Top Banner
CITY COUNCIL AGENDA ITEM NO. Meeting Date: June 25, 2013 Subject/Title: A Resolution approving and authorizing the City Manager or City Attorney as appropriate, to execute the City’s Purchase Orders, Change Orders and/or Agreements, after approval as to form by the City Attorney, with specified vendors for the not-to-exceed dollar amounts detailed on the attached Exhibit “A” Prepared by: Marna Huber, Management Analyst Submitted by: Pamela Ehler, Director of Finance and Information Systems RECOMMENDATION Adopt a Resolution approving and authorizing the City Manager or City Attorney as appropriate, to execute, the City’s Purchase Orders, Change Orders and/or Agreements, after approval as to form by the City Attorney, with specified vendors for the not-to-exceed dollar amounts detailed on the attached Exhibit “A”. PREVIOUS ACTION On June 26, 2012, by Resolution No. 2012-106, City Council adopted the 2012/13 - 2013/14 Operating Budget for the City of Brentwood. On June 26, 2012, by Resolution No. 2012-92, City Council authorized and approved the City Manager or City Attorney as appropriate; to execute the City’s Purchase Orders, Change Orders and/or Agreements, after approval as to form by the City Attorney, with specified vendors for the not-to-exceed dollar amounts. On December 11, 2012, City Council waived the first reading of Ordinance 910, amending City Council/Administrative Policy No. 10-7, Purchasing Policy, to include updates to portions of the Policy. On January 8, 2013, by Resolution No. 2013-07, City Council approved a resolution amending the 2012/13 Operating Budget and approving the recommended mid-year budget adjustments. On January 8, 2013, by Resolution No. 2013-01, City Council authorized and approved the City Manager or City Attorney as appropriate; to execute purchase orders, change orders, and/or agreements, after approval as to form by the City Attorney, with vendors for updated not-to- exceed dollar amounts. On January 8, 2013, City Council waived the second reading and adopted Ordinance 910, amending City Council/Administrative Policy No. 10-7, Purchasing Policy, to include updates to portions of the Policy. On June 11, 2013, by Resolution No. 2013-80, City Council approved a Resolution amending the 2012/13 and 2013/14 Operating Budgets and approving the recommended mid-term budget adjustments. Agenda Item C.7 - Page 1 of 21
21

CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

Mar 13, 2022

Download

Documents

dariahiddleston
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

CITY COUNCIL AGENDA ITEM NO. C.7

Meeting Date: June 25, 2013 Subject/Title: A Resolution approving and authorizing the City Manager or City Attorney as

appropriate, to execute the City’s Purchase Orders, Change Orders and/or Agreements, after approval as to form by the City Attorney, with specified vendors for the not-to-exceed dollar amounts detailed on the attached Exhibit “A”

Prepared by: Marna Huber, Management Analyst Submitted by: Pamela Ehler, Director of Finance and Information Systems RECOMMENDATION Adopt a Resolution approving and authorizing the City Manager or City Attorney as appropriate, to execute, the City’s Purchase Orders, Change Orders and/or Agreements, after approval as to form by the City Attorney, with specified vendors for the not-to-exceed dollar amounts detailed on the attached Exhibit “A”. PREVIOUS ACTION On June 26, 2012, by Resolution No. 2012-106, City Council adopted the 2012/13 - 2013/14 Operating Budget for the City of Brentwood. On June 26, 2012, by Resolution No. 2012-92, City Council authorized and approved the City Manager or City Attorney as appropriate; to execute the City’s Purchase Orders, Change Orders and/or Agreements, after approval as to form by the City Attorney, with specified vendors for the not-to-exceed dollar amounts. On December 11, 2012, City Council waived the first reading of Ordinance 910, amending City Council/Administrative Policy No. 10-7, Purchasing Policy, to include updates to portions of the Policy. On January 8, 2013, by Resolution No. 2013-07, City Council approved a resolution amending the 2012/13 Operating Budget and approving the recommended mid-year budget adjustments. On January 8, 2013, by Resolution No. 2013-01, City Council authorized and approved the City Manager or City Attorney as appropriate; to execute purchase orders, change orders, and/or agreements, after approval as to form by the City Attorney, with vendors for updated not-to-exceed dollar amounts. On January 8, 2013, City Council waived the second reading and adopted Ordinance 910, amending City Council/Administrative Policy No. 10-7, Purchasing Policy, to include updates to portions of the Policy. On June 11, 2013, by Resolution No. 2013-80, City Council approved a Resolution amending the 2012/13 and 2013/14 Operating Budgets and approving the recommended mid-term budget adjustments.

