CITY OF GROSSE POINTE WOODS Rescheduled City Council ... · CITY OF GROSSE POINTE WOODS 20025 Mack Plaza Rescheduled City Council Meeting Agenda Monday, September 10, 2012 7:30 p.m.

CITY OF GROSSE POINTE WOODS 20025 Mack Plaza

Rescheduled City Council Meeting Agenda Monday, September 10, 2012

7:30 p.m.

1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF COMMISSION MEMBERS 5. ACCEPTANCE OF AGENDA 6. MINUTES A.

B. C. D. E. F.

Council 08/20/12 Committee-of-the-Whole 08/06/12, and 08/20/12 w/recommendation

1. Assessing Department Staffing/budget amendment Planning Commission and Workshop 07/24/12 Senior Citizens Commission 05/17/12 Tree Commission 05/02/12 Tree Commission Excerpt 09/05/12, w/recommendation:

1. Purchase – Arbor Day seedlings

7. PUBLIC HEARING A. Fence Variance: Mary Ellen and Paul Meyering, 620 S. Oxford

1. Letter 07/31/12 – Code Enforcement Officer 2. Letter 08/15/12 – Mary Ellen and Paul Meyering 3. Three (3) photos 4. Memo 08/28/12, w/four (4) photos – Building

Official 5. Building Permit No. PB120359 6. Application For Fence Permit 05/31/12 7. Letter 09/06/12, w/photo – Gary Vanbiervliet 8. Letter 06/27/12 – Bonnie Woods 9. Affidavit of Property Owners Notified 10. Aerial View

8. COMMUNICATIONS A. Discover Mack: Grosse Pointe Business Association

1. Email 09/04/12 – A. DiClemente

B. Michigan Assessors Association Annual Education Program 2012

1. Memo 09/10/12 – City Assessor 2. 67th Annual Education Program 2012 (summary)

C. Application for Permit to Hold a Group Walk – Caribou

Coffee 1. Application 09/03/12

2. Certificate of Liability Insurance

D. Resignation – Tree Commission 1. Letter 08/29/12 – William Meredith

E. Resignation – Citizens Recreation Commission

1. Letter 08/29/12 – Tonja Stapleton

9. PROCLAMATION

A. Dr. Matthew Fontana

10. RESOLUTION A. Charitable Gaming License – Grosse Pointe Red Barons-North

1. Letter 08/28/12 – C. VanDoorne 2. 501(c)(3) Identification - Internal Revenue

Service 3. By-Laws – Grosse Pointe Red Barons 4. Raffle License Application 5. Local Governing Body Resolution for charitable

Gaming Licenses

11. CLAIMS/ ACCOUNTS

A. City Attorney 1. Don R. Berschback 08/31/12 2. Charles T. Berschback 08/29/12

12. NEW BUSINESS 13. ADJOURNMENT

Lisa Kay Hathaway, MMC City Clerk

IN ACCORDANCE WITH PUBLIC ACT 267 (OPEN MEETINGS ACT)

POSTED AND COPIES GIVEN TO NEWSPAPERS The City of Grosse Pointe Woods will provide necessary, reasonable auxiliary aids and services, such as signers for the hearing impaired, or audio tapes of printed materials being considered at the meeting to individuals with disabilities. All such requests must be made at least five days prior to a meeting. Individuals with disabilities requiring auxiliary aids or services should contact the City of Grosse Pointe Woods by writing or call the City Clerk’s office, 20025 Mack Plaza, Grosse Pointe Woods, MI 48236 (313) 343-2440 or Telecommunications Device for the Deaf (TDD) 313 343-9249. NOTE TO PETITIONERS: YOU, OR A REPRESENTATIVE, ARE REQUESTED TO BE IN ATTENDANCE AT THE

MEETING SHOULD COUNCIL HAVE QUESTIONS REGARDING YOUR REQUEST

COUNCIL

08-20-12 - 99

MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CiTY OF GROSSE POINTE

WOODS HELD ON MONDAY, AUGUST 20, 2012, IN THE COUNCIL-COURT ROOM OF THE

MUNICIPAL BUILDING, 20025 MACK PLAZA, GROSSE POINTE WOODS, MICHIGAN.

The meeting was called to order at 7:30 p.m. by Mayor Novitke,

Roll Call: Mayor Novitke

Coundl members: Bryant, Granger, Koester, McConaghy, Shetler

Absent: Ketels

Also Present: City Administrator Fincham

City Attorney Chip Berschback

Treasurer/Comptroller Irby

City Clerk Hathaway

City Assessor Soles

Director of Public Works Ahee

Motion by Bryant, seconded by Shetler, that Council Member Ketels be excused from

tonight's meeting.

Motion carried by the following vote:

Yes: Bryant, Granger, Koester, McConaghy, Novitke, Shetler

No: None

Absent: Ketels

Council, Administration, and the audience Pledged Allegiance to the Flag.

The following Commission members were in attendance:

Carol Evoa, Planning Commission

Fred Landsiedel, Beautification Commission

Motion by Granger, seconded by Bryant, that all items on tonight's agenda be received,

placed on file, and taken in order of appearance.

COUNCIL

08-20-12 100



No: None

Absent: Ketels

Motion by McConaghy, seconded by Bryant, regarding appointment - Local Officers'

Compensation Commission, that the City Council voice no objecUon to the Mayoral

appointment of Dan Curis to the Local Officers' Compensation Commission with a term

to expire September 30, 2017.



No: None

Absent: Ketels

Motion by Bryant, seconded by Shetier, that the following minutes be approved assubmitted:

1. City Council Minutes dated August 6, 2012.



No: None

Absent: IKetels

Motion by Granger, seconded by Shetler, regarding Employee Handbook, that the

City Council concur with the recommendation of the Committee-of-the-Whole at their

meeting on August 6, 2012, and adopt the Employee Handbook as presented, withoutthe Social Media Policy.



No: None

Absent: Ketels

2

COUNCIL

08-20-12 - 101

Motion by Bryant, seconded by Shetler, regarding Emergency Repair 2006 Sewer

Jet #15, that the City Council authorize payment in the amount of $9,136.69 to Jack

Doheny Supphes, Inc., 777 Doheny Court, P.O. Box 609, Northville, MI, for emergency

repairs to the 2006 Sterling Sewer Jet #15, with $6,500.00 to be paid from accounts 592-

537-970.000 and $2,636.69 be paid from account 592-537-818.000.



No: None

Absent: Ketels

Motion by Shetler, seconded by Bryant, regarding AT&T/Metro Act, that the City Council

authorize the City Administrator to sign the AT&T METRO Act Right of Way Permit

Extension to expire on September 30, 2015.



No: None

Absent: Ketels

Motion by McConaghy, seconded by Bryant, regarding Budget Amendment Pt'

2011/12 & Payment of Invoice, that the City Council amend the 2011/12 budget and

approve the transfer of $80,389.23, from General Fund Fund Balance to account 101-224-

840.000 and authorize payment to the Wayne County Treasurer in the amount of

$90,189.23 for the July 2012 delinquent tax settlement statement.



No: None

Absent: Ketels

Motion by Koester, seconded by McConaghy, regarding Rizzo Services - Consent to

Assignment of Agreement, that the City Council consent to the assignment of the

agreement with C & R Maintenance, Inc. to Rizzo Environmental Services, Inc. and

authorize the City Administrator to sign the Consent Agreement provided that the

3

COUNCIL

08-20-12 - 102

contractor submit updated Certificates of Insurance and a performance bond reflecting

the involvement of the new entity.

Motion carried by the foflowing vote:


No: None

Absent: Ketels

The Chair requested the City Administrator and Director of Public Set-vices to look at

waste removal on Mack Avenue on the weekends.

Motion by McConaghy, seconded by Bryant, regarding Monthly Report - July 2012,

that the City Council refer this report to the Finance Committee.



No: None

Absent: Ketels

Motion by Granger, seconded by Bryant, regarding contract: Department of Public

Works Uniforms, that the City Council award a one-year contract to JEM Industries, Inc.

to supply summer and winter uniforms to the Department of Public Works from

September 15, 2012 through April 15, 2013, at a cost of $438.01/employee, for 22

employees $9,636.22, and allowing for additional oversize charges, for a total amount not

to exceed $10,500.00, to be paid from accounts 101-595-725.000, 202-483-725.000, 203-

483-725.000, 226-529-725.000, and 592-545-725.000.



No: None

Absent: Ketels

Motion by McConaghy, seconded by Shetler, regarding Prodamation: Alice Kliber, that

the City Council voice no objection to the issuance of this Mayoral proclamation.

4

COUNCIL

08-20-12 - 103

Motion carded by the foflowing vote:


No: None

Absent: Ketels

Motion by Shetler, seconded by Bryant, regarding Second Reading: An Ordinance

Amending Chapter 28 Offenses, Sec. 28-398 Sale or Possession of Fireworks,

To Regulate Fireworks, that the City Council approve this proposed ordinance aspresented making it effective 20 days after its enactment, and to authorize publication bytitle of the final adoption in the Grosse Pointe News.



No: None

Absent: Ketels

Motion by Bryant, seconded by Shetler, regarding Second Reading: An OrdinanceAmending Chapter 42, Traffic and Vehicles, Article III, State Vehicle Code, byAmending Sec. 42-108 Penalties, to Allow for Municipal Enforcement of CertainState Laws as Specifically Authorized by State Statute, and by Adding new Sec.

42-110 High BAC Incorporating by Reference MCI 6251c Providing forPenalties for Driving with A Blood Alcohol Content of 0.17 Grams or More, thatthe City Council approve this proposed ordinance as presented making it effective 20 daysafter its enactment, and to authorize publication by title of the final adoption in the GrossePointe News.


Yes: Bryant, Granger, Koester, McConaghy, Novitke, ShetlerNo: None

Absent: Ketels

Motion by McConaghy, seconded by Bryant, regarding labor Attorney, that the City

Council approve the following statement dated August 1, 2012:

1. Labor Attorney Keller Thoma, Invoice #98769 - $803.10.

5

COUNCIL

0&-20-12 - 104



No: None

Absent: Ket&s

Hearing no objections, the following item was heard under New Business:

The following individual was heard regarding parking at the Assumption Church Greek

festival:

Ghassan Elian

568 Coventry Lane

Motion by McConaghy, seconded by Shetler, that the Councfl recess the regularly

scheduled Council meeting at 7:55 p.m. and convene in Closed Executive Session for the

purpose of discussing pending litigation at which time the City Council may or may not

reconvene in regular session to address additional items as necessary, in accordance with

the Open Meetings Act 1976 PA 267.

Motion carried by the following ROLL CALL vote:

Novitke Yes

Shetler Yes

Bryant Yes

Granger Yes

Ketels Yes

Koester Yes

McConaghy Yes

The Chair dedared a five minute recess prior to convening in Closed Executive Session,

The Regular City Council Meeting reconvened at 8:35 p.m.

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COUNCIL

08-20-12 - 105

The City Assessor provided an overview regarding her request to employ outside

appraisers to be assigned to pending Michigan Tax Tribunal cases.

Motion by Bryant, seconded by Granger, regarding employment of outside Appraisers,

that the City Council approve an expenditure in an amount not to exceed $3g,200.00 for

purposes of employing Appraisers for certain pending Michigan Tax Tribunal cases subject to theapproval of the City Attorney of the appraisal/employment fee contracts.



No: None

Absent: Ketels

Motion by Granger, seconded by Bryant, to adjourn tonight's meeting at 8:58 p.m.

PASSED UNANIMOUSLY.

Respectfully submitted,

Lisa Kay Hathaway

City Clerk

7

COMMITTEE-OF-THE-WHOLE L4ZE08-06-il - 27

MINUTES OF THE MEETING OF THE COMMITTEE-OF-THE-WHOLE OF THE CITY OF

GROSSE POINTE WOODS HELD ON MONDAY, AUGUST 6, 2012, IN THE CONFERENCE

ROOM OF THE MUNICIPAL BUILDING, 20025 MACK AVENUE, GROSSE POINTE WOODS,

MICHIGAN.

