basic Instructors, of course this includes our PNGC contingent. We have been fortunate to have Tony World as a TMG instructor and he coached Chris Pullen to a MG licence. Currently we also have 4 BGA MGIR instructors at the Club. We ran 4 WGC courses, one Battle Back and also supported the Wiltshire Cadets with weekend air experience flights. Paul Wright has continued to an excellent job to maximise attendance on all WGC courses. I am grateful to all the instructors and helpers who worked on the courses and appreciate some instructors and helpers did so on more than one course. It is an issue that is going to exercise us further.

Duties. Ali Carpenter continues to do the Duty Roster for me and does an excellent job. I am grateful for this support. It is the appointed instructor’s responsibility to arrange a stand in if they unable to do their duty. One issue that has been highlighted by Instructors is DP not turning up for their duties.

Operations. One area of concern has been lack of good supervision of launching our gliders; there have been instances where we have started to launch when the ATC are already launching or launching with gliders on the approach or the ATC retrieve wagon already towing cables. After considerable discussion and analysis it was decided to introduce the role of Launch Marshall. This is a duty also being planned by Ali on direction from me on who is to do this duty.

Airmanship. Whilst we have not had any close calls, or at least not been reported, it is everyone’s responsibility to fly safely. Key points are good lookout, fly within the airspace rules for Upavon, do your pre landing checks and don’t forget the radio calls.

Flying Statistics. (to follow)

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Minutes of the AGC(W) AGM heldSaturday 25 Jan 2020

ANNEX B: Balance Sheet and Income/Expenditure Statement yr ending 30 Sep 19.

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Minutes of the AGC(W) AGM heldSaturday 25 Jan 2020

ANNEX C: BGA Annual Report AGC(W) – 2018/2019

Key elements:

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Membership (at 30 sep 19)

Membership type No at 30th Sept General Definition NotesFull flying 59 Full flying Includes concessionary members e.g.

juniors/cadet schemes, seniors. Temporary 232 Limited flying, not

more than 3 consecutive months

e.g. Introductory/trial lesson pilot, course member (unless converted to full flying).Give total number in year to 30th September

Non-flying 2 Use of social and domestic facilities

Essentially a social membership.

Summary of flying in year ending 30 September

Winch, autotow, bungee

launches

Aerotow launches

Self launch Total launches Number of flying days

3616 173 189 3978 147

Total hours flown from site Total Kms cross-country from site1197 N/K

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Minutes of the AGC(W) AGM heldSaturday 25 Jan 2020

Annex D: Ground Facilities Building Update (Secretary)

Situation in Jan 2020

Over the last 12 months since quite a dire report on the situation at the last AGM we have:

Gained Full Planning Permission Obtained the ACF/ASCB Grant Funding (£110K) Nearly achieved a Tenancy at Will. Obtained DIO and Site permission to move ahead with build Commenced (and nearly finished) build!

With the result that:

The Ground Facilities Building is nearing completion Portacabins and Facilities (Toilets/Generator Unit) moved and positioned Heating re-established, Gas cylinders in-place and connected Electrical system re-established exc PV panels (planned for 22 Feb) Water supplies re-established Electrical supply to LPG Pump re-established Inter-Portacabin walkway connections made Majority of content returned to Portacabins clubhouse and workshop

Outstanding Risk:

Fire safety inspection (tbc) Completion of Tenancy at Will/Lease

Outstanding physical infra activity:

Commission roller doors (contractors) Groundwork finish (contractors) Steps from access points (contractors) Re-install PV panels (22 Feb – club) Complete move of ISO content (22 Feb – club) Skirmish and clear remaining area (22 Feb – club) Sell off ISO containers (shortly after 22 Feb) Re-position trailers (club) Mark-out and determine internal layout (club)

Leasing Arrangement: Through a Tenancy at Will the use of the land on the South side of Upavon Airfield was regularised in 2011. The current rental is approximately £2000 per year, abated through previous agreement by Chain of Command (4 Div, as was)  AGC(W) is not a legal entity in itself that can enter a Lease, the Tenancy at Will is in my personal name.  Therefore, the Army Sports Control Board previously agreed they would take the Lease with DIO LMS on AGC(W)’s behalf.  DIO were, I understand, accepting of this, but progress to achieving it has been slow.  A ‘Heads of Terms’ has been provided by ASCB, but it is not been agreed. New staff at ADCB has re-invigorated progress.

