Budgets for Electronic Resources 7-24-2014

Budgets for Electronic Resources

A Snapshot Look at NCCCLA District 4

Community Colleges

(with results from an informal survey of the district)

FTE & Book Budget Allocations

District 4 College 2012-13 FTE 2013-14 Book Budget Allocation

Bladen 1784 $ 28,690.00

Brunswick 2027 $ 29,837.00

Cape Fear 12,020 $ 76,899.00

Central Carolina 4949 $ 43,599.00

Fayetteville Tech 13,391 $ 83,360.00

Richmond 2888 $ 33,892.00

Robeson 3628 $ 37,376.00

Sandhills 4441 $ 41,206.00

Southeastern 2406 $ 31,620.00

Which budget(s) do you use to pay for online resources?

Book Budget Other Costs Student Tech. Fees None/Only NC LIVE Other0

1

2

3

4

5

District 4 Budgets Used for Online Resources

Note: Three colleges use a combination of funding sources. Fayetteville Tech: Books & Other Costs Sandhills: Other Costs & Foundation EndowmentSoutheastern: Books, Other Costs, & Library Fines

If you pay for electronic resources from your book budget, what percentage is spent on

these resources?

Note: If Central Carolina paid for electronic resources from their book budget, it would be 54%.

Bladen

Bruns

wick

Cape

Fear

Centra

l Car

olina

Fayet

tevil

le Tec

h

Richm

ond

Robes

on

Sandh

ills

South

east

ern

0%

10%

20%

30%

40%

50%

60%

% of Book Budget Spent on Online Resources in District 4 Colleges

GL Account Code Definitions

930 Books – “Record the cost of books, book-like materials, magazines and periodicals, and audio-visual materials of a durable nature.”

556100 Books – “Record the costs of library books and book-like materials. Book like materials include electronic resources such as e-book leases and subscriptions to e-book collections book, and eBook leases or subscriptions to eBook collections.”

Taken from Accounting Procedures Manual and Reference Guide, Section 3: Chart of Accounts, Finance and Operations Division, Version 1.1.

How much did your library spend on electronic resources over the last 3 years?

Notes: Cape Fear had a large, one-time expenditure of $36,000 in FY 2011-2012.

Southeastern added two new resources in FY 2013-2014.

Bladen

/ 17

84

Bruns

wick /

2027

Cape

Fear /

12,

020

Centra

l Car

olina

/ 49

49

Fayet

tevil

le Tec

h / 1

3,39

1

Richm

ond

/ 288

8

Robes

on /

3628

Sandh

ills /

4441

South

east

ern

/ 240

6 $-

$20,000.00

$40,000.00

$60,000.00

$80,000.00

$100,000.00

$120,000.00

2011-2012

2012-2013

2013-2014

Total Online Resources Expenditures by College (with FTE)

How much did your library spend on electronic resources over the last 3 years?

Notes: Cape Fear had a large one-time expenditure of $36,000 in FY 2011-2012.

Southeastern added two new resources in FY 2013-2014.

2011-2012 2012-2013 2013-2014 $-

$50,000.00

$100,000.00

$150,000.00

$200,000.00

$250,000.00

$300,000.00

Total Online Resources Expenditures for District 4 Colleges

Will you be dropping, adding, or swapping electronic resources this year?

Dropping Adding New Swapping No Changes/Keep All

Not Sure Not Applicable0

1

2

3

4

# District 4 Colleges Making Changes in Online Resources

If you are dropping or swapping electronic resources, what are the primary reasons

why?

Other Reason: Sandhills partners with another department for one database. They do not have current input from them.

Price

Incr

ease

s

Budge

t Cut

s

Decre

ased

Use

Anoth

er R

esou

rce

Bette

r

Simila

r on

NC LIV

E

No Lo

nger

Nee

ded

Anoth

er R

esou

rce

Neede

d

Facult

y Said

Dro

p

Chang

es in

NC L

IVE

Not A

pplic

able

Other

0

1

2

3

4

5

Reasons for Changes in Online Resources for Dis-trict 4 Colleges

How will the upcoming changes in NC LIVE resources affect your electronic resource

subscriptions and your budget?

We will have to see if ProQuest can meet all needs of EBSCOhost. If not, we may have to purchase access to an EBSCO package.

With the new NC LIVE resources, we will save almost $12,000 per year by cancelling our ProQuest resources that will now be picked up by NC LIVE, including SIRS, Criminal Justice Periodicals, and Nursing & Allied Health Source. Part of that money will be repurposed to other electronic resources.

How will the upcoming changes in NC LIVE resources affect your electronic resource

subscriptions and your budget?

NC LIVE will be picking up 2 resources we have been subscribing to, which will free up our budget to add other electronic resources. We also plan to drop a 3rd resource since similar resources are available through NC LIVE. We will end up saving money and getting all the resources we need.

I don't think I can explain without swearing! We'll talk at the meeting.

We will have to purchase CINAHL Complete for our Nursing program. So we will have to pay for two electronic resources.

How will the upcoming changes in NC LIVE resources affect your electronic resource

subscriptions and your budget?

It will likely have a great impact on our budget, as we relied heavily on the Job & Career Accelerator, which was cut from the 2015-17 subscriptions. And it remains to be seen whether the Gale products can adequately replace the EBSCO Academic Premier database.