Agenda Item C.7 - Page 1 of 21

Page 2: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

BACKGROUND As part of the annual budget adoption, City staff includes budgeted amounts for ongoing services and supplies. The Purchasing Policy, Section 11.2, requires that the use of vendors for recurring services or goods amounting to over $50,000 be approved by City Council before the beginning of each fiscal year. In order to comply with the Purchasing Policy and to streamline the process for on-going purchases of goods and/or services, staff prepared a list of vendors and not-to-exceed amounts. Where applicable, staff has included bid tabulation sheets identifying solicited quotes. Attached to the staff report is Exhibit “A” which includes a detailed listing of vendors providing goods and services to the City along with the estimated not-to-exceed amount to be expended for the 2013/14 fiscal year. Some of the vendors are utilized Citywide for various needs such as office supplies, hardware/material supplies and copier leases while others are utilized by a few departments and/or a single department. Exhibit “A” also includes agreements which have been approved by Council which are based on volumes of material or an estimated consumer price index escalator and did not include dollar amounts to be spent in fiscal year 2013/14. These vendors have been included in the exhibit in order for Council to approve the estimated dollar amount to be spent in fiscal year 2013/14. Agreements, Amendments and/or Purchase Orders are not attached to this report. Prior to the City Manager or City Attorney executing the agreements and/or Purchase order, review and approval as to form by the City Attorney is required for all agreements. FISCAL IMPACT This action does not amend the budget. Amounts listed within Exhibit “A” can only be expended if they are included within the Adopted 2013/14 – 2017/18 Capital Improvement Program or the Adopted 2013/14 Operating Budget. Attachment: Resolution Exhibit “A” Bid Tabulation Sheets

Agenda Item C.7 - Page 2 of 21

Page 3: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER OR CITY ATTORNEY AS APPROPRIATE, TO EXECUTE THE CITY’S PURCHASE ORDERS, CHANGE ORDERS AND/OR AGREEMENTS, AFTER APPROVAL AS TO FORM BY THE CITY ATTORNEY WITH SPECIFIED VENDORS FOR THE NOT-TO-EXCEED DOLLAR AMOUNTS DETAILED ON THE ATTACHED EXHIBIT “A”

WHEREAS, on June 26, 2012, by Resolution No. 2012-106, City Council adopted the 2012/13 - 2013/14 Operating Budget for the City of Brentwood; and WHEREAS, on June 26, 2012, by Resolution No. 2012-92, City Council authorized and approved the City Manager or City Attorney as appropriate; to execute the City’s Purchase Orders, Change Orders and/or Agreements, after approval as to form by the City Attorney, with specified vendors for the not-to-exceed dollar amounts; and WHEREAS, on December 11, 2012, City Council waived the first reading of Ordinance 910, amending City Council/Administrative Policy No. 10-7, Purchasing Policy, to include updates to portions of the Policy; and WHEREAS, on January 8, 2013, by Resolution No. 2013-07, City Council approved a resolution amending the 2012/13 Operating Budget and approving the recommended mid-year budget adjustments; and WHEREAS, on January 8, 2013, by Resolution No. 2013-01, City Council authorized and approved the City Manager or City Attorney as appropriate; to execute purchase orders, change orders, and/or agreements, after approval as to form by the City Attorney, with vendors for updated not-to-exceed dollar amounts; and WHEREAS, on January 8, 2013, City Council waived the second reading and adopted Ordinance 910, amending City Council/Administrative Policy No. 10-7, Purchasing Policy, to include updates to portions of the Policy; and WHEREAS, on June 11, 2013, by Resolution No. 2013-80, City Council approved a Resolution amending the 2012/13 and 2013/14 Operating Budgets and approving the recommended mid-term budget adjustments; and

WHEREAS, as part of the annual budget adoption, City staff includes budgeted amounts for ongoing services and supplies; and

WHEREAS, as part of the requirements of the Purchasing Policy, staff brings forward

purchases or services over $50,000 for each fiscal year for approval by City Council; and WHEREAS, staff has attached Bid Tabulation Sheets, where applicable, to identify bids

received for goods and/or service for the coming fiscal year; and

Agenda Item C.7 - Page 3 of 21

Page 4: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

WHEREAS, an additional requirement of the Purchasing Policy is for staff to provide prior to the beginning of the next fiscal year, a listing of vendors and not-to-exceed amounts to be expended for the coming fiscal year; and

WHEREAS, each department compiled a list of vendors as well as provided estimates of

use to be included within the 2013/14 fiscal year’s report. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood

approves and authorizes the City Manager or City Attorney as appropriate, to execute agreements, purchase orders and or change orders after approval as to form by the City Attorney, with vendors for the not-to-exceed dollar amounts detailed on the attached Exhibit “A” which is incorporated herein by this reference.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 25th day of June, 2013 by the following vote:

Agenda Item C.7 - Page 4 of 21

Page 5: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

Exhibit "A"

Vendor/Contractor Name Materials Purchased or Services Performed Responsible Department

Amount Not to Exceed for

2013/14Agreement and/or Bid

4LEAF, Inc. Plan review services & inspectionCommunity

Development 70,000 Agreement

Antioch Building Materials Asphalt and cutback materials Public Works Operations 56,000 Bid

Arata Parts and supplies for City commercial trucksPublic Works Operations 69,000 Sole Source

Ashland Water Technologies Bulk delivery of polymer for WWTPPublic Works Operations 65,000 Agreement/Bid

Bill Brandt FordCity vehicle maintenance, repair and parts (Police $90,000 & PW $28,000) Police 118,000 Agreement

Burke, Williams & Sorensen, LLP Litigation services Attorney 300,000 Agreement

CCC General Services Traffic signal maintenancePublic Works Engineering 200,000 Agreement

CCC Library Additional library hours Finance 187,560 Sole Source

CCC Office of Revenue Animal control services Finance 279,174 Agreement

CCC Office of the SheriffCAL-ID, forensic services, extradition & rendition services, range, training Police 270,000 Agreement/Sole Source

City of Antioch Dispatch services Police 855,932 Agreement

Concrete, Inc. dba Knife River Concrete materialsPublic Works Operations 55,000 Agreement/Bid