PRESENT: Mayor Novitke

Council Members Bryant, Granger, Ketels, Koester, McConaghy,Shetler

ABSENT: None

ALSO PRESENT: City Administrator FinchamCity Attorney Chip BerschbackTreasurer/Comptroller Irby

City Clerk Hathaway

Director of Public Services Ahee

Mayor Novitke called the meeting to order at 8:25 p.m.

Motion by Granger, seconded by Bryant, that all items on tonight's agenda be received,

placed on file, taken in order of appearance.

Motion carried by the following vote:Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, ShetlerNo: None

Absent: None

The first item discussed was the Employee Handbook. The Mayor suggested theCommittee take action on the Employee handbook, but hold off on the Social MediaPolicy until it had been reviewed closely by perhaps the Public Relations Committee.

Motion by Granger, seconded by Bryant, regarding the Employee Handbook, that theCommittee-of-the-Whole recommend that City Council adopt the Employee handbook aspresented, without the Social Media Policy.

Motion carried by the following vote:Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, ShetlerNo: NoneAbsent: None

Discussion then ensued regarding the Social Media policy, which discussion includedconcerns regarding dissemination of confidential information, overly restricting people,and that all policies needed to be included in the policy. There was a consensus of theCommittee to send this item to the Public Relations Committee for review and arecommendation back to the Committee-of-the-Whole.

COMMITTEE-OF-THE-WHOLE

08-06-12 - 28

The next item discussed was regarding the Grosse Pointe Woods Foundation

project. The City Administrator provided an overview of the project, which included animproved entrance to Lake Front Park and adds a fitness trail with twelve fitnessstations. The proposal has been revised with respect to parking as the new plan wiU

keep the current parking configuration and wfll be restriped so as not to lose parkingspaces. The revised parking plan was recommended by the City Administrator andDirector of Public Services.

The proposal includes sponsorships. Although a previous request for corporate sponsors

in Gesquiere Park was denied, consideration will be given to this request for Lake Front

Park but the Committee wants to see a rendition of the proposed plaque, determinewhether a time limit should be placed on a sponsorship, determine cost to replace andmaintain the plaques and equipment, and that no corporate logos be allowed on theplaques. There was a brief discussion regarding handicap accessibility and ADAcompliance. The City Administrator agreed to take these comments to the Foundation.

This item is to remain on the Committee-of-the-Whole.

The next item discussed was regarding the Cook Schoolhouse - Usage Proposal.There was a consensus to approve the usage proposal. The Committee reviewed the

proposal and asked Administration to:e Add a reference for allowing alcohol;

* Discuss equipment rental with Information Technology such as a projector andlaptop;

* Review the fee structure to ensure there is no monetary loss; that costs arebeing covered.

This item is to remain on the Committee-of-the-Whole.

The next item discussed was information for ballot proposals. The

Treasurer/Comptroller provided an overview of the 2012 Millage Proposal Overview fact

sheet. There was a consensus that a footnote be added in the Finance Summary

section, "not supporting EMS and Dispatch", a few minor grammatical corrections bemade as identified, and the City's logo be added. The fact sheet is to be distrbuted via

the City's front-page website, in all City lobbies City Clerk's office, Lake Front Park

Activities Building, Community Center, Department of Public Works and Department ofPublic Safety, and a consolidated version be placed in the City's Update and sent to themedia. The City Attorney will advise regarding whether the fact sheet can be distributedvia email and determine whether MML's one-pager plus can be attached to the factsheet without a copyright infringement.

Scheduling of a public informational meeting was also discussed. Following discussion,

there was a consensus that the informational meeting be held on Monday, September

24, 2012, at 7 p.m., administration would provide the facts and department headswould be available at the conclusion of the meeting to answer questions. A daytimemeeting will also be scheduled.

2

COMMITTEE-OF-THE-WHOLE

08-06-12 - 29

Hearing no objections, under new business, the fouowing was discussed:

The City Administrator stated Nichol Byron had been appointed Interim Park

Supervisor taking the place of Melissa Sharp, and the matter regarding

permanent replacement will be presented to the City Council within one month;

The City Administrator provided an overview regarding the Federal Local SafetyProgram in accordance with his memo dated August 1, 2012.

Motion by Koester, seconded by Bryant, regarding Federal Local Safety Program,

that the Committee-of-the-Whole recommend that City Council authorize Anderson,

Eckstein, and Westrick to administer the Safety Grant Applications at a cost of

$7,800.00.

Motion failed by the following vote:Yes: Bryant, Koester, Shetler

No: Granger, Ketels, McConaghy, Novitke

Absent: None

The City Administrator then discussed the City's Mutual Aid Agreement with the

other Grosse Pointes and Harper Woods. The City of Harper Woods is notmaintaining public safety personnel levels to support their community and union

contract negotiation issues are not being resolved. He stated the City Managers

will be meeting to discuss this situation, and understood that all had verbally

agreed to remove Harper Woods from the Agreement. There was a consensus

of the Committee to authorize the City Administrator to discuss removing Harper

Woods from the Mutual Aid Agreement.

Motion by Shetier, seconded by Bryant, that the meeting of the Committee-of-the-Whole

be adjourned at 10:42 p.m. PASSED UNANIMOUSLY.


Lisa Kay Hathaway

City Clerk

3

COMMflTEE-OF-THE-WHOLE

08-20-12 - 30

MINUTES OF THE MEETING OF THE COMMITTEE-OF-THE-WHOLE OF THE Cm' OF

GROSSE POINTE WOODS HELD ON MONDAY, AUGUST 20, 2012, IN THE CONFERENCE

ROOM OF THE MUNICIPAL BUILDING, 20025 MACK AVENUE, GROSSE POINTE WOODS,

MICHIGAN.

PRESENT; Mayor Novitke

Council Members Bryant, Granger, Koester, McConaghy, Shetler

ABSENT: Ketels

ALSO PRESENT: City Administrator Fincham

City Attorney Chip Berschback

Treasurer/Comptroller Irby

City Clerk Hathaway

City Assessor Soles

Mayor Novitke called the meeting to order at 8:55 p.m.

Motion by Granger, seconded by Bryant, that all items on tonighrs agenda be received,

placed on file, taken in order of appearance.



No; None

Absent: Ketels

The first item discussed was regarding the Assessing Department's Staffing. The

City Assessor provided an overview of her memo dated August 20, 2012, regarding her

request to:

1. Begin the State of Michigan Audit of Minimum Assessing Requirement AMAR

project by employing the services of WCA Assessing to perform field inspections,

and to be completed over two years through December 31, 2014.

2. Fill one permanent part-time Level II Assessor two were budgeted with WCA to

assist the Assessing Department to complete the building permit inspections for

the 2013 Assessment Roll at a cost not to exceed 10,500.00 with work to be

performed from September 2012 through December 31, 2012.

The Treasurer/Comptroller stated the total project will cost approximately $160,000.00,

and will more than pay for itself ensuring that records are accurate and correct to pass

the state's audit. The study will span three fiscal years. Since the two part-time

positions were not filled, $20,500.00 is left over in this fiscal year. Any additional

funding needed would come from reserves approx $140,000. After the project is

complete, Assessing will be requesting one full-time Level II Assessor at a cost of

$40,000.00 plus benefits. The Treasurer/Comptroller and City Attorney recommended

approval of this hire,

COMMflTEE-OF-THE-WHOLE

08-20-12 - 31

Motion by McConaghy, seconded by Granger, regarding Assessing Department Staffing,

that the Committee-of-the-Whole recommend to City Council the employment of WCA

Assessors to provide outside assessing services as recommended by the City Assessor,

and to reduce from two part-time to one part-time employee in her department.

Motion carried by the following vote;


No: None

Absent: Ketels

Under new business:

* The Chair discussed who had settlement authority on Michigan Tax Tribunals

cases without the approval of City Council, and he recommended that once it

goes to MU, City Council approval be required because it would be a settlement

of a lawsuit. There was a majority consensus four - yes, two - no that the City

Attorney does not have authority to settle Tax Tribunal Cases but that Michigan

Tax Tribunal cases be reviewed by the City Council. There was a consensus of

the Committee to place the matter of settlement authority regarding MU and

small claims cases on a future Committee-of-the-Whole agenda.

* Member Granger inquired as to when DTE will be returning to Council with an

Update. The City Administrator stated he has contacted DTE twice with no

response and will move up the chain of command to obtain a response. The

Mayor and City Administrator are scheduled to meet with the Michigan Public

Service Commission on September 7, 2012.

Motion by Bryant, seconded by McConaghy, that the meeting of the Committee-of-the

Whole be adjourned at 9:58 p.m. PASSED UNANIMOUSLY.


Lisa Kay Hathaway

City Clerk

2

Ic%fl1

PLANNING COMMISSION

07/24/12-020 ....

MINUTES OF THE PLANNING COMMISSION OF THE CITY OF GROSSE POINTE WOODS HELD ON

TUESDAY, JULY 24, 2012, IN THE COUNCIL-COURT ROOM OF THE MUNICIPAL BUILDING, 20025

MACK AVENUE, GROSSE POINTE WOODS, MICHIGAN.

The meeting was called to order at 7:33 p.m. by Chair Gilezan.

Roll Call: Chair Gilezan

Evola, Fuller, Hamborsky, Rozycki, Richardson, Stapleton, Vaughn

Absent: Vitale

Also Present: Building Official TutagCity Attorney C. Berschback

Recording Secretary Babij Ryska

Motion by Richardson, seconded by Vaughn, that Planning Commission Member Vitale be excused

from tonight's meeting.

MOTION CARRIED by the following vote:YES: Evola, Fuller, Gilezan, Hamborsky, Rozycki, Richardson, Stapleton, Vaughn

NO: None

ABSENT: Vitale

Motion by Evola, seconded by Fuller, that all items on tonight's agenda be received, placed onfile, and taken in order of appearance.

MOTION CARRIED by the following vote:YES: Evola, Fuller, Gilezan, Hamborsky, Rozycki, Richardson, Stapleton, VaughnNO: None

ABSENT: Vitale

Motion by Vaughn, seconded by Richardson, regarding Approva of Minutes, that the Planning

Commission Workshop and Regular Meeting minutes dated June 26, 2012 be approved.

MOTION CARRIED by the following vote:YES: Evola, Fuller, Gilezan, Hamborsky, Rozycki, Richardson, Stapleton, VaughnNO: None

ABSENT: Vitale

ftANNING COMMISSION

07/24/12 - 021

The first item on the agenda was a Sign Appeal: Woods Wholesale Wine, 20787 MackAvenue. Building Official Tutag provided an overview of the application, noting that the

ordinance only allows two signs per building; therefore, the request was denied. Discussion

ensued regarding the aesthetics of the proposal. Owner William Matouk and Dave Embree

Embree Sign Co. were present to answer questions.

Motion by Hamborsky, seconded by Richardson, regarding Sign Appeal: Woods WholesaleWine, 20787 Mack Avenue, that the Planning Commission, upon review of the signs, has

determined that allowing an exception of the provisions of Chapter 32 of the City Code wouldbe in the best interest of the city and not against the spirit and intent of Chapter 32, andrecommend that the City Council approve the variance request.

MOTION CARRIED by the following ROLL CALL vote:

Evola No Richardson Yes

Fuller Yes Rozycki Yes

Gilezan Yes Vaughn No

Hamborsky Yes Vitale Absent

Stapleton Yes

Motion by Hamborsky, seconded by Stapleton, that the Planning Commission immediately

certify the previous motion,

MOTION CARRIED by the following vote:

YES: Evola, Fuller, Gilezan, Hamborsky, Rozycki, Richardson, Stapleton, Vaughn

NO: None

ABSENT: Vitale

The next item on the agenda was Continued Discussion: Land Uses & Zoning on Mack

Avenue. Chair Gilezan stated that this topic was addressed at the Workshop meetingimmediately proceeding tonight's meeting. The City Attorney, along with the Building Official andJohn Jackson of McKenna Associates, Inc., will review the City's current regulations and those oflike communities to determine if it is in the best interest of the City to consider rezoning certaindistricts to promote viability of properties.

