City Council Agenda Item Cover Sheet Project title: Award and Authorize Purchase of Twenty Ford Vehicles from Bickford Ford from Snohomish County Contract #062-16SR/EVT#2018-065 Council Bill # interoffice use Project: Snohomish County Contract #062-16SR/EVT#2018-065 Partner/Supplier: Bickford Ford Location: Preceding action: Adoption of the 2021 Vehicle Replacement Budget Agenda dates requested: May 19, 2021 Briefing Proposed action Consent X Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Vehicle Replacement Chart and Vehicle Quotes Department(s) involved: Procurement, Motor Vehicles, Facilities, Police, Parks, and Public Works Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: [email protected]Initialed by: sh Department head Administration Council President FUND: 126, 401 Fiscal Summary - Funding for the vehicles was approved in the 2021 vehicle replacement budget and will be paid from Utilities fund 401 and the Vehicle Replacement Fund 126. The City has spent $246,652.09 on this contract year-to-date. Year-to-date spend combined with these requested vehicles will exceed the $250,000 Council authorization and award limit. Future purchases from this contract will be brought before Council for the remainder of the year. Project summary statement: Departments have requested to replace vehicles that have exceeded their useful lives. The attached vehicle replacement chart provides details on the requested vehicles and additional justification. All of the vehicles are available for purchase from Bickford Ford through the Snohomish County competitively bid contract #062-16SR – EVT #2018-065. The City has an Interlocal agreement with Snohomish County that allows for purchases from its competitively awarded contracts in lieu of soliciting bids on our own. Motor Vehicles has compared the pricing of the Snohomish County contract against other cooperative contracts and determined that the Snohomish County contract provides the best pricing for the City. Recommendation (exact action requested of Council): Award and authorize purchase of twenty (20) Ford vehicles from Bickford Ford from Snohomish County Contract #062-16SR/EVT#2018-065 in the amount of $962,946.50, including Washington state sales and vehicle taxes.
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City Council Agenda Item Cover Sheet
Project title: Award and Authorize Purchase of Twenty Ford Vehicles from Bickford Ford from Snohomish CountyContract #062-16SR/EVT#2018-065
Council Bill # interoffice use Project: Snohomish County Contract #062-16SR/EVT#2018-065
Partner/Supplier: Bickford Ford
Location:
Preceding action: Adoption of the 2021 Vehicle Replacement Budget
Agenda dates requested: May 19, 2021
Briefing Proposed action Consent X Action Ordinance Public hearing
Yes X No
Budget amendment: Yes X No
PowerPoint presentation: Yes X No
Attachments: Vehicle Replacement Chart and Vehicle Quotes
Department(s) involved: Procurement, Motor Vehicles, Facilities, Police, Parks, and Public Works
Funding for the vehicles was approved in the 2021 vehicle replacement budget and will be paid from Utilities fund 401 and the Vehicle Replacement Fund 126.
The City has spent $246,652.09 on this contract year-to-date. Year-to-date spend combined with these requested vehicles will exceed the $250,000 Council authorization and award limit. Future purchases from this contract will be brought before Council for the remainder of the year.
Project summary statement: Departments have requested to replace vehicles that have exceeded their useful lives. The attached vehicle replacement chart provides details on the requested vehicles and additional justification.
All of the vehicles are available for purchase from Bickford Ford through the Snohomish County competitively bid contract #062-16SR – EVT #2018-065. The City has an Interlocal agreement with Snohomish County that allows for purchases from its competitively awarded contracts in lieu of soliciting bids on our own. Motor Vehicles has compared the pricing of the Snohomish County contract against other cooperative contracts and determined that the Snohomish County contract provides the best pricing for the City.
Recommendation (exact action requested of Council): Award and authorize purchase of twenty (20) Ford vehicles from Bickford Ford from Snohomish County Contract #062-16SR/EVT#2018-065 in the amount of $962,946.50, including Washington state sales and vehicle taxes.
Department New Vehicle Requested New Unit #Replacing
Unit #
Facilities(1) 2021 Ford Transit Medium Roof AWD Transit Cargo Van
V0348 V0141
Public Works – Water (1) 2021 Ford Transit Low Roof AWD 148” w/Base V0349 V0152
J0177 J0049
J0180 J0055
Public Works – WFP (1) 2022 Ford F-550 Super Cab 4x4 XL Diesel with 168” Wheelbase
J0184 J0040
Parks(1) 2022 Ford F-550 Super Cab 4x4 7.3L Gas with 192” Wheelbase
J0181 J0024
Vehicle Replacement Chart
Public Works – Water (2) 2022 Ford F-600 4x4 Diesel Chassis with 169” Wheelbase
Public Works – Utilities
(1) 2022 Ford F-550 Super Cab 4x4 7.3L Gas with 192" Wheelbase
J0182 J0098
(1) 2021 Ford Police Interceptor Utility EcoBoost P0463 P0309
(12) 2021 Ford Police Interceptor Utility EcoBoost, No Rear A/C
Cost Reason for Replacement
$45,603.77
Requesting replacement due to exceeding criteria for miles/hours, age, and maintenance cost, along with determination of user group. The parts required to maintain the current vehicle are no longer readily available. The new requested vehicle will be larger to allow for more storage.