Consolidated Electrical Distributors (CED)Copper wire and electrical supplies (PW $76,500 & Parks $55,000)

Parks & Public Works - Operations 131,500 Bid

CSG Consultants, Inc. Plan review services & inspectionCommunity

Development 70,000 Agreement

Delta Diablo Sanitation District Off-site hazardous waste processingPublic Works Operations 109,250 Agreement

Delta FenceFence repairs and miscellaneous goods (PW $25,500 & Parks $25,000)

Parks & Public Works -

Operations 50,500 Agreement/Bid

East Bay Construction Co. Landscape maintenance Parks & Recreation 806,212 Agreement

Express Employment Professionals Temporary employee services Human Resources 170,000 Agreement

Futures ExploredLandscape maintenance & maintenance services at SWTS & WWTP (Parks $105,064 & PW $52,000)

Parks & Public Works - Operations 157,064 Agreement

Golden State Flow Measurement Water meters, registers, equipment and meter testing Public Works Operations 80,750 Agreement/Sole Source

Grainger Maintenance supplies (PW $52,000 & Parks $30,000)Parks & Public

Works - Operations 82,000 Cooperative Agreement

Home Depot Hardware, material supplies & salt for well sites Finance/Citywide 90,000Bid/Purchasing

Policy 10-7

Agenda Item C.7 - Page 5 of 21

Page 6: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

Exhibit "A"

Vendor/Contractor Name Materials Purchased or Services Performed Responsible Department

Amount Not to Exceed for

2013/14Agreement and/or Bid

Hubb Systems LLC (dba Data 911) Enhanced software support & equipment Police 158,000 Agreement/Sole SourceJPA Landscape & Construction Weed abatement Parks & Recreation 191,646 Agreement

Keller Canyon Landfill On-site pickup and processing of solid wastePublic Works Operations 1,701,882 Agreement

Layne Christensen Well and pump station rehabilitation and repairPublic Works Operations 70,000 Agreement/Bid

Les Schwab Tire Centers Commercial tire purchase, installation and repair Public Works Operations 94,000 Agreement/Bid

Liebert Cassidy Whitmore Employment legal services Human Resources 51,000 Agreement

Lone Tree Trucking Wastewater bio-solids off-haulingPublic Works Operations 130,000 Agreement/Bid

Office Depot Office supplies, furniture, equipment Finance/Citywide 125,000 Cooperative Agreement

Olin Chlor Alkali Products Delivery of sodium hypochlorite for WWTPPublic Works Operations 70,000 Agreement/Bid

Pace Supply

Parts for maintenance & repair of City water features, water distribution & collection systems, meters and irrigation supplies (PW $134,000 & Parks $5,000)

Parks & Public Works - Operations 139,000 Bid

PFM Asset Management LLC Investment advisory services Finance 200,000 Agreement

Pinnacle Public FinanceRadio lease payment (#3 of 3) EBRSCA project previously approved by Resolution No. 2011-109 Police 277,657 Agreement

Robertson-Bryan, Inc. (RBI) Environmental engineer consulting services for NPDES projectsPublic Works Operations 123,130 Agreement

Sabah International, Inc. Alarm monitoring, maintenance and repair Finance/IS 60,000 Agreement/Sole Source

Schaefer Systems International Purchase of refuse cartsPublic Works Operations 150,000 Sole Source

Sensus TechnologiesWater meters, registers, and equipment (manufacturer & warranty work)

Public Works Operations 106,000

Regional Supplier Sole Source

Software House International (SHI) Technology goods, equipment and software Finance/IS 120,000 Bid

Telstar Instruments Inc.Parts, programming & repair of Water and Wastewater instrumentation, sensors, generators

Public Works Operations 90,000 Agreement/Sole Source

Terra Care Associates Landscape maintenance Parks & Recreation 1,292,907 Agreement

Toshiba Business - MBA Copier lease and maintenance Finance/Citywide 85,000 Cooperative Agreement

Univar USA, Inc. Sodium bisulfite for WWTPPublic Works Operations 60,000 Agreement/Bid

Vasco Road Landfill Disposal facility for WWTP bio-solidsPublic Works Operations 140,000 Agreement/Bid

Agenda Item C.7 - Page 6 of 21

Page 7: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

Exhibit "A"

Vendor/Contractor Name Materials Purchased or Services Performed Responsible Department

Amount Not to Exceed for

2013/14Agreement and/or Bid

Wesco Electrical suppliesPublic Works Operations 63,500 Cooperative Agreement

West Coast Arborist Tree maintenance Parks & Recreation 282,831 Agreement

Xerox Corporation Copier lease and maintenance Finance/Citywide 65,000 Cooperative Agreement

Agenda Item C.7 - Page 7 of 21

Page 8: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Purchase of asphalt

RECOMMEND: Antioch Building Material VENDOR Antioch Building Material County Asphalt Granite Construction

1375 California Ave. 5501 Imhoff Dr. 10500 S. Harlan REASON: Antioch Building Material was low bid per ton ADDRESS Pittsburg CA,94565 Martinez CA,94553 French Camp CA, 95231

once fuel and labor were added. QUOTE DATE 5/8/2013 5/3/2013 No Bid

All prices include tax. QUOTE NO.

PHONE 925 432-3828 925 682-2299 925 982-4750

Granite Construction did not bid. CONTACT Neil Chris Terry

County Asphalt was the only vendor to lock in DEL. PROM.