Motion by Evola, seconded by Hamborsky, that the Planning Commission retain the consultingservices of John Jackson of McKenna Associates, Inc., for the purpose of reviewing and makingrecommendations for the City's Commercial District, for a cost not to exceed $1,000, with fundsto be taken from Account No. 101-105-880.500.

MOTION CARRIED by the following vote:YES: Evola, Fuller, Gilezan, Hamborsky, Rozycki, Richardson, Stapleton, Vaughn

NO: None

ABSENT: Vitale

2

PLANNING COMMISSION

07/24/12 - 022

The City Attorney will do a preliminary check of case law regarding business appeals

regulations. This item will be listed as an agenda item for the August 28, 2012 meeting.

The next item on the agenda was the Building Official's Monthly Report Mr. Tutag reported

the following:

e St. John Hospital is interested in installing a heliport on the portion of the property that

is located in the Woods. This is only permitted as a special land use in the C-2 district.

o They will schedule a demonstration at a later date and PlanningCommission members will be invited to attend.

e The Rivers project is well under way, with approaches and address assignments nearlycomplete. We have not received any complaint calls lately.

e Would like to review all permitted used in the C-i district, current verbiage is outdated.

Commission Member Rozycki gave the July 2012 Council Reports:

July 2nd meeting: Nothing pertaining to the Planning Commission.

* July 16th meeting: Nothing pertaining to the Planning Commission. However, a number

of residents were in attendance due to the repeated DTE power outages in the area.

Council agreed to hold a public forum with DTE to address resident concerns.

Commission Member Evola will attend the August Council Meetings.

The following Sub-Committee Reports were provided:

2020 Plan - Nothing to report.

Special Sign Ordinance - Commission Member Vaughn stated the Sub-Committee had ameeting on July 2l. Members did an analysis of the sign ordinance and also examined the

number of window signs on Mack Aye, with a focus on illuminated signs. The Sub-Committeewill meet one more time before making a formal report at the August meeting.

Chair Gilezan scheduled a Workshop meeting to for the Special Sign Ordinance Sub-Committee

presentation on August 28, 2012 at 6:30 p.m.

Motion by Evola, seconded by Rozycki, to adjourn the Planning Commission meeting at 8:26 p.m.Passed unanimously.

.3

PLANNING COMMISSION WORKSHOP

07-2442 - 05

MINUTES OF THE PLANNING COMMISSION WORKSHOP MEETING HELD ON JULY 24, 2012 IN

THE CONFERENCE ROOM OF THE MUNICIPAL BUILDING, 20025 MACK AVENUE, GROSSE POINTE

WOODS, MICHIGAN.

The meeting was called to order at 6:40 p.m. by Chair Gfiezan.

Roll Call: Chair Gilezan

Evola, Fuller, Hamborsky 6:44 p.m., Rozycki, Richardson, Stapleton, Vaughn

7:03 p.m.

Absent: Vitale

Also Present: Building Official Tutag

City Attorney C. Berschback

Recording Secretary Babij Ryska

The first item on the agenda was regarding Continued Discussiom Land Uses& Zoning on

Mack. Building Official Tutag gave an overview of the topic and the discussions from the last

Workshop meeting. The City has received interest in property currently zoned RO-1 - Restricted

Office from a restaurant establishment containing a drive-thru, which is not a permitted use in that

zone. The property in question is the former Bank of America located at 20559 Mack Ave. The

Commission's concern is the viability of the property if it remains zoned RO-1 and the adverse

consequences of rezoning it Commercial. The Commission continues to be conscientious of

maintaining the City's high safety and aesthetic standards.

Discussion continued regarding the legality of a ban on drive-thru establishments. Another option

is to strengthen the current regulations in the Commercial district before making any rezoning

decisions. The Commission agreed that the City Attorney, along with the Building Official and John

Jackson of McKenna Associates, Inc., will review the City's current regulations and those of like

communities to determine a course of action. The Commission will formally retain Mr. Jackson's

services at tonight's regular meeting.

The Planning Commission Workshop meeting unanimously adjourned at 7:2g p.m.

.2 4;1

0 SENIOR CITIZENS COMMISSION

CLIV OFQROSSE.W

MINUTES OF THE REGULAR SENIOR CITIZENS COMMISSION MEETING OF

THE CITY OF GROSSE POINTE WOODS HELD ON THURSDAY, MAY 17, 2012,

IN THE LAKE ROOM OF THE CJROSSE POINTE WOODS COMMUNITY CENTER,

20025 MACK PLAZA, GROSSE POINTE WOODS, MICHIGAN.

Chairperson Mary Rose Nelson called the meeting to order at 4:05 p.m.

Roll Cal]: Chairperson Nelson

Commission Members: Flanagan, Gattari, Hyduk, Kypros, Lawlis, Mitts,

Solomon, Thornton, Wehrmann, Witt.

Excused: Maier

Also in. Attendance: Council Representative Shetler, GPW Senior Coordinator

Zarowny.

Minutes: Motion by Solomon, seconded by Hyduk, that the March 2012 minutes be

approved as submitted. Passed unanimously.

Chairperson's Report: Updated corrected Commission roster will be distributed at the

July meeting. The Ice Cream Social attendance was 110, not including Commission

members. Discussion on excluding guests from other cities. Group felt it was worth the

PR for the Woods to share this event with the few outside guests we have.

Treasurer's Report: Balance as of April 30, 2012 in the Carry-Forward Budget is

$2,876.69 and in the Council Approved General Fund is $668.12. Motion by Solomon,

seconded by Hyduk to accept as submitted. Passed unanimously.

GPW Senior Club: Mitts and Zarowny reported on trips and Senior Club activities.

Council Representative Report: Shetler updated Commission on current Council and

budget meetings.

New Business: Solomon resigned as Co-Secretary of the Commission due to personal

commitments. She will still be a Commission member. Mitts will be Secretary.

Nelson will be checking prices for the Picnic. There was discussion on again having

Detroit Tiger's "Paws" as a special guest. No final decision as yet.

Motion to adjourn by Kypros, seconded by Wehrmann, 4:35 p.m. Unanimously passed.

Mary Mitts

Secretary

S zoZ

gN

.`/t4.L4

GROSSE POINTE WOODS TREE COMMISSION

Meeting Minutes of May 02, 2012

/1

1'

4

Chairman, Stephen Chan, called the

meeting to order at 7:35 p.m.

Present: Rogers, Chan, Sullivan, Durney.

Meredith, DiCicco. Malley Koester Council

Representative, Profeta, Greening

Christopoulos

Absent: Paavola Other function.

Approval of the Agenda for the meeting

of May 02, 2012. Motion by Malley and

seconded by Meredith to approve the agenda

as presented with the addition of the words

New Business at the start of item 7. All

members present approved the corrected

agenda.

Approval of the meeting minutes of

03/07/12.

Motion by Malley and seconded by

Meredith to approve the minutes as

presented. All members present approved

the motion. No regular Tree Commission

was held in April. In its place the Tree

Commission held a Memorial Tree program

onApril 04, 2012

Apnroval of the summary of the Tree

Commission activity for April 2012.

Motion by Sullivan and seconded by Profeta

to approve the summary as presented with

two corrections. In the first paragraph, line

four, delete the name Durney, He did not

attend. the program. In the second

paragraph, line two, delete the word Blue

and replace it with the word Black. All

members present approved the summary

with these corrections.

Treasurer's Report, April 24 201.2:

Cash Reserve 07/01/2011 $12,139.51

No expenses, April, 2012.

Balance carries forward

Approved budget 07/01/li $1,365.00

Purchase of 500 Black Hill

Spruce tree seedlings 350.50

Memorial program expense 50.00

Balance thru 06/30/12 $954.50

Balance does not carry forward.

All expenses require prior Council approval.

Old Business:

Refreshments for the Memorial Tree program:

The format and presentation of the pro gram was

well received. Upgrade of refreshments provided

was suggested for the 2013 ceremony. After

discussion, and in response, Meredith made a

motion and seconded by Sullivan that our

budgeted 2013 money for this program be

increased by $135.00 with Council approval. All

members present approved the motion.

The required number of donor photographs will be

printed by Wal-Mart and then mailed to each

donor along with a thank you letter by Profeta.

Arbor Day program:

The presenters reviewed their experience of their

visit to five schools, Ferry, Mason, Poupard, Star

of the Sea and Monteith and completed the

program feedback form as requested by Paavola.

The University Liggett students do not participate

in our poster contest program. They attend a field

trip on the Ford Estate. Former Tree Commission

member, Ken Peterson tells the students about the

various trees and a member of the Audubon

Society lectures about the birds they hear and see.

The name of the poster contest winner from each

school will be obtained from Paavola and this

information provided to Jan Treiter for the August

Update letter.

New Business:

Chan requested the commission members to attend

the Council meeting on May 7 at which time he

will present the "Tree City USA" banner to the

Mayor and Council. The Mayor will read a

proclamation for this award.

Greening distributed article titled "Michigan's

`forests growing twice as fast as they're being

harvested." Council approval is requested for the

purchase of five blank name plates for emergency

use on the school Arbor Day plaques. The

total expense would he $37.50 or Sx$7.50.

The blank plates would be stored at the

Department of Public Services.

Adjournment: Motion by Meredith and

seconded by Malley that the meeting be

adjourned at 8:15 p.m. All members present

approved the motion.

Submitted b

Wilson U. Rogers

Secretary 313 886-7660

- *±er± On/L

GROSSE POINTE WOODS

Meeting Minutes of September 05, 2012

RECeiVED

SEP zo"TREE COMMISSION

PtÈ,

Dumey,

Council

Greening,

by Greening and seconded by

to approve the minutes as

All members present approved

Chairman, Stephen Chan, called the

meeting to order at 7:30 p.m.

Present: Rogers, Chan, Sullivan,

DiCicco, Malley, Koester,

Representative, Paavola, Profeta,

Christopoulos.

Guest: Joe Backer

Absent: None-Meredith resigned-moved.

Approval of the Agenda for the meeting

of September 05, 2012. Motion by Durney

and seconded by Sullivan to approve the

agenda as presented. A].l members present

approved the agenda.

pproval of the meeting minutes of

06/06/12.

Motion

DiCicco

presented.

the motion.

No regular Tree Commission meetings were

held in July and August.

Treasurer's Report, August 28, 2012:

Cash Reserve 07/01/2012 $12,139.51

No expenses from 5//1.2---8/28/12.

Balance carries forward

Approved budget 07/01/12 $1,500.00*

No expenses for July

and August 2012.

Balance thru 08/28/12 $1,500.00

Balance does not carry forward.

All expenses require prior Council approval.

*For the 2013 Memorial Tree program, the

budgeted amount as originally submitted

was increased by $161.50.

Old Business:

Profeta advised that he had the donor

Memorial Tree program photographs printed

and distributed along with a thank you letter

to each donor. Profeta paid for the expense

of printing and mailing. He was advised

that these charges should be cleared for

payment by Council approval and processed as a

budgeted item,

New Business:

Betty Ahee, representative of the City Clerk's

office, has received Bill Meredith's letter of

resignation. With Mr. Backer absent from the

conference room, Chairman Chan advised that

three other residents expressed an interest in being

a commission volunteer but not specifically the

tree commission as shown on the attached

biographical sketch for Joe Backer. After

discussion, Malley made a motion and seconded

by Sullivan, that we accept Joe Backer as a

member of the Community Tree Commission.

Greening made a motion and seconded by Paavola

that the Council and Mayor approve the

appointment of Joe Backer as a member of the

Community Tree Commission. All members

present approved both motions.