$38,161.13
Requesting replacement due to exceeding criteria for miles/hours, age, and maintenance cost, along with determination of user group. The new requested vehicle will be an all-wheel drive vehicle to allow for the workgroup to do additional work in difficult terrains throughout the city.
$57,009.86
Requesting replacement due to exceeding criteria for miles/hours, age, and maintenance cost, along with determination of user group. The current truck has been in the shop for repairs frequently in 2020. The new requested vehicle will be used to install, repair, and maintain the water distribution system throughout the City.
$57,009.86
Requesting replacement due to exceeding criteria for miles/hours, age, and maintenance cost, along with determination of user group. The current truck has been in the shop for repairs frequently in 2020. The new requested vehicle will be used to install, repair, and maintain the water distribution system throughout the City.
$59,643.34
Requesting replacement due to exceeding criteria for miles/hours, age, and maintenance cost, along with determination of user group. The new requested vehicle will include a diesel engine, which is expected to save time and money by allowing employees to fuel up on-site.
$50,364.04
Requesting replacement due to exceeding criteria for miles/hours, age, and maintenance cost, along with determination of user group. The new requested vehicle will be large enough to be outfitted with an optional snow plow for inclement weather.
$50,141.89
Requesting replacement due to exceeding criteria for miles/hours, age, and maintenance cost, along with determination of user group. The new requested vehicle will be a 4-wheel drive to allow the workgroup to pick up illegal dumping and assist with encampment clean-up.
$47,089.29
Requesting replacement based on age, mileage, and maintenance costs of current older model year patrol vehicles. The new requested vehicle will be a Police K-9 patrol unit.
Requesting replacements based on age, mileage, and maintenance costs of current older model year patrol vehicles. Standard annual ordering is for 12-13 vehicles per year. Police are continuing their transition out of the older, less capable Crown Victoria Police Interceptor, which went out of production in 2011. These vehicles do not include rear air conditioning.
2021 FORD TRANSIT MEDIUM ROOF AWD TRANSIT CARGO VAN CNGP530 VEHICLE ORDER CONFIRMATION 02/04/21 16: 48: 30 ==> ____ --------cc�--------- Dealer: F74540
2021 TRANSIT NA Page: 1 of 3 order No: 0000 Priority: E3 or·d FIN: Qilll order Type: SB Price Level: 115 Ord PEP: 101A Cu st/Flt Name: EVERETT PO Number:
W2C
YZ V K
101A
57B 99G 44U TC8 X7L
15F
MR CARGO AWD 148" WHEELBASE OXFORD WHITE VINYL PALAZZO GRAY PREF EQUIP PKG .XL TRIM .MANUAL A/C 3. 5 L ECOBOOST.10-SPEED TRANS.235/65R16C BSW3.73 LSJOB Ill ORDERFLEET SPCL ADJRR CMPT LIGHT
TOTAL BASE AND OPTIONS 5303 5 46672. 28 TOTAL 5303 5 46672. 28
NC ;'THIS IS NOT AN INVOICE''
(430.00) 69.00
VEHICLE ORDER CONFIRMATION 02/04/21 16:48:34 Dealer: F74540 ==>-----------cc�----,------
2021 TRANSIT NA Page: 2 of 3 order No: 0000 Priority: E3 Ord FIN: Qilll order Type: 5B Price Level: 115
101A cu st/Flt Name: EVERETT PO Number: Ord PEP:
425 50 STATE EMISS 43B BACK UP ALARM 43R REVR SENS SYSTM 538 HD TRLR TOW PKG 544 LONG PWR HT MIR SSA UPFrn·ER MODULE 55D FRONT FOG LAMPS 58X SYNC3 8" SCN 60C CRUISE CONTROL 61C VHL MAINT MONTR 63C DUAL ALTERNATOR 65A BLIS W/ CTA/TC 655 EXTD FUEL TANK 66D FRONT QH SHELF 67C UPFIT PACKAGE Fl=l-lelp
2021 FORD EXPLORER POLICE UTILITY AWD' **** NO REAR A/C ****
CNGP530 VEHICLE ORDER CONFIRMATION 04/27/2116:12:08 ==> ____ ----------'------'-�--- Dealer,: F74540
2021 EXPLORER 4-DOOR Page: 1 of 2 order No: 0000 Priority: Hl Ord FIN: Qilll order Type: SB Price Level: 125 Ord Code: 500A cust/Flt Name: EVERETT PO Number: .