APPR: their price for 1 year. Antioch Building based VIA

their price on oil prices and could not lock in. TERMS Oil price Th ru 6/30/14

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL

1 1 Ton 1/4 Asphalt, Cal Trans Specification $97.65 $85.72 No Bid

Labor- Maint II hourly/benefits= $56.09 divided by 60 min=.93 per min 18 minutes $16.74 31 minutes $28.83 42 minutes $0.00

Fuel cost of $4.29 per gallon 12.92 miles $5.54 24.17 miles $10.37 33.44 miles $0.00

Total Cost one way $119.93 $124.92 $0.00

2 1 Ton 3/8 Asphalt, Cal Trans Specification $90.06 $80.29 $0.00

Labor-Maint II hourly/benefits=$56.09 divided by 60 min=.93 per min 18 minutes $16.74 31 minutes $28.83 42 minutes $0.00

Fuel cost of $4.29 per gallon 12.92 miles $5.54 24.17 miles $10.37 33.44 miles $0.00

Total Cost one way $112.34 $119.49 $0.00

3 1 Ton 1/2 Asphalt, Cal Trans Specification $77.85 $70.53 $0.00

Labor-Maint II hourly/benefits=$56.09 divided by 60 min=.93 per min 18 minutes $16.74 31 minutes $28.83 42 minutes $0.00

Fuel cost of $4.29 per gallon 12.92 miles $5.54 24.17 miles $10.37 33.44 miles $0.00

Total cost one way $100.13 $109.73 $0.00

4 1 Ton 3/4 Asphalt, Cal Trans Specification $77.85 $69.44 $0.00

Labor-Maint II hourly/benefits=$56.09 divided by 60 min=.93 per min 18 minutes $16.74 31 minutes $28.83 42 minutes $0.00

Fuel cost of $4.29 per gallon 12.92 miles $5.54 24.17 miles $10.37 33.44 miles $0.00

Total cost one way $100.13 $108.64 $0.00

Total $432.53 $462.78 $0.00

Bid Tabulation asphalt 2013.xlsx.xls Agenda Item C.7 - Page 8 of 21

Page 9: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

-----------------------

TABULATION OF BIDS MATERIAL DESCRIPTION: Manufacture and Deliver Polymer to WWTP

Gulbrandsen RECOMMEND: Ashland Hercules Water Technologies VENDOR Ashland Water Technologies AIChem Chemical Company Technologies, Inc.

1313 N. Market Street 5360 Tulane Dr. SW 2 Main Street REASON: Ashland was the only vendor to provide a bid. ADDRESS Wilminton, DE 19894 Atlanta, GA 30336-2322 Clinton, NJ

QUOTE DATE 04.13.12 N/A N/A

QUOTE NO. N/A N/A N/A :

PHONE 302.594.5347 404.696.9202 908.735.5458

CONTACT Kristin Dugan Scott Anu Senthil

DEL. PROM.

APPR: VIA .

TERMS !

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL

1 1 Manufacture and Deliver Polymer to WWTP including delivery and tax $1.56 $1.56 NO RESPONSE NO RESPONSE NO RESPONSE NO RESPONSE

Total $1.56 $1.56 NO RESPONSE NO RESPONSE NO RESPONSE NO RESPONSE

BidTab4Ashland-04.12.xlsx.xls

Agenda Item C.7 - Page 9 of 21

Page 10: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Automotive repair parts and misc. items

RECOMMEND: Brentwood Auto Parts VENDOR Brentwood Auto Parts O'Rielley Auto Parts S.P. Automotive

7881 Brentwood Blvd. 8600 Brentwood Blvd. 6130 Brentwood Blvd REASON: Lowest responsible bid ADDRESS Brentwood, Ca. 94513 Brentwood, Ca. 94513 Brentwood, Ca. 94513

QUOTE DATE 5/16/2013 5/16/2013 5/16/2013

QUOTE NO.

PHONE 634-2298 240-8462 634-1121 !

CONTACT Rick Heather John

DEL. PROM.

APPR: VIA

TERMS

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL

1 1 Gas cap - 2002 Ford F150 $7.91 $11.37 $20.00

2 1 Prestone De-Ice Windshield spray 12oz $2.79 $2.99 $3.40

3 1 1" steel "D" Ring heavy duty weld on, 15,5001bs working load $17.19 $19.99 $18.00

4 1 Sta-Lube Grease, high temp. litheum complex 14oz cartridge $4.39 $2.99 $3.30

5 1 8 mil. powder free exam grade latex glove full texture $12.61 $12.99 $16.95

6 1 Tarp strap. Rubber w/ "S" hooks 20" overall length $1.59 $2.99 $1.25

7 1 280809N Bendix Air Brake Governor $12.39 $19.99 $48.89

8 1 Gunk 18oz foamy engine cleaner $2.74 $3.50 $4.10

9 1 CRC Brakleen 15oz red $2.96 $3.50 $2.99

10 1 42691 Air Filter $64.91 $77.89 $79.48

11 1 51748XD Oil Filter $25.38 $30.45 $31.44

12 1 33296 Fuel Filter $4.95 $5.93 $6.12

13 1 46484 Air Filter $11.57 $13.88 $12.20

Total $171.38 $208.46 $248.12

Auto Parts. 13.14.xlsx Agenda Item C.7 - Page 10 of 21

Page 11: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Various Electrical Parts

RECOMMEND: CED VENDOR CEO Wesco All Industrial Electric

2655 Vern Roberts Circle 2500 Dean Lesher Dr. Concord 895 Mitten Road, Burlingame, CA REASON: CED is low bid for items listed ADDRESS Antioch CA, 94509 CA, 94520 94010

QUOTE DATE 5/8/2013 5/8/2013 5/8/2013

QUOTE NO.