2013 Arbor Day tree seedling; Paavola reviewed

for the members present her current price list from

Van Pines Nursery. We purchase a quantity of

500 seedlings arid the cost per tree is based on this

quantity plus the growth cycle one year or two

years. Shipping and handling are separate

charges. For the past two years we distributed the

Black Hills Spruce which now costs 80 cents for a

one year plant. A White Pine Michigan's state

tree with one year growth costs the same. With

the need to diversify our tree selection and stay

within our budget, the members present agreed to

purchase 500 White Pine one year seedlings.

Motion by Malley and seconded by Profeta that

the Council provide their approval to purchase

500 White Pine seedlings from Van Pines

Nursery at a cost between $500 & $525

Immediate certification of this motion is

requested to take advantage of any discount

provided with an order at this time. All

members present approved this motion.

White Pine plant description and other details are

attached.

New Business continued:

2012 FaH Tree Planting program:

This program is being reviewed on

September 11,2012. The topic was tabled

until the October 03, 2012 meeting.

Replacement of dead memorial trees at

the Lake Front Park,

Paavoda will check the DPW resources to

determine which city department is

responsible for memorial tree replacement

and advise.

Adjournment: Motion by Paavoda and

seconded by Malley that the meeting be

adjourned at 8:20 p.m. All members present

approved the motion.

Sub itted by

4c?gWilson 0. Rogers

Secretary 313 886-7660

CITY OF GROSSE NiThYflE WOODS

20025 Mack Plaza Dri.ve

Grosse Pointe Woods, .Micmgan 482362397

July 31, 2012

Paul & Mary Meyering

620 S Oxford

Grosse Pointe Woods, MT 48236

Code Enforcement: E120183

Dear Mr. & Mrs Meyering:

The City of Grosse Pointe Woods is committed to maintaining quality neighborhoods and

excel]ent community environment. Our citizens expect us to do everything we can in this regard.

Please be advised that the fence installed on your property is in violation of Grosse Pointe Woods

Ordinance, Sec. 82793. The violation must be corrected and reinspection approved by August

17, 2012 or a citation may be issued.

Enclosed is a. copy of the above stated ordinance.

Thank you for your cooperation.

Sincerely,

EJo n E. Prieur

Code Enforcement Officer

End

OPW Ordinance #8-279

Sec. 8-279. - General requirements and maintenance.

The following are general requirements for fences:

1,

AM fences shaM be constructed of open lathcewcrk of metal1 wood, vinyl or of

woven wire in such a manner so that there shall be a minimum cf two-inch

openings throughout 50 percent of the length or height of the fence.

2

Fences shall not be constructed with sharp points at the uppermost portion of

the fence.

3

The supporting framework of any fence shall not face adjacent properties or

streets.

4

Fences shall not be attached to existing fences, i.e., cyclone fence attached

to wooden fence.

5

No fence shall be erected adjacent to another fence.

6

No fence shall have barbed wire, razor wire, electrical current, concertina

wire or other similar material.

7

The owner of any fence shall maintain their fences in accordance with the

provisions of this Code.

3

All fences shall be maintained plumb and true with adequate support in a

safe manner. The owner of a fence shall remove and/or repair a fence that is

dangerous, dilapidated or otherwise in violation of this Code.

9

Any person who erects, builds and/or constructs any fence upon property

which such person owns and/or leases shall be responsible for the repair,

upkeep and maintenance of the fence.

10

Any person who owns property upon which a fence has been constructed by

a previous owner shall be responsible for the care, upkeep and maintenance

of the fence.

ii

It shall be the responsibility of the person installing the fence to ensure such

fence is placed on or within their own property line.

620 S. Oxford Road

Grosse Pointe Woods, Ml 48236

August 15, 2012

City of Grosse Pointe Woods

Code Enforcement: E120183

We have been informed of the need to reorient the panels of our new fence on the

west and north property lines so that the horizontal boards that support the pickets face our

yard. There are three runs of fencing at this time: along the west lot line, the north lot line

and along Morningside Road. The Morningside run has the supporting structure facing

inward and is not in question. The north border runs between our lot and that of 621 N.

Oxford which is oriented with the front door on Morningside. Our contractor wiU change

the orientation of the fence panels on this border.

The west border runs between our house and that of Mrs. Bonnie Woods. Her yard is

nicely wooded and the fence is behind much of the landscaping and a shed. Mrs. Woods

submitted a letter stating that she is pleased with the fence as it stands and does not desire

us to change it. Attached are photos showing the fence from our yard and from her yard.

As you can see the fence looks nice from both sides and the structure is almost completely

hidden from her view, especially in the view from the patio. From our yard the fence on this

border is completely visible. We have gotten many positive comments from the numerous

passersby on Morningside. We feel that this beautiful, well-made fence is an asset to our

community. We request that you review this requirement and revise it to allow the west side

fence to remain as it currently is situated. We will arrange with the contractor to change the

fence on the north property line. Thank you for your consideration.

Mary Ellen and Paul

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CITY OF GROSSE POINTE WOODS 2012BUILDING DEPARTMENT

MEMORANDUM Gh0sE PTa kVOQIJg

TO: Mayor and City Council

FROM: Gene Tutag, Building Official

DATE: August 28, 2012

SUBJECT: Fence Variance -620 S. Oxford

As a result of neighbor's complaints, a notice to correct an improperly installed fence in the rear

yard of 620 5. Oxford was sent on July 31, 2012. Contrary to Section 8-2793, the fence on the

north and west property lines was installed with the supporting framework facing the adjacent

properties. Section 8-284a3 Special circumstances states that deviations from the provisions

of the code require a public hearing and approval from the city council.

The owners of 620 5. Oxford, Mr and Mrs Meyerling, have agreed to have the fence re-installed

correctly along the north property line; however, they wish the west fence to remain as is and are

appealing the request by the City to comply with the code.

A letter from Bonnie Woods of 604 5. Oxford indicating no problem sith the way the fence is

installed now was received by the Building Department. Another neighbor is objecting to the

installation and brought the matter to our attention in the first place. If we relied upon neighbor's

voicing no objection to fence installations there would be no need for a fence code. A neighbor

not objecting to the illegal installation of a fence is not a valid reason to grant an exception to the

code.

No special circumstances exist to justify granting this exception to the code. It is recommended

that the exception not be granted and the west fence be properly installed at the same time the

north fence is corrected.

Attachments: 4 Photos

APPROVED BY:

______________________

DATE:

Alfred Fineham

City Administrator

PHOTO #1 Morningside view

PHOTO #2 - Morningside view

It

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PHOTO #4 - Oxford Rd. view

20025 Mack Plaza

160'- around most entire perimeter except for garage area

June 4, 2012. NOTE: This property is on a corner lot, butsidewalk per contractor.

Stipulations: Fence MUST BE IN ACCORDANCE with GPW Ordinances #8-274 thru #8-284.

INSPECTION REQUIRED: Open 42" post holes inspection is required prior to setting

posts. Please call the Building Department to schedule at least 24 hours in advance

313-343-2426

Work Type

Fence Residential Fence 1.00 $20.00

City of Grosse Pointe WoodsBuUdng Department

Phone:313 343-2426

Fax: 313 343-2439

Grosse Pointe Woods, MI 48236

620 S OXFORD RD

Parce Number: 00901 0205000

GROSSE POINTE WOODS 48236

Contractor

Custom Cedar Fences

27486 Lathrop Blvd

Lathrop Village Ml 48076

248 558 6338

Work Description: Installation of 4' x approximatelyof rear yard - per plans received

the fence will be almost 20' from

Building

Permit No: PB120359Issued: 06/08/12

Expires: 06/08/13

Const value: 3,000

Zoffing: R-1B

MEYERING PAUL A & MARY ELL

620 S OXFORD

GROSSE POIN4TE WOODS, Ml.

PLEASE CALL 313 343-2426 FOR AN INSPECTION 24 HOURS IN ADVANCE

Permit Item Fee Basis Item Total

O

,41

it

Fee Total: $20.00

Balance Due: $`2Q.00

agree this perot is ony for the work described, and does not grant pernission for additional or related work w hicJ/equires separate"permits. I

understand that this permit will expire, and become null and voic if work is not started w thin 180 days] or if work is'suspnded or aba,ptloned for a

period of 180 days.Required ispectlons shall be requested in conformance with the applicable code. I hereby cefflf,AhEtbe proposed work Is

authorized by the owner, and that am authorized by the ow ner to make this application as hislher authorized etI th cøthorm to at

applicable laws of the Stare of M'chtgan and the local junsdiction All information on the permr application is Qccureté toithe of my know ledgc

Payment of permit fee constitutes acceptance of the above terms. t?4 / MfrL -

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F F

FLNCL PERMIT EEL S0

CITY OF GROSSE POINTE WOODS Wn

2 Building Department

20025 Mack PlazaU `/ 90t9

- Giossc Pointe Woods Ml 48236U LUL

313 343-2426 , - IC°TF WO

-

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&pphcatrnn Fe: enee Penn

I

Provide mortgage survey/site plan with highlighted area where fence is to be placed. AM

Provide brochure/picture of proposed fence to be installed.

1+ 33-212.3

Ocr ltr flloA jPo4 /flgI Phone No. 3i3 .ws- a 3S a

Address

______________________ __________________ _____

1'1' 57j3. -

Contractor 5n C-I F s Phone No,

Address 27'-/5-6,

________________________________________

Height of Fence

______________________

Length ofence

Style of Fence

Material: O Wood Metal Vinyl

Location of Fence rc.j o J-et-rte `-t +1-? t9c- Ic-I- ;

_____

Neighbor's SignatureL_II Address S! Nt

Neighbor's Signature

_____ _____

AddresscA

Neighbor's Signature -______ -______________________ Address

By affixing my signature hereto, 1 certify that I am the owner or acting as the owner's agent, and I understand the

regulations pertaining to the erection of a fence as described in the Ordinance #748, The City of Grosse Pointe

Woods does not guarantee the accuracy of the property lines as described herein, the accurate location of all

property lines is the responsijlity of the owner or owner agent.

For Office Use

Approved

____

Denied

______________ _____

Building Inspector's Signature Date

Custom Cedar Fences

by John Roberta

27486 Lattrrup Sd-id Latlrrup Village, Mi 48076

248-557-8328 - 248-910-8756 Well

Fed ID - 70-8508162

Comrnercia Lishitiry I not-rants - Merchants insurance Group - EDP9052 022

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Name - Mary Ellen Mynning

Addre 09-620 5 Oyrord. Grouse Pmnta Woods. 48226

Phone - 313-882-1523

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6- Owner - Cuolsiw Cadarpsncss Esnissare Dare - 0513062

To the City of Grosse Pointe Woods,

I am writing this letter in regards to a fence at 620 South S

Oxford. I live at 621 North Oxford when I was approached by Paul

Meyering about the fence we both agreed upon fence line. At the

time Mr.Meyering told me everything would be done to city code.

When the fence was being installed I noticed that the side facing my

house was being put up backwards. I approached the installer who

was installing the fence and he informed me he was aware and that

was told by Mrs. Meyering to install fence incorrectly. I called the city

and talked to a girl in the office of the building department and she

told me that she would call the installer and talk to him. One day later

the fence was done and never corrected. The incorrect part of the

fence faces the front of my house when you drive down Morningside

you can see the incorrect fence. Now Mrs. Meyering was fully aware

of what she was doing. Could you please have the fence installed

properly, or taken down. Thank you.

Gary Vanbiervliet

Cy? p

Bonnie Woods

640 S. Oxford


June 27, 2012

Grosse Pointe Woods Building Department

F understand that there has been a complaint regarding the new fence at 620 S. Oxford and the

dftection the fence panels face. On the side of the fence between my yard and the Meyerings yard, the

horizontal boards to which the pickets attach are on my side of the fence. I have no problem with the

way the fence is now. I think it is a very attractive fence and a fine addition to the neighborhood. I asIc

that you consider allowing it to remain as is on my property line, as the Meyerings have requested.

c%.

AFFIDAVIT OF PROPERTY OWNERS NOTIFIED

Re: 620 South OxfordEllen & Paul Meyering

State of Michigan

ss.

