FISCAL YEAR 2016 / 2017 PRESENTED TO THE BOARD OF COMMISSIONERS ON APRIL 26, 2017 CLATSOP COUNTY 3 rd QUARTER REPORT
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FISCAL YEAR 2016 / 2017
PRESENTED TO THE BOARD OF COMMISSIONERS ON
APRIL 26, 2017
CLATSOP COUNTY 3rd QUARTER REPORT
3rd Quarter Overall
• All funds expenditures continue to remain generally in line with the budgeted expectations.
• Staff continues to monitor areas where additional costs are being incurred and are working with those departments to either help them realize savings or take appropriate measures for a budget adjustment.
• At the end of the third quarter current year property taxes were 97% collected of the amount budgeted.
3rd Quarter: All Funds Revenue Collections (Does not include transfers)
34,689,169 36,331,503
41,262,400 44,069,350 42,495,340
25,368,866 28,665,773 31,707,614 34,068,000 34,469,720
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
50,000,000
2012-2013 2013-2014 2014-2015 2015-2016 2016-17
Actual/Budgeted Revenue Earned Revenue
73.1% 78.9% 76.8% 77.3%
81.1%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
2012-2013 2013-2014 2014-2015 2015-2016 2016-17
3rd Quarter General Fund Revenue Collections (Does not include transfers)
17,353,138 18,909,617
17,868,721
19,945,924 18,250,153
10,738,604 12,873,999 13,803,732 15,498,574 15,928,397
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
2012-13 2013-14 2014-15 2015-16 2016-17
Actual/Budgeted Revenue Actual Q3
62% 68%
77% 78% 87%
0%
20%
40%
60%
80%
100%
% of Budget
2012-13 2013-14 2014-15 2015-16 2016-17
General Fund Major Revenue
8,286,100
2,183,650
1,394,280
8,026,463
2,183,650
1,260,624
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
Property Taxes Timber Revenue -GF
Timber Revenue -SP Transfer
BudgetedRevenue
Actual Q3
97%
100%
90%
84.00%
86.00%
88.00%
90.00%
92.00%
94.00%
96.00%
98.00%
100.00%
102.00%
PropertyTaxes
TimberRevenue -
GF
TimberRevenue -
SPTransfer
% of Budget
General Fund Payroll Costs thru 3rd Quarter
5,512,799 5,751,610 5,711,704
6,878,428 7,390,960
752,473 748,930 744,727
889,542
955,204
476,476 486,324
0
0
0
1,266,066 1,314,464
1,085,148
1,339,159
1,382,689
128,695 147,927
123,411
152,612
130,522
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
2012-13 2013-14 2014-2015 2015-2016 2016-2017
General Fund -Other
General FundHealthcareCosts
General FundPERS Bond
General FundPERSContributions
General FundActual Salaries
3rd Quarter: GF Org Units Percent Expense
0.0%
25.0%
50.0%
75.0%
100.0%
84.0%
73.3%
67.2% 64.1%
80.2% 72.3%
70.7%
54.8%
75.8% 71.7%
48.2%
69.8% 65.5%
86.2%
71.1%
Board of Commissioner’s – Org 1100
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
Budget -$88,560
Expenditure -$74,076
Commissioner Expenses
0
500
1000
1500
2000
2500
3000
3500
4000
Clement - $0 Lee - $1,739 Nebeker - $1,140 Sullivan - $2,485 Thompson - $7,328
Education & Training -$3,357
Meetings MealsReimbursed - $319
Meetings Mileage/FuelReimbursed - $5,032
Lodging - $3,984
3rd Quarter: Public Health Percent Expense
0.0%
25.0%
50.0%
75.0%68.4%
43.5%
66.3% 62.6% 61.7%
69.2%
60.5%
3.1%
44.3%
67.2%
59.8%
52.3%
3rd Quarter: Roads Dept. Percent Expense
76.0%
55.4%
12.2%
96.2%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
Rd Admn & Supprt Rd Maint & Construction Equip Replcmnt Road Distrct 1
3rd Quarter: All Other Org Units
0.0%
25.0%
50.0%
75.0%
100.0%
85.1%
49.8%
62.4%
24.1%
38.8%
54.9%
67.3%
33.9%
44.0%
54.5%
7.0%
11.9%
29.3%
87.2%
20.3%
49.8%
3.8% 1.1%
38.6%
3.6%
35.3%
50.8%
0.0%
30.7%
3rd Quarter: Conclusion/Take Away
As stated previously in the presentation: Org units that are exceeding the 75% margin of where expenditures should approximately be at for this point in the fiscal year have department staff who are working with Budget & Finance towards finding solutions for savings, or have made arrangements to have a budget adjustment made prior to the end of the FY.
Some of these adjustments may be to reallocate budget
authority or in some instances the budget adjustment will reduce contingency reserves.
Questions?
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