Tax and shipping is included in price PHONE 925 778-5660 925 246-7160 650 777-0060

CONTACT Rob Lee Nick

DEL. PROM.

APPR: VIA

TERMS 6/30/2014 6/30/2014

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL

1 100' 100' 1/2" EMT conduit $15.18 $17.09 $18.45

2 100' 1 00' 3/4" EMT conduit $34.72 $35.81 $37.98

3 10 Box of 1 0 3M 33 black tape $39.60 $40.04 $45.57

4 100 Box of 100 ideal wire nuts red wingless $13.02 $12.69 $15.19

5 1 T&B hub 3/4" Meyers hub type $3.53 $3.58 $6.43

6 100' 1 00' Carlon 1" pvc conduit $31.47 $33.94 $35.81 I

7 500' 500' roll THHN #12 stranded red $65.10 $64.02 $75.95 I

8 500' 500' roll THHN #6 stranded black $248.47 $242.50 $260.40

9 Box Box Buss FNR-10 fuses $40.15 $46.87 $29.95

10 1 GE or SO 020-A 1 P breaker/stab $3.53 $4.07 $5.40

11 100 Box of 100 liquid tight flex metallic 3/4" $107.42 $117.18 $139.97

12 12 Dozen 3/4" seal tight str connectors $23.31 $27.60 $41.27

13 1 Hubbel 20-A duplex outlet $2.28 $1.45 $7.26

14 1 Hubbel 20-A duplex outlet GFC1 $8.68 $10.76 $12.85

15 24 1" EMT strut clamps $14.32 $17.97 $21.10

16 12 1"x3/4" red washers $0.89 $1.30 $1.69

17 12 3/4"x1/2" red washers $0.85 $0.91 $1.17

Total $652.52 $677.78 $756.44

Bid Tabulation. various electrical parts 2012-2013xlsx.xlsx.xls Agenda Item C.7 - Page 11 of 21

Page 12: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Various Size Wire

RECOMMEND: C.E.D VENDOR C.E.D Wesco All Industrial Electric

2655 Vern Roberts Circle, 2500 Dean Lesher Drive, 895 Mitten Road, Burlingame, CA REASON: C.E. D is low bid for various size electrical wire ADDRESS Antioch, CA 94509 Concord, CA 94520 94010

QUOTE DATE 5/8/2013 5/8/2013 5/8/2013

QUOTE NO.

Prices include tax and shipping PHONE 778-5660 246-7160 650 777-0060

CONTACT Rob Lee Nick

DEL. PROM.

APPR: VIA

TERMS 6/30/2014 6/30/2015

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL

1 500 #12 THHN copper wire red $65.10 $64.02 $75.95

2 500 #6 THHN copper wire black $248.47 $242.50 $260.40

3 1000 #8 copper wire $305.97 $315.19 $336.35

4 1000 #6 copper wire $496.93 $485.00 $531.65

5 1000 #4 copper wire $679.21 $750.82 $998.20

6 1000 #2 copper wire $1,065.47 $1,175.06 $1,226.05

Total $2,861.15 $3,032.59 $3,428.!Q__ ---

Bid Tabulation. Electrical wire 2013xlsx.xlsx.xls Agenda Item C.7 - Page 12 of 21

Page 13: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Decorative Street Lights and Fixtures

RECOMMEND: C.E.D VENDOR C.E.D Wesco Platt

2655 Vern Roberts Circle, 2500 Dean Lesher Drive, 1301 Galaxy Way, Concord CA, REASON: C.E.D is low bid for Decorative Street Light ADDRESS Antioch, CA 94509 Concord, CA 94520 94520

poles and fixture QUOTE DATE 5/8/2013 5/8/2013 5/8/2013

QUOTE NO.

Prices include tax PHONE 778-5660 246-7160 682-8150

CED price includes tax and shipping CONTACT Rob Lee Sales

Wesco price includes tax only DEL. PROM.

APPR: VIA

TERMS Cant lock price Cant lock price

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL

1 1 Hadco pole and fixture $2,861.42 $3,038.00 No Bid

2 1 Lumec pole and fixture $2,861.42 $3,038.00 No Bid

3 1 Zed/Lumec pole and fixture $2,861.42 $3,038.00 No Bid

Total $8,584.26 $9,114.00 No Bid

CED and Wesco offer free shipping if 3 or more poles are

ordered at the same time. ---------

Bid Tabulation. Decorative poles and fixtures 2013xlsx.xlsx.xls Agenda Item C.7 - Page 13 of 21

Page 14: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Solar Salt 99.8 % pure ( Bulk)