County of Wayne

I HEREBY CERTIFY that the notice of Hearing was duly mailed First Class Mail on 8-30-12 to the

following property owners within a 1 foot radius of the above property in accordance with the

provisions of the 2007 City Code of Grosse Pointe Woods. A Hearing fee of $75.00 has been received.

Lisa Kay Hathaway

City Clerk

See attached document for complete list.

620SouthOxford

-1'Radius

owncrsname

ownersnal

ownerstree

ownercity

ownerstate

ownerzipco

48236

BOURGETMARYREVOCABLETRUST

-641NOXFORDRD*_

GROSSEPOINTEWOODS

MI

VANBIERVLIET,GARY

621NOXFORDRD

GROSSEPOINTEWOODS

MI

48236

WOODS,BONNIE

B.640SOXFORDRD

GROSSEPOINTEWOODS

MI

48236

MEYERINGPAULA&MARYELLEN

620SOXFORD

GROSSEPOINTEWOODS

MI

48236

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1.

COPYRIGHT 1999-2011

THE CITY OF GROSSE POINTE WOODS, MI*

COPYRIGHT 1999- 2011,

WAYNE COUNTY, MI*

COPYRIGHT 1999 - 2011,

ANDERSON, ECKSTEIN AND WESTRICK, INC.*

*ALL RIGHTS RESERVED

621 -.

591

/0`00

INFORMATION TECHNOLOGY DEPARTMENT

Geographic Information Systems GIS DivisionN

Subject: 620 South Oxford

4

//

641

621

640

I

0Xp0

Date: 8-30-12S

Subject:

HI Lisa,

The Mack Avenue Business Association has scheduled a Discover Mack event to be held on Thursday September 13 onthe front lawn of the City Hall from 5:00 PM to

8:00 PM This event will "kick -. off" our Fall Sidewalk Sales set for Thursday Sept 13 to Saturday Sept.15.Discover Mack will showcase Mack Avenue businesses and service providers while

providing music, food and activities for children. It will be based on a similar event that was held in 2008 that proved verysuccessful.

We will need a canopy tent, large enough to hold about 12 tables and chairs.

A Moonwalk will be set up on the lawn and a DJ will provide music. Power sources will be needed for both. Two tables areneeded for the DJ with about 12 chairs.

Refuse receptacles will also be needed on the grounds.

Press releases have been set to local media.

The event will be held rain or shine.

I have been in contact with John Salter DPW and will comply with all the cities

requirements while holding a successful event.

Please call or Email with questions.

Angelo

From: AngeloDiClaol.com

Sent: Tuesday, September 04, 2012 1:37PM

To: Lisa HathawayDiscover Mack

CITY OF GROSSE POINTE WOODS

MEMORANDUM

Dated: September 10, 2012

CITY OF GRos5 PTO: Mayor and City Council TE, Wooo3

From: Ginger Soles, City Assessoc¼"

Subject: Authorization for Required Continuing Education for Recertification

All assessors have to complete 10 hours of continuing education along with the STC

Mandatoiy Update class in order to recertify for 2013 The 10 hours can be any S UC

approved elective class of your choice

10/3/2012-10/5/2012 Assessors Required Continuing Eduéation:

I am requesting City Councils approval to utilize available budgeted funds, from account

101-224-958-000 in the amount not to exceed $85400

For the Assessors, State of Michigan requirement to annually complete continuing

education for renewal of Assessor Certification fhrough the use of the budgeted $1,200

listed under Membership & Travel MAA Conference in this budget cycle, in order to

complete the 10 credit hour requirement for 2012 Year.

While it is a requirement to mccl annual educational requirement, I have also chosen a

course, to the benefit the City of irosse Pointe Woods to further the education of my

department, on the Preparation of MTT Disclosures.

CLASS DESCRIPTION, Michigan Assessor Association $150 00

Preparing Valuation Disclosures for Michigan Tax Tribunal Appeals Students will be

introdu ed to the ovei all climate of the Michigan Tax Tnbunal for both the Small Claims arid Entire

Tribunal appeal process. A review of important dates and MiT rules and procedures will be discussed,

in addition to the development of basic valuation disdosures and the common framework of an

appraisal report. Students will be presented with examples of cftfferent techniques in preparing

valuation disclosures a.s well as guidelines for appearance as a wtness and testimony during the

appeal.

Recommended for: All Levels

lnsuuctions: Sharon Frischman, MMAO; Kristen Sieloft MMAO

NOT TO EXCEED MOUSING EXPENSE $225.00 for 3 Nights @$75.00 day.

NOT TO EXCEED TRAVEL EXPENSE $299.00

Travel expenses to and from site location 538.02 miles © $0555 per mile for required

continuing education. Travel & Mousing will be shared where possible.

NOT TO EXCEED MEAL EXPENSE $180.00: Meal expenses for the three days of education.

Qic 2 7 2072

Page J 1


BUDGET WORKSHEET - City Assessor

FY 2012-13

ACCOUNT DETAIL INFORMATION

ACCOUNT

QTY

UNIT

COST

FY 12-13

NUMBER

101224958000

DESCRIPTION

Membership&Travel

Internation Assoc Assessing Officers Membership

DEPT

REQUESTED

CITY ADMIN

RECOMM

101224958000 1 175 175

101224958000 SEMAA,MAA,Wayne County Assessors Assoc 2 450 450

101224958000 Assessors Certification 500 500

101224958000 MAAConference-t 1 1200 1,200

101224958000 Computer Class 500 500

101224958000 0 0

101224958000 0 0

101224958000 0 0

101224958000 0 0

101224958000 0 0

101224958000 0 0

101224958000 0 0

101224958000 0 0

101224958000 0 0

101224958000 0 0

ACCOUNT TOTAL 2825 2825

Michigan Assesso

67th Annual

Educational Program

2012

wwwmaaorg usa

Novi

Grand Rapids

Traverse City

September 05 07, 2012

September 19 21, 2012

October 03 05, 2012

rs Association

32 The Michigan Assessor September2012

CONTINUING EDUCATION APPRAISAL CERTIFICATION CREDIT: The following courses

are approved for Appraisal Continuing Education Credit CE Hours: Depreciation Determination,

Golf Course Evaluation, HP-12C, Income Approach Basic I & II, Budget Preparation/Gov

Finance, Statistics In Assessing and Commercial/Industrial Valuation.

PRE-LICENSIJRE CREDIT: The following courses are approved for Pre-Licensure Credit:

Income Approach Basic Parts I & II, Golf Course Evaluation, Statistics In Assessing, HP

12C, Michigan Tax Law & Exemptions Commercial/Industrial Valuation and Budget Prep./Gov

Finance.

ACCOMODATION INFORMATION

TAX EXEMPT STATUS REQUIREMENTS: In order to have room costs be tax exempt, the hotelsMUST have a copy of the "Certificate of Exemption" for the unit of government AND the bill MUST be

paid with either a unit of government check or unit of government credit card. Otherwise 6% sales tax

must be applied to the bill.

Rooms are available at each location. Students are required to make their own reservations. Whilewe recommend you use the facilities listed below, other accommodations may be available near each

location.

NOW -- GRAND RAPIDS TRAVERSE CITY

Novi - Sheraton Detroit - 21111 Haggerty Road - Phone: 248 349-4000 Fax: 248 349-4066. Mustidentify as: "Michigan Assessors Association" for $98.00 room rates.

Call 1-866-837-4180.

Cutoff Date For Reservations 08/30/2012.

Grand Rapids - Crowne Plaza Hotel - 5700 28th Street SE Phone: 616 957-1770

Fax: 616 957-0629. Must identify as: "Michigan Assessors Association" for $89.00 room rates.

Cutoff Date For Reservations 08/28/2012.

Traverse City - Great Wolf Lodge - 3575 N US Highway 31 S - Phone 866 478-9653 Fax:

231 941-3700. Group Reservation Code Number - 121OMIAS_001 Must identify as: "Michigan

Assessors Association" for room rates, Single/Double $70.00 plus $5.00 resort fee & Triple/Quad $99.00

plus $5.00 resort fee. Cutoff Date For Reservations 09/01/2012.

Added Bonus: Friday night rate is $129.00 plus $5.00 resort fee for single/double/triple/quad

September 2012 The Michigan Assessor 35

2012 MAA ASSESSORS CONTINUING EDUCATION REGISTRATION

Name

_____________________________STCCert#___________

Title

Organization

_________________________________Emai' ___________________

Address

City

______________

Work Phone

_____

State

___________

Zip___________

Home Phone

__________________

-

C.-C.-

C-...

-

-

C-C-

C-

TCMUDIS

TCFORCL

TCGIS

DESCRIPTION

How to Critique an Appraisal Toes. 9/4/12

l-IP-12C

Income Approach - Practial Appilcation

Leadersh4o in Today's World

Michigan Tax Law & exemption

Michigan Tax Tribunal*Personne//Labor Relations!

PRE & Property Transfers*Statistirs 4 Days 9/4/12 - 9/7/12*Transition No Fee

MM member @ $150/location MUST BE MEMBER AT TIME OF REGISTRATION

How to Critique an Appraisal $50.00

Statistics $200.00

Non-member @ $250/location

LAB FEE: $25.00

DEADLINE 081 24/2012

COMMENTS

no test for this class

no test for this c/assno test for this dassno test for this dass


no test for this c/ass

send test fee to STC on separate form



Registration only to STC on separate form

DEADLINE 09/07/2012no test for this class


no test for this dass







$$$

$

$

INVOTCING FEE $20/person for those wishing to be invoiced. We will bill YOU or UNI7circle one$.

LATE REGISTRATION FEE $25.00/person if registration is RECEIVED after DEADLINE Date

REGISTRATION GRAND TOTAL ENCLOSED

MAKE CHECKS PAYABLE TO: MAA EDUCATION

Brian I. Thelen

P. 0. Box 499

Westphalia, Michigan 48894

989 587-3500 phone/fax

Mail Registration and payment to:

$

$

CLASS

NOVI - SHERATON DETROIT - SEPT. 05- 07, 2012

NORCA

NONP

NOIANOLEAD

NOLAW

NOMiT

NOPR

NOPRIN

NOSTAT

NOTPAN

GRAND RAPIDS - CROWNE PLAZA - SEPT. 19 -21, 2012

_J GRHCA How to Critique an Appraisal rues. 9/18/12

_ GRBUD *Budget Preparation/Gov Finance

_ GRQRPT Equalization Reporting

... GRGOLF Go/f Course Va/oat/on - Lab Fee $25

L....... GRGREEN Green Building

£..._... GRIA Income Approach Basic Part I

....-... GRMICERT *Mich/gan Certified Assessing Technician

L...... GRPP *Persona/ Property

_ GRSOL1 Solving the Mysteries of New, Loss, Additions & Losses

TRAVERSE CITY - GREAT WOLF - OCT03- 05, 2012 DEADLINE 09/21/2012

.-........ TCHCA How to Critique an Appraisal Toes. 10/2/12 no test for this dass

_ TCAPEX Apex-Sketching-Integration and Beyond! - Lab Fee $25 no test for this class

_ TCCOMIND *Commercia//Industria/ Valuation send test fee to STC on separate form

_ TCDEPR Depreciation Determination no test for this dass

_..... TCDESC Description - Property Tax no test for this c/ass

.. TCEQUAL Equalizer Assessing - Leverage Your NET Program no test for this class

_ TCIA* Income Approach Basic Part II send test fee to STC on separate form

Preparing Disc/osures MTT no test for this class

_ Tax Forec/osure/Land Bank no test for this class

_ Using GIS Th Assessing no test for this c/ass

REGISTRATION & FEES

42 The Michigan Assessor September 2012

Date of event:

Gross amount collected:

Ann. Of funds remilred to chanty:

City of Grosse Pointe Woods20025 Mack Plaza Drive

Grosse Pointe Woods, Michigan 48236-2397

APPLICATION FOR PERMIT TO HOLD A PARADE, PROCESSJQN

FUN RIJN. GROUP WALK. MARATHON WALK. RACE OR BIKE-A-THON

SEp oJJSTRUCTIONS TO APPLICANT: In accordance with Title VIII, Chapter I7Pkl97 20,2

City Code of the City of Grosse Pointe Woods, an application for a permit to hold a parade, pmcessfSt,fun run, group walk, marathon walk, race or hike-athon shall be made on this form. All questions shall

be answered and if the requested information is unavailable, an explanation shall be make as to why such S

reformation cannot he furnished. Knowingly furnishing or filing false information in an attempt to obtain

a permit is a violation of the City Code. Aonlication should be made 90 days pnrtngfl,cheled

event.