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Abatement: cost of land rental is approx. £3500 by DIO estimate. Abatement case derived and put forward by AGC(W) reduces this to £1000 per year, awaiting DIO Finance concurrence=, at which time ASCB will look to agree the T@W.

 What does the club need from you, the members:

Cherish the facility and look after it. Minimise electrical power usage] Minimise water usage

 Ground Facilities Building Funding: AGC(W) will be putting close to £15K into the Ground Facilities Building (provisional estimate and basis of Business Case to deliver the Grant Funding was £10K) after accounting for modification we have had to make during the design and build phases. This has been achieved without having to liquidate any glider or other capital asset (A8 for example).

Having said that, a massive amount pf club effort (particularly Ken Marsden) has gone onto enabling this all to happen and keep the cost down. Don’t now increase the forward cost by poor treatment of the building and facilities.

ATC Hanger

The aim remains to take over the ATC Hanger when they vacate to Hanger 72. This is subject to Hanger 72 being refurbished for 622 VGS, the timescale for which remains fluid and somewhat unknown. We continue to discuss with DIO and Site as to the mechanism for that handover.

 

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Minutes of the AGC(W) AGM heldSaturday 25 Jan 2020

Annex E: Annual Trophies Nominations

Trophy NominationMerit Cup (Meritorious service to Wyvern GC)

Paul Jessop. I would like to nominate Paul Jessop for the Merit Cup for Meritorious Service to Wyvern Gliding Club.

The role of Club Secretary is a demanding role even during periods of routine management. This nomination is for the huge amount of additional work that he has completed in support of all project management, planning permission, rent abatement, liaison, discussions, negotiations and applications necessary to successfully deliver the relocation and build of the new clubhouse. Paul has shown significant commitment and undergone a huge amount of work in his tireless support of the Club.

The club owes Paul a great debt of gratitude for all that he has done (and continues to do) for the club and I therefore nominate him for recognition of Meritorious Service to the Wyvern GC. Tom Clark, chairman.

Mike's Mug(Development)

Suzy Forbes, I would like to nominate Suzi Forbes for a club  member award.

When she joined I was not convinced as she was not core business. Now I would support her membership wholeheartedly. 

As a pilot she has approached her training and flying in a engaging and professional way, getting solo was on the cards from the start. Check flights with her are a pleasure. Her recent Safety observation shows her depth of commitment to gliding operations. 

Where she wins through is as a club member. She is there all day when she flies and keeps working to keep the field running. Repeatedly she has responded to calls for support to ad hoc activities, sometimes using annual leave to do so. Taking on the curry supper after the AGM is a good example of her commitment to the club. I don't mind chating to her now!

I think she is a full package as a club member and should be recognised.  

Nom: Allan Tribe (5x seconded)

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Barry Perks Trophy (Overall endeavour) Alternative to Mike’s Mug for Suzi perhaps

Acquilla Cup (For the Best Ab Initio Pilot) Toby Runyard: Going solo on his 14th Birthday. A very keen

and competent pilot. He is also the first to lend a hand when work around the club needs doing (HYT Annual for example).

Nom: Paul Jessop

Tempus Fugit (Fastest closed circuit flight from Upavon)

Jono Jones:76.4 kph (handicapped) over 150.8 km.

UPA, PEW, Abingdon,, BAS, Pewsey, UPA

Paul W did 191.8km at 76.7 kph (faster raw speed - just) but when handicapped was down to 72.4 kph.  (Bath and Basingstoke)

Chairman's Challenge Ken Marsden

I would like to nominate Ken Marsden for the Chairman’s Challenge. Ken delivers a huge amount of work in support of the ground equipment to keep the club functioning and this workload has shot up throughout the club move and build. Ken has never faltered and can be seen at the club at all times of day working ceaselessly for the benefit of all of the members. This hard work and commitment is hugely appreciated and therefore I nominate him as the worthy recipient of the Chairman’s Challenge.

Robbie's Wren(CFI Trophy)

Tom Clark: Blistering pace from Solo to Bronze to Silver to BI, with NPPL nearly in the bag too.

Nom: CFI + DCFI

Henry’s Trophy (Height Climb)

Tom Clark with 15804 ft height gain and a max of 19902 ft. 

From the BGA Ladder (Jamie Sage = Club Ladder Steward):

In a very low XC year:

XC Shield - Comp:

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Allan T           5699   all at AboynePaul Wright    4768Jono               1132Tom C             959

XC Shield - Non-comp:

Allan T            5699Paul W            1218Jono                1132Tom C              590

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