RECOMMEND: Home Depot VENDOR Home Depot Lowes ECOWATER

5631 Lone Tree Way 5503 Lone Tree Way 308 Carrol Ct REASON: Lowest bid for 99.8% Solar Salt ($0.08/lb.) ADDRESS Brentwood Brentwood Brentwood

compared to Brentwood Ace ($0.1 0/lb.) and QUOTE DATE 05.17.13 05.14.13 05.17.13

EcoWater ($0.12/lb.) QUOTE NO. 1 076-205529 NIA NIA

PHONE 513-6060 516-6020 766-8377

CONTACT John Andelin Pat Watkins Rob Kinslow

DEL. PROM. Bi-monthly Bi-monthly Bi-monthly

APPR: VIA i

TERMS I I

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL I

1 1 50 lb bag Solar Salt 99.8 % pure $4.25 $4.25 $5.99 $5.99

2 18 Pallet of Solar Salt 99.8 % pure (49 bags I 24501bslpallet) $208.25 $3,748.50 $293.51 $5,283.18

3 1 Sales Tax $318.62 $449.07

4 1 Delivery $0.00 $0.00

Total $4,067.12 $5,732.25

1 1 40 lb bag Solar Salt 99.8 % pure n/a $4.09 $4.09 n/a

2 18 Pallet of Solar Salt 99.8 % pure (63bags I 25201bslpallet) $257.67 $4,021.92

3 1 Sales Tax $331.81

4 1 Delivery $50.00

Total n/a $4,407.82 n/a

WO-HomeDepotSaltBidTab.05.17.13.xls.xls Agenda Item C.7 - Page 14 of 21

Page 15: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Purchase of concrete.

RECOMMEND: Knife River Concrete VENDOR Knife River Concrete Antioch Building Material Central Concrete

P.O. Box 66001 Stockton, Ca. 1375 California Ave. Antioch Ca, 753 Stockton Ave. San Jose Ca, REASON: Knife River Concrete is low bid. ADDRESS 95206 94509 95126

QUOTE DATE 58/2013 5/8/2013 5/8/2013

QUOTE NO.

PHONE (209) 933-6980 925 432-3828 408 404-2283

CONTACT Louie Neil Steve

DEL. PROM.

APPR: VIA

TERMS 6/30/2014 10/1/2013 No Bid

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL

1 Yard 2500 PSI CONCRETE, PER CITY SPEC $108.50 $119.35 $0.00

2 Yard SHORT LOAD FEE $81.38 $108.50 $0.00

3 Yard FIBER MESH $6.51 $10.85 $0.00

4 Yard FUEL SURCHARGE FEE $0.00 $16.28 $0.00

5 Yard ENVIRONMENTAL FEE $0.00 $54.25 $0.00

6 Yard Accelerator $5.43 $0.00 $0.00

7 Yard Retarder (Rarely used by the City) $5.43 $0.00 $0.00

8 Stand by time per minute after a lotted time $1.50 $1.50

TOTAL $208.75 $310.73 $0.00 -··---- ---

Bid Tabulation Knife River Concrete 2013.xlsx.xls Agenda Item C.7 - Page 15 of 21

Page 16: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Well rehabilitation and repair.

RECOMMEND: Layne Christensen Co. VENDOR Layne Christensen Co. Wm. P. Wilson & Sons, Inc. Kirby Pump and Mechanical, Inc.

275 Cty. Rd., P.O. Box 1326 P.O. Box2203 3233 Frtzgerald Road Rancho

REASON: ADDRESS Woodland, CA 95695 Woodland, CA 95776 Cordova, CA 957 42

Only responsive bidder. QUOTE DATE 412012012 4118/2012 No Response

QUOTE NO.

PHONE 530.662.2825 530.662.5797 916.635.2735

CONTACT Nathan Anderson Dan Morris Gerge Collier

DEL PROM.

APPR: VIA

TERMS

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL

1 1 Hr. 2 MEN, RIG & SERVICE TRUCK $219.00 NO BID NO RESPONSE

2 1 Hr. 3 MEN, RIG & SERVICE TRUCK $245.00

3 1 Hr. 4 MEN, RIG & SERVICE TRUCK $255.00

4 EA WIRE BRUSH RENTAL $250.00

5 1 Hr. AIR COMPRESSOR RENTAL (450 CFM & SMALLER} $85.00

6 1Hr. 1 MAN ROTARY CRANE- 10 TON & BELOW $120.00

7 1Hr. 2 MEN, 10 TON & BELLOW CRANE $174.00

8 1Hr. 3 MEN, ROTARY CRANE-30 TON & FMC $250.00

9 1Hr. 1 MAN DELIVERY TRUCK $111.00

10 1Hr. 1 MAN SERVICE TRUCK $114.00

11 1Hr. 2 MAN SERVICE TRUCK $154.00

12 1Hr. GENERAL SHOP LABOR $70.00

13 1Hr. MACHINE SHOP LABOR $75.00

14 WELL VIDEO LOG $600.00. ------- -

Layne Christensen Bid Tab 05-03-12.xlsx.xls

Agenda Item C.7 - Page 16 of 21

Page 17: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Commercial tires and service for City Fleet. I I

' RECOMMEND: Les Schwab Tire VENDOR Les Schwab Tire East Bay Tire Company Tire Distribution Systems Inc. Wingfoot Commercial Tires

6361 Lone Tree Way 545 Bliss Ave. 4575 Pacheco Blvd. 4045 N. Wilcox Rd. REASON: Low bid, local vendor. ADDRESS Brentwood, Ca. 94513 Pittsburg, Ca. 94565 Martinez, Ca. Stockton, Ca. 95215 I

QUOTE DATE 05.10.12 05.09.12 05.07.13 No Bid

QUOTE NO. I

PHONE 925-513-3432 925.a25-5252 925-372-9056 209-931-4442 .