I. Stal.e the name, address and telephone nwnber of the individual or organization making such

refluest:r.bpftnfIgg!q Thadcko P&J Z/gp s-é4t- &9

CoMos*-: Ec cb2.*c2. State the name and address of the charity, institution or oanization that will $nefit:

SUCon é tati Ic,nthrt&n,,r-ftnrr

2ioosszJ&cwd/yt1½kva'1t Ti*Jcthoi LfrtCOLLThI`Q36Address &,r/Jva s iot2tat ìcc5

3. If a similar event has been held by the applicant within 12 months preceding the above date,

explain as follows:

10/fl-/u

S

4. Describe a map of the starting point, route, and ending point of the event:

5. State the date of the event, the starting time a.nd estimated ending time of he event:

LO/aO/s pn-

6. State the number and approximate age of the participants who will take part in the event:

secL2,&So +a4cd ctIkn, An pcc ajna Syyia C4n

IT IS HERE]3Y ACKNOWt,.EDGED THAT ANY PERMIT tSSUED BY THE CITY OF GROSSE

POINTE WOODS IS CONDIPIONAL UPON THE APPLICANT FULFILLING CERTAIN

REQUIREMENTS PRIOR TO THE EVENT AND SHOULD THE APPLICANT FAIL OR NEGLECT

TO FULFIlL ANY SUCH CONDI'IiON, THEN SUCH APPROVAL FOR THE EVENT, AS

OBTAiNED FROM THE CITY COUNCIL, SHALL BE AUTOMATICALLY RESC NUED.

Date: Si/

_______

,

Signature of Applicant7

Attach copy of cunent SI mil lion dollar liability insurance certificate,

with an "A" rating or better, indemnifying the City.

RETURN `rIlE COMPLETED APPLICATION TO THE CITY CLERK'S OFFICE.

ROUTE PERMI'I'TO: initials

City Clerk Insurance certificate attached

Calendar cheek for conflict

N

Comptroller Insurance rating "A" or better

Dir. DI'Safety Approved

Disapproved

City Administrator Approved

Disapproved

City Council Approved

Disapproved

Date:

n:F OR M 5Al'I'LICAliONstAPPtJCA'l'JoN FOR PARADE PEDMIT.doc

suBs4ITTO CrI'Y cLERK's

OFFICE FOR PROCESsING

Original: ciry Clert

Yenow: PaNic 5atriv

Pink copy: Applicant

ACSO CER11HCATE OF LIABHJTY NSURANCETHIS CERTIFICATE 5 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE OOES NOT AFFIRMAtIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES

BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSyRERS, AUTHORIZED

REPRESENTATIVE OR PRODUCER, ANO THE CERTIFICATE HOLDER.

IMPORTANT: Ifihe certificate holde, is an ADDITIONAL INSURED, the policyIesI must be endorsed. If SUBROGATION IS WAIVED, subject to

the terms end coeditOons of the policy, centein policies may require en endorsement. A Statement on tins certificate does not confer rights to the

-- certificate holder in lieu of such endorsernentlel.

_______________________________________________________________

?ROSIJc5R CONTACT

MoisdUSAiro. ifdw - PAt -

OOOSoellnZli Steel, Stile lOOt £OJt.tle,.tt'J:_ AID, tel: .

Mittsspolio, MH 5540102400 E'MALL

AIIrr: Minee000IiE:[email protected] -

SOURER APFORDINBCO0ERA5

0e3SG4.0TND-CtWUP-I i-I? itt INSURER A:Coelitenial 000tellyCon Otto - 242

INsUReD

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Mirlee000Iis. MN 55420ItluRet o :

TreneittE .Propeny CotteILt IntuitIve Comptei' , 130151

INSURER 0:TretUPTr:a001ItEutSlte Co - 50404

-------.

CDVSRAGES CERTIFICATE NUMBER: CHI*t0373t340'tY REVISION NUMBERrO

THIS IS TO CERTIFY THAT Tilt POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE. INSURED NAMED ABOVE FOR THE POLIcY PERIOD

INDICATED. NOTWITHSTANDING ANY REOUIREMEHT1 TERM OR COHOITICH OF AN? CONTRACT DR CTHSR DOCUMENT WITH RESFECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE IHSURAHCE AFFOROED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,

EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

Oi0t1:- r [O10UCTBSP_-_ -_

LIE : TYPE or INsoeANce : lace . ,wn : POLICY NUMBER I IMMIOORYYYI IIMOLOOIYYYYI I UMITO

A GENERA LIABILITY CL 20352040 1 101111120 1 100 02012 EtCH CCCURR NC S 1 COIL 0v

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rTL AOGREEATELIMIT APPLIES PER: :PECOILCIT . CDMPLOP ADO i $ 2,510,3110

fl POLICY R& I L - --

A IAUTOMDGILE LIABILITY EELlA 2005104300

:

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EXCEsS ELAN CLAIML MADE AGGREGATE -- - - 25500 SOt

boo : H IRETENTIOI,LSY3,SEO :1 .. 0

neonIRsES COMPENSATION ARC 235704520 IAR3 ISIOOI2IIIT I 131010012 WC STA'YU- iOt.N.:I AND EMPLOYERS' LIABiLITY : L

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DPIOPEYOICTJCI,IE5EI505EBITIIOJ050551OI3II2OI2 5t0 05 EPiora S 54552

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LSRPTIIIdA102530 LP ISADA sa MtO',tnd LnEerldounder he CnoeoaL Linililnoot Loon Payse IIIOEr IAEPEPESy WIll IEOPECIS IAt*proItine leaned In Csdtnu DelVe ISL0:eeSOSkLooaiol 210410 Mock

AVErSE Cr011 F4I0L Wrote ML 40225

CERTIFICATE HOLDER CANCELLATION

U.S. ReoLearani

Froçeiioo CpsraL:oE L.P

IO24Elosost Rood

SHOULD ANY OP THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFoRE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.

Sails 300

OiIIas TX 75244AUTHORIZES REPRESENTATIVE

an Blanch USA Inc.

I Monsohi M0IoAETiEE ...3'latan..Aaa.O ``Cn.&4.o.ns,.'tz.

001983.2010 ACORD CORPORATiON. All rights rsasrved.

ACORD 25 2O1SOOS The ACORD name and logo are registered marks of ACORD

/r

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CIty08OSSp

August 29, 2012

Lisa K. Hathaway, City Clerk

City of Grosse Pointe Woods

20025 Mack Plaza


Dear Ms. Hathaway:

RECEIVE

SEP 0

Please accept this letter as my official resignation from the City of Grosse Pointe Woods

Citizen's Recreation Commission. I enjoyed serving in this capacity, however, am now

serving the Planning Commission.

Regards,

Tonja Stapleton


PROCLAMATION

WHEREAS, DR. MATTHEW FONTANA has retired from 63 years of the practice of

dentistry in Orosse Pointe Woods, where he has faithfully served the residents of Grosse

Pointe since 1949; and

WHEREAS, DR. M.ATTHEW FONTANA graduated from University of Detroit Dental

School and has been a member of the American Dental Society of Michigan for 63 years; and

WHEREAS, working diligently DR. MATTHEW FONTANA has had a substantial impact

on our community not only as a dentist, but a builder, developer, realtor, and landlord

instilling a true sense of value in all that he undertook and setting a high standard for others

to emulate in their business and professional pursuits within Grosse Pointe Woods; and

WHEREAS, together with his father, DR. MATTHEW FONTANA started a business,

called Yaught Club Building Company, later called Fontana Construction Company, being

responsible for building most of the homes on Hollywood, as well as, homes on Fontana

Lane in Grosse Pointe Shores, where he and his wife reside; and

WHEREAS, along with residential homes, DIR. MATTHEW FONTANA built attractive

commercial buildings on Mack Avenue including the 1-Tollywood Clinic, where his dental

practice was located since he began practicing, as well as many other buildings on Mack

Avenue in the same area; and

WHEREAS, in 1980, the Beautification Commission bestowed upon DR. MATTHEW

FONTANA, an Architectural Award for his impressive work on his commercial structures

along Mack Avenue, always setting extremely high standards for his property maintenance.

NOW, THEREFORE, I, ROBERT E. NOVITKE, Mayor of the City of Grosse Pointe

Woods, Michigan, in recognition of the dedication and service DR. MATTHEW

FONTANA has devoted to our community, and for his beneficial impact on Grosse Pointe

Woods and surrounding communities, extend to him the gratitude and best wishes of the

City Council, Administration, and the citizens of the City of Grosse Pointe Woods.

Mayor Robert E. Novitke

SeptenTher 27, 2012

- ---- -

------

-

`4.

.

12

:.

Grosse Pointe Red Barons-North

Date: August 28, 2012

P.O. Box 36155

Grosse Pointe Farms, Michigan 48236

313-300-9027 Èbp01

G/?osnoct

Dear City of Grosse Pointe Farms,

I am writing on behalf of the Grosse Pointe Red Barons-North Youth Football and Cheer organization. A

little history behind are team is that we recently split the organization into two. Today there are two

teams Grosse Pointe Red Barons-South, practice field is Kerby and Grosse Pointe Red Barons-North,

practice field is Parcel. As a member of the Grosse Pointe Red Barons-North team I am asking for the

clearance to hold 50/50 at our home games and at any of our fundraisers. We are a Nonprofit 501c

3 exempt organization- 38-2905915. We have given the City a form that needs to be approved so we

can submit it to the Michigan -Lottery. The process time for this is 6 weeks. If you have any questions

please give me a call at 313-300-9027 or Ron Engel at 586-675-7446.

Thank you.

Chuck VanDoorne

President

Grosse Pointe Red Barons-North

Ron Engel

Board Member

Grosse Poin Red, B ons-North

dJ I

` IRS Depaitnent of the treacurylnIrni,aI Rev.iiuo Seivie.

In reply refer to: 0437921769

OGDEN UT 84201-0038 Aug. 06, 2012 LTR 4168C 0

38-2905915 000000 00

00023398

BODC: TE

THE GROSSE POINTE RED BARONS LITTLE

FOOTBALL INC

% CHUCK VANDOORNE

PU BOX 36155

GRUSSE POINTE MI 48236-0155

12705

Employer Identification Number: 38-2905915

Person to Contact: EU ACCOUNTS

Toll Free Telephone Number: 1-877-829-5500

Dear Taxpayer:

This is in response to your July 26, 2012, request for information

regarding your tax-exempt status.

Our records indicate that you were recognized as exempt under

section 501c3 of the Internal Revenue Code in a determination

letter issued in February 1991.

Our records also indicate that you are not a private foundation within

the meaning of section 509a of the Code because you are described in

section 509aC2.

Donors may deduct contributions to you as provided in section 170 of

the Code. Bequests, legacies, devises, transfers, or gifts to you or

for your use are deductible for Federal estate and gift tax purposes

if they meet the applicable provisions of sections 2055, 2106, and

2522 of the Code.

Please refer to our website wwt.irs,gov/eo for information regarding

filing requirements. Specifically, section 6033j of the Code

provides that failure to file an annual information return for three

consecutive years results in revocation of tax-exempt status as of

the filing due date of the third return for organizations required to

file. We will publish a list of organizations whose tax-exempt

status was revoked under section 6033j of the Code on our website

beginning in early 2011.