We have made no firm plans at this moment to add any additional resources for the upcoming fiscal year. After working with the new NC LIVE Resources we will reevaluate our needs.

How will the upcoming changes in NC LIVE resources affect your electronic resource

subscriptions and your budget?

I recently renewed one electronic resource that is going to be offered through NC LIVE during the 2015-2017 period. Had I known this earlier, I would not have subscribed to the resource. Also, with the NC LIVE Home Grown e-Book Project, I could consider dropping other resources.

Do you subscribe to a discovery service, federated search service, or proxy server

service to facilitate access and discovery?

Discov

ery/

Feder

ated

Sea

rch

Proxy

Ser

ver

Plans

to Im

plem

ent O

ne

Explor

ing O

ption

s

Wan

t, bu

t No

Budge

t

None/

No Plan

s/NA

0

1

2

3

# District 4 Colleges with Discovery, Federated Search, or Proxy Server Services

Which budget(s) do you use to pay for discovery/federated search services or

proxy server services?

Notes: Cape Fear uses a combination of Book Budget and Other Costs Budget.

Central Carolina uses a combination of Other Costs Budget and Student Technology Fees.

Book

Budge

t

Other

Cos

ts

Stude

nt T

ech

Fees

None/

Not A

pplic

able

Other

0

1

2

3

4

5

6

Budgets Used for Discovery Tools and Proxy Servers in District 4

How much did your library spend on discovery/federated search services or

proxy server services over the last 3 years?

Notes: Central Carolina added EZ Proxy in 2013-2014 for $525/year. They added EHIS in 2012-2013.

Cape Fear has had EZ Proxy for years and does not pay for it. They pay $2,000/year for Journal Finder. They are implementing Discovery with their new Innovative ILS and the price is bundled with it.

Bladen

/ 17

84

Bruns

wick /

2027

Cape

Fear /

12,

020

Centra

l Car

olina

/ 49

49

Fayet

tevil

le Tec

h / 1

3,39

1

Richm

ond

/ 288

8

Robes

on /

3628

Sandh

ills /

4441

South

east

ern

/ 240

6 $-

$2,000.00

$4,000.00

$6,000.00

$8,000.00

$10,000.00

$12,000.00

2011-2012

2012-2013

2013-2014

Total Discovery Tools & Proxy Server Expenditures by College (with FTE)

How much did your library spend on discovery/federated search services or

proxy server services over the last 3 years?

2011-2012 2012-2013 2013-2014 $-

$3,000.00

$6,000.00

$9,000.00

$12,000.00

$15,000.00

$18,000.00

Total Amount Spent on Discovery Tools and Proxy Servers for District 4 Colleges

Notes: Central Carolina added EZ Proxy in 2013-2014 for $525/year. They added EHIS in 2012-2013.

Cape Fear has had EZ Proxy for years and does not pay for it. They pay $2,000/year for Journal Finder. They are implementing Discovery with their new Innovative ILS and the price is bundled with it.

How will the changes in NC LIVE resources affect your discovery/

federated search services or proxy server services and your budget?

Since EBSCO databases are being cut, our Integrated Search will become useless since we will only be left with JSTOR and library catalog connectors. Other connectors we had will be picked up by NC LIVE. NC LIVE's new discovery tool, Summon, will be used to replace EHIS. We will direct students to use Summon to retrieve online resources and the library catalog to find physical resources in the library unless Summon can search our catalog too. This will save us money that we can use for other things.

Virtual Elimination of our Discovery Service as long as Proquest's metadata remains under their proprietary hold.

Questions regarding budgeting for electronic resources & services

eBook Subscription Purchases - What do you use and how much do you buy?

Is Credo Reference worth purchasing? Is it possible to get CINAHL through the consortium

for a possible reduced rate? (New EBSCO offers through the Carolina Consortium)

Do you know if NC LIVE is looking at additional companies that provide some of these services where we all could get better rates? (Clarify question & ask Tim Rogers at the Director’s Institute.)

Questions regarding budgeting for electronic resources & services

Perhaps we could investigate being more active in supporting the Carolina Consortium or Swing, etc. Is there any way that we could collectively share resources without impinging on vendor agreements? Could we try to be more active through Social Media?

What does SACS look for regarding electronic resources when it does it’s evaluations? Has anyone been through a SACS visit recently who can answer this? (Catherine Lee is a SACS reviewer this year, and she says that they have no problem with libraries using electronic resources.)

Other questions?

Comments

I have requested a quote for the Job & Career Accelerator, which is an extremely important resource for our user base. Depending on its cost, we may have to make additional cuts.

Other comments?

General Guidelines for Selecting & Evaluating Online Resources

Content Coverage Technical Functions & Interface (user friendly) Frequency of Updates Access (type of license, # users, remote access, mobile

friendly, ADA compliance) Search Methods & Refining Results Methods Help Section / Tutorials Available Cost per year Usage Statistics Available Usage & Cost per search or per FTE Customer Support from vendor Library Branding Options Other guidelines?

Other Questions?

Tara Guthrie, Director of Library Services

Central Carolina Community College

[email protected]

919-718-7245