CONTACT Greg Benner Sean Kinnick Allen Elkhorn Rocky Zucchelli

DEL. PROM. I

APPR: VIA

TERMS I

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL !

1 1 315/BOR22.5 New MichelinXZA2 20 ply $725.00 $709.00 Not to spec. $566.48

2 1 315/80R22.5 Waste Hauler Recap $198.00 $202.00 $224.87

3 1 11R22.5 NewMichelinXZE216 Ply $445.00 $493.10 Not to spec. $371.92

4 1 11 R22.5 Waste Hauler Recap $166.00 $179.00 $193.26 I

5 1 255/70R22.5 New XZE 16 Ply $445.00 $457.37 Not to spec. $405.91

6 Hourly Rate (In Shop) $90.00 No Charge $82.00

7 Hourly Rate (On-Site) $90.00 $85.00 $99.00

8 Mounting Fee No Charge $25.00 $10.00

9 Flat Repair $30.25 $28.00 $30.00 I

10 Tire Disposal Fee- Passenger No Charge No Charge $10.00

11 Fuel Charge (Per Trip) No Charge No Charge $40.50

12 Trip Charge No Charge No Charge No Charge

13 After Hours Charge $90.00 $95.00 $121.00

14 Tire Disposal Fee- Truck No Charge $5.00 $10.00

Total $2,279.25 $2,278.47 $2,164.94 $0.00

Incomplete Bid - Did not No Bid _j Local Vtndor Preference, quote \::ithw1 5% of the !owest quvto. ($113.92) bid per specifications.

LargeTires 2013.14.xls.xls

Agenda Item C.7 - Page 17 of 21

Page 18: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Bulk delivery of sodium hypochlorite

RECOMMEND: Olin Corporation VENDOR Olin Corporation Hasa Inc. Univar USA Inc.

26700 South Banta Road 23119 Drayton Street 8201 s. 212th REASON: Low bid ADDRESS Tracy, CA 95304 Saugus, CA 91350 Kent, WA 98032

QUOTE DATE 03.22.12 03.22.12 03.22.12

QUOTE NO. N/A NIA N/A

PHONE 209.835.7204 661.259.5848 253.872.5000

CONTACT John M. Schabacker Mary Flynn MuniTeam

DEL. PROM.

APPR: VIA

TERMS

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL Bulk delivery of 12.5% sodium hypochlorite solution (5,000

1 1 gallons per delivery) quoted as price per gallon. $0.6272 $3,136.00 $0.68 $3,400.00 $0.7256 $3,628.00

Shipping Included Included Included

Tax8.25% Included Included Included

BidTabSodiumHypohlorite-03.12.xlsx.xls

Agenda Item C.7 - Page 18 of 21

Page 19: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Water distribution and wastewater collection system repair parts.

RECOMMEND: Pace Supply Pace Supply HD Supply Roberts & Brune Co.

4015 Newton Road 34151 Zwissig Way 1315 Main Street REASON: low bid. ADDRESS Stockton, CA 95205 Union City, CA 94587 Oakley, CA 94561

QUOTE DATE 05/01/2013 05/02/2013 05/02/2013

QUOTE NO.

209.463.7593 510.404.0134 925.679.8005

CONTACT Steven Wright Jim Knight Misty Walters

DEL. PROM. All Items in stock. All Items in stock. All Items in stock.

APPR: VIA

TERMS

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL

1 1 6" Mueller Flange Gate Valve # A-2360 or Approved Equal $400.00 $400.00 $434.00 $434.00 $565.00 $565.00

2 1 8" Mueller Flange Gate Valve# A-2360 or Approved Equal $425.00 $425.00 $678.00 $678.00 $880.00 $880.00

3 1 Mueller B-25008N 2" cc "Low Lead" or Approved Equal $166.00 $166.00 $169.00 $169.00 $185.00 $185.00

4 1 Mueller B-24258N 5/8x3/4x1 "Low Lead" or Approved Equal $60.50 $60.50 $63.00 $63.00 $70.00 $70.00

5 1 Hymax 6" FCA 6.42-7.68 $222.00 $222.00 $217.00 $217.00 $240.00 $240.00

6 1 Hymax 6" coupling 6.42-7.68 $173.00 $173.00 $169.00 $169.00 $188.00 $188.00

7 1 Hymax 8" coupling 8.54-9.84 $196.00 $196.00 $191.00 $191.00 $212.00 $212.00

8 1 Claw 950 Residential fire hydrant $900.00 $900.00 $1,052.00 $1,052.00 $1,250.00 $1,250.00

9 1 Claw 960 Industrial fire hydrant $1,375.00 $1,375.00 $1,421.00 $1,421.00 $1,650.00 $1,650.00

10 1 Fire Hydrant break off-check valve $820.00 $820.00 $842.00 $842.00 $950.00 $950.00

11 1 6" fire hydrant nut bolt set 304 SS $9.78 $9.78 $9.75 $9.75 $13.00 $13.00

12 1 6" flange nut bolt set 304 SS $18.50 $18.50 $19.00 $19.00 $24.00 $24.00

13 1 8" flange nut bolt set 304 SS $18.50 $18.50 $21.00 $21.00 $24.00 $24.00

14 20' 4" SDR 35 $17.00 $17.00 $21.00 $21.00 $22.00 $22.00

15 20' 8" SDR 35 $66.00 $66.00 $80.00 $80.00 $86.00 $86.00

16 20' 2" Schedule 80 PVC $22.00 $22.00 $22.00 $22.00 $37.00 $37.00

17 1 Ring and Lid per COB Spec SS-3 D&L Supply A-1024 BP $187.00 $187.00 $275.00 $275.00 $330.00 $330.00