0437921769

Aug. 06, 2012 LTR 4168C 0

38-2905915 000000 00

00023399

THE GROSSE POINTE RED BARONS LITTLE

FOOTBALL INC

% CHUCK VANIJOORNE

P0 BOX 36155

GROSSE POINTE MI 48236-0155

If you have any questions, please call us at the telephone number

shown in the heading of this letter.

Sincerely yours,

Sharon Davies

Accounts Management I

BYLAWS

OF

GROSSE POINTE RED BARONS

Rev. Jan 2012

ARTICLE I - TITLE

The name by which this franchise shall be known is:

GROSSE POINTE NORTH RED BARONS

ARTICLE II- PURPOSE

A. This franchise is constituted primarily to promote the physical, mental and moral

development and wellbeing of children ages 7 through 14, not enrolled in high school,

without regard to race, creed, color, or religion, who are residents of Grosse Pointe

Woods, Grosse Pointe Farms, Grosse Pointe Shores, Grosse Pointe Park, Grosse Pointe

City, Harper Woods, Detroit and other surrounding communities. It will promote such

development and wellbeing by providing the means through which each child shall

receive instruction in football and cheerleading so as to develop a sense of fair play,

competitive spirit and an understanding of true sportsmanship. It is intended that each

child will participate as safely as possible by providing competent and trained coaching

staffs and auxiliary personnel, providing adequate practice and game facilities,

purchasing the necessary protective equipment, and insisting that the emotional health as

well as the physical health of each child be the concern of every coach.

B. To accomplish the purpose as stated in Article II, Section A, the franchise shall be

authorized to do the following:

1. Raise finds

2. Mandate uniform playing rules for all franchises

3. Perform other functions as necessary or required to promote the purpose as stated

in Article II as well as other purposes judged to be fair and reasonable that may

not be stated herein.

ARTICLE LII . OFFICES

The principal office shall be the P0 Box, with the organization's website,

yygpredbarons.cop, or any successor website being the primary line of communication.

ARTICLE IV-MEMBERSHIP

The franchise has filed Articles of Incorporation with the Michigan Corporation and Securities

Commission and is duly certified as a NonProfit Corporation. It currently holds membership in

the Eastern Suburban Football League, but may change leagues from time to time or belong to

multiple leagues.

ARTICLE V DIRECTORS

A. The government, control, regulation and management of the franchise shall be vested in

the Board of Directors.

B. The Board of Directors shall hold an Annual Meeting during the month of January of

each year for the following purposes:

a. To elect the Board of Directors for such year.

b. To elect from its Board membership a five member Executive Committee

including a President, Vice President, Secretary, Treasurer, and Athletic Director

c. To consider any business deemed properly presented and in order.

C. The Board of Directors shall consist of ten 10 to twenty 20

members. Directors shall be nominated by a Nomination Committee consisting of the

Executive Committee plus up to one other member selected by the Board of Directors.

All persons nominated to become Board members by the Nomination Committee are

eligible for election by the body of active sifting Board Members and parents or

guardians of a child actively participating in the program who are present at the Annual

Meeting. No more than 1/2 of the Board members shall be active coaches of the Red

Barons.

D. A majority ofthe members ofthe Board of Directors present in person or by written

proxy shall constitute a quorum at any meeting and a majority vote of the Directors

present in person or by proxy shall govern. This majority will be based on the eligible.

voting members, If a member of the Board of Directors does not attend 2 two

consecutive meetings through the year, their board seat will become a non-voting seat

until they attend 2 successive future meetings.

ARTICLE VI OFFICERS

A. The officers of the Irrosse Pointe Red Barons shall consist of a President, Vice

President, Secretary, Treasurer,and Athletic Director all of whom shall also be board

members. Said officers shall constitute the Executive Committee. The Board may

appoint such other officers as it deems necessary.

B. The officers shall be nominated and elected at the Annual Meeting of the Board in

accordance with the procedures established by the Board, and shall, serve for a period of

one year or until their successors have been elected. Any eligible officer may be re

elected.

C. The Board may remove any officer at its discretion. If a vacancy should occur in any

office, the Board shall fill the vacancy at the next regular meeting of the Board or at a

special meeting called for that purpose.

D. The President shall have the following powers and duties:

1. Call all Board of Directors and Executive Committee meetings

2. Preside over all meetings, including the Annual Meeting

3. Establish committees as determined necessary, including a Football Operations

Committee. The duties and responsibilities ofthe committees will be described

and defined by the President.

4. Appoint non-board members to committees established in Article VI, D.3. This

would require a majority Board vote.

E. In the absence of the President, the Vice President shall perform his or her duties.

F. The Secretary shall record and maintain minutes of all Board meetings, respond to all

official correspondence, preserve and maintain the records and correspondence, and

perform all other duties as may be assigned by the President or the Board of Directors.

G. The Treasurer shall receive and deposit in an accredited bank all funds accruing to

the franchise and shall maintain and preserve accurate and adequate financial

records of receipts and expenditures, shall render current financial statements at

each regular meeting of the Board, and shall pay all bills against the franchise as

directed by the Board of Directors.

H. The Athletic Director shall be the liaison between the Board of Directors and the

coaches and the main point of contact with the parents. The Atheltic Director will also

be responsible for game day operations.

ARTICLE VII COACHES

A. The Football Operations Committee shall prepare a list of qualified names for Head

Coach positions for Board of Directors review. The Board of Directors will vote on the

recommended names. A member of the Board proposed as a Head Coach shall not

participate in such vote. The vote of a majority of the remaining Board members present

or by proxy shall be determinative. All Head Coaches must agree to and pass a

background check.

B, The Football Operations Committee shall submit in writing, the names of individuals

who may serve as Assistant Coaches. The Board shall vote to approve such individuals

and their determination shall be final. All Assistant Coaches must agree to and pass a

background check.

C. The Football Operations Committee will be responsible for supervising all coaches so

that the purposes of this franchise as described in Article II are achieved. Any actions by

any coach or player deemed to be detrimental to the Red Baron organization, or its

reputation, shall be reported to the Board for review. The Board shall have the authority

to relieve any coach of his duties or dismiss a player from the team at its discretion. Any

Head Coach or assistant coach shall be replaced in accordance with the procedures set

forth in this Article VII.

ARTICLE VIII- AMENDMENTS

These by-laws may be amended, altered, added to, or repealed by the affirmative vote of the

majority of the members of the Board of Directors present in person or by written proxy at any

officially convened meeting, providing that written notice of such proposed changes be mailed

by the Secretary or delivered to each member of the Board of Directors at least ten 10 days

prior to the date of the meeting at which the proposed changes or change shall be submitted to a

vote.

ARTICLE IX PLAYER PARTICIPATION

Player participation is governed by the by-laws/rules for the leagues in which the Red Barons

are cunently participating, and every player shall get the minimum number of plays per half as

set forth in league by-laws. Participation statistics must be made available to the Athletic

Director at his/her request. The Head Coach, who is ultimately accountable for player

participation, will assign one of his assistant coaches to monitor this task.

ARTICLE X CONDUCT

Every member of the Red Baron organization Board members, coaches, players, auxiliarypersons must comply with the rules of the Red Barons, the leagues, and MHSAA. Failure to

comply may result in disciplinary action by the Board, which may include warning, suspension,or dismissal as provided in these ByLaws.

ARTICE XI DISSOLUTION

On dissolution, no part of the organization's money, finds, and property shall inure to or bedistributed to the members. The money, ifinds, and property shall be distributed to one or moresimilarly organized non-profit organizations carrying out one or more of the objects andpurposes of this organization, to be selected by the Board of Directors.

SEP-05-2012 WED 08:50 41B 01ST COURT COURT FAI:1585469165! P.001

aritablo Gurnirto Di4Sienc/c AccountingBo 30023. Lsnalng, &tl 4SOgOVERNIGHT DELIVERY:101 G. Hiltadala, Lanstig, MI 46933617 335.5780w.wirnldtgart.gcvIc9

RAFFLE LICENSE

APPLICATION

3, OrganIzes n Street raze CIty jiie Zip Code

.0 an M qeSleta Zip CodeOrganisetion Mulling Address

90 icv 3scCItYGf_

MiCount

EL w&wt,

Name and Title Sreos, $t p COe Telephone Numbers

&aVanbt J q3 Vaojy -

EveningTRiO ./

r{aiaen-1- 3ct9©?

I° 9-4-eoa-OR -

telephone Numbers

3

H.&OJeTelephone Numbers

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PLEASE COMPLETE THE BACK PAGE OF THIS APPLICATION

PLEASE MAKE A COPY OF THE COMPLETED APPLICATION FOR YOUR RECORDS

Autheliry Au 3$iet Ice PuvActu at au, at satenunc

I II1II hilL LIII! LUL IfliCCMPLTTIcrh: herruired or licenati's.

Na 1:5 a, be

sa-co-isat ridnoti

1!URY

1, Orger elTon MelEe

QSst

- For Bureau Use c/lily

ALLOW 6 WEEKS FOR PROCESSING.PLEASE PRINT OR lYRE IN BLUE OR BLACK INK.

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Np

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2, Oganigallor ID Numberor LastLicense Number Issued

4, Has your organization ever received a license such sa bingo, mitliornatre party, raffle, cherRy game ticket. or numeral ganW?

Yes - Complete application and subrntlt with 1h0 appropriate fee.

Please follow tIne instructions era the qualification guideline. a guIdeline was net Inciudod or you do not understand it, eantact our office at517335.5780 to inquire a towbat documentation must be submitted to qualify for licensing.

5. Ia your Qrglnnhz&Ion a cancibtita comrntlttee, political commutes. poitlcalparty committee, balloT question Committee, independent oomrniltce Or

arty euler comrrlisloo as defined by. and orgeniced pursuant to. the

Michigerl Campaign Finanoe Ar 358 of the PublicActs of 1976, aamended, being otiOco 165231 10166,282 of the Michigan Compiled

Laws?Yes No

3. Was your organizatIon received conllribulipns Or nnade expenditures Of$600 or more in the last calendar year for the purpose of influencing or

site mptlng te influence the action of voters for or against the nominationor eteonton of a candidate, çr the qualification, passage, or defeat of aballot cuesSon?

yes

7, Prattle name, file, horns-address, and telephone numbers for the PRINCIPAL OFFICER, e.g., president, grand knight. wonhy matron, etc., and tile vicepresident or equivaloni and Qfle Other offIcer of the organIzation. SIGNATURE OP PRINCIPAL OFFICER REQUIRED - OS- signatures of tie viCepresident or equivalent attd one other officer. NOTE: Executive direolor signature not acceptable.

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By signing above, I CESFY that I art an least 18 years or age. Itte or9anization applyIng i5 a NONPROFIT organization, I have ezarrnined this eppicallonand there Is no rrtlsrepresentation or falsiticalion ri tIne Information slated orsttaoMd, end the facts underlying our origi:tat qualification status remain

unchanged. I FURTHER CERTIFY tfrat I airs awate that fates or n,Isleedlng stalennenls t'AtI be cause or rejacron of this application or revocation of the

right to obtain any future licenses I AM AWARE OF AND AGREE TO the conditions of Act 302 of the Rubric MIS of 1572, as amended, and the nilesand direcTives ci the Michigan Surest of State Lottery.

OVERNIGHT DELIVERY: 101 F. -lilisdate, Lansing. Ml 4B33

Matin&Iddress Whore Lice Should Be Sent - Address$tze

¼IcrnL- &LState -

°G PP F ft&Z4

- Tetehoo Number C rT bore tjurnb*rEvenlng

3W sct>°tThsce i%t L,iotrfrZIP Cod I COv

maNia CheirpeflpnName

a'n,0z &hbci-.ngD%

Street. Orv. stale, 2IP" Te4,Pt10n4 Numbers

£Cc tZ `étctII. it tn total value dat prizes a'wrded In one day is $500 or LESS, complete his section,

DmsMng Dates and Timets Must be beei$en the hours ohS a,m,-2 a.mjT Licansa Feel

s Date I Time arti am. Au drawing dales Included on this ipalicolion must be at Its sstne location,

M Sia tar 1, 2. cr3 drawing datea plus $5 or cacti additional 0/awing date.