18 1 Mueller 8"x1" CC Saddle BR2B0899CC100, 8.99-9.67 $92.00 $92.00 $97.00 $97.00 $107.00 $107.00

or Approved Equal -·--- '----

Bid Tab-Pace Supply 2013-14.xlsx.xls

Agenda Item C.7 - Page 19 of 21

Page 20: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

ITEM# QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL

19 1 MJ Field Lok 6" PVC kit $32.00 $32.00 $35.00 $35.00 $75.00 $75.00

20 1 MJ Field Lok 8" PVC kit $43.00 $43.00 $48.00 $48.00 $85.00 $85.00

21 1 Hymax 8" FCA 8.54-9.84 $303.00 $303.00 $294.00 $294.00 $325.00 $325.00

22 1 Hymax 10" FCA 10.7-12.0 $513.00 $513.00 $499.00 $499.00 $555.00 $555.00

23 1 Hymax 12" FCA 12.4-13.66 $590.00 $590.00 $580.00 $580.00 $640.00 $640.00

24 1 Hymax 10" Coupling 10.7-12.0 $250.00 $250.00 $250.00 $250.00 $273.00 $273.00

25 1 Hymax 12" Coupling 12.4-13.66 $295.00 $295.00 $290.00 $290.00 $322.00 $322.00

26 1 Mueller Pipe Clamp w/ss bolts, S-510-12-675, 6.75-7.55 x 12 $114.00 $114.00 $130.00 $130.00 $150.00 $150.00

or Approved Equal

27 1 Mueller B-25008 1" cc Corp Stop "Low Lead" or Approved Equal $44.70 $44.70 $45.00 $45.00 $51.00 $51.00

28 1 Muller H-15403 1" Coupling "Low Lead" or Approved Equal $14.26 $14.26 $15.00 $15.00 $17.00 $17.00 Total $7,367.24 $7,966.75 $9,326.00

Bid Tab-Pace Supply 2013-14.xlsx.xls

Agenda Item C.7 - Page 20 of 21

Page 21: CITY COUNCIL AGENDA ITEM NO. - brentwood.granicus.com

TABULATION OF BIDS MATERIAL DESCRIPTION: Information Systems Technolo ~y Equipment

RECOMMEND: Software House International (SHI) VENDOR Software House International (SHI) CDWG GOV Connection

290 Davidson Avenue, Somerset, NJ 230 North Milwaukee Ave., 732 Milford Road, Merrimack, REASON: Lowest bid ADDRESS 08873 Vernon Hills, IL 60061 NH 03054

QUOTE DATE 4/22/2013 4/22/2013

QUOTE NO. 6554446 DKMS488

PHONE (732) 537-7318 (800) 594-4239 (800) 800-0019 x33178

CONTACT Sean Carlin John Bautista Shaun McFadden

DEL. PROM.

APPR: VIA

TERMS Net 30 Net30 Net 30

ITEM# QTY DESCRIPTION Part# UNIT TOTAL UNIT TOTAL UNIT TOTAL

1 2 Plantronics CS 540 Wireless Headset & HL 10 Lifter 84693-11 $224.04 $448.08 $237.18 $474.36

2 1 HP Laser Jet Pro 400 color Printer M451dn CE957A#BGJ $481.33 $481.33 $494.11 $494.11

3 2 128GB Crucial m4 2.5" (9.5mm) SSD w/ Bracket CT128M4SSD2BAA $137.73 $275.46 $133.16 $266.32

4 4 Asus VE198T- LED monitor-19" VE198T $101.00 $404.00 $99.84 $399.36

5 2 Ergotron LX Dual Side-By-Side Monitor Arm ERG-45-245-026 $223.83 $447.66 $219.15 $438.30

6 2 DYMO LabeiWriter 450 Duo 1752267 $179.62 $359.24 $188.26 $376.52

7 1 Logitech Wireless Wave Combo MK550 920-002555 $60.34 $60.34 $60.12 $60.12

8 1 Logitech Wireless Combo MK520-Keyboard/Mouse 920-002553 $48.58 $48.58 $45.70 $45.70

9 4 StarTech.com DisplayPort to DVI Video Converter DP2DVI $16.05 $64.20 $16.99 $67.96

10 2 HP ProBook 4540s- 15.6"- Core i5 3210M- Windows 8 C6Z37UT#ABA $628.01 $1,256.02 $668.61 $1,337.22

11 2 HP Compaq Elite 8300 - Core i5 3470 3.2 GHz C9H22UT#ABA $690.00 $1,380.00 $749.04 $1,498.08

12 2 CyberPower CP1000AVRLCD CP1 OOOAVRLCD $111.00 $222.00 $110.42 $220.84

13 6 Recycling Fee - State of California $4.00 $24.00 $4.00 $24.00

14 Shipping $0.00 $0.00

15 Tax- 8.50% $462.99 $482.71

- 16 Total $5,933.90 $6,185.60 No Response

K:\mbergman\Over 50K\Over 50K FY2014\Supporting Documents\Goods\BidTabulation FY2014

Agenda Item C.7 - Page 21 of 21