A Ode inrne . to am, Example I drawing date $15 fee, 6 drawIng dates = 630 tee.

I.Enter the total number of small drawing dates,

L Date Time am, to am.

- Q Check here It there are additional drawing dales and attach tist. js 1 5

*OR if the total value of alt prizes awarded In one day is MORE than $500, complete this section.

License see:

Ed drawing datea inctutseal Qn lids application must be at ho demo lodeliQut.

$50 $o I

Name or Licenses

Drawing Lidss

Paite Iccation

Make checks payable to: STATE OF MICHIGANSubmit completed application, supporfing documents, and license fee to;

Charitable Gaming Division c/c AccounUng Bo 30023, Lansing, MI 48909

OVERNIGHT DELIVERY: 101 E. Hilisdale, Lansing, Ml 48933

100/100 d JG91899B0I T0;P9 GaM 3J03-00-dS

S. tPerso

udcVax5. Its Location buli *ng nape. if any

&cicct itt stai MitjcAeyjj

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A

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FL

NF

0

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A

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10. List name, home address, and teIepfône numbers cUbe persons in cnarcje of raffle, Must be niehiberlors months, ifmoro hen Qng chairr5On,

attach additional list.

L

AR

0E

Drawing Oatss and Times Must be bew,eert the hours of B a.n.-2 am.; - -

Date Time S,Irt,

_______

to

________

5th.

Date

_______________

Timo am. am,

E Check here it there are additional drawing dates and attach list,

IC1<

T

FaaM

A

IaN

12. Wit you be conducting an in'house taCOs ONLY where there is no presets of the reMe tickets before the occasion? fl Yes No

Ii yes there It no need to complete lhG raffle boNd below.

13, * Complete the botes below in ink; ensure the ticket is printed With all Cf the required items. See Retfie Rule 506.

indicate any addihonat information that wilt pp4ar on the actual tickets,

RAFFLE SL....Ticket # TIcket C

Purchaser's Narno

`P?haser's Address

Purchaso?s Phone C

Prizes

p.m.

Drawing Times

First Prize

Seoottd Prite ii!

Third Prize ft applicable

Minimum 60/50 PrIze if appiloabtel

ticket Price

License Nunuber

For large prizes, you may want to include a disclaimer hat stales ìt snut indicate number tickets are not told, he drawing will revert to a

50t50 rattle with the minimum prize of $m indicate dollar amount awarded.'

J,10GG. LHGC'2- 1010 81

SEN[5HP12 WED 88:58 418 DIET COIJET COURT FAX: 15864691 651 P J2

MICHIGAN ChrftabIe G0'i4 OMsion

Box 30023, Lsn, MI 4S909

OVERNIGHT DELtVEY,

101 B. MiUs4oIe, L?nsing MI 4033- 51?3.7BD

WTTEkY WAY.MIGhIQ$R.OV$Q

LOCAL GOVERNING BODY RESOLUTION FOR CHARITABLE GAMING LICENSES

{Reqvire by MCL432.IO3Ki

At a

________________________________

meeting of the

____________________________

REGULAR OR SPECIAL TOvGSHIP. Girt OR ì1LLAOB 000NCUJBOARQ

called to order by

______________________________________

on

_____________________

CArE

at

______________

a.m.Jpm. the following resolution was offered:flME

Moved by .

___________________________

and supported by

___________________________

that the request from 2ecsce 4tuZa i2a'trtj

_____________________

NaI,IE OEORGA2itAfl0M CITY

county of

_____________________________________,

asking that they be recognized as aOUNTY NAME

nonprofit organization operating in the community for the purpose of obtaining charitable

gaming licenses, be considered for

____________________________

APPROVAUCISAPR0VAL

APPROVAL DISAPPROVAL

Yeas: Yeas:

Nays: Nays:

Absent: Absent:

hereby certify that the foregoing, is a true and complete copy of a resolution offered and

adopted by the

___________________________________

at a

_____________________________

TQR3NR CItt OR 1LLAGE COUNOUtCARO REGULAR OR SPECIAt

meeting held on

_______________________________________

SIGNED:TQtSHIP, City, OR V.LLAGE CLERK

PR ItS B AND TIT 1

COMPLEI1ON. RqqyIre.

PENALTY: Pos,ibIe deNlI copI:tIion

$$LCC-11G3R6iOG

Skip Pincham, City Administrator

City of Grossà Points Woods

20025 Mack Plaza


RE: August 2012 BlllIng!DRB

DATE

8.7.12

DON It. WER.SCHBACICATTOaNn- AN COTfl.j.$flQRAT LAW

24053 JFRSON AVENUE

ST CLAIR SHORES, MICHIGAN 4Qe0.S3O

5O> 777-0400

FAx se 777-0430

-MAI1

August31, 2012

DESCRIPTION OF SERVICES

o OU,qtzL

CflAR2,ES t. ESCH1ACT,

* TIME

Reivew of all emafis, TCs, arid letter correspondence and attention to them 2.00; review of

warrant information with Detectives 25; review of court cases 1.00

8.812 Municipal Court appearance 3,25; review of mifiage paperwork and follow up .75; revisions to

Soles Contract .25; TOs, errialls, and letters .75; FOIA 25; beginning work on litigation status

letter 1 .00

3,25

625

1.25

1.25

0,75

1.75

3.00

2,75

2,00

2.00

3.9,12 Outside litigation file arid audit letter, TOg, Memos, and letter updates 1.25

8.14.12 Meeting with J. Matouk re, FOIA .50; review of Headlse final draft 50; warrant review .25

5.15,12 Work on outside litigation letter .50; TCs with public safety officers re, dog complaint 25

8.20.12 Work on CC and COW matters 1.00; review of weekend packet and li'med follow up .50;

FOIA .25

8.21.12 Election work 25; preparatIon for and attendance at Court hearing in Wayne County Circuit

Court on UMO litigation and settlement thereto 2.75

8.22.12 Municipal Court appearance and follow up 2.50; review of CMC Order and emails .25

8.23.12 OutsIde litigation case .50; FOIA .25; citizen complaint work .25; preparation for audit letter

and completion of same 1.00

8.27.12 Emails, its and letters .50; work on outside Htigation sac .50; review of court cases and

follow up 1.00

8.29.12 Preparation and appearance in Municipal Court 3.25; warrant review and FOIA .75 400

ORB 28.25 hours x $155.00 $ 4,378.75

9ALANCE DUE: $ 4.378.75

General 14.25 hours

Municipal Court 14.00 hours

Bldg/Planning Comm. 0 hours

MU 0 hours

TC Telephone Lisa K. Hathaway CT - Gene Tutag

CTS - Charles 1, Perachback CC - City Council CEW-Confarence of Eastern Wayne

ORB Don ft Berschback PC - Planning Commission SF Skip Fincham

DAI - DeèAnn Irby C&E - Comp and Eval LEP - Lakefront Park

GPCRDA Grosse Pointe Clinton Refuse Disposal Authority MU - Michigan Tax Tribunal

CHARLES T. BERSCHSACK

ATTcffiNEYAT LAW

a4oe EAST FflRSON AVFr4I,J

T. CLAI $kORS, MICMJAN 4eoeo.1sso

58? 77tQ4OO

rAx B777-o4O

eHARLgs t. RSCHACK [email protected] beN P. SCHSAoK

Or JO U NSL

August29, 2012

Alfred "Skip' Fincham

City Administrator

City of Orosse Pointe Woods

20025 Mack Plaza

Grosse Points Woods, Ml 48236

RE: August BIlling! CTB Only

DATE DESCRIPTION OF SERVIQ IiM

8/1/2012 TO Realtor on C of 0 issue; TOs victims on 2 dornesUc violence cases, review of domestic

violence cases .50; meeting with SF on various matters .50; work on Headlee Override issue,TI cases; emails and calls with GS, calls on Lcchmoor documents .75; work on agenda

items 50 2,25

8/2/2012 TO Paz; TO resident; IC Oct. Koerber; work on Headtee issues 150 1,50

8/8/2012 IC LH, smells, review of procedures, review of Rivers easement and calls; review of package,

initial review of Harper Woods Mutual Aid Agreement 2.00; Municipal Court matters .25; TI

matters filed 2 answers to new 2012 petitions .75; attendance at CC and COW meetings 325 625

8/7/2012 Follow up on COW and Council agenda items 1.00 1.00

8/8/2012 Municipal Court and follow up 100; meeting with SF IC and emails with LH, work on

ordinance questions and reformatted fireworks ordinance .50 1,50

8/0/2012 TOGS re; IT matters and TO with Loohmoor appraiser .75 0.75

8/10/2012 Meetings with DAI, Sue Como; lOs with MML, residents and various matters .53; work on TI

issues, meeting, smells with OS; calls with Honignian and appraiser re: Lochmoor; calls on King

Penguin case, etc. 1.25; review of warrants, meeting with Cods nforcement .50 2.25

8/13/2312 Review of Mutual Aid file, calls with Public Safety Directors; draft of letter to Council 100; IC

DAI .25; IT matters .25; ICe and new domestic violence warrant review .25 1.75

8/14/2012 TOs CS on TI matters, settled Men's Warehouse case .50; lOs on Hage appeal .25; its on

Mutual Aid, work on Rizzo Assignment Agreement. letter to Mayor and Council, mutual aid

research, work on summary of pending fttigation 2.00 2,75

8/15/2012 Review of Municipal Court docket and 2 vicious dog reports .50; calls on CMC, review of emails,work on litigation summary .50; TI matters, review of WCA materials, review of Men's

Warehouse settlement documents, appraisal proposals 1.50; PC zoning research .50 3.00

8/16/2012 Meeting with QS; letter denying claim, email re: Rizzo; calls re: Mack Ave. Grill, TCs o Mutual

Aid .75

8/202012 II oases, emails, prep for COW and closed session; all calls 2.00; calls emails re: CMC, review

of emergency motion and calculated amount due, preparation of response 1.00; IC GT, draft

of Bond Agreement for Rivers 25; TCs Municipal Court .25; attendance at COuncil meeting,

closed session and cow 2.80

8/22/2012 Municipal Court and warrant review 5.00; draft of TI motions .25

8/23/2012 TC GS on pendIng TI matters, call with attorney, finalized motions to compel in 2 cases .75;

IC GT, finalized Bond Agreement 25

6/27/2012 TT matters; review of GS emails re: CVS, calls .25; PC research .50

8128/2012 Additional PC research on zoning issue drive-thru; attendance at PC meeting 3.00; afl work

on finalizing IT appraisal contracts, calls with attorneys and appraisers, motion to compel on

Hunt Club, calls on Krogers discovery and motion 3.50

6/29/2012 Attendance in Municipal Court 2.00; work on TT cases 1.00

0.75

6.00

5.25

1.00

0.75

8.50

3.00

TCIelephOne

SF .. Skip Fincham

SI- Susan Tobin

DAI - DeeAnn Irby

DAP Director Andrew Pazuchowski

MIC Mayor and Council

Qaakdown

Genera I

Municipal Court

Buildftig/Plannirg Commission

Tax Tribunal

31- Gene Tutag

LH - Lisa Hathaway

Del. Bur. - Detective Bureau

PC - Planning Commission

IT - lax Tribunal

GS - Ginger Soles

IB.25 hours

10,50 hours

4.00 hours

13.50 hours

CIB 45.25 hours at $140.00 per hour

Plus Costs: TT Motion Fees 3

TOTAL DUE

$ 8,475,00

$ 150.00

$ 6,625.00

CITY OF GROSSE POINTE WOODS Rescheduled City Council ... · CITY OF GROSSE POINTE WOODS 20025 Mack Plaza Rescheduled City Council Meeting Agenda Monday, September 10, 2012 7:30 p.m